Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local board office, 2 Glen Road, Browns Bay on Tuesday 26 March 2024 at 10:00 am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Julia Parfitt, JP (via MS Teams)

 

Members

Jake Law

 

 

Sam Mills (via MS Teams)

 

 

Alexis Poppelbaum, JP

 

 

Victoria Short

 

 

Gregg Walden

 

 

Leanne Willis

 

 

 


Hibiscus and Bays Local Board

26 March 2024

 

 

 

1          Nau mai | Welcome

 

The chairperson opened the meeting and welcomed those in attendance.

 

Member G Walden led the karakia timatanga.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number HB/2024/13

MOVED by Chairperson G Brown, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 27 February 2024, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

6.1

Polyfest 2024

 

Member V Short acknowledged the Ōrewa College and Whangaparāoa College students' combined performance at the 2024 ASB Polyfest, placing second overall on the Diversity stage.  A special mention to Whangaparaoa Colleges’ Senior Kapa Haka group for winning the Ngākau nui ki te Kaupapa award (most heart and passion to the theme) on the Māori stage.

 

 

6.2

Angelina Yang and Nina Lee

 

Member V Short acknowledged Long Bay College students Angelina Yang and Nina Lee for their recent win at the 2024 VEX New Zealand National Championship, and securing their place to attend the VEX Robotics World Championship in the USA.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation - One Nudge Community Trust

 

Additional information was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/14

MOVED by Member L Willis, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Katherine Claydon for her presentation and attendance at the meeting.

CARRIED

 

Attachments

a     26 March 2024, Hibiscus and Bays Local Board - Item 8.1: One Nudge Community Trust additional information

 

 

8.2

Deputation - North Harbour Budgeting

 

Resolution number HB/2024/15

MOVED by Member G Walden, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Claudette Wilson for her presentation and attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

9.1

Public Forum - Restore Hibiscus and Bays

 

A presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/16

MOVED by Member J Law, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      whakamihi / thank Kelly Meikle for her attendance at the meeting.

CARRIED

 

Attachments

a     26 March 2024, Hibiscus and Bays Local Board - Item 9.1: Restore Hibiscus and Bays presentation

 

 

9.2

Public Forum - Julian Joy and Ian Hutchison

 

Supporting information was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2024/17

MOVED by Member L Willis, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whakamihi / thank Julian Joy and Ian Hutchison for their attendance at the meeting.

CARRIED

 

Attachments

a     26 March 2024, Hibiscus and Bays Local Board - Item 9.2: Julian Joy and Ian Hutchison supporting information

 

 

The meeting adjourned at 10:56am for a short break and reconvened at 10:59am.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Approval of the concept plan for the drainage reserve at Sunny Heights, Ōrewa

 

Rahman Bashir - Principal Property Provision Specialist was in attendance for this item.

 

Resolution number HB/2024/18

MOVED by Deputy Chairperson J Parfitt, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      whakaae / approve the concept plan (Attachment A – A16046 Drainage Reserve Package), and subsequent construction of the open space at Sunny Heights, Ōrewa and approve that the assets be taken on by council upon practical completion

b)      tautapa / delegate to the General Manager of Parks and Community Facilities authority to negotiate the Infrastructure Funding Agreement on terms acceptable to council’s infrastructure funding team, including maintenance periods

c)      tautapa / delegate to the General Manager of Parks and Community Facilities authority to assess and approve variations to the Engineering Plan Approval stage for the open space development.

CARRIED

 

 

12

Ōrewa Recreation Reserve Future Management

 

Matt Woodside – Parks and Places Specialist was in attendance for this item.

 

Resolution number HB/2024/19

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      ohia / endorse naturalisation as an adaptive strategy for Ōrewa Reserve

b)      ohia / endorse four candidate high-level design concepts, from the Bespoke Landscape Architects report, as future management options at Ōrewa Recreation Reserve (Attachment C to the agenda report)

c)      ohia / endorse further investigation of these design options, including the development of high-level costings and public consultation.

CARRIED

 

 

13

Project Kōkiri - Setting priorities for Auckland Transport project and programme engagement

 

Beth Houlbrooke – Elected Member Relationship Partner Auckland Transport was in attendance for this item.

 

Resolution number HB/2024/20

MOVED by Member V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      whakarite / provide the following views on the proposed work programme on which projects the local board requests Auckland Transport to:

i)       collaborate about the following Local Board Transport Capital Fund projects:

A)     raised pedestrian crossing, footpath on the island, driver feedback sign at the corner of Whangaparāoa Road and Hibiscus Coast Highway and a new footpath crossing to 57A Hibiscus Coast Highway project

B)     raised pedestrian crossing at Saddleback Rise, Murrays Bay project

C)     safety improvements for East Coast Bays Schools project

D)     Torbay Plaza enhancement project

E)      pedestrian crossing at 141 Deep Creek Road, Torbay project

F)      new pedestrian refuge island on Whangaparāoa Road, Manly, near the Fire Station project.

ii)      consult about the following projects or programmes: 

A)     Browns Bay Town Centre improved pedestrian facilities project

B)     Silverdale Town Centre improved pedestrian facilities project

C)     East Coast Road, from Rosedale Road to Constellation Drive, cycleway protections and installation of separation project, in conjunction with Upper Harbour Local Board.

 

iii)     inform the local board about these projects or programmes:

A)     Murrays Bay Sailing Club new footpath and pedestrian crossing project

B)     Beach Road pedestrian refuge project

C)     Sunrise Ave raised zebra crossing project

D)     Wade River Road, Arkles Bay new footpath project

E)      Gulf Harbour Drive Astrolabe Place to Regency Park Drive new footpath project

F)      94 Brightside Road raised zebra crossing project

G)     any hit sticks installations.

b)      whakarite / provide the following projects or programmes for Auckland Transport to consider for inclusion in future work programmes:

i)       safer pedestrian facility outside Wentworth Primary School on Gulf Harbour Drive

ii)      safer pedestrian facility outside Gulf Harbour School rear entrance to Gulf Harbour Drive

iii)     Glenvar Road upgrade

iv)     East Coast Road improvements

v)      Vaughans Road upgrade

vi)     Okura River Road upgrade

vii)    improved public transport to Whangaparāoa Peninsula including Gulf Harbour ferries

viii)   construction of the Whangaparāoa Bus Station.

CARRIED

 

 

14

Local board feedback on freshwater management in Tāmaki Makaurau / Auckland

 

Resolution number HB/2024/21

MOVED by Deputy Chairperson J Parfitt, seconded by Member S Mills:  

That the Hibiscus and Bays Local Board:

a)      kohuki / consider feedback received from their communities in the second phase of public consultation to inform implementation of the National Policy Statement for Freshwater Management 2020 in Tāmaki Makaurau / Auckland

b)      whakarite / provide feedback as per Attachment A to this item in the minutes document on implementation of the National Policy Statement for Freshwater Management 2020 in Tāmaki Makaurau / Auckland.

CARRIED

 

Attachments

a     26 March 2024 - Hibiscus and Bays Local Board, Item 14 - Local Board feedback on freshwater management in Tāmaki Makaurau / Auckland

 

 

15

Local board input to Auckland Council submission on the draft Government Policy Statement on Land Transport 2024-34

 

Resolution number HB/2024/22

MOVED by Member A Poppelbaum, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whakarite / provide local board views on the draft Government Policy Statement on Land Transport 2024-34 discussion document as per the feedback provided in Attachment A to this item in the minutes document to inform the council’s submission to the Ministry of Transport.

CARRIED

 

Attachments

a     26 March 2024, Hibiscus and Bays Local Board, Item 15 - Local board input to Auckland Council submission on the draft Government Policy Statement on Land Transport 2024-2034

 

 

16

Proposals for More Empowered Local Boards

 

Resolution number HB/2024/23

MOVED by Member A Poppelbaum, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)         tautoko / support the recommendations for more empowered local boards listed in the report, in particular for receiving more strategic advice as per section 15 a) to e), and for receiving more resourcing as per section 16 a) to b)

b)        tautoko / strongly support the empowering of local boards to truly fulfil their role of local leadership and accountability over local matters envisaged for them under legislation, irrespective of the outcome of the reorganisation review

c)         tuhi ā-taipitopito / note that the report outlines exceptionally well the need for substantial improvements that currently exist for local boards (such as better funding arrangements, improved strategic advice, greater decision-making, enhanced level of influence over regional decisions etc.)

d)        tuhi ā-taipitopito / note that the report lacks more meaningful discussion or rationale as for why this hasn’t, or couldn’t occur, for the 21 local boards currently and inherently suggests that such improvements could only be funded and considered for fewer (15) local boards

e)         kohuki / consider that improved governance (what is suggested in the report for more empowered local boards) should occur as good practice improvements to local democracy and should not be at the cost of creating fewer local boards in order to resource the required improvements

f)          tuhi ā-taipitopito / note the lack of analysis provided on the cost implications on the proposed realignment of local boards under the reorganisation proposal

g)        whakarite / provide the following feedback on the proposal for more empowered local boards:

i)          local boards were created in part to enable ‘the purpose of local government to be given effect to within the local board area’. In order for this to happen, local boards need the freedom to ‘localise’ and customise the delivery of services according to the needs of the local area, and not be subsumed into regional delivery and limited to regional offerings

ii)         local boards should be funded to a level that ensures good decision-making over local assets and services, and the ability to renew and maintain local assets including when they are at end of life

iii)       local boards should have greater decision-making over services that are delivered and operated on a regional basis, but appear in local board work programmes/budgets, such as libraries and leisure centres. Local boards currently have significantly limited control over these local services

iv)       local boards should have greater decision-making over the procurement of local maintenance services

v)         local boards should have adequate funding and/or resources for reports in order local boards to be able to operate strategically. Currently the funding for policy and strategic documents to guide future decision making are often too expensive for local boards to fund but are essential for sound and strategic decision-making

vi)       Reserve Contributions charges should be increased to the amount permissible under the Local Government Act (2002) in order for sufficient funding to be allocated for supporting infrastructure and recreation.

CARRIED

 

 

Note: Item 18 - Representation project - issues specific to the Hibiscus and Bays Local Board, was considered prior to Item 17 - Representation review and local board reorganisation.

 

 

18

Representation project - issues specific to the Hibiscus and Bays Local Board

 

Warwick McNaughton – Principal Advisor Governance was in attendance to support this item.

 

Resolution number HB/2024/24

MOVED by Member J Law, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)         whakarite / provide the following feedback on options to address non-compliance of the two subdivisions with the 10 per cent rule, including whether the council should decide to not comply with this rule on the basis that compliance would compromise communities of interest:

i)       much of the Rangitoto College community are residents of the East Coast Bays subdivision and consider themselves part of the East Coast Bays community

ii)      the preferred option for Hibiscus and Bays Local Board is to remain non-compliant so as not to impact significant communities of interest

b)        tono / request an investigation into shifting the southern and south-western boundaries of the Hibiscus and Bays Local Board, south to Constellation Drive and west to SH1 to incorporate communities of interest in East Coast Bays and resolve subdivision non-compliance

c)         tono / request that the results of the 2023 census are published in advance to any decision being made about local board subdivisions as current decisions are being made based on historical population estimates

 

d)        tono / request an investigation into, and including, the Ara Hills development as part of the Hibiscus Coast subdivision, as the development has no direct access to the Rodney Local Board area, and all nearby amenities and services sit within the Hibiscus Coast subdivision.

CARRIED

 

 

17

Representation review and local board reorganisation

 

Warwick McNaughton – Principal Advisor Governance was in attendance for this item.

 

Resolution number HB/2024/25

MOVED by Member G Walden, seconded by Member J Law:  

That the Hibiscus and Bays Local Board:

a)         whakahē / do not support the proposal to reduce the number of local boards through a reorganisation plan, noting that the Governing Body has supported the development of a 15 local board model as described in the agenda report and provide the following feedback:

i)          while some local boards may be facing issues with engagement and a sense of disempowerment, a decrease in the number of elected members and local boards will not necessarily resolve those issues, and may in fact have an adverse effect on engagement and a sense of empowered local governance

ii)         the Hibiscus and Bays Local Board has significant communities of interest and will face challenges with adequate representation and engagement if incorporated into a local board with a considerably larger catchment area. Representation challenges will be exacerbated by the loss of an East Coast Bays elected member thus decreasing elected member representation per population and decreasing access to elected members

iii)       in the near future the Hibiscus and Bays population size will be significantly increasing, causing concerns over the impact to democratic engagement and representation that will occur if the Hibiscus and Bays Local Board is amalgamated with the Upper Harbour Local Board or any other local board

iv)       local boards are yet to receive comprehensive financial information regarding this proposal and how it may impact future local board funding and what cost savings might be made as a result of merging local boards

v)         consider that there are little commonalities in communities of interest between Hibiscus and Bays Local Board and Upper Harbour Local Boards and consider that there are other coastal local boards with far more commonalities and communities of interest

vi)       if the Hibiscus and Bays Local Board is to be merged with the Upper Harbour Local Board, ‘Albany’ is not an adequate umbrella name for most communities of interest who identify themselves with other areas

vii)      the current reorganisation proposals do not align with current community aspirations for local governance representation and engagement

viii)     request further investigation and consideration to be given for adequate ward councilor provisions and alignment for fair representation.

b)        tono / request an investigation into alternative ways to improve local boards’ governance, which considers increased funding, resourcing, and improved advice to elected members

c)         whakahē / do not support a reorganisation plan for local boards proceeding to public consultation until more robust analysis is provided

d)        whakamihi / thank Warwick McNaughton for his attendance and ongoing support in this process.

CARRIED

 

 

19

Update on Watercare and Eke Panuku work programmes for Quarter Three (Jan - Mar 2024) and CCO Engagement Plans

 

Resolution number HB/2024/26

MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the update on Council-controlled Organisation Engagement Plans and Watercare and Eke Panuku work programmes for Quarter Three (Jan-Mar 2024).

CARRIED

 

 

20

Amendment to the Hibiscus and Bays Local Board business meeting schedule for 2024

 

Resolution number HB/2024/27

MOVED by Member L Willis, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whakaae / approve the amended meeting schedule outlined below for the period April 2024 to December 2024

Year

Date

Time

Venue

2024

Tuesday 23 April

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 28 May

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 11 June

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 25 June

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 23 July

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 27 August

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 24 September

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 22 October

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 26 November

10.00am

Local board office, 2 Glen Road, Browns Bay

Tuesday 10 December

10.00am

Local board office, 2 Glen Road, Browns Bay

 

CARRIED

 

 

21

Hōtaka Kaupapa - Policy Schedule for March 2024

 

Resolution number HB/2024/28

MOVED by Member J Law, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for March 2024.

CARRIED

 

 

22

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2024/29

MOVED by Chairperson G Brown, seconded by Member G Walden:  

That the Hibiscus and Bays Local Board:

a)      whiwhi / receive the workshop records for March 2024.

CARRIED

 

 

23        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

 

There was no consideration of extraordinary items.

 

 

24        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the        public

Resolution number HB/2024/30

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Holiday Parks update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains site-specific commercial information, which if released would impact the ability to reasonably negotiate (which is a possible outcome of the report).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

12:52pm          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1:29pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Holiday Parks update

 

Resolution number HB/2024/31

MOVED by Chairperson G Brown, seconded by Member L Willis:   

Restatement

c)      whakaū / confirm that there be no restatement of this confidential report, attachments or resolutions until all commercial negotiations have concluded and for council to undertake all commercial activities without prejudice or disadvantage.

CARRIED

 

 


 

 

 

 

1:30pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................