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Komiti mō ngā
Kopounga me Te Kounga o ngā Mahi / Performance and Appointments Committee
OPEN MINUTES
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Te Hunga kua
Tae mai | present
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Chairperson
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Cr Daniel
Newman, JP
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Deputy
Chairperson
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Cr Mike Lee
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From 10.15am,
Item C2
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Members
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Mayor Wayne
Brown
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Via electronic
link
From 10.34am, Item C4
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Cr Christine
Fletcher, QSO
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Via electronic
link
Until 10.50am, Item C4
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Cr Lotu Fuli
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Cr Greg Sayers
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Via electronic
link
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Cr Maurice
Williamson
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Ex-officio
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Deputy Mayor
Desley Simpson, JP
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Until 10.31am,
Item C1
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Houkura Chair
David Taipari
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Via electronic
link
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Te Hunga Kāore i Tae Mai | ABSENT
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Members
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Cr Richard
Hills
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Cr John Watson
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Performance and Appointments Committee
16 April 2024
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1 Ngā
Tamōtanga | Apologies
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Resolution
number PACCC/2024/15
MOVED by
Chairperson D Newman, seconded by Cr L Fuli:
That the Performance and Appointments
Committee:
a)
whakaae / accept
the apologies from the following members:
Absence
Cr J Watson
Lateness
Cr R Hills
Early Departure
Cr C Fletcher
Deputy Mayor Cr D Simpson.
CARRIED
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Note: Subsequently, the meeting concluded before Cr R
Hills could attend.
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2 Te Whakapuaki i te Whai
Pānga | Declaration of Interest
There were no
declarations of interest.
3 Te Whakaū i
ngā Āmiki | Confirmation of Minutes
4 Ngā
Petihana | Petitions
There were no
petitions.
5 Ngā
Kōrero a te Marea
| Public Input
There was no
public input.
6 Ngā
Kōrero a te Poari ā-Rohe Pātata | Local Board Input
There was no local
board input.
7 Ngā Pakihi
Autaia | Extraordinary Business
There was no
extraordinary business.
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8
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Delegation to approve a short-list of
Watercare Services Limited Chair candidates
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Resolution
number PACCC/2024/17
MOVED by Chairperson D Newman, seconded by Cr M
Williamson:
That
the Performance and Appointments
Committee:
a) tautapa
/ delegate the approval of a short-list of candidates for chair Watercare
Services Limited to the chair and deputy chair of this committee and chair of
Houkura - Independent Māori Statutory Board.
CARRIED
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9
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Process to make appointments to the boards
of Council Organisations
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Resolution
number PACCC/2024/18
MOVED by Chairperson D Newman, seconded by Deputy Mayor D
Simpson:
That
the Performance and Appointments
Committee:
a) tuhi ā-taipitopito / note the information
about appointment processes contained in this report and note that reports on
this agenda seek decisions regarding:
i) appointments
to the board of Auckland Transport
ii) criteria
for making appointments to the board of Tāmaki Redevelopment Company
iii) appointments
of directors to the board of Watercare Services Limited
b) tuhi ā-taipitopito / note that these
reports are confidential due to the personal information regarding candidates
that they contain.
CARRIED
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10
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Summary of Performance and Appointments
Committee information memoranda, workshops and briefings (including the
Forward Work Programme) - 16 April 2024
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Resolution
number PACCC/2024/19
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
That
the Performance and Appointments
Committee:
a) tuhi
ā-taipitopito / note the progress on the forward work programme appended
as Attachment A of the agenda report
b) whiwhi
/ receive the Summary of Performance and Appointments Committee information
memoranda and briefings.
CARRIED
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11 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number PACCC/2024/20
MOVED by Chairperson D Newman, seconded by Cr
L Fuli:
That the Performance and Appointments Committee:
a) whakaae
/ agree to exclude the public from the following part(s) of the proceedings
of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Shortlist of director candidates for Watercare Services Limited
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding candidates
for the Watercare board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Appointment of directors to the Auckland Transport board
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information about candidates for
the Auckland Transport board.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C3 CONFIDENTIAL:
Tāmaki Redevelopment Company appointment processes for 2024
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains personal information regarding Tāmaki
Redevelopment Company directors.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 CONFIDENTIAL:
Approval of the process to develop the Chief Executive performance objectives
FY25 - FY27 and an update on progress report against the Interim Objectives
for FY24
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that relates to the performance
objectives for the chief executive, and the committee may discuss matters
relating to the chief executive's current performance
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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10.06am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.08am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Shortlist of director
candidates for Watercare Services Limited
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Resolution
number PACCC/2024/22
MOVED by Chairperson D Newman, seconded by Cr L Fuli:
b) whakaae
/ agree that the report will always remain confidential due to the private
information relating to individuals contained in the report
c) tuhi
ā-taipitopito / note that at the conclusion of the appointment process,
the decisions on candidates appointed will be made publicly available.
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C2
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CONFIDENTIAL: Appointment of directors to
the Auckland Transport board
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Resolution
number PACCC/2024/21
MOVED by Cr M Williamson, seconded by Cr C Fletcher:
b) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
c) tuhi ā-taipitopito / note that at the conclusion of
the appointment process, the decisions on candidates appointed will be made
publicly available.
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C3
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CONFIDENTIAL: Tāmaki Redevelopment
Company appointment processes for 2024
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Resolution
number PACCC/2024/23
MOVED by Chairperson D Newman, seconded by Deputy Mayor D
Simpson:
e) whakaae
/ agree that the report will remain confidential due to the private
information relating to individuals contained in the report
f) tuhi ā-taipitopito / note that
at the conclusion of the appointment process, the decisions on candidates
appointed will be made publicly available.
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C4
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CONFIDENTIAL: Approval of the process to
develop the Chief Executive performance objectives FY25 - FY27 and an update
on progress report against the Interim Objectives for FY24
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Resolution
number PACCC/2024/24
MOVED by Chairperson D Newman, seconded by Mayor W Brown:
c) whakaae
/ agree that the report, attachments and resolutions will
remain confidential until reasons for confidentiality no longer exist.
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11.08am The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Performance and Appointments
Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................