Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 19 March 2024

10.00am

Room 1, Level 26
135 Albert Street
Auckland

 

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

10        2023-2024 Full Facilities Contractors' Performance

A.      Contract KPI Performance v Audit Performance                                                   3

11        Review of the Forward Work Programme - Revenue, Expenditure and Value Committee

A.      Revenue, Expenditure and Value Committee Forward Work Programme           5

12        Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) – 19 March 2024

A.      Forward Work Programme                                                                                     7

B.      Workshop: Preparation for Service and Financial Performance Reviews – notes and presentation                                                                                                          11


 


Revenue, Expenditure and Value Committee

19 March 2024

 

 



Revenue, Expenditure and Value Committee

19 March 2024

 

 

 

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

Forward Work Programme 2024

This committee deals with assisting the council to be cost effective and make financial savings.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2024

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Group Insurance

Insurance Strategy and Placement

Risk and Assurance

Approve insurance strategy and then note outcomes

Approve high level insurance strategy and delegate final approval to Group Chief Financial Officer (March)

 

Note annual insurance placement outcome (July/August)

 

 

 

 

 

 

 

 

 

 

 

 

Service optimisation and reviews of value/ effectiveness/ performance

Service and financial performance reviews

 

The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO departments.

 

Parks and Community Facilities - to undertake a service and financial performance review

 

 

 

 

 

 

 

 

 

 

 

 

To undertake a review of unfunded policies and mandates

 

 

 

 

 

 

 

 

 

 

 

 

 

2023-2024 Full Facilities Contractors' Performance

Parks and Community Facilities

To receive an annual update on supplier performance under the Parks and Community Facilities arboriculture services, ecological services, and full facilities maintenance.

 

 

 

 

 

 

 

 

 

 

 

 

 

Savings updates

Savings updates

Quarterly savings update

Quarter 3 – May

Quarter 4 – August

 

 

 

 

 

 

 

 

 

 

 

 

 

Value for Money programme

Section 17A reviews

Value for Money

 

Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services

S17A Review of Pools and Leisure: Decision on the management contracts for the delivery of Pools and Leisure

 

 

 

 

 

 

 

 

 

 

 

 

 

Update on the service review work: Direction on the pipeline of the services being reviewed and any changes/additions

 

 

 

 

 

 

 

 

 

 

 

 

 

Procurement

Healthy Waters

Healthy Waters North maintenance contract variation

Decision: Approval of variation to add contingency for future years

 

 

 

 

 

 

 

 

 

 

 

 

ICT

Investment into “fit for purpose” future technology.

Decision: Request approval on the procurement plan detailing the investment strategy.

 

 

 

 

 

 

 

 

 

 

 

 

Variation Northern Environmental Limited integrated waste collection contracts

Variation to waste collection contracts – contractually required to implement previous council decisions

Decision – To approve the variation

 

 

 

 

 

 

 

 

 

 

 

 

Variation Kalista Ltd integrated waste collection contracts

Variation to waste collection contracts – contractually required to implement previous council decisions

Decision – To approve the variation

 

 

 

 

 

 

 

 

 

 

 

 

Variation Waste Management NZ Ltd integrated waste collection contracts

Variation to waste collection contracts – contractually required to implement previous council decisions

Decision – To approve the variation

 

 

 

 

 

 

 

 

 

 

 

 

 


Revenue, Expenditure and Value Committee

19 March 2024

 

 

 

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee
Forward Work Programme 2023

This committee deals with assisting the council to be cost effective and make financial savings.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2023

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Asset optimisation

Asset recycling

Auckland Council and Eke Panuku Development Auckland

Mayoral Proposal for 2023/2024 set asset optimisation and strategic assessment of council’s asset ownership as one of the focuses to cover council’s financial gap.

Agree to proceed with recommended asset recycling opportunities or disposals

 

Note: Committee has responsibility for approving acquisition and disposal of council property in accordance with the Long-term Plan/Annual Budget and which is not the responsibility of any other committee including non-service property (i.e. the Transport and Infrastructure and Planning, Environment and Parks Committee also have acquisition and disposal responsibilities)

 

Progress to date:

Update provided March 2023 Link to decision

Update provided November 2023 Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Value for Money and savings opportunities

Service optimisation and service and financial performance reviews

Value for Money

The committee has responsibility for reviewing outcomes and value obtained for spend as well as conducting reviews of the service and financial performance of individual council and CCO major activity groups.

 

Agree to recommend to proceed with optimisation opportunities

Agree to recommend value for money improvements following service and financial performance reviews.

 

Progress to date:

Approach and initial priorities to service and financial performance reviews agreed in November 2023
Link to decision

Savings update provided in November 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Section 17A reviews

Value for Money

Council has a legal obligation under section 17A to review the cost-effectiveness of the delivery of our services

Monitor compliance with Section 17A and implementation of review recommendations

Agree recommendations arising from Section 17A reviews

 

Progress to date:

Update provided on process and current activity status
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

Small Waters and Wastewater System maintenance contract renewal

Healthy Waters

Approval to exercise the 2 years right of renewal for the Small Waters and Wastewater System maintenance contract from 1 July 2023 to 30 June 2025.

C2       CONFIDENTIAL: Materials Recovery Facility contract costs

Link to decision

 

Insurance Strategy and Placement

Risk and Assurance

Approve insurance strategy and then note outcomes

Decision 22 August 2023: C1 CONFIDENTIAL: Insurance Renewal Placement for 2023-2024

Link to decision

Committee Savings Target

$5m savings target set for the committee in the Annual Budget 2023/2024

Decision 22 August 2023: Progress update on $5 million savings target

Link to decision

Committee savings target

Auckland Transport

$7.5m Auckland Transport target set for the committee in the Annual Budget 2023/2024

Confidential Workshop held 19 April 2023

Decision 8 June 2023: Annual Budget 2023/2024: Mayor’s Final Budget Proposal

Link to decision

Recruitment and Temp Supplier Panel

P&C

Approval of the procurement plan to identify recruitment panel suppliers.

Decision in confidential May 2023 Link to decision

Recruitment and Temp Supplier Panel

P&C

Approval of the supplier recommendation report for recruitment panel

Decision in September 2023 Link to decision

Healthy Waters maintenance contracts variation

Healthy Waters

Approval to vary the Healthy Waters maintenance contract for additional scope and value required to cover the flood emergency and response works.

Decision in confidential November 23023 Link to decision

 



Revenue, Expenditure and Value Committee

19 March 2024