Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 21 March 2024 at 3.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

In attendance online via Microsoft Teams

 

Angus McPhee

 

 

Penny Tucker

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

 

 

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Ōrākei Local Board

21 March 2024

 

 

 

1          Nau mai | Welcome

 

Chairperson S Milne welcomed those present with a karakia.

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number OR/2024/15

MOVED by Chairperson S Milne, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)    confirm the ordinary minutes of its meeting, held on Thursday, 15 February 2024, and the extraordinary minutes of its meeting, held on Thursday, 7 March 2024, including the confidential section, as a true and correct record.

CARRIED

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - Charmaine Vaughan and Dylan Vaughan - Restricting container trucks from local roads in Ōrākei

 

Charmaine Vaughan and Dylan Vaughan are in attendance to speak to this item.

 

A presentation was tabled in support of this item. A copy of the tabled presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2024/16

MOVED by Chairperson S Milne, seconded by Member A McPhee:  

That the Ōrākei Local Board:

a)          receive the presentation on freight running through the Ōrākei Local Board area requesting for the local board to consider restricting container trucks from local roads in Ōrākei, and thank Charmaine Vaughan and Dylan Vaughan for their attendance

b)         request Auckland Transport respond to the content of this presentation and respond back to the Ōrākei Local Board

CARRIED

 

Attachments

a     21 March 2024, Ōrākei Business Meeting: item 8.1 - Deputations - Charmaine Vaughan and Dylan Vaughan - Restricting container trucks from local roads in Ōrākei - PDF

 

8.2

Deputation - Georgie Thompson, Waimirirangi Howell - Hauora community services that are offered by Ruapōtaka Marae

 

Georgie Thompson and Waimirirangi Howell are in attendance to speak to this item.

 

Resolution number OR/2024/17

MOVED by Member D Wong, seconded by Member P Tucker:  

That the Ōrākei Local Board:

a)      receive the presentation on the Hauora community services that are offered by Ruapōtaka Marae and thank Georgie Thompson and Waimirirangi Howell for their attendance

CARRIED

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum – Stephen Poole – Speeding cars on St Heliers Bay Road

 

Stephen Poole is in attendance to speak to this item.

 

Resolution number OR/2024/18

MOVED by Chairperson S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)          receive the presentation on speeding cars on St Heliers Bay Road and thank Stephen Poole for his attendance

CARRIED

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

Note: Item 19 - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South was considered prior to Item 11 – Notices of Motion.

 

19

Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

 

Angela Clarke, Head of Service Investment and Programming, and Justine Haves, General Manager of Regional Services and Strategy, are in attendance to speak to the item.

 

Resolution number OR/2024/19

MOVED by Deputy Chairperson S Powrie, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)          request the Governing Body to reverse the non-service status of the site, to remove Tagalad reserve from the Schedule B list of assets for recycling, and to confirm that the property is no longer being considered for disposal

b)         note that staff recommend the site is retained in council ownership

c)          note the key findings on community service need from the community needs assessment report undertaken by an independent consultant including that there is a desire from the community for additional community facilities and retention of green space in the area due to population growth and intensification

d)         note that any financial implications of Tagalad Reserve becoming a local service property including further investigations, capital renewal, investment and ongoing operational requirements will need to be funded through existing and future Orakei local board budgets

e)          note that the local board will contest any request for a financial contribution to remove Tagalad Reserve from the asset recycling list given processes that should have been undertaken in 2016 , before such a transfer, were absent and that accordingly the transfer should not have occurred

f)           reinforces feedback that has previously been given by this local board with regards to the process that ended up with what the local board and community saw as a service asset being identified centrally as not. That:

                          i.         formal local board input was not sought prior to the operational decision being made in 2016

                        ii.         the site was only ever recommended for schedule B rather than schedule A which was for properties most suitable for sale

                       iii.         the local board consistently disputed the findings of the initial needs assessment that indicated there was adequate green space in the area and that the property was surplus to requirements

                       iv.         the Governance Framework Review has approved the implementation of increased local board decision making over local community facilities

                        v.         little or no building maintenance work has occurred at Tagalad Reserve since 2016 and that a 2021 assessment included recommended maintenance requirements for both two and five year timeframes

g)         note that Tagalad reserve will require further investigation regarding any site contamination risks and mitigation required

h)         note that the report identifies that Tagalad Reserve may be required for a future stormwater management purposes

i)           requests that any assessment for future stormwater management purposes be prioritised quicker than the potential three-year period identified in the report to enable certainty for the community and for future longer-term use and associated budgeting

j)           note that while any stormwater management assessment occurs the local board is free to use the existing buildings for whatever community purposes it decides

k)          acknowledge the work of Wanda Mountfort and the team at Mission Bay Kohimarama Residents’ Association for their years of advocacy in this area

CARRIED

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Chair Milne for consideration under item 12.

 

12

Notice of Motion - Chair Milne - Sea Waiheke Landowner Approval Application

 

Resolution number OR/2024/20

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)          supports in principle the intent of the Sea Waiheke Limited proposal of establishing a compatible Electric Ferry Service and Floating Terminal for cars, bikes and people connecting The Landing marine precinct at Ōkahu Bay with Kennedy Point on Waiheke Island from the southwestern perimeter of The Landing site which will enhance local transport connections, provide a low-carbon travel option, provide a future local revenue stream, and not negatively impact on community paddling and sail based activities.

b)         endorse staff progressing any landowner approval application with the understanding that a number of regulatory assessments and documentation and approvals is required prior to any landowner approval being considered.

c)          note that the Ōrākei Local Board does not have decision-making responsibility for any regulatory approvals required under the Resource Management Act 1991, Building Act 2004 or any other enactment and that the Local Board’s in principle support of the proposal does not oblige the Council to grant any such approvals or constitute any commitment from the Local Board on the position it may take in respect of such approvals required

d)         note that the Local Board anticipates that Ngāti Whātua Ōrākei, marina berth holders, and club and business users of The Landing precinct and any other relevant stakeholders will be consulted through the regulatory process.

e)          request staff to engage in good faith on mutually acceptable terms around long term easement access, lease terms and exclusive ferry operator access arrangements for the duration of any lease term. 

 

 

 

A division was called for, voting on which was as follows:

For

Member A McPhee

Chairperson S Milne

Deputy Chairperson S Powrie

Member P Tucker

Member M Voyce

Member D Wong

Against

Abstained

Member T Churton

 

The motion was declared carried by 6 votes to 0.

CARRIED

 

Member M Voyce left the meeting at 4.08pm.

 

Member M Voyce returned to the meeting at 4.09pm.

 

13

Representation review and local board reorganisation

 

Resolution number OR/2024/21

MOVED by Member M Voyce, seconded by Member P Tucker:  

That the Ōrākei Local Board:

a)          provide the following feedback on any matters relating to the review of representation arrangements for the current 21 local boards (except for any matters specific to this local board that are addressed in a separate report)

i)           The Ōrākei Local Board does not support Councillors being elected at large and supports the current arrangement of councillors being elected by ward.

ii)         The Ōrākei Local Board does not require subdivisions and is satisfied to continue with the current number of board members.

iii)        The Board is open to having a discussion around reducing the number of local board members, but this would have to occur in conjunction with a discussion on appropriate reduction in the number of governing body representatives and other statutory postings, and the expected hours of work and remuneration. The Board believes that a reduction to, say, 5 members would mean all members would need to be full time if the current workload was to be re-distributed. There is concern that with the current remuneration levels for full time board participants being the average wage in New Zealand it will be difficult to attract appropriately qualified local board members given that board member remuneration does not include holiday pay, sick leave, or contribution to Kiwi saver.

iv)        The Board believes ward and board boundaries should be aligned. There is well documented evidence that the community is confused, not only about what boards can and cannot do, but also about which board members represent which areas of the city. Any future representation plans should include a more comprehensive education campaign to the community about councillor and board member responsibilities and areas of governance.

v)         The Board expresses their concern for the North Shore boards being combined. While Ōrākei Local Board outwardly appears to have little change from status quo, the Board notes concern around a potential board of 12 members governing 190,000 people which increases difficulty in covering communities of interest. These boards by nature are extremely diverse and labours the point of whether they can still be classified as ‘local’ boards.

vi)        The Board is concerned that many questions remain unanswered for the new amalgamated boards created. These include, if money and resources will be saved, if additional expenses will be incurred, if resource provision will account for smaller boards, and whether members would still be able to fulfil the duties of their role on a part-time basis. The Board does not believe that sufficient reasoning has been presented as to why this change is beneficial.

b)         provide the following feedback on the proposal to reduce the number of local boards through a reorganisation plan noting that Governing Body has supported the development of a 15 local board model as described in this report.

i)           The Ōrākei Local Board will wait to hear from its community before finalising its position on the reorganisation plan. It is prepared however to continue investigating and debating the relative merits of a reduced number of boards.

ii)         Under the proposed 15 board re-organised plan the Ōrākei Local Board remains mostly unchanged, catering for about 90,000 people. We believe this ratio of board member to community is about right if board members are to be predominantly part time.

iii)        We do not like the use of the term fairer funding as it infers pre-determined allocations. The reference is better reflected as re-allocation of funding”.

iv)        We are also concerned this model does not acknowledge some local boards have, for the last 30 years, been focused on building, improving, and maintaining assets and are now being penalised by reduction of asset-based services funding. This is an asset-based solution rather than a fundamental service need, i.e. based on the current state of the asset. There is a requirement for a need assessment at regional levels before any re-allocation of funding should be considered.

v)         We believe there should be a requirement, or at least more of an ability, to remit an “across the board” percentage of collected local rates back to the local board area they came from noting that the residents of the Ōrākei Local Board pay some of the highest rates in the country. This is not reflected in local board funding allocation and is inherently unfair. Just as the Council is negotiating for a greater share of collected taxes to be remitted to Auckland on the basis of quantum collected, we believe the same logic applies to a portion of collected rates.

vi)        Our Board has been willing to explore the opportunity to implement a targeted rate for the provision of community facilities. This process has not been easy and has been subject to imposed barriers. The repeated comment from senior executives that targeted rates are a simple, focused, accountable, versatile, and transparent method of providing a facility or service has not been backed up by comprehensive advice and templating. If this is to really become a useful and easily understood process considerably more work needs to be done at officer level to make this easily explainable to the community; and to develop the processes, regulations, planning and reporting structures.

vii)      The Board is concerned any changes to the number of boards will need to be advertised and communicated to wider Auckland more comprehensively. We believe one of the city's greatest challenges is its inadequate communications and engagement.

viii)     The Board is concerned there is no mechanism proposed to evaluate the effectiveness of the changes and/or the outcomes and/or the unintended consequences of the changes proposed. There needs to be an express policy review period stated and the basis on which it would be reviewed.

ix)        The Ōrākei Local Board strongly objects to the time frame for any change to be implemented. We believe it is impractical and imprudent to rush through these changes for the 2025 election. Particularly in light of major restructuring that is occurring within the executive and across the organisation.

c)          support a reorganisation plan for local boards proceeding to public consultation.

CARRIED

 

14

Proposals for More Empowered Local Boards

 

Resolution number OR/2024/22

MOVED by Member D Wong, seconded by Member P Tucker:  

That the Ōrākei Local Board:

a)          provide the following feedback on staff proposals for more empowered local boards, in particular:

i)           support the premise of greater empowerment of local boards

ii)         support the proposal to strengthen strategic advice to local boards around funding arrangements, commercial partnerships, targeted rates and optimisation processes to enable local boards to make good decisions on behalf of their communities

iii)        believe confidentiality rules around information such as leases and contracts need to be revised to enable local boards to make the best decision

iv)        believe a sufficient budget must be available for more empowered local boards to undertake their functions effectively

v)         agree with the move towards more flexibility amongst opex and capex budgets to ensure local board funding is simpler and more transparent

vi)        believe that a portion of the general rates take from the area, rather than an additional fee to the residents, is used to fund local services that the board provide

vii)      believe a public education campaign is required to clearly communicate what local boards can and cannot do

viii)     believe that an empowered local board would have more access to communications and not restricted by the existing council communications policy

CARRIED

 

 

 

 

 

15

Local board feedback on freshwater management in Tāmaki Makaurau / Auckland

 

A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2024/23

MOVED by Member M Voyce, seconded by Chairperson S Milne:  

That the Ōrākei Local Board:

a)          note that our residents place enormous value on the natural environment, in particular freshwater and marine environments

b)         note the public submission results in attachment (a) with 103 individuals and 2 organisations making submissions to the second phase of public consultation.

c)          continues to believe impacts of intensification is a major consideration. We would strongly advocate for the protection of freshwater quality and systems as a Qualifying Matter for the NPS-Urban Development.

CARRIED

 

Attachments

a     21 March 2024, Ōrākei Business Meeting: item 15 - Local board feedback on freshwater management in Tāmaki Makaurau / Auckland - Ōrākei Local Board feedback on Setting our Direction for improving freshwater in Tāmaki Makaurau / Auckland - PDF

 

16

Local board input to Auckland Council Submission on the draft Government Policy Statement on Land Transport 2024-34

 

Resolution number OR/2024/24

MOVED by Deputy Chairperson S Powrie, seconded by Member A McPhee:  

That the Ōrākei Local Board:

a)          highlights its apprehension of the direction the Government Policy Statement on Land Transport 2024 is undertaking and notes the following areas of concern:

i)           The diminished role of local government in the policy statement minimises local decision making. Auckland depends on co-funding to cover about half the cost of public transport services and the delivery of infrastructure, particularly for walking and cycling projects. If there is a wish to continue with these types of projects, local councils will have to look for alternative funding methods. The end of the Regional Fuel Tax four years early is already costing Auckland Council about $600 million of revenue which will impact on many transport projects.

ii)         There is no commitment to an Integrated Transport Plan for Auckland or a joint venture planning and prioritisation process with Auckland Council.

iii)        Public transport plays a critical role in keeping Auckland moving. There are no significant public transport projects outlined for the next decade and no alignment of projects to leverage use of the CRL and the Eastern busway. The reduction in frequent bus routes could have a major impact on public transport users in our local board area if service levels drop.

iv)        Maintenance of the rail system is uncertain for less busy routes.

v)         Strict new requirements for multi-modal infrastructure spending applies, which increases the uncertainty of funds for projects to support walking and cycling. The omission of the commitment to integrating different modes of transport could lead to a reduction in choice. There are no specific safety measures outlined which relate to walking and cycling.

vi)        The move to provide funding from user-pays charges, like time-of-use charging, will disproportionately impact users who cannot alter their times of travel due to work or school commitments.

vii)      Funding for accessibility improvements for less mobile users is not mentioned. Accessibility is already being restricted by compromised design.

viii)     The policy does not align with the Auckland Council’s climate policies and the objective to reduce emissions.

ix)        There is a risk for our local area, that fast tracking of divestment of land owned by government agencies could impact on our parks and reserves, along with the loss of potential for connecting routes with cycling and walking tracks.

x)         Safety around schools will be compromised if the speed limit reduction policy is abandoned. We feel this is a backward step for road safety, particularly for our most vulnerable road users, our children. 

CARRIED

 

17

Project Kōkiri - Setting priorities for Auckland Transport project and programme engagement

 

Lorna Stewart, Auckland Transport Elected Member Relationship Partner, is in attendance to speak to the item.

 

Resolution number OR/2024/25

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      provide views on the proposed work programme on which projects the local board requests Auckland Transport to:

i)       collaborate on its Local Board Transport Capital Fund Projects

ii)      consult the local board about the following projects:

·    Merton Road proposed pedestrian improvement

·    Ngapipi Road/Ngaiwi Street proposed roundabout

·    Tamaki Drive raised crossing (east of Selwyn Avenue)

·    Remuera/Koraha Street safety improvements

·    Links to Glen Innes (Merton Road leg)

·       Meadowbank to Kohimarama connection

iii)     inform the local board about the following projects:

·    Section 4 Te Ara ki uta ki Tai

·    Remuera Village Parking charges review

·    Long Drive (St Ignatius School)

·    Omahu Road and Dromorne Road intersection improvements

·    Maskell and Vale Road intersection improvements

·    Pedestrian improvement projects on Ascot Avenue, Remuera Road and St Johns Road

b)      provide any projects or programmes for Auckland Transport to consider for inclusion in future work programmes:

·    Investigate ways to improve walking and cycling links to and through Colin Maiden Park.

·    Implement safety initiatives on high-volume routes eg Riddell Road, Combes Road, Mainston Road and Ōrākei Road.

·    Establish secure bike parking near town centres, railway stations and beaches

·    Reinstate school bus routes, solely for school children

·    Allow local board to view the Community Initiated Safety Projects and provide direction on prioritisation of this programme.

·       Parking controls on St Heliers boat ramp

c)      provide any projects or programmes for Auckland Transport to review that are not supported by the local community.

CARRIED

 

18

Amendments to the 2023-2025 Ōrākei Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 (the Long-Term Plan) process

 

Resolution number OR/2024/26

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      approve the addition of two extraordinary business meeting dates to the 2023-2025 Ōrākei Local Board meeting schedule to accommodate the 10-year Budget 2024-2034 timeframe as follows:

i)       2 May 2024, 5:00pm

ii)      13 June 2024, 5:00pm

b)      note that both board meetings i) and ii)  will be held in the Ōrākei Local Board office at 25 St Johns Road. Meadowbank, Auckland.

CARRIED

 

Note: Item 19 - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South was considered prior to Item 11 – Notices of Motion.

 

20

Governance Forward Work Calendar

 

Resolution number OR/2024/27

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at 21 March 2024.

CARRIED

 

 

21

Ōrākei Local Board Workshop Records

 

Resolution number OR/2024/28

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)          note the records for the workshops held on 1, 8, 22, 29 February 2024.

CARRIED

 

22

Chairperson and Board Members' Report

 

Resolution number OR/2024/29

MOVED by Chairperson S Milne, seconded by Deputy Chairperson S Powrie:  

That the Ōrākei Local Board:

a)      receive the Ōrākei Local Board Chairperson and Board Members’ Report for February 2024.  

CARRIED

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.31 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................