Agenda of Devonport-Takapuna Local Board

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 March 2024, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

16 April 2024

Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2023/2024 grant allocations

File No.: CP2024/03082

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2023/2024.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Devonport-Takapuna Local Grants Round Two as shown in Attachment B to the agenda report and Multi-Board Round Two 2023/2024 as shown Attachment C to the agenda report.

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2023/2024 on 20 June 2023 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $200,000 for the 2023/2024 financial year. A total of $95,572.20 was allocated in the previous grant rounds.

5. This leaves a total remaining budget of $104,427.80 to be allocated to one local grants round, and one multiboard round.

6. Forty-four applications were received for Devonport-Takapuna Local Grants, Round Two 2023/2024, requesting a total of $267,609.05 and sixteen multi-board applications were also received requesting a total of $62,603.77.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2023/2024 listed in the following table:

Table One: Devonport-Takapuna Local Grants Round Two 2023/2024 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2402-203	Chinese Association of North Shore CIty	Arts and culture	Towards venue hire at Westlake Girls High School Hall and the Devonport RSA	$5,320.00	Eligible
LG2402-223	Show Me Shorts Film Festival Trust	Arts and culture	Towards programming, advertising, print, design, and communications costs for the 2024 Show me Shorts Film Festival	$1,782.00	Eligible
LG2402-224	Glass Ceiling Arts Collective Limited	Arts and culture	Towards venue hire, photography, sound and lighting technicians, and NZSL interpretation for a Frozen Jr Inclusive Youth Theatre Performance	$8,000.00	Eligible
LG2402-234	Depot Arts and Music Space	Arts and culture	Towards marketing, advertising, koha, artist fees, workshop materials, and curator fees for the Matiriki Exhibition 2024	$4,200.00	Eligible
LG2402-235	Raukatauri Music Therapy Trust	Arts and culture	Towards venue hire at Wilson Home Trust	$5,576.00	Eligible
LG2402-238	Pacific Arts and Culture Development Zhiyun He	Arts and culture	Towards media promotion, artwork design and printing, and venue hire for the 2024 (21st) New Zealand Chinese Arts Exhibition, at the Lake House Arts Centre	$7,647.50	Eligible
LG2402-241	The Lake House Trust Inc	Arts and culture	Towards venue hire, artist and kaiako fees, coordinator fees, art materials, and promotions for the Unity in Diversity: Korean Jogakbo and Māori Weaving Collaboration Showcase, at Becroft Gallery	$8,000.00	Eligible
LG2402-243	NZ Kurdish Community Incorporated	Arts and culture	Towards venue hire, catering, AV equipment hire, transportation, education materials, contingency fund, souvenirs, and awards	$10,400.00	Ineligible
LG2402-247	Auckland Youth Orchestra Incorporated	Arts and culture	Towards venue hire, technical, and staffing costs	$5,417.00	Eligible
LG2402-202	Rose Centre Inc	Community	Towards the purchase of a community notice board and two AC units for use at The Rose Centre	$8,000.00	Eligible
LG2402-208	Devonport Community Project	Community	Towards clothing rack rental, advertising, room hire and cleaning, and a kids' arts and craft coordinator and equipment, for the Swap Shop at Devonport Community House	$1,805.59	Eligible
LG2402-210	Takapuna Rocks	Community	Towards stage and sound costs for a classic car show and family day at The Strand, Takapuna	$6,000.00	Eligible
LG2402-216	Sunnynook Community Centre	Community	Towards a new dishwasher for the Sunnynook Community Centre	$6,080.00	Eligible
LG2402-218	Takapuna Community Facilities Trust	Community	Towards venue hire, marketing, specialist support, expert speakers, waste management, and materials for workshops, for the Let's Rethink-Reduce-Reuse Workshops	$8,000.00	Eligible
LG2402-219	Auckland North Community & Development Incorporated	Community	Towards marketing, brochure holders, lockbox, bean bags, printing, administrative overheads, professional development, and youth engagement resources at Takapuna library	$8,000.00	Eligible
LG2402-236	Yes Disability Resource Centre Services Trust	Community	Towards paint and painting equipment, LED lights, desks, monitor risers, speaker stands, streaming setup, and acoustic panels for use at Shore Junction	$2,552.80	Eligible
LG2402-237	Takapuna Residents Association	Community	Towards website development expenses	$2,800.00	Eligible
LG2402-239	AREC Charitable Trust	Community	Towards workshop development and provision, marketing, reporting, and project management	$6,000.00	Eligible
LG2402-246	Forrest Hill Community Garden Trust	Community	Towards water plumbing and pump, water tank, solar lights, tables and benches, sink and tapware, and a greywater container	$7,188.46	Eligible
LG2402-248	Devonport Senior Citizens Association Incorporated	Community	Towards incidentals, catering, koha, and advertising	$3,116.75	Eligible
LG2402-249	Devonport Peninsula Trust	Community	Towards event insurance, staff costs, supplies, website and event design, and marketing for the Devonport MidWinter Swim	$3,200.00	Eligible
LG2402-251	Devonport Peninsula Trust	Community	Towards overall event costs, such as staff costs, advertising, waste management, and volunteer costs, for the delivery of the Takararo Spring Festival at Mt Cambria	$8,000.00	Eligible
LG2402-209	The Helping Paws Charitable Trust	Environment	Towards veterinary care for cats, such as desexing, vaccinating, micro-chipping	$7,500.00	Eligible
LG2402-222	Takapuna Community Facilities Trust	Environment	Towards the construction and installation of three interpretative signs at Lake Pupuke	$6,438.00	Eligible
LG2402-227	Ann Langis Play Limited	Environment	Towards food, safety vests, printed marketing and course materials, gazebo, t-shirts, and print design	$7,689.76	Eligible
LG2402-233	Restoring Takarunga Hauraki Charitable Trust	Environment	Towards a converted shipping container for building an ecological restoration centre at Ngauteringaringa Community Nursery	$8,000.00	Eligible
LG2402-207	Lions Club of Devonport Charitable Trust	Events	Towards traffic management, road closure notices, medical services, consultancy, event cleanup, advertising, and slide rental for the Devonport Santa Parade and Christmas Festival	$8,000.00	Eligible
LG2402-221	Golden QT Limited	Events	Towards event management and producer costs	$8,000.00	Eligible
LG2402-225	Bayswater School PTA	Events	Towards lighting, security, staging, and cleaning costs	$4,848.25	Eligible
LG2402-232	Seven Events LTD	Events	Towards event production costs for the Christmas by the Lake 2024, including power, staging, lighting, and sound	$8,000.00	Eligible
LG2402-250	Ned Lofty Hina	Events	Towards PA, staging, insurance, and ezi-up for the Devonport Christmas Festival Dance in the Park at Windsor Reserve	$5,913.00	Eligible
LG2402-204	North Shore Croquet Club	Historic Heritage	Towards pre-painting repairs at the North Shore Croquet Club	$2,339.00	Eligible
LG2402-206	Albany Birkenhead Collegians Hockey Club Incorporated	Sport and recreation	Funding to cover venue hire, team entry fees, and game fees	$5,000.00	Eligible
LG2402-211	Badminton New Zealand Incorporated	Sport and recreation	Towards venue hire and shuttlecocks	$5,950.00	Eligible
LG2402-212	Takapuna Lawn Tennis Club Incorporated	Sport and recreation	Towards tennis court resurfacing at the Takapuna Lawn Tennis Club courts	$8,000.00	Eligible
LG2402-213	Milford Tennis Club Inc	Sport and recreation	Towards the cost of tennis court cleaning	$2,265.00	Eligible
LG2402-214	Sunnynook Chinese Association Incorporated	Sport and recreation	Towards venue hire, equipment, trainees and referees, first aid specialist, food, and prizes and a fitness programme at Sunnynook Community Centre	$3,000.00	Eligible
LG2402-215	Gymnastics Community Trust	Sport and recreation	Towards costs of carpet replacement at the Eventfinda Stadium	$5,913.00	Eligible
LG2402-217	Northcote Lawn Tennis Club Inc	Sport and recreation	Towards fencing repairs at the Northcote Lawn Tennis Club	$8,000.00	Eligible
LG2402-228	Wakatere Boating Club 00 Acc	Sport and recreation	Towards windows and frames to be installed at the Wakatere Boating Club	$8,000.00	Eligible
LG2402-240	PP Milford Cruising Club (Incorporated)	Sport and recreation	Towards helmets and boat engine servicing for dinghy sailing programmes	$3,667.94	Eligible
LG2402-242	North Shore United AFC	Sport and recreation	Towards materials for railing replacement at the Allen Hill pitch	$8,000.00	Eligible
LG2402-244	North Shore Canoe and Youth Club	Sport and recreation	Towards engineer consultation, fire engineer, and architectural design	$8,000.00	Eligible
LG2402-245	Belmont Park Bowling Incorporated	Sport and recreation	Towards twenty sets of bowls	$8,000.00	Eligible
Total				$267,609.05

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multi-board Round Two 2023/2024, listed in Table Two:

Table Two: Devonport-Takapuna Multi-board Round Two 2023/2024 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2324-221	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket cost for disabled or disadvantaged children to attend Mrs Wishy Washy show from 21 September 2024 to 26 October 2024	$4,891.50	Eligible
MB2324-225	The Yes And Trust	Arts and culture	Towards Education Manager salary to deliver "The Resilience Playground" project from 1 May 2024 to 30	$5,280.00	Ineligible
MB2324-257	NZ Children's Choral Academy	Arts and culture	Towards senior and junior choir musical directors, and venue hire for a Children's Choir Programme at Raye Freedman Arts Centre	$1,000.00	Eligible
MB2324-2100	Feelings for Life Charitable Trust	Community	Towards graphic design, videographer, workshop materials, participant resources, facilitator and advisor, administrator and event manager, venue hire, catering, and AV for the Kaiako Hauora North Programme	$3,539.00	Eligible
MB2324-2103	North Harbour Community Patrol	Community	Towards annual operating expenses, including fuel costs, vehicle maintenance, uniforms, equipment, telephones, software, computers, and internet costs	$2,500.00	Eligible
MB2324-216	Age Concern Auckland Trust	Community	Towards wages at 57 Rosebank road from 1 May 2024 to 30 April 2025	$3,057.00	Ineligible
MB2324-236	The StarJam Charitable Trust	Community	Towards venue hire, tutor fee and Auckland regional programme coordinator salaries and levies to deliver Music Workshops, Community Social Events and Performances deliver from 1 May 2024 to 1 May 2025	$3,000.00	Eligible
MB2324-242	Youthline Auckland Charitable Trust	Community	Towards specialist contractor fees for volunteer and triage support staff supervision	$3,000.00	Eligible
MB2324-250	Big Buddy Mentoring Trust	Community	Towards accommodation, radio advertising, mentor manager wage and volunteers psychological screening for programme delivery from 30 September 2024 to 30 August 2025	$6,500.00	Eligible
MB2324-251	Garden to Table Trust	Community	Towards salaries, mileage, and home office costs for the Garden to Table Food Education Programme	$4,000.00	Eligible
MB2324-266	Recreate NZ	Community	Towards event facilitation, volunteer costs, activity costs, transportation, and venue hire for Urban Youth Programmes for Rangatahi with Disabilities across Tāmakai Makaurau	$1,800.00	Eligible
MB2324-276	Epilepsy Association of New Zealand Incorporated	Community	Towards fuel cost to deliver Epilepsy Support Services from 1 May 2024 to 30 April 2025	$224.00	Ineligible
MB2324-293	Young Workers Resource Centre	Community	Towards wages for employing an education coordinator	$10,000.00	Ineligible
MB2324-222	Environmental Education for Resource Sustainability Trust	Environment	Towards cost of native trees and classroom recycling bins to deliver Paper4trees Auckland from 1 April 2024 to 31 August 2024	$3,162.27	Eligible
MB2324-206	Unity Community Foundation	Sport and recreation	Towards venue hire, sports gear, office lease, sports trainers wages, office lease, computers, kitchenware, administrative expenses, furniture, and CEO salary, for establishing sport and recreation hubs across Auckland	$10,000.00	Eligible
MB2324-227	East Skate Club Incorporated	Sport and recreation	Towards programme delivery costs, which include food, drinks, equipment, professional skate coaches, PA system, and free skateboards for participants	$2,650.00	Eligible
Total				$62,603.77

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· higher priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2023/2024 on 20 June 2023 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

11. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

12. The local board has set a total community grants budget of $200,000 for the 2023/2024 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

14. Five applications received through the 2023/2024 Devonport-Takapuna Local Grants and Multi-Board Grants Rounds Two are ineligible. Applications need to align with the eligibility requirements and criteria in the 2014 Community Grants Policy, and the 2023/2024 Devonport-Takapuna Local Board Grants Programme, to be eligible.

15. Application LG2402-243 from the NZ Kurdish Community Incorporated is ineligible, as the application has requested more than the maximum request allowed under the 2023/2024 Devonport-Takapuna Local Board Grants Programme. The application also does not articulate alignment with the priorities outlined in the 2023/2024 Devonport-Takapuna Local Board Grants Programme, and applications must demonstrate alignment with at least one of the priorities outlined to remain eligible.

16. Application MB2324-225 from the The Yes And Trust is ineligible as the application has requested funding solely towards wages and salaries, which are an exclusion under the 2023/2024 Devonport-Takapuna Local Board Grants Programme.

17. Application MB2324-216 from the Age Concern Auckland Trust is ineligible as the application has requested funding solely towards wages and salaries, which are an exclusion under the 2023/2024 Devonport-Takapuna Local Board Grants Programme.

18. Application MB2324-276 from the Epilepsy Association of New Zealand Incorporated is ineligible as the applicant has requested less than the minimum request allowed under the 2023/2024 Devonport-Takapuna Local Board Community Grants Programme.

19. Application MB2324-293 from the Young Workers Resource Centre is ineligible, as the application has requested funding solely towards wages and salaries and has requested more than the maximum request allowed under the 2023/2024 Devonport-Takapuna Local Board Grants Programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

22. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

24. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

25. A summary of each application received through Devonport-Takapuna Local Grants Round Two 2023/2024, and Multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

26. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

27. Twenty-one applicants applying to Devonport-Takapuna Local Grants Round Two and ten applicants applying to the Multi-board Round Two 2023/2024 indicated that their projects targeted Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

28. The allocation of grants to community groups is within the adopted 10-year Budget 2021/2031 and local board agreements.

29. The local board has set a total community grants budget of $200,000 for the 2023/2024 financial year.

30. Forty-four applications were received for Devonport-Takapuna Local Grants, Round Two 2023/2024, requesting a total of $267,609.05 and sixteen multi-board applications were also received requesting a total of $62,603.77.

31. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

33. Following the Devonport-Takapuna Local Board allocating funding for round two of the local grants and multi-board grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants Programme 2023/2024	19
b ⇩	Devonport-Takapuna Local Grants Round Two 2023/2024 Grant Applications	27
c ⇩	Devonport-Takapuna Multi-Board Grants Round Two 2023/2024 Grant Applications	211

Ngā kaihaina

Signatories

Author

Vincent Marshall - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

16 April 2024

Devonport-Takapuna Local Board

16 April 2024

Devonport Community Noticeboards Memorandum of Understanding - 2024

File No.: CP2024/03207

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the new community guidelines for community noticeboard use and the attached Memorandum of Understanding with the Rotary Club of Devonport Incorporated, which will enable Rotary to assume management and maintenance of two community noticeboards on the eastern side of Lake Road.

Whakarāpopototanga matua

Executive summary

2. There are two community noticeboards on the eastern side of Lake Road between Allenby Avenue and Ariho Terrace.

3. These noticeboards were installed by resolution of the Devonport Community Board, part of North Shore City Council, in December 1996.

4. These noticeboards were never officially mapped as Auckland Council assets and do not have any renewals budget associated with them.

5. Devonport Peninsula Trust (DPT) was managing the bookings of the Community Noticeboard by unofficial agreement with the Devonport-Takapuna Local Board.

6. The local board decided to no longer provide operational funding to DPT on 18 July 2023, Resolution ID (DT/2023/133). Following that decision, DPT decided to no longer run bookings for the community noticeboards.

7. At a workshop on 5 September 2023, the local board reiterated its support for the continued use by the community of these noticeboards for low or no cost.

8. Due to staff and budget constraints Auckland Transport and the council Parks and Community Facilities department cannot take on renewal or asset maintenance of the noticeboards unless the local board allocates extra funding.

9. Rotary volunteered to manage the bookings of the noticeboards and to fund their repair and replacement as needed and a Memorandum of Understanding has been developed.

10. The council’s legal counsel has reviewed the Memorandum of Understanding between Rotary and the local board for the use and maintenance of the community noticeboards.

11. Aspects of the guidelines for use of the noticeboards from 1996 are no longer fit for purpose and proposed updates to these guidelines have been developed by staff to match how they are used in practice.

12. If the local board approves the MoU and the new community guidelines, Rotary will manage bookings and maintain the community noticeboards, and the new community guidelines will be posted on the Rotary website.

13. The MoU will be reviewed every two years. Either Rotary or the local board can terminate the agreement with 14 days’ notice. The local board can terminate the agreement by resolution with appropriate notice given to Rotary.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the Memorandum of Understanding with the Rotary Club of Devonport Incorporated to manage bookings and maintain the two community noticeboards on Lake Road between Ariho Terrace and Allenby Avenue (Attachment A to the agenda report).

b) approve the Devonport-Takapuna Local Board chair to sign the Memorandum of Understanding with the Rotary Club of Devonport Incorporated on behalf of the local board.

c) approve new Community Noticeboard Guidelines 2024 (Attachment B to the agenda report) for use of the two community noticeboards.

Horopaki

Context

Devonport Community Board Resolution

14. The two community noticeboards on Lake Road were installed after a resolution by the Devonport Community Board, part of North Shore City Council, in 1996.

15. The resolution stated that there be a maximum of three signs erected at any one time (including road safety noticeboards) on the site and that the Chair or Deputy Chair consider approval for the erection of free-standing signs.

16. The guidelines passed by the Devonport Community Board advised that all signs must be used to advertise a specific event and cannot advertise clubs or organisations alone.

Auckland Council Noticeboards in other areas

17. There are several community noticeboards throughout the Auckland area where bookings are run through the council website.

18. These noticeboards do not accept bookings from private groups, businesses, or political parties. Hirers must provide a certificate of incorporated society and an IRD number to make a booking.

19. These community noticeboards are booked through a central booking system for two weeks at a time. The two weeks run on a fixed schedule with dates published in advance on the council’s website.

20. The noticeboards in Central Auckland require a contractor to install them due to their height. The noticeboards in West Auckland can be erected by community members.

21. There are no community guidelines or health and safety guidelines for those signs installed by community members in other areas of Auckland.

Tātaritanga me ngā tohutohu

Analysis and advice

22. The two community noticeboards on Lake Road are used regularly by groups from Devonport, Belmont, Bayswater and Hauraki.

23. Groups that use them regularly include the Devonport Community House, The Rose Centre and Devonport Business Association. They are used to advertise events such as the JETS Fun Run, Matariki and the Devonport Santa Parade.

24. When the signs are not advertising events, community groups currently place more general notices such as the Devonport Community House putting up a billboard of their logo.

Rotary Club of Devonport Incorporated

25. Rotary is a trusted charitable organisation in the Devonport Area.

26. Rotary is a service club, a voluntary non-profit organisation where members meet regularly to perform charitable works either by direct hands-on efforts or by raising money for local and international projects.

27. Rotary received local board grants funding in the Devonport-Takapuna Local Board Grants Round two, financial year 2021/2022, to deliver the Woodall Park Pump Track in Devonport and funding in the Devonport-Takapuna Local Board Quick Response Grant Round two, financial year 2018/2019, to produce the Heritage Walks of Devonport Brochure.

28. Rotary has also taken over community bookings of the gazebos that the Devonport Peninsula Trust used to hire out to community groups at minimal cost.

29. Rotary has volunteered to manage the bookings of the noticeboards on behalf of the local board and maintain their upkeep.

Updated Community Noticeboard Guidelines

30. The 1996 Devonport Community Board guidelines for use of the community noticeboards on Lake Road are mostly relevant today.

31. There are a few guidelines that are not followed in practice and should be updated to reflect modern community needs.

32. The proposed updated guidelines, which apply to the noticeboards on the Eastern side of Lake Road between Ariho Terrace and Allenby Avenue, still contain provisions that:

· No commercial advertising is allowed, other than in association with a sponsored event.

· No notice, advertising or sign attributable or connected in any way with a political party, group or person is allowed.

· Signs shall not exceed the size of the noticeboards and must stay within the confines of the hoarding.

· Notices may be attached with screws or staples. There is a lip along the bottom edge to support heavy boards.

· Notices may be erected up to 14 days prior to an event and must be removed within 24 hours of the advertised event to be used by other groups.

33. The proposed updated guidelines contain new provisions that:

· No additional individual hoardings may be erected on the site

· Precedence of bookings go to organisations advertising community events. A community group may use the noticeboards to advertise their organisation alone for a period of 14 days if and only if there are no other bookings

· Community groups will follow the standard health and safety guidelines for safe set up and removal of signs on the hoardings.

34. Staff have updated the guidelines for use of the noticeboards to match the way the community uses them today.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Te Taruke-a-Tawhiri is Tāmaki Makaurau’s climate action plan. It sets out goals to reduce greenhouse gas emissions to reach net zero emissions by 2050 and prepare the region for the adverse impacts of climate change.

36. There are no climate impacts of the ongoing use of the community noticeboards.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Auckland Transport (AT) has indicated that although they sit on the road berm, they do not perform any transport function. Auckland Transport has indicated that they would remove the noticeboards if they had to map the community noticeboards, or if the noticeboards required repairs or maintenance.

38. The Parks and Community Facilities department of Auckland Council has agreed to map the noticeboards as an asset but to assign no staff time or renewals budget towards their maintenance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The Devonport-Takapuna Community will benefit from the use of these community noticeboards by having a free avenue of marketing events and services that might otherwise be cost prohibitive at market rates.

40. Free use of the community noticeboards represents significant savings to community groups compared to the commercial value of similar marketing avenues.

41. Progressing the MoU with Rotary ensures a trusted community organisation will maintain the noticeboards on behalf of the local board.

Tauākī whakaaweawe Māori

Māori impact statement

42. The local board is committed to developing meaningful relationships with mana whenua and mātāwaka.

43. The Devonport-Takapuna Local Board Plan 2023-2026 contains initiatives to achieve meaningful relationships including:

· Māori language is promoted and visible in the programmes and services delivered, from libraries and community facilities to bilingual signage

· Partner with mana whenua and mātāwaka to deliver initiatives that support sharing Māori cultural knowledge and practices through storytelling projects, celebrating te reo Māori and respond to Māori aspirations.

44. By continuing to keep the noticeboards free for community use means opportunities to promote Te Ao and Te Reo Māori such as Matariki events, community Te Reo lessons and other mātāwaka led projects can continue without extra cost burden.

Ngā ritenga ā-pūtea

Financial implications

45. The local board will not allocate a renewals budget towards these noticeboards. Any damage or maintenance of the noticeboards will be undertaken by Rotary.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The noticeboards are on a very busy main road in the local board area. There are potential health and safety risks to community members erecting their notices on these boards in a high traffic area.

47. The updated community guidelines contain short health and safety guidelines that Rotary will email to community groups when they book to use the noticeboards.

Ngā koringa ā-muri

Next steps

48. Granted the above recommendations are approved by the local board, a representative from Rotary and the local board chair will formally sign the MoU to go into effect immediately.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memorandum of Understanding between Auckland Council and Rotary Club of Devonport Incorporated	373
b ⇩	Community Noticeboard Guidelines 2024	381
c ⇩	Community Board Signs 1996 resolution	383

Ngā kaihaina

Signatories

Author

Deb Doyle - Community Broker, Devonport/Takapuna Local Board

Authorisers

Darryl Soljan - Manager Customer Experience - North & West Libraries

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

16 April 2024

Kōkiri - Report on Local Board Transport Capital Fund Project - Pedestrian crossings 2A Old Lake Road and Forrest Hill Road

File No.: CP2024/03954

Te take mō te pūrongo

Purpose of the report

1. To obtain the local boards preferred option for the proposed upgrade of the existing pedestrian crossing at 2A Old Lake Road Devonport and a signalised crossing at 224 Forrest Hill Road Hillcrest, the projects being part of Auckland Transport’s work programme and funded for the Boards Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. Auckland Transport is building a more structured and effective process for local boards to engage with and influence transport projects and programmes.

3. Auckland Transport workshopped the two projects with the local board on 2 April 2024 to obtain the local board members views on aspects of the project. The workshop presentation is attached.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide an indication of the preferred option for the proposed upgrade of existing pedestrian crossing at 2A Old Lake Road Devonport.

b) provide an indication of preferred option for the proposed signalised crossing at 224 Forrest Hill Road Project.

Horopaki

Context

2A Old Lake Road, Narrowneck

4. The Local Board have previously resolved the amount of $400K to progress the LBTCF Project for the upgrade of the pedestrian crossing at 2A Old Lake Road Narrow Neck Beach.

5. A presentation, with options, was given to the local board at a workshop on 2 April 2024.

6. At the workshop the majority of members indicated a preference for Option 1 in regards to the proposed crossing at 2 A Old Lake Road.

7. However, the members considered parts of option 2 could be incorporated into the overall project and asked that aspects of the proposal could be listed, with costs, for their consideration namely:

· Construction of a section of missing footpath

· Speed cushions on approaching roads

8. The estimated breakdown of costs for the crossing at 2A Old Lake Road is as follows:-

· Raised pedestrian crossing including drainage, tactiles, central islands, pram crossing, footpath upgrades, cycle bollards: $320,000.00

· New footpath link (approximately 85 metres): $50,000.00

· Old Lake Road / Seabreeze Road pram crossing / tactile pavers / speed cushion: $25,000.00

· There was no appropriate location for an additional refuge island / speed cushion arrangement at the Old Lake Road / Vauxhall Road intersection (south of the raised pedestrian crossing)

9. However, at this stage these costs are estimates only and will be subject to change once more accurate costs are calculated.

224 Forrest Hill Road, Hillcrest

10. The Local Board have previously resolved the amount of $600,000 to progress the LBTCF Project for the proposed signalised pedestrian crossing at 224 Forrest Hill Road, Forrest Hill.

11. At the workshop the majority of members indicated support for option 1 in regard to the proposed signalised crossing at 224 Forrest Hill Road.

12. Members asked for a breakdown of various aspects of the project costs, specifically the proposed upgrade of the footpath at the Blakeborough intersection.

13. The estimated breakdown of costs for the signalised crossing at 224 Forrest Hill Road is as follows:-

· Signalised mid-block crossing including traffic signals, tactile pavers, pram crossings, removal of existing refuge islands and footpath reinstatement: $400,000.00

· Blakeborough Road / Forrest Hill Road footpath / pram upgrades: $25,000.00

14. However, at this stage these costs are estimates only and will be subject to change once more accurate costs are calculated.

Tātaritanga me ngā tohutohu

Analysis and advice

15. This report seeks to obtain the Boards indication of the preferred options for projects workshopped on 2 April 2024.

2A Old Lake Road Narrowneck

16. The proposed option 1 for 2A Old Lake Road is an upgrade of the existing at-grade pedestrian crossing to a raised Swedish style pedestrian crossing.

17. The estimated cost is: $320,000.00.

18. Option 2 is to retain the existing at-grade pedestrian crossing and install speed cushions with an estimated cost of $150,000.00.

19. This includes the possibility of installing a new footpath to connect a missing link. The separate footpath costs if carried out with the project is $50,000.00 and if done at a later date would be in the vicinity of $60,000.00.

20. Speed cushions and refuge crossing upgrades at Old Lake Road / Seabreeze Road are estimated at $25,000.00.

224 Forrest Hill Road Hillcrest

21. The proposal option 1 at 224 Forrest Hill Road is a signalised mid-block crossing with an estimated cost of $425,000.00.

22. It includes the option to do improvements to the Blakeborough Drive/Forrest Hill Road Intersection and proposes to remove the existing refuge islands.

23. Option 2 proposed the signalised intersection upgrade at Blakeborough/Forrest Hill Road intersection and also proposes to remove existing refuge islands with an estimated cost of $550,000.00.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

25. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. In 2022, the mayor provided Auckland Transport with a Letter of Expectation which directed AT to improve the relationship with local boards, including providing more opportunity to influence decision-making. Specifically, that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer Local Board involvement in the design and planning stage of local transport projects that affect their communities.”

27. AT’s ‘2023-26 Statement of Intent’ reflects this direction stating that:

“We (AT) will engage more meaningfully and transparently with Local Boards, recognising that they represent their communities, and that they should have greater involvement in local transport projects that affect those communities. This means a genuine partnership where we seek to understand the unique and diverse needs of each Local Board at a regional level, not just by project. We will work in partnership to integrate those needs into our planning. We will support Local Boards to communicate integrated local transport planning to their communities.”

28. These projects are the Local Boards, Local Board Transport Capital Fund projects and the Local Boards input is being taken into consideration as per the collaborate level of engagement.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The local board has had a workshop on this project on the 2 April 2024. This report follows up that workshop for the local board to provide their formal feedback.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

31. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

32. Local boards have a transport budget through the local board transport capital funds, which have been allocated to this project.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The proposed decision will continue to progress the delivery of this project from the Local Board Transport Capital Fund.

Ngā koringa ā-muri

Next steps

34. AT will take note of the local boards preference as the project is delivered.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Workshop 2 April 2024 - Local Board Transport Capital Fund 2023-2026	395

Ngā kaihaina

Signatories

Author

Marilyn Nicholls – Elected Member Relationship Manager

Authorisers

John Gillespie – Head of Stakeholders and Elected Member Relationships

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

16 April 2024

Project Kōkiri - Setting priorities for Auckland Transport project and programme engagement

File No.: CP2024/03666

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on Auckland Transport’s proposed work programme for 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport is building a more structured and effective process for local boards to engage with and influence transport projects and programmes.

3. At this stage of the Project Kōkiri (part of the Local Board Relationship Project), Auckland Transport is seeking formal views on the proposed work programme for 2024/2025.

4. Auckland Transport workshopped the forward works programme with the local board on 5 December 2023 and a further Kokiri workshop on 26 March 2024, to aid developing views on priorities.

5. After the local board provides formal views, Auckland Transport will provide a response to the local board before delivering a draft local board transport agreement (Kōkiri) to June 2024 business meetings for adoption.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide views on the proposed work programme on which projects the local board requests Auckland Transport to:

i) collaborate with Auckland Transport about these projects or programmes:

· Narrow Neck upgrade of pedestrian crossing with safer crossing platform

· Pedestrian crossing on Forrest Hill Road near Blakeborough Drive.

· Speed Advisory signs (if budget available)

ii) consult with the local board about these projects or programmes:

· Kitchener Road to Hurstmere Road improved pedestrian and cycle facilities

· Vauxhall Road and Tainui Road pedestrian safety improvements

· Becroft Drive Footpath and pram crossing.

· Milford Primary School Innovating Streets Project.

· Killarney Street Zebra Crossing and pedestrian islands.

· Vauxhall Road and Tainui Road pedestrian safety improvements.

· Devonport Residential Parking Zone

· Milford Town Centre Review Parking in town centre

· North Shore Hospital price review

· Integration Mobility permits

· Licence Plate Recognition survey

iii) inform the local board about these projects or programmes:

· Forrest Hill/Tristram Ave Signalised intersection and raised platforms.

· Planned Technology Projects FY 23/24 :-

Lake Road Takapuna Grammar School pedestrian crossing detection.

Taharoto/Northcote pedestrian detection.

Taharoto/Shakespeare pedestrian detection.

Fred Thomas/Taharoto/Anzac pedestrian detection.

SH1/Tristram Queue detection

Regional Technology – Bus booster roll out

iv) that the local board advocate about these projects or programmes:

· Retention, increase and long-term security of the Local Board Transport Capital Fund to support us to make strategic decisions towards projects that span multiple trienniums.

· Increased funding towards footpath renewals that meet a new wider standard.

· Funding to progress the Lake Road Project.

· Secure funding to progress the Francis-Esmonde link.

b) provide any projects or programmes for Auckland Transport to consider for inclusion in future work programmes.

c) provide any projects or programmes for Auckland Transport to review that are not supported by the local community.

Horopaki

Context

Project Kōkiri

6. In mid-2023, Project Kōkiri was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT).

7. The project was in part a response to the 2020 Review of Auckland Council’s Council-controlled Organisations which highlighted the need for local boards and Auckland Transport to work more meaningfully and collaboratively.

8. AT has taken steps to improve information flow and local board decision-making, including:

· instituting an annual forward works programme briefing for all local boards

· increasing the number of updates sent to local boards

· providing local board insights in all project engagement

· participating in Auckland Council’s CCO Engagement Plan reporting.

9. Auckland Transport aims to provide a better basis for communication and understanding of roles, responsibilities, limitations, and opportunities.

10. The overall purpose of this process is to identify local board interest in AT projects and programmes and to clearly express the preferred levels of local board engagement.

11. The levels of engagement are derived from the International Association for Public Participation’s (IAP2) doctrine; and are as follows:

Collaboration	AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

Tātaritanga me ngā tohutohu

Analysis and advice

12. AT first provided quality advice on the forward works programme at a workshop on 5 December 2023 and a Kokiri workshop on 26 March 2024.

13. This report seeks to confirm local board feedback on the proposed work programme and seek views on how the local board wants to work together with Auckland Transport.

14. Auckland Transport recommends that the local board prioritises work programme items aligned to transport goals stated in their local board plan.

15. The local board should prioritise a list of projects and programmes for each of the three levels of engagement (collaborate, consult and inform).

16. Auckland Transport resource is limited. Projects in the collaborate and consult require significant staff and elected member time such as:

· providing quality advice, including technical advice on options and their costs as well as benefit analysis. Often this advice involves written advice and the opportunity to ask experts questions at a workshop.

· considering the advice, time is required for members to process and understand the advice provided.

· making a formal decision, i.e. feedback about a project or programme requires a report to be submitted and a resolution made at a public meeting.

17. Auckland Transport recommends the local board reserves categorising projects in collaborate and consult for the projects of highest priority, such as local board transport capital fund projects.

18. Other projects and programmes that may be at the ‘collaborate’ level include any projects which the local board has delegated financial control over either by AT, council or by another government agency like New Zealand Transport Agency.

19. There may also be projects or programmes that a local board wants to deliver but is not currently identified in AT planning. Local boards may choose to advocate for these projects or programmes.

20. There may be projects or programmes that the local board considers are not supported by the community it represents. This report provides an opportunity for the local board to express its community’s concerns about proposed work. AT will consider and may decide not to proceed with these projects based on the local board’s feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

22. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. In 2022, the mayor provided Auckland Transport with a Letter of Expectation which directed AT to improve the relationship with local boards, including providing more opportunity to influence decision-making. Specifically, that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer Local Board involvement in the design and planning stage of local transport projects that affect their communities”.

24. AT’s ‘2023-2026 Statement of Intent’ reflects this direction stating that:

25. Project Kōkiri provides an annual process where local boards prioritise a group of key programmes or projects, identifying them to AT, and setting engagement levels that capture the local board’s expectations. This plan forms the basis for regular reporting on key programs and projects. Project Kōkiri will be supported by regular updates to provide transparency.

26. Project Kōkiri was developed working closely with Auckland Council’s Governance Division. It has also been reported generally monthly to the Local Board Chair’s Forum and discussed with a reference group of local board chairs.

27. Further, this work relies on historical engagement with both Auckland Council and with other CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The local board had a forward works programme briefing on 5 December 2023 to receive quality advice on the programme with a further Kokiri workshop on 26 March 2024. The response from both elected members and staff supporting local boards has been positive. They have been specifically supportive of the large amount and quality of information provided, the detailed discussion with subject matter experts, and attendance at workshops by AT executive leaders.

29. At the Kokiri workshop with Devonport Takapuna Local Board on 26 March 2024, the local board and AT officers confirmed levels of engagement and advocacy regarding the projects and programmes listed in the recommendations above.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

Ngā ritenga ā-pūtea

Financial implications

32. This decision has no financial implications for Devonport-Takapuna Local Board because Auckland Transport funds all projects and programmes.

33. Local boards do have a transport budget through the local board transport funds, and these projects are included in this report. However, their financial implications are reported separately.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The proposed decision does carry some risk. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs to AT and therefore the ratepayer.

Ngā koringa ā-muri

Next steps

35. After receiving this report, AT will review the formal feedback from all local boards.

36. AT may engage with the local board directly after receiving their formal resolutions to clarify positions or to discuss the proposed levels of engagement.

37. By mid-May 2024, AT will provide a memo outlining its response to this report. This memo will provide the basis for future engagement.

38. In June 2024, AT will draft a report with an attached annual ‘Kōkiri’ (local board transport agreement) stating how AT and the local board will engage over the next 12 months.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Foward Works Programme Brief	413

Ngā kaihaina

Signatories

Author	Ben Stallworthy - Principal Advisor Strategic Relationships, Auckland Transport
Authoriser	Trina Thompson - Local Area Manager

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM

No.	Title	Page
a ⇩	Peter Allen - Members Report - 16 April 2024	489
b ⇩	Gavin Busch - Members Report - 16 April 2024	493
c ⇩	Melissa Powell - Members Report - 16 April 2024	499
d ⇩	George Wood - Members Report - 16 April 2024	539

Author	Henare King - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager