Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Revenue, Expenditure and Value Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Tuesday, 19 March 2024 at 10.00am.  A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

Te Hunga kua Tae mai | present

 

Chairperson

Cr Maurice Williamson

 

Deputy Chairperson

Cr Wayne Walker

Via electronic link
From 11.43am, Item C2

Members

Cr Angela Dalton

Via electronic link

 

Cr Chris Darby

From 10.11am, Item 8

 

Cr Julie Fairey

 

 

Cr Shane Henderson

 

 

Houkura Member Tony Kake, MNZM

Via electronic link

Until 12.00pm, Item C1

 

Cr Daniel Newman, JP

Via electronic link

From 10.41am, Item 10

 

Cr Greg Sayers

Via electronic link

 

Cr Sharon Stewart, QSM

 

 

Houkura Chair David Taipari

Via electronic link

 

Cr Ken Turner

Via electronic link

Ex-officio

Mayor Wayne Brown

From 10.05am, Item 8

 

Deputy Mayor Desley Simpson, JP

Via electronic link

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Cr Christine Fletcher

Via electronic link

 

 

 


Revenue, Expenditure and Value Committee

19 March 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number ECPCC/2024/1

MOVED by Deputy Mayor D Simpson, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)         whakaae / accept the following apologies:

Lateness

Cr S Henderson
Cr D Newman.

CARRIED

Note:    Apologies were subsequently received from Cr C Darby for lateness and from Houkura IMSB Member T Kake for early departure.

 

 

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number ECPCC/2024/2

MOVED by Chairperson M Williamson, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 14 November 2023, including the confidential section, as a true and correct record.

CARRIED

 

 

 

 

4          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

5          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 


 

 

6          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

 

7          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

Third Party Community Group Insurance

 

Mayor W Brown entered the meeting at 10.05am.
Cr C Darby entered the meeting at 10.11am.

 

Resolution number ECPCC/2024/3

MOVED by Mayor W Brown, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the report on Auckland Council’s position in relating to being able to assist external community groups with affordable and appropriate insurance solutions.

CARRIED

 

 

 

9

Auckland Council savings progress for the quarter ended 31 December 2023

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr S Henderson entered the meeting at 10.17am.

 

Resolution number ECPCC/2024/4

MOVED by Cr S Stewart, seconded by Cr J Fairey:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the Auckland Council operating savings progress for the quarter ended 31 December 2023 was $43.7 million or 87 per cent of the annual target achieved, including $6.1 million achieved during the second quarter.

CARRIED

 

Attachments

a     19 March 2024, Revenue, Expenditure and Value Committee, Item 9 - Auckland Council savings progress for the quarter ended 31 December 2023, presentation

 


 

 

10

2023-2024 Full Facilities Contractors' Performance

 

A presentation was provided.  A copy is attached to the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr D Newman joined the meeting at 10.41am.

 

Resolution number ECPCC/2024/5

MOVED by Cr J Fairey, seconded by Mayor W Brown:  

That the Revenue, Expenditure and Value Committee:

a)      whiwhi / receive the Parks and Community Facilities full facilities, arboricultural and ecological contracts performance update for January to December 2023

b)      tuhi ā-taipitopito / note that specific performance management activities are contained in the confidential report and will be discussed later in the meeting in confidence as this information could prejudice the council's financial and negotiation position with suppliers.

CARRIED

 

Attachments

a     19 March 2024, Revenue, Expenditure and Value Committee, Item 10 - 2023-2024 Full Facilities Contractors' Performance, presentation

 

 

 

11

Review of the Forward Work Programme - Revenue, Expenditure and Value Committee

 

Resolution number ECPCC/2024/6

MOVED by Chairperson M Williamson, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)      riro / receive and arotake / review the progress on the 2024 forward work programme as appended in Attachment A of the agenda report.

b)      whakaae / approve the updated forward work programme.

CARRIED

 

 

 

12

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) – 19 March 2024

 

Resolution number ECPCC/2024/7

MOVED by Chairperson M Williamson, seconded by Cr S Stewart:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / note the progress on the 2023 forward work programme appended as Attachment A of the agenda report

b)      whiwhi / receive the Summary Revenue, Expenditure and Value Committee information memoranda and briefings – 19 March 2024.

CARRIED

 


 

 

13        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

14        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2024/8

MOVED by Cr J Fairey, seconded by Mayor W Brown:  

That the Revenue, Expenditure and Value Committee:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Variation to integrated waste collection contracts

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL: 2023-2024 Full Facilities Contractors' Performance

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains commercially sensitive contract information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Council Group Insurance Renewal 2024-2025

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains details of the proposed insurance strategy, policies and programme for which terms and costings are being negotiated with the insurance market.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

11.19am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.24pm          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Variation to integrated waste collection contracts

 

Resolution number ECPCC/2024/9

MOVED by Chairperson M Williamson, seconded by Cr J Fairey:  

e)      tuhi ā-taipitopito / note that the agenda report and Attachments A, B and C of the agenda report and resolutions will remain confidential until reasons for confidentiality no longer exist.

 


 

 

C2

CONFIDENTIAL: 2023-2024 Full Facilities Contractors' Performance

 

Resolution number ECPCC/2024/10

MOVED by Chairperson M Williamson, seconded by Cr S Stewart:  

a)      whiwhi / receive the Parks and Community Facilities full facilities, arboricultural and ecological contracts performance update for January to December 2023.

b)      tuhi ā-taipitopito / note that the confidential report contains information that could prejudice the council's financial and negotiation position with suppliers.

Restatement

c)      whakaae / agree that the report and attachments will remain confidential, but the decisions be restated in the open minutes.

 

 

C3

CONFIDENTIAL: Council Group Insurance Renewal 2024-2025

 

Resolution number ECPCC/2024/11

MOVED by Chairperson M Williamson, seconded by Mayor W Brown:  

That the Revenue, Expenditure and Value Committee:

a)      tuhi ā-taipitopito / approve the proposed insurance programme for the Auckland Council Group for 2024/2025.

b)      tautapa / delegate final placement of the 2024/2025 insurance policies to the Group Chief Financial Officer within the proposed 2024/2025 budget

Restatement

c)      whakaae / agree that the decisions be transferred to the open minutes, but the report and attachments remain confidential.

 

 

 

 

 

12.24pm                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................