Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 21 March 2024 at 10.00am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

 

 

 

 

 

 


 

1          Nau mai | Welcome

 

            Chair E Kumar delivered the welcome message.

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2024/10

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 15  February 2024 as true and correct.

 

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Dr Fahima Saeid - New Settlers Family and Community Trust (NFACT)

 

Resolution number PKTPP/2024/11

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Dr Fahima Saeid (CEO) New Settlers Family and Community Trust (NFACT) for their presentation.

 

CARRIED

 

 

8.2

Vivvy Devonshire & Marilyn M McInnes - Speed bumps on Stamford Park Road

 

Resolution number PKTPP/2024/12

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Vivvy Devonshire and Marilyn McInnes for their presentation.

 

CARRIED

 

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Russell Su'a - Puketāpapa Rugby Sports Club

 

Resolution number PKTPP/2024/13

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whakamihi / thank Russell Su’a, Chair of the Puketāpapa Rugby Sports Club for his presentation.

 

CARRIED

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received Member J  Turner and Member B Shen for consideration under item 12.

 

12

Notice of Motion - Member Jon Turner - Waikōwhai

 

Resolution number PKTPP/2024/14

MOVED by Member J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)          request that Community Facilities and Infrastructure and Environmental Services (I&ES) provide the board with a memo outlining steps taken in the restoration of Waikōwhai Park following the January 2023 storms and subsequent weather events, and what processes are needed to make the park safe for reopening for use by the public.

b)         request Community Facilities provide a memo on the steps that it has taken to review the current stability of the coastal environment.

c)          request Community Facilities provides a list of actions planned for the tracks in the Waikōwhai Coast network, including any that may be potentially closed long-term due to safety concerns.

d)         request that Auckland Transport provides the board with a memo outlining the process to reopen the top section of Waikōwhai Road following the January 2023 storms and what actions are planned to reopen the road to reopen the park.

e)          request that the Closed Landfill team provide an update on the state of the closed landfill in Waikōwhai Park.

f)           request that Community Facilities provide information on any and all barriers to opening of the parks including agencies not included above and private claims.

g)         use the information provided from these memos to communicate with the public through local board channels such as an Our Auckland article, so that residents are informed on the actions taken and plans for the future.

 

CARRIED

 

 

13

Project Kōkiri - Setting priorities for Auckland Transport project and programme engagement

 

Jennifer Fraser, Elected Member Relationship Partner, Auckland Transport was in attendance via MS Teams to speak to this report.

 

Resolution number PKTPP/2024/15

MOVED by Member M Pervan, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         request Auckland Transport collaborate on all Local Board Transport Capital Fund 2022-2025 projects, these are;

i)        a mid-block crossing at 244 Hillsborough Road

ii)      a pedestrian refuge facility on Melrose Road, Mt Roskill

iii)    safety improvements at the intersection of Hillsborough and Mt Albert Roads

iv)    an extension of the shared path on Frost Road to Mt Albert Road

v)      bus stop upgrades, including bus shelters at bus stops 8939 and 8934 on Richardson Road

vi)    wayfinding signage, to improve walkability within the Puketāpapa Local Board area should further funds become available.

b)         request Auckland Transport consult with the local board on the following projects:

i)        Melrose Road and Olsen Avenue pedestrian improvements including kerb build out and refuge island.

ii)      St Andrews Road -Three Kings School upgrade to pedestrian crossing at 268 St Andrews Road.

iii)    Penney Avenue speed calming on 74 Penney Avenue, Mt Roskill.

iv)    building a refuge island at Stamford Park Road (between Melrose Road and Rainford Street) pedestrian improvements.

v)      Carlton Street and Frederick Street footpath intersection improvement project.

vi)    Mt Eden Road and Landscape Road intersection improvement.

vii)   Mt Eden Road and Duke Street intersection improvement.

c)      request Auckland Transport inform the local board about the following projects:

i)        Dominion Road and Denbigh Ave intersection improvement. Local Board considers this is a priority project in the local board area.

ii)      Hillsborough Road Bus Layover and Exeloo-ERAA Driver rest facilities being installation of bus layover for two (2) buses and a double Exeloo unit.

iii)    Richardson Road between Glass Road and 653 Richardson Road raised pedestrian crossing, speed cushions, new speed table and zebra crossing markings on the existing speed table.

iv)    upgrading the crossing on Mt Albert Road outside Marcellin College.

v)      127 May Road new raised signalised pedestrian crossing.

vi)    651 and 698 Manukau Road raised pedestrian crossings.

vii)   traffic flow and safety improvements on Stoddard Road between Sandringham Road and Maioro Road.

viii) traffic flow and safety improvements on White Swan Road outside Lynfield College.

d)      request Auckland Transport to consider the following projects/programmes for inclusion in future work programmes:

i)        investment in footpaths and the cycling network, including accelerating footpath renewals in Puketāpapa.

ii)      retain the Local Board Transport Capital Fund and restore it to pre-Covid levels.

iii)    provide safety improvements at the Denbigh Ave and Dominion Road roundabout.

iv)    restore the level of service on the 252/253 bus route.

v)      advocate for improved public transport routes to local employment and education providers.

e)      request Auckland Transport to review the following project that is not supported by some of the local community:

i)        Hillsborough Road Bus Layover and Exeloo-ERAA Driver rest facilities.

f)           request Auckland Transport complete with priority the vehicle calming, and reduction in speed road safety project on Rainford Road, Melrose Road and Stamford Park Road noting this project has already completed the process of planning, consultation with the community and confirmed a construction date by mail to nearby residents.

g)         thank Jennifer Fraser, Elected Member Relationship Partner, for her attendance via MS Teams.

CARRIED

 

 

 

 

 

 

 

 

 

Precedence of Business

Resolution number PKTPP/2024/16

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)          whakaae / agree that Item 15: Proposals for more Empowered Local Boards and Item 16: Representation review and local board reorganisation be accorded precedence at this time.

 

CARRIED

 

 

15

Proposals for More Empowered Local Boards

 

John Nash, Programme Manager, Planning and Operations was in attendance via MS Teams to speak to this report.

 

Resolution number PKTPP/2024/17

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      support the proposal for more empowered local boards and provides the following feedback:

i)               support the funding arrangements, resourcing, decision-making and accountability.

ii)             support the approach the council group might need to take to support the change that empowers local boards.

iii)            support the review by the Remuneration Authority for remuneration to local boards that reflect the increased decision-making and the increased responsibilities of elected members.

iv)            agree the risks outlined that will have major effects on the local community if risks are not mitigated before any changes occur.

v)             support empowering local boards to have leadership and accountability over local matters, for example transport matters and events.

vi)            support being able to decide what additional services and activities are needed in our area, as opposed to being forced to follow outdated policy when dealing with growth - such as the 2015 Community Facilities Network Plan.

vii)          strongly do not support a reduction of local boards.

b)      thank John Nash, Programme Manager for his attendance via MS Teams.

CARRIED

 

 

 

 

 

 

 

 

 

 

16

Representation review and local board reorganisation

 

John Nash, Programme Manager, Planning and Operations was in attendance via MS Teams to speak to this report.

 

Resolution number PKTPP/2024/18

MOVED by Member R Hay, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)         provide following feedback on any matters relating to the review of representation arrangements for the current 21 local boards (except for any matters specific to this local board that are addressed in a separate report)

i)       request any changes to local board representation requires wider community consultation.

b)         do not support the proposal to reduce the number of local boards through a reorganisation plan noting that the Governing Body has supported the development of a 15 local board model as described in this report and provide the following feedback:

              i)           note the analysis used in the proposal uses 2022 New Zealand Census population data showing the Puketāpapa population at 60,000 and has not considered the known increase to the population of the ward. The expected increase is over one-third within the next 10 years through multiple large-scale Kāinga Ora developments that are either underway or signed off by the Government and in the planning and design process. This forecast increase of 30% does not take into account private and commercial developments such as retirement villages and the current large-scale Fletchers development underway in Three Kings.

             ii)           note that in the near future the Puketāpapa population size will be on par with other local boards such as Rodney, Orakei and Maungakiekie-Tāmaki and have serious concerns over the impact to democratic engagement and representation that will occur if the Puketāpapa Local Board is amalgamated with Albert-Eden Local Board or any other board.

           iii)           note that in the analysis, Hamilton City Council is used as a key reference point for local representation. There has been no information or analysis as to why Hamilton is seen as having a good level of engagement with its constituents and if local engagement is thriving or declining and therefore is a good reference point to support change.

           iv)           note the rapidly changing neighborhood of Puketāpapa needs focused attention to ensure the developments are managed as best as possible and the community continues to flourish despite the rapid change. We do not believe a Local Board focusing on a larger ward will be able to give adequate focus.

             v)           note Puketāpapa has diverse communities of interest and we do not believe these can be adequately represented or engaged with in a board covering a larger catchment. The current ward is largely equivalent to the Roskill Borough Council and has been a distinct community for a very long time. We hold serious concerns that effective representation will be impaired through a weakened ability to engage with a highly diverse community. We reference the work done by Council in 2021 on Communities of Greatest Need and the Puketāpapa ward is challenged with English as a second language and large refugee and migrant communities. We note the Communities of Greatest Need analysis shows Albert-Eden has a very different profile and challenges and therefore requires different focuses.

           vi)           do not believe the analysis of costs and benefits of change have been undertaken with sufficient detail or rigour to assure us any amalgamation is well thought through or would result in a good outcome and request a more thorough analysis to be done. We are yet to see good evidence that a larger local board equates to greater efficiency and effectiveness.

          vii)           note insufficient weight has been given to the importance of the part time nature of local board membership to attract a wide range of candidates that can retain their day-to-day work such as connection to local community groups, professional occupations and business ownership yet still undertake public service and contribute their time and skills to local governance. If this role becomes full time, then the diversity of voices and skills will be lost.

        viii)           note whilst we support more empowered local boards, we do not believe this is connected to or dependent on fewer boards. There are other ways the council can reorganise the way it delivers its advice and services that would enable greater efficiencies and costs savings without sacrificing local engagement and democratic representation. Being larger does not equate to being more effective or resource-efficient but is at a greater risk of losing local knowledge and connection.

c)          strongly support the status quo governance arrangements and number of local boards.

d)         request these resolutions be circulated to all other local boards.

e)          thank John Nash, Programme Manager for his attendance via MS Teams.

CARRIED

 

 

14

Representation project – issues specific to the Puketāpapa Local Board

 

John Nash, Programme Manager, Planning and Operations was in attendance via MS Teams to speak to this report.

 

Resolution number PKTPP/2024/19

MOVED by Chairperson E Kumar, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)          support the proposal to align the Puketāpapa Local Board boundary so that the portion of Taumanu Reserve that is located within the Puketāpapa Local Board area becomes part of the Maungakiekie-Tāmaki Local Board area.

b)         thank John Nash, Programme Manager for his attendance via MS Teams.

CARRIED

 

 

Item15:         Proposals for More Empowered Local Boards has been moved ahead of Item 14: Representation project – issues specific to the Puketāpapa Local Board.

 

 

Item16:         Representation review and local board reorganisation has been moved ahead of Item 15: Proposals for More Empowered Local Boards.

 

 

 

 

17

Local board input to Auckland Council Submission on the draft Government Policy Statement on Land Transport 2024-34

 

Resolution number PKTPP/2024/20

MOVED by Member J Turner, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)    provide / whakarite the following local views on the draft Government Policy Statement  (GPS) on Land Transport 2024-34 discussion document to inform the council’s submission:

i)           support the focus on Economic Growth and Productivity and note the Avondale-Southdown Rail corridor runs through the Puketāpapa Local Board area and will provide extra room for freight and passengers, and connect our suburb to the Heavy Rail Network.

ii)          support the expected outcomes of reduced journey times, increased travel time reliability, less congestion and increased patronage on public transport and note that providing transport choices such as better public transport and safe cycleways supports these outcomes.

iii)        support the focus on increased maintenance and resilience, noting the effects of adverse weather events and heavier vehicles on roads, and note that increasing freight on rail reduces the wear on roads.

iv)        support the focus on safety and request that safety for all road users, including pedestrians, be a focus of the GPS.

v)          support the focus on value for money, particularly the introduction of time-of-use charging, reduction in traffic management costs and the use of dynamic lanes, while noting that active transport projects often have a greater cost-benefit ratio than equivalent projects.

vi)        do not support the directive that funding from State Highway Improvements and Local Road Improvements cannot be used for multi-modal projects, noting that public transport uses these corridors and requiring them to be funded from different classes will lead to an increase in administrative costs.

vii)       do not support removing the ability to fund footpaths when building and improving roads. Our constituents often raise the state of footpaths as being vitally important, and reducing this ability will be a negative outcome for our area, if and when projects take place.

viii)     note that the draft GPS relies on the Emissions Trading Scheme (ETS) for any emission reduction, which will cause petrol and diesel prices to increase significantly.

ix)        request that the Regional Land Transport (RLTP) and the National Land Transport Programme (NLTP), which will be influenced by the GPS, includes the Denbigh Ave/Dominion Road roundabout as this is a dangerous intersection which has not been addressed for decades.

CARRIED

 

 

 

 

 

 

 

 

18

Update on Watercare and Eke Panuku work programmes for Quarter Three (Jan - Mar 2024) and CCO Engagement Plans

 

Resolution number PKTPP/2024/21

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)          whiwhi / receive the update on Council-controlled Organisation Engagement Plans and Watercare and Eke Panuku work programmes for Quarter Three (Jan-Mar 2024).

b)         note without the support of Council-controlled Organisations, localised projects that enhances local board outcomes are at risk of not being achieved or realised.   

c)          request Council controlled Organisations to consider localised projects that enhance local board outcomes such as economic development supported by Tātaki Auckland Unlimited.

CARRIED

 

 

19

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number PKTPP/2024/22

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)          whiwhi / receive Albert-Eden-Puketāpapa Ward Councillor update from Councillor Julie Fairey for January and February 2024.

 

CARRIED

 

 

20

Chairperson's Report

 

Resolution number PKTPP/2024/23

MOVED by Member R Hay, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

21

Board Member Reports

 

21.1

Fiona Lai

 

Resolution number PKTPP/2024/24

MOVED by Deputy Chairperson F Lai, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)          whiwhi / receive Fiona Lai board member report.

 

CARRIED

 

21.2

Bobby Shen

 

Resolution number PKTPP/2024/25

MOVED by Member B Shen, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Bobby Shen board member report.

CARRIED

 

 

21.3

Jonathan Turner

 

Resolution number PKTPP/2024/26

MOVED by Member J Turner, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Jonathan Turner board member report.

CARRIED

 

 

22

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2024/27

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Puketāpapa Local Board workshop notes for: 08 February 2024, 15 February 2024, 22 February 2024, 29 February 2024 and 07 March 2024.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

23

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2024/28

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 13 March 2024.

CARRIED

 

 

 

24        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

12.02 pm                                            The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................