Tira Hautū / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 28 March 2024 at 10.11am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

 

 

Cr Chris Darby

 

 

Cr Julie Fairey

Via electronic link

until 1.46pm, Item 11

 

Cr Alf Filipaina, MNZM

Via electronic link

from 10.34am, Item 7

 

Cr Christine Fletcher, QSO

Via electronic link

 

Cr Lotu Fuli

 

 

Cr Shane Henderson

Until 2.08pm, Item 11

 

Cr Richard Hills

 

 

Cr Mike Lee

Until 3.38pm, Item 14

 

Cr Kerrin Leoni

In person

via electronic link from 2.24pm, Item 11

 

Cr Daniel Newman, JP

Via electronic link

In person from 10.22am, Item 7

 

Cr Greg Sayers

Via electronic link

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

From 10.15am, Item 7

until 3.13pm, Item 12

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Maurice Williamson

 

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillor

Cr Angela Dalton

 

 

 


 

 


Governing Body

28 March 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

Resolution number GB/2024/15

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          whakaae / accept the apologies from members:

Absence

Cr A Dalton

Early departure

Cr S Henderson

CARRIED

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2024/16

MOVED by Cr K Leoni, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 29 February 2024, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Ngā Kōrero a te Marea | Public Input

 

There was no public input.

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

There was no local board input.

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 


 

 

7

Chief Executive and Group Chief Financial Officer Update

 

The monthly dashboard had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr K Turner entered the meeting at 10.15am.

Cr D Newman entered the meeting in person at 10.22am.

Cr A Filipaina joined the meeting at 10.34am.

 

Resolution number GB/2024/17

MOVED by Mayor W Brown, seconded by Cr A Baker:  

That the Governing Body:

a)      whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Acting Group Chief Financial Officer.

CARRIED

 

Attachments

a     28 March 2024, Governing Body, Item 7 - Chief Executive and Group Chief Financial Officer Update - Monthly dashboard

 

 

8

Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 31 December 2023

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2024/18

MOVED by Mayor W Brown, seconded by Cr J Bartley:  

That the Governing Body:

a)      whiwhi / receive the Auckland Council Group and Auckland Council quarterly performance reports for the six months ended 31 December 2023.

CARRIED

 

Attachments

a     28 March 2024, Governing Body, Item 8 - Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 31 December 2023 - presentation

 

 

Note:   The chairperson accorded precedence to Item 10 – Presentation from Eden Park Trust Board.

 

 

10

Presentation from Eden Park Trust Board

 

Nick Sautner, Chief Executive Officer and Brett Winstanley, Chief Financial Officer provided a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2024/19

MOVED by Cr W Walker, seconded by Cr J Watson:  

That the Governing Body:

a)      whakamihi / thank the representatives of the Eden Park Trust Board for their attendance and the information provided on their six-month performance and financial projections.

CARRIED

 

Attachments

a     28 March 2024, Governing Body, Item 10 - Presentation from Eden Park Trust Board

 

 

The meeting adjourned at 12.18pm and reconvened at 12.46pm.

 

Cr K Leoni, Cr W Walker and Cr M Lee were not present.

 

 

9

Storm Recovery update and request to set an end date for homeowners to opt in to the property risk assessment process

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr W Walker returned to the meeting at 12.47pm.
Cr K Leoni returned to the meeting at 12.54pm.
Cr M Lee returned to the meeting at 1.04pm.
Cr W Walker left the meeting at 1.05pm.
Cr W Walker returned to the meeting at 1.15pm.

 

Resolution number GB/2024/20

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with the Tāmaki Makaurau recovery efforts.

b)      whakaae / agree that the end date for property owners to opt into the storm recovery property assessment process will be 30 September 2024, with provision to enable inclusion of other properties following that time at the council’s discretion, with the final details of the council discretion to be approved by the Chief Executive. 

c)      tuhi-ā-taipitopito / note that a programme of communications will be implemented to encourage owners of high-risk properties to opt in before 30 September 2024.

CARRIED

 

Attachments

a     28 March 2024, Governing Body, Item 9 - Storm Recovery update and request to set an end date for homeowners to opt in to the property risk assessment process - presentation

 

 

Note:   Item - 10. Presentation from Eden Park Trust Board was considered prior to Item 9 - Storm Recovery update and request to set an end date for homeowners to opt in to the property risk assessment process.

 


 

 

11

Consideration of 2024/2025 levy requests from Museum of Transport and Technology and Auckland Regional Amenities Funding Board

 

Note:   changes were made to the original recommendation, adding new clause g), with the agreement of the meeting.

 

Helen Atkins, Chair – Museum of Transport and Technology Board and Michael Frawley, Chief Executive Officer – Museum of Transport and Technology addressed the meeting.

 

Cr J Fairey retired from the meeting at 1.46pm.
Cr S Henderson retired from the meeting at 2.08pm.
Cr K Leoni left the meeting at 2.23pm and joined the meeting online at 2.24pm.

 

Resolution number GB/2024/21

MOVED by Deputy Mayor D Simpson, seconded by Cr M Lee:  

That the Governing Body:

a)         whakaae / approve Auckland Regional Amenities Funding Board’s member remuneration which should remain at current levels as below:

i)          $37,000 for the chair

ii)         $27,750 for the deputy chair

iii)        $18,500 for members

b)         tono / request staff to engage with the Auckland Theatre Company to agree a solution to address the $500,000 funding gap and the outstanding ground lease and report back by the end of the 2024 calendar year.

c)         tono / request the Auckland Regional Amenities Funding Board to further amend their levy request for 2024/2025 to remove the proposed $17,500 increase to the Funding Board’s member remuneration and the $500,000 increase in funding for the Auckland Theatre Company.

d)         tuhi ā-taipitopito / note for the avoidance of doubt, clause c) should not be considered as Auckland Council refusing the Auckland Regional Amenities Funding Board’s recommended levy as per section 28(b) of the Auckland Regional Amenities Funding Act 2008.

e)         tono / request Eke Panuku to write to Auckland Theatre Company to extend the due date for the outstanding ground lease until 30 June 2025.

f)          whakaae / approve the Museum of Transport and Technology’s (MOTAT’s) levy request for 2024/2025 of $19,021,154.

g)         tono / request that the Chief Executive work with the MOTAT Board and Executive to provide an analysis of MOTAT costs, strategies, governance and outcomes and to report to the Arts, Social, Sports and Community Institutions Political Working Group.

CARRIED

 

Note:   Under Standing Order 1.8.6, the following councillors requested that their dissenting votes against clause g), be recorded:

         Cr J Bartley

         Cr C Darby

 


 

 

12

Auckland War Memorial Museum Funding Agreement and Levy Approval

 

Professor Richard Bedford, Chair – Auckland Museum Trust Board; David Reeves, Chief Executive – Auckland War Memorial Museum; and James Liddell, External Relations Manager – Auckland War Memorial Museum addressed provided a PowerPoint presentation.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Filipaina left the meeting at 3.12pm.
Cr K Turner retired from the meeting at 3.13pm.

 

Mayor W Brown vacated the chair in favour of Deputy Mayor D Simpson and left the meeting at 3.18pm.

Deputy Mayor D Simpson vacated the chair. Mayor W Brown returned to the meeting and resumed the chair at 3.21pm.

Cr C Fletcher left the meeting at 3.25pm.
Cr A Filipaina returned to the meeting at 3.28pm.

 

Resolution number GB/2024/22

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

That the Governing Body:

a)      whakaae / approve the three-year funding agreement between Auckland Council and Auckland War Memorial Museum for financial years 2025 – 2027 based on the terms set out in this report subject to final approval by the Auckland Museum Trust Board and the Mayor and Deputy Mayor.

b)      tautapa / delegate authority to the Mayor and Deputy Mayor to approve changes to the agreement and sign the final version of the agreement.

c)      whakaae / approve the annual levy for Auckland War Memorial Museum of $34,060,000 to be paid only if the three-year funding agreement approved under clause a) does not receive final approval and execution. 

CARRIED

 

Attachments

a     28 March 2024, Governing Body, Item 12  Auckland War Memorial Museum Funding Agreement and Levy Approval

 

 

 

 

13

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Performance Report

 

Cr C Fletcher left the meeting at 3.31pm.
Cr M Lee retired from the meeting at 3.38pm.
Cr K Leoni left the meeting at 3.44pm.

 

Resolution number GB/2024/23

MOVED by Cr W Walker, seconded by Cr L Fuli:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the Auckland Council's Health, Safety and Wellbeing (HSW) Performance report (presented to the Audit and Risk Committee on 19 February 2024)

b)      tuku ki tangata kē / forward the report to all local boards for their information.

CARRIED

 

 

14

Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 28 March 2024

 

Resolution number GB/2024/24

MOVED by Deputy Mayor D Simpson, seconded by Cr A Baker:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 28 March 2024.

CARRIED

 

 

15

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2024/25

MOVED by Deputy Mayor D Simpson, seconded by Cr L Fuli:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)       Group Recovery Office – Continuity

CARRIED

 

 

16        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

At 3.55pm, it was:

 

Extension of Meeting Time

Resolution number GB/2024/26

MOVED by Cr W Walker, seconded by Cr A Baker:  

That the Governing Body:

a)          whakaae / agree under standing order 1.1.3, that an extension of time until the business of the meeting is complete, be granted.

CARRIED

 

 

17        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number GB/2024/27

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL:  Accelerating Group Shared Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains staff implications.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

3.56pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.10pm            The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL:  Accelerating Group Shared Services

 

Resolution number GB/2024/28

MOVED by Deputy Mayor D Simpson, seconded by Cr W Walker:  

e)      tuhi ā-taipitopito / note that the agenda report, attachments and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

4.10pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................