Agenda of Henderson-Massey Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member	Organisation	Position
Chris Carter (Chair)	1. St Lazarus Trust 2. Waitākere Badminton Club	Member Member
Peter Chan, JP	1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Whau Coastal Walkway Trust	Member Member Member Member Trustee
Dan Collins	1. Rānui Action Project	Chair
Dr Will Flavell	1. Asia New Zealand Leadership Network 2. Te Atatū Tennis Club 3. Waitākere Literacy Board 4. Te Kura	Member Board Member Board Member Member
Brooke Loader (Deputy Chair)	1. Waitākere Licensing Trust 2. UDL Energy Complaints Scheme Advisory 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand	Member Member Member Volunteer Member
Ingrid Papau	1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees	Board Member Member Street Contact Member Member

Member

Organisation

Position

Chris Carter (Chair)

1. St Lazarus Trust

2. Waitākere Badminton Club

Member

Peter Chan, JP

1. Cantonese Opera Society of NZ

2. Asian Leaders Forum

3. NZ-Hong Kong Business Association

4. NZ-China Business Association

5. Whau Coastal Walkway Trust

Member

Trustee

Dan Collins

1. Rānui Action Project

Chair

Dr Will Flavell

1. Asia New Zealand Leadership Network

2. Te Atatū Tennis Club

3. Waitākere Literacy Board

4. Te Kura

Member

Board Member

Member

Brooke Loader

(Deputy Chair)

1. Waitākere Licensing Trust

2. UDL Energy Complaints Scheme Advisory

3. Neighbourhood Support

4. Te Atatū Glendene Community Patrol

5. Real Estate Authority New Zealand

Member

Volunteer

Member

Ingrid Papau

1. Liberty Impact Community Trust

2. #WeLoveTuvalu Community Trust

3. Neighbourhood Support

4. Liberty Church

5. Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Massey Matters	Will Flavell	Peter Chan
Central Park Henderson Business Association	Chris Carter	Dan Collins
Heart of Te Atatū South	Brooke Loader	Brenda Brady
Ranui Advisory Group	Dan Collins	Brooke Loader
Te Atatū Peninsula Business Association	Ingrid Papau	Brenda Brady
Waitākere Ethnic Board	Peter Chan	Brooke Loader
Waitākere Healthlink	Chris Carter	Brenda Brady
Te Whau Pathway Trust	Ingrid Papau	Dan Collins

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Henderson-Massey Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 March 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Ngā Tamariki Puāwai ō Tāmaki | Auckland Kindergarten Association

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Pauline Winter (Auckland Kindergarten Association CEO) and Toni Nealie (General Manager Strategy, Governance and Advocacy).

Whakarāpopototanga matua

Executive summary

2. To present opportunities and challenges faced by our not-for-profit organisation, which provides high quality education for about 10,000 tamariki each year in Tāmaki Makaurau, and has 1,000 staff.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the presentation and thank Pauline Winter (Auckland Kindergarten Association CEO) and Toni Nealie (General Manager Strategy, Governance and Advocacy) for their attendance.

8.2 Deputation: The New Settlers Family and Community Trust (NFACT)

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Dr Fahima Saeid - CEO of the New Settlers Family and Community Trust, (NFACT).

Whakarāpopototanga matua

Executive summary

2. To introduce the New Settlers Family and Community Trust and discuss how the trust currently supports Afghan evacuees, exploited migrants and a large number of young people from the Afghan community.

3. The government fund to support these community groups through the New Settlers Family and Community Trust will end in March 2024, however, most of the new families are not ready to be discharged from the service. The New Settlers Family and Community Trust will need further support to carry on some of the programmes to help this community group to successfully settled in the community.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank Dr Fahima Saeid, CEO of the New Settlers Family and Community Trust, (NFACT) for her attendance.

8.3 Deputation: O'Neills Road Pedestrian Crossing

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Graham Petrie on behalf of the Keep O'Neills Crossing Working Group.

Whakarāpopototanga matua

Executive summary

2. To provide the Henderson-Massey Local Board with an update on the proposed closures, the outcome to date of community appeals to Auckland Transport to rethink the closure and proposed next steps by the community.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank Graham Petrie on behalf of the Keep O'Neills Crossing Working Group for his attendance.

8.4 Deputation: Massey Pony Club

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Anne Leyland on behalf of Massey Pony Club.

Whakarāpopototanga matua

Executive summary

2. To provide an update on the Massey Pony Club lease and raise issues of concern.

3. Massey Pony Club is based in West Auckland and offers a full size open cross country training course. The future lease will enable increased capacity and facilitate members from Te Atatū pony club.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank Anne Leyland on behalf of Massey Pony Club for her attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Ngā Pānui mō ngā Mōtini | Notices of Motion

Under Standing Order 2.5.1 a Notice of Motion was received from Member D Collins, seconded by Deputy Chairperson B Loader for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion - Member D Collins - Te Atatū Peninsula	11

Henderson-Massey Local Board

16 April 2024

Proposed classification of land and renewal of community lease for Waitākere Badminton Association Incorporated at Makora Park, 147 Royal Road, Massey

File No.: CP2024/03117

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Henderson-Massey Local Board to classify the land at Makora Park, 147 Royal Road, Massey.

2. To seek approval from the Henderson-Massey Local Board to grant the renewal of a community lease to Waitakere Badminton Association Incorporated at Makora Park, 147 Royal Road, Massey.

Whakarāpopototanga matua

Executive summary

3. The Waitākere Badminton Association Incorporated (the group) seeks a new community lease to continue occupation and operation from the group-owned building at Makora Park, 147 Royal Road, Massey.

4. The group holds a ground lease which reached renewal on 18 September 2023. The lease provides for one ten year right of renewal with final expiry on 18 September 2033.

5. Research into the current classification status of the underlying land of the leased property has found that the land is held in fee simple by Auckland Council and is an unclassified recreation reserves subject to the Reserves Act 1977.

6. It is prudent to correctly classify the underlying land prior to consideration of the processing of the lease renewal. The appropriate classification for this land is a classified recreation reserve to support the purpose of sport and recreation activities.

7. The renewal of this lease was identified and approved by the Henderson-Massey Local Board as part of the Customer and Community Services: Community Leases Work Programme 2023/2024 at their 18 July 2023 meeting (resolution number HM/2023/66).

8. The group provides local, national, and international badminton activities. These activities align with the Henderson-Massey Local Board Plan 2023: “Our Community - People can access places and services that cater for their needs”.

9. The group has provided all required information, including financials, showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability insurance, in place.

10. A site visit has been undertaken and facility is well managed and maintained.

11. Staff recommend that the renewal of the lease be granted as the group has satisfied all the conditions for renewal.

12. The lease agreement for the group contains a rent review provision. The rent review provision allows for the rental to be reviewed at renewal.

13. On the 8 June 2023 the annual budget was approved by the governing body which included changes to the Community Occupancy Guidelines of the rent/admin fee for a community ground lease from $1 per annum to $1300 plus GST per annum taking effect from 1 July 2023.

14. This report recommends that the land at 147 Royal Road be classified as a recreation reserve and the community lease be renewed to Waitakere Badminton Association Incorporated for the remaining term of 10 years from 19 September 2023.

15. If the local board decides to:

a. classify the land, staff will have the classification gazetted and

b. grant the lease renewal, staff will work with the group to finalise the lease renewal agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakee / approve the classification of land described as Allot 598 PSH of Waipareira and Allot 609 PSH of Waipareira, comprising 7614.1 square meters (more or less), as a recreation reserve, under Section 16 (2A) of the Reserves Act 1977.

b) whakee / grant, under Section 61 (2) (a) of the Reserves Act 1977, a renewal of the community lease to Waitakere Badminton Association Incorporated for an area of 7614.1 square meters (more or less) located at Makora Park, 147 Royal Road, Massey on the land legally described as Allot 598 PSH of Waipareira and Allot 609 PSH of Waipareira, (as per Attachment A – Site Plan Makora Park, 147 Royal Road, Massey) subject to the following terms and conditions:

i) term – remaining term of ten years commencing from 19 September 2023.

ii) rent – $1300 plus GST per annum.

c) whakee / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated 2023) and the Reserves Act 1977.

Horopaki

Context

16. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters. The local boards also hold delegated authority under Section 16(2A) of the Reserves Act 1977 to approve classification of council held reserves, subject to all statutory processes having been satisfied.

17. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2023/2024 at their 18 July 2023 local board meeting (resolution number HM/2023/66).

18. The renewal of this lease to the Waitākere Badminton Association Incorporated at Makora Park, 147 Royal Road, Massey was part of the approved work programme. This report considers the lease renewal as approved on the work programme.

Land, building and lease

19. Makora Park is located at 147 Royal Road, Massey (refer to Attachment A Site Plan - Makora Park), 147 Royal Road, Massey. The land is legally described as Allot 598 PSH of Waipareira and Allot 609 PSH of Waipareira. The land is held in fee simple by Auckland Council as unclassified recreation reserve.

20. The group holds a community lease for the tenant owned building on the council owned land situated at Makora Park, 147 Royal Road, Massey.

21. As the land is unclassified, it is required to appropriately classify the land when considering the renewal of the lease. Auckland Council has allocated to local boards decision-making responsibility for all local parks in the local board area.

22. The area proposed to be leased is 7614.1 square meters (more or less) as outlined in attachment A – Site Plan Makora Park, 147 Royal Road, Massey.

23. For a group owned building, all operational and maintenance costs are borne by the lessee. These costs are funded from membership fees, fundraising and private hire.

24. The building is primarily used by the group to provide badminton activities that are being delivered from the building. These programmes provide sport, recreation, health, and well-being to communities.

Waitakere Badminton Association Incorporated

25. The group was established in 2013 and its primary purpose is to provide the sport of badminton, for recreation, health, and well-being to communities.

26. The group has over 30,000 members and makes their facilities available to West Auckland public, primary schools, secondary schools, international tournaments, North Island tournaments, various clubs including West Harbour, Te Atatū, Massey, NZ Korean, and NZ Nepalese.

27. The group has been operating from Makora Park, 147 Royal Road, Massey since September 2013 and the group-owned building is well maintained and kept in good condition.

Tātaritanga me ngā tohutohu

Analysis and advice

28. The group’s lease term expired on 18 September 2023, and it wishes to exercise its final and only right of renewal for a further 10 years.

29. Under the lease renewal provisions, the renewal must be granted if the tenant has complied with the following conditions of the lease and is not in breach of the current lease.

a) the tenant has provided the required written notice to renew the lease.

b) there is a continued need for the group to use the premises as the group provides valuable service to the community by provision of the sport of badminton.

30. Staff assessed the renewal application and conducted a site visit on 4 December 2023. The tenant has satisfied the conditions for the renewal in the following manner:

a) the activity of the group and users of the land supports the Henderson-Massey Local Board Plan 2023: “Our Community - People can access places and services that cater for their needs”.

b) the tenant is not in breach of any of the lease conditions.

c) the tenant has open membership, allowing anyone with an interest in the group’s activities to join and caters to a wide variety of users.

d) the group’s financial accounts have a surplus with no known contingent liabilities.

e) the group sustains its activities through grants, membership fees, hireage, fundraising and sponsorship.

f) the facility meets the needs of the group and is utilised seven days per week.

Public notification and engagement

31. Under section 16 of the Reserves Act 1977 reserve land must be classified according to the purpose for which it is used:

32. The Classification of reserves under the Reserves Act 1977 (RA) identifies the principle or primary purpose of a reserve. The classification helps direct the reserves management usage and development. It is a necessary step to enable the administering body to grant third parties rights over reserves.

33. The land is currently unclassified and used as a recreation reserve, but the primary use of the building is as a sports hall. The recommended classification is as a classified recreation reserve, as it aligns with the current use, provides flexibility, and allows for alternative community use of the land in the future.

34. Under section 16 (5C) of the Reserves Act 1977, no such public notice shall be necessary where the classification proposed is a condition subject to which the land was acquired for reserve purposes.

35. In this regard, iwi will be notified by email.

Assessment of the application

36. The group submitted a comprehensive application supporting the lease renewal request and can demonstrate its ability to deliver badminton services.

37. The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

38. The group has all necessary insurance cover, including public liability in place.

39. A site visit was done by staff on the 4 December 2023, and the facility is well managed and maintained.

40. The group is responsible for maintaining the building and has also undertaken improvements / upgrades including painting and general upkeeping.

41. The group provides a valuable service to the local community by providing sports, recreation, health, and well-being of communities.

42. Staff recommend that the community lease be renewed for the Waitakere Badminton Association Incorporated from 19 September 2023 for the remaining term of ten years.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43. It is anticipated that activation of the building will not result in an increase of greenhouse gas emission. A shared community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

44. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

45. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

46. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Council staff from within the Customer and Community Services Directorate have been consulted. They are supportive of the proposed lease renewal.

48. The proposed lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49. The proposed lease renewal will benefit the community by enabling initiatives that promote sport, recreation, health and well-being for the Henderson-Massey Local Board area and its surrounding communities.

50. The assessment of the application was discussed with the Henderson-Massey Local Board at a workshop on 5 March 2024. The local board indicated in-principle support of the lease proposal.

51. The delivered activities align with the Henderson-Massey Local Board Plan 2023: “Our Community - People can access places and services that cater for their needs”.

Tauākī whakaaweawe Māori

Māori impact statement

52. Under section 16 (5C) of the Reserves Act 1977, no such public notice shall be necessary where the classification proposed is a condition subject to which the land was acquired for reserve purposes. In this regard, iwi will be notified by email.

53. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

54. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

55. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

56. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

57. All costs relating to the advertisement of the council’s intention to grant the proposed renewal of lease and to classify the land will be borne by the Parks and Community Facilities Department of Auckland Council.

58. For a tenant owned building, all operational and maintenance costs are borne by the lessee.

Rent review

59. The Governing Body, at its business meeting of 8 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (GB/2023/101). The amendments increased the level of rent and maintenance fees for community occupancy.

60. The annual rent for community occupancy has been increased to $1,300 per annum plus GST. The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

61. The lease agreement for the club contains a rent review provision. The rent review provision allows for the rental to be reviewed at the renewal of the lease.

62. To align with the revised fees and charges under the Community Occupancy Guidelines 2012 (Updated 2023), staff recommend to bring the rent to $1,300 per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

63. The proposed classification will fulfil the council’s statutory requirement under the Reserves Act 1977 to classify all unclassified reserves which are either held or managed by the council. If the local board does not classify the reserve, council will be in breach of this statutory requirement under the Reserves Act 1977.

64. The classification will allow the council to grant the proposed renewal of the community lease to the group.

65. Should the local board resolve not to grant the proposed community lease renewal to Waitākere Badminton Association Incorporated at Makora Park, 147 Royal Road, Massey, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

66. The renewal of the lease affords the groups security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. Council will be liable for the asset regardless of whether budget is allocated to or identified for renewals.

Ngā koringa ā-muri

Next steps

67. If the local board resolves to classify the land, staff will formalise the classification through a gazette notice.

68. If the local board resolves to grant the proposed renewal of the community lease, staff will work with the Waitakere Badminton Association Incorporated to finalise the lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - Makora Park, 147 Royal Road, Massey	23

Ngā kaihaina

Signatories

Authors

Malinda Naidoo - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 April 2024

Project Kōkiri - Setting priorities for Auckland Transport project and programme engagement

File No.: CP2024/01216

Te take mō te pūrongo

Purpose of the report

1. To provide feedback on Auckland Transport’s proposed work programme for 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport is building a more structured and effective process for local boards to engage with and influence transport projects and programmes.

3. At this stage of the Project Kōkiri (part of the Local Board Relationship Project), Auckland Transport is seeking formal views on the proposed work programme for 2024/2025.

4. Auckland Transport workshopped the forward works programme with the local board on 21 November 2023 and Tuesday 27 February 2024 and Tuesday 26 March 2024 to aid developing views on priorities.

5. After the local board provides formal views, Auckland Transport will provide a response to the local board before delivering a draft local board transport agreement (Kōkiri) to June 2024 business meetings for adoption.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakarite / provide views on the proposed work programme on which projects the local board requests Auckland Transport to:

i) collaborate about the following projects or programmes:

A) Local Board Transports Capital Projects:

1) Henderson North Home and School Zone project.

2) 141 Central Park Drive Cycle Connection Shared Path Lighting (Henderson Creek Esplanade)

3) Tui Glen Henderson Creek Shared Path - Section B and C path upgrade and lightening (Tui Glen/Chilcott Brae).

ii) consult about the following projects or programmes:

A) Henderson Cycleway – Rathgar Road and sections of Universal, Swanson and Great North Road

B) Pedestrian Level Crossing Removals – O'Neills Road

C) Te Atatū Road and Mcleod Road - Intersection improvements

D) Swanson and Metcalfe Intersection improvements

E) Hobsonville Road Cycle Connection – Hobsonville Road and Hobsonville Point Road and Oreil Avenue

F) Westgate – Paid parking – Investigation.

iii) Inform the local board about the following projects or programmes:

A) Don Buck Road pedestrian improvements – St Pauls School

B) Oriel Avenue raised zebra crossing - West Harbour School

C) 74 Oriel Avenue, West Harbour - Raised zebra crossing

D) Candia Road footpath – Opposite to Burton's Drive to No 50 Candia Road

E) Rutherford School – 2 Kotuku Street, Te Atatū Peninsula- Design

F) Royal Road and Moire Road intersection improvements.

b) whakarite / provide any projects or programmes for Auckland Transport to consider for inclusion in future work programmes:

i) funds to be prioritised for Matuhi Rise/Edmonton Road intersection and Duncan Avenue chicanes to be investigations and inclusion in the 2024/2025 work programme due to the safety concerns and the increase of housing to help with better transport choices.

ii) for the Swanson Road/Universal Road/ Don Buck Road Intersection to be moved up the list of Auckland Transport for Investigation on options to make this intersection safer for all road users. This is a high-risk intersection with a huge safety issue.

iii) rapid transit corridor on the northwestern motorway

iv) for engineered safety interventions to be investigated and included in the 2024/2025 work programme to improve pedestrian safety during drop off and pick up times at the entrances of Peninsula Primary School and Rānui Primary School

v) for a pedestrian crossing to be installed on Pooks Road, Rānui at the entrance/exit to the Rānui train station and between the Pooks Road shops

c) whakarite / provide any projects or programmes for Auckland Transport to review that are not supported by the local community.

Horopaki

Context

Project Kōkiri

6. In mid-2023, Project Kōkiri was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT).

7. The project was in part a response to the 2020 Review of Auckland Council’s Council-controlled Organisations which highlighted the need for local boards and Auckland Transport to work more meaningfully and collaboratively.

8. AT has taken steps to improve information flow and local board decision-making, including:

· instituting an annual forward works programme briefing for all local boards

· increasing the number of updates sent to local boards

· providing local board insights in all project engagement

· participating in Auckland Council’s CCO Engagement Plan reporting.

9. Auckland Transport aims to provide a better basis for communication and understanding of roles, responsibilities, limitations, and opportunities.

10. The overall purpose of this process is to identify local board interest in AT projects and programmes and to clearly express the preferred levels of local board engagement.

11. The levels of engagement are derived from the International Association for Public Participation’s (IAP2) doctrine; and are as follows:

Collaboration	AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.
Informing	AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

Tātaritanga me ngā tohutohu

Analysis and advice

12. AT first provided quality advice on the forward works programme at a workshop on Tuesday 21 November 2023.

13. The local board has continued to workshop the forward works programme with their Auckland Transport Elected Member Relationship Partner on Tuesday 27 February 2024 and Tuesday 26 March 2024.

14. This report seeks to confirm local board feedback on the proposed work programme and seek views on how the local board wants to work together with Auckland Transport.

15. Auckland Transport recommends that the local board prioritises work programme items aligned to transport goals stated in their local board plan.

16. The local board should prioritise a list of projects and programmes for each of the three levels of engagement (collaborate, consult and inform).

17. Auckland Transport resource is limited. Projects in the collaborate and consult require significant staff and elected member time such as:

· providing quality advice, including technical advice on options and their costs as well as benefit analysis. Often this advice involves written advice and the opportunity to ask experts questions at a workshop.

· considering the advice, time is required for members to process and understand the advice provided.

· making a formal decision, i.e. feedback about a project or programme requires a report to be submitted and a resolution made at a public meeting.

18. Auckland Transport recommends the local board reserves categorising projects in collaborate and consult for the projects of highest priority, such as local board transport capital fund projects.

19. Other projects and programmes that may be at the ‘collaborate’ level include any projects which the local board has delegated financial control over either by AT, council or by another government agency like New Zealand Transport Agency.

20. There may also be projects or programmes that a local board wants to deliver but is not currently identified in AT planning. Local boards may choose to advocate for these projects or programmes.

21. There may be projects or programmes that the local board considers are not supported by the community it represents. This report provides an opportunity for the local board to express its community’s concerns about proposed work. AT will consider and may decide not to proceed with these projects based on the local board’s feedback.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

23. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. In 2022, the mayor provided Auckland Transport with a Letter of Expectation which directed AT to improve the relationship with local boards, including providing more opportunity to influence decision-making. Specifically, that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer Local Board involvement in the design and planning stage of local transport projects that affect their communities.”

25. AT’s ‘2023-26 Statement of Intent’ reflects this direction stating that:

“We (AT) will engage more meaningfully and transparently with Local Boards, recognising that they represent their communities, and that they should have greater involvement in local transport projects that affect those communities. This means a genuine partnership where we seek to understand the unique and diverse needs of each Local Board at a regional level, not just by project. We will work in partnership to integrate those needs into our planning. We will support Local Boards to communicate integrated local transport planning to their communities.”

26. Project Kōkiri provides an annual process where local boards prioritise a group of key programmes or projects, identifying them to AT, and setting engagement levels that capture the local board’s expectations. This plan forms the basis for regular reporting on key programs and projects. Project Kōkiri will be supported by regular updates to provide transparency.

27. Project Kōkiri was developed working closely with Auckland Council’s Governance Division. It has also been reported generally monthly to the Local Board Chair’s Forum and discussed with a reference group of local board chairs.

28. Further, this work relies on historical engagement with both Auckland Council and with other CCOs.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The local board had a forward works programme briefing on Wednesday 9 November 2023 to receive quality advice on the programme. The response from both elected members and staff supporting local boards has been positive. They have been specifically supportive of the large amount and quality of information provided, the detailed discussion with subject matter experts, and attendance at workshops by AT executive leaders.

30. There were additional workshops on Tuesday, 27 February 2024 and Tuesday 26 March 2024 with the AT Elected Member Relationship Manager to discuss the proposed programme and help support local boards to develop their views.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

32. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

33. This decision has no financial implications for Henderson-Massey Local Board because Auckland Transport funds all projects and programmes.

34. Local boards do have a transport budget through the local board transport funds, and these projects are included in this report. However, their financial implications are reported separately.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The proposed decision does carry some risk. First, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs to AT and therefore the ratepayer.

Ngā koringa ā-muri

Next steps

36. After receiving this report, AT will review the formal feedback from all local boards.

37. AT may engage with the local board directly after receiving their formal resolutions to clarify positions or to discuss the proposed levels of engagement.

38. By mid-May 2024, AT will provide a memo outlining its response to this report. This memo will provide the basis for future engagement.

39. In June 2024, AT will draft a report with an attached annual ‘Kōkiri’ (local board transport agreement) stating how AT and the local board will engage over the next 12 months.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Foward Works Programme Brief	31

Ngā kaihaina

Signatories

Authors	Owena Schuster – Elected Member Relationship Manager
Authorisers	Adam Milina - Local Area Manager

Henderson-Massey Local Board

16 April 2024

Reporting back decisions under delegation

File No.: CP2024/02997

Te take mō te pūrongo

Purpose of the report

1. To report back a decision of the Henderson-Massey Local Board made under delegation to provide feedback to inform Auckland Council submissions.

Whakarāpopototanga matua

Executive summary

2. On 6 December 2022 the Henderson-Massey Local Board delegated authority to the local board Chairperson to submit the local board's formal views for inclusion in Auckland Council submissions to Central Government, select committees and other councils, where this feedback is due before a local board meeting (resolution number HM/2020/50) as follows:

That the Henderson-Massey Local Board:

a) tautapa / delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils

b) tuhi ā-taipitopito / note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a)

c) tuhi ā-taipitopito / note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting

d) tuhi ā-taipitopito / note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

3. On 26 March 2024, the Chairperson signed off under delegation feedback from the Henderson-Massey Local Board for inclusion in Auckland Council’s submission on the draft Government Policy Statement on Land Transport 2024 (GPS 2024).

4. The Ministry of Transport has released a new draft of the Government Policy Statement on Land Transport 2024 (GPS 2024) for public consultation, replacing the draft GPS 2024 released in August 2023. There are many significant differences between this version and the draft released last year which have been summarised in a memo to local boards circulated on 12 March 2024.

5. The GPS sets out the government’s land transport strategy and priorities for the next decade and is updated every three years. It outlines what the government expects to achieve in land transport, along with how much funding will be provided and how this funding will be allocated across the different aspects of the land transport system.

6. A key focus of the draft GPS 2024 is the government’s direction on how $20 billion in funding from the National Land Transport Fund (NLTF) will be allocated over the next three years. Funding allocations are shaped by four proposed strategic priorities:

· economic growth and productivity

· increased maintenance and resilience

· safety (particularly policing and enforcement)

· value for money.

7. Topics including equity, accessibility and Māori outcomes, which feature prominently in Auckland Council’s plans and strategies, are absent from the draft GPS. The proposed approaches to transport emissions reduction and road safety also differ significantly from the previous edition of the GPS as well as the Auckland Council group’s plans and strategies.

8. Previous versions of the GPS have included a commitment to a joint transport planning and prioritisation process with Auckland Council, such as the Auckland Transport Alignment.

9. Henderson-Massey Local Board’s feedback is appended as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the decision made under delegation 26 March 2024 providing feedback from the Henderson-Massey local Board for inclusion in Auckland Council’s submission on the draft of the Government Policy Statement on Land Transport 2024.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey local board feedback	109

Ngā kaihaina

Signatories

Authors	Laura Hopkins - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager

Chairperson	Chris Carter
Deputy Chairperson	Brooke Loader
Members	Brenda Brady, JP
	Peter Chan, JP
	Dan Collins
	Dr Will Flavell
	Oscar Kightley
	Ingrid Papau