I hereby give notice that an ordinary
meeting of the Waitematā Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 16
April 2024
1.00pm
Council
Chambers,
Auckland Town
Hall,
301 –
305 Queen street
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Waitematā Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Genevieve Sage
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Deputy Chairperson
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Greg Moyle, (JP, ED)
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Members
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Alexandra Bonham
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Allan Matson
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Richard Northey, (ONZM)
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Sarah Trotman, (ONZM)
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Anahera Rawiri
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(Quorum 4 members)
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Katherine Kang
Democracy Advisor
10 April 2024
Contact Telephone: (09) 353 9654
Email: Katherine.kang@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Waitematā Local Board
16 April 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Nau mai | Welcome 5
2 Ngā Tamōtanga | Apologies 5
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
4 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
5 He Tamōtanga Motuhake | Leave of Absence 5
6 Te Mihi | Acknowledgements 5
7 Ngā Petihana | Petitions 5
8 Ngā Tono Whakaaturanga | Deputations 5
8.1 Deputation - Parnell Business Association
and Cheshire Residents Association - Managing potential community impacts from
a planned Summerset development in Parnell 5
8.2 Deputation - Mark Craig - Richmond Rovers
Rugby League & Sports Club's activities and current challenges 6
8.3 Deputation - Tamara McLean - concerns about
speeding in Harcourt street, Grey Lynn 7
9 Te Matapaki Tūmatanui | Public Forum 7
9.1 Public Forum - Billy Boyd - Stack Street,
Herne Bay parking issues 7
10 Ngā Pakihi Autaia | Extraordinary Business 8
11 Ngā Pānui mō ngā
Mōtini | Notices
of Motion 8
12 Ward Councillor's Update 9
13 Notice of Motion - Member
Sarah Trotman - Initiating open local board workshops for public online
attendance. 11
14 Downtown West, urban realm
and transport outcomes (Covering report) 13
15 Chairperson's Report 15
16 Board Members' Reports 17
17 Waitematā Local Board
Workshop Records 19
18 Hōtaka Kaupapa /
Governance Forward Work Calendar 21
19 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
1 Nau mai | Welcome
Chair G Sage will welcome those present and open the meeting with a
karakia.
2 Ngā Tamōtanga | Apologies
At the close of
the agenda no apologies had been received.
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Waitematā Local Board:
a)
whakaū / confirm the minutes of its orindary
meeting, held on Tuesday, 19 March 2024, including the confidential section,
as true and correct.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Ngā Petihana | Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Waitematā Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
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8.1 Deputation
- Parnell Business Association and Cheshire Residents Association - Managing
potential community impacts from a planned Summerset development in Parnell
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Te take mō te pūrongo
Purpose
of the report
1. To
deliver a presentation to the board during the deputation segment of the
business meeting.
Whakarāpopototanga matua
Executive
summary
2. Cheryl
Adamson on behalf of the Parnell Business Association and Colin Reynolds on
behalf of the Cheshire Residents Association will be in attendance to speak
to the Waitematā Local Board on the Summerset development in Parnell and
potential impacts to the local community and environment.
3. The
presenters concerns lay with the impacts it may have to Parnell Station and
Waipapa Stream, and are asking for local board advocacy support for Auckland
Transport to acquire associated land or commit to work required to manage
impacts.
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Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the presentation from the Parnell Business Association and the Cheshire
Residents Association on the potential community impacts from the planned
Summerset development in Parnell and request the local board to consider
potential council ownership and development, and thank Cheryl Adamson and
Colin Reynolds for their attendance.
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8.2 Deputation
- Mark Craig - Richmond Rovers Rugby League & Sports Club's activities
and current challenges
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Te take mō te pūrongo
Purpose
of the report
1. To
deliver a presentation to the board during the deputation segment of the
business meeting.
Whakarāpopototanga matua
Executive
summary
2. Mark
Craig from Auckland Rugby League and Pat Tia on behalf of the Richmond Rovers
Rugby League & Sports Club will be in attendance to speak to the board
about the club’s activities within the community and the current
challenges.
3. The
Richmond Rovers Rugby League & Sports Club is an Auckland Rugby League
club based in the inner Auckland city suburb of Grey Lynn.
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Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the presentation on the Richmond Rovers Rugby League & Sports Club about
the club’s activities within the community and the current challenges
from Mark Craig and Pat Tia and thank them for their attendance.
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8.3 Deputation
- Tamara McLean - concerns about speeding in Harcourt street, Grey Lynn
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Te take mō te pūrongo
Purpose
of the report
1. To
deliver a presentation to the board during the deputation segment of the
business meeting.
Whakarāpopototanga matua
Executive
summary
2. Tamara
McLean will be in attendance to speak to the board about her concerns about
ongoing speeding in Harcourt Street, Grey Lynn.
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Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the presentation on concerns about speeding in Harcourt Street, Grey Lynn from Tamara McLean, and thank her for her attendance.
b) refer the presentation to Auckland Transport staff for their
awareness.
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9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of five
minutes per speaker is allowed, following which there may be questions from members.
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9.1 Public
Forum - Billy Boyd - Stack Street, Herne Bay parking issues
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Te take mō te pūrongo
Purpose
of the report
1. To
speak to the local board about parking issues in Stack St
in Waitematā
Local Board area.
Whakarāpopototanga matua
Executive
summary
2. Billy
Boyd will be in attendance to speak about parking issues he observes in Stack
Street, Herne Bay.
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Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) thank
Billy Boyd for his presentation on parking issues he observes in Stack
Street, Herne Bay, and his attendance at the meeting.
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10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Ngā Pānui mō ngā Mōtini | Notices
of Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter
a previous resolution) a Notice of Motion has been received from Member S
Trotman for consideration under item 13.
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Waitematā Local Board
16 April 2024
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Ward
Councillor's Update
File No.: CP2024/03903
Te take mō te
pūrongo
Purpose of the report
1. To provide Waitematā and Gulf
Ward Councillor Mike Lee with an opportunity to
update the Waitematā Local
Board on Governing Body issues.
2. A verbal update will be provided at the meeting.
Whakarāpopototanga matua
Executive summary
3. Waitematā
Local Board’s Standing Orders clauses 5.1.1 and 5.1.2 provide provision
in the local board meeting for Governing Body members to update their local
board counterparts on regional matters of interest to the local board, or on
any Council business matter the Governing Body member wishes to raise with the
local board.
Ngā tūtohunga
Recommendation
That the
Waitematā Local Board:
a) receive the verbal update from Waitematā and Gulf Ward
Councillor, Mike Lee, for April 2024.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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Waitematā Local Board
16 April 2024
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Notice of
Motion - Member Sarah Trotman - Initiating open local board workshops for
public online attendance.
File No.: CP2024/04000
Whakarāpopototanga matua
Executive summary https://aklcouncil.sharepoint.com/sites/how-we-work/SitePages/executive-summary-reports.aspx
1. In
accordance with Waitematā Local Board Standing Order - 2.5
Notices of motion, Member Sarah Trotman has submitted a notice of motion
with regards to initiating open workshops by way of public online attendance
for the Waitematā Local Board.
2. The
notice and executive summary noting Deputy Chair Greg Moyle as seconder is
appended as Attachment A.
Motion
That the Waitematā Local Board:
a) acknowledge
the Ombudsman's call for Councils to open Workshops to reduce the perception
that decisions are made behind closed doors.
b) acknowledge
that some other Local Boards, including Devonport - Takapuna, Kaipatiki,
Hibiscus and Bays, and Waitakere Ranges have open Workshops.
c) confirm
its commitment to transparency of issues, and their associated processes, that
come before it at Workshops.
d) open
all Waitematā Local Board Workshops for public attendance online, except
when a matter is confidential.
e) inform
the public that the purpose of Open Workshops is for transparency only, that
the Business Meetings remain the forum for Local Board Members to hear from the
public. While the chat function online will be enabled, the public are advised
it is for use by Local Board Members only. Any use of the online chat function,
by a member of the public will result in that person being excluded from the
rest of the Workshop.
f) make
available, on the Waitematā Local Board webpage,
all Workshop documentation, except when it is confidential under LGOIMA.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Notice of Motion - Sarah Trotman - Open Workshops -
Written Notice
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Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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Waitematā Local Board
16 April 2024
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Downtown
West, urban realm and transport outcomes (Covering report)
File No.: CP2024/04017
Te take mō te
pūrongo
Purpose of the report
1. To
seek endorsement of the recommendation to the Governing Body on the urban realm
and transport outcomes regeneration of the Hobson/Quay/Customs street area
(Downtown West), in alignment with the redevelopment of the Downtown Carpark
site.
2. To
provide an opportunity for the Local Board to provide feedback on the urban
realm and transport outcomes regeneration of the Hobson/Quay/Customs street
area (Downtown West).
Whakarāpopototanga matua
Executive summary
3. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 16 April 2024 Waitematā Local Board meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Waitematā Local Board
16 April 2024
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Chairperson's
Report
File No.: CP2024/03764
Te take mō te
pūrongo
Purpose of the report
1. To provide the opportunity for the Waitematā local board Chair
to provide an update on projects, meetings and other initiatives relevant to
the local board’s interests.
Whakarāpopototanga matua
Executive summary
2. An opportunity for the Waitematā Local Board Chair to update
the local board on activities she has been involved in since the last regular
meeting.
3. In accordance with Standing Order 2.4.7, the Chair may, by way of
report, bring any matter to the attention of a meeting of the local board or its
committees that is within their role or function to consider.
Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the Waitematā Local Board Chairperson’s Report for 8
March 2024 to 4 April 2024.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Chair G Sage Report April 2024
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Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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Waitematā Local Board
16 April 2024
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Board
Members' Reports
File No.: CP2024/03925
Te take mō te
pūrongo
Purpose of the report
1. For
local board members to update the public and other local board members of the
events attended and activities undertaken throughout the month as a local board
member. To inform members, the public, and staff of any relevant news or
updates regarding any specific responsibilities that members may have on behalf
of the board.
Whakarāpopototanga matua
Executive summary
2. At each business meeting local board members have the opportunity to
provide a written report to inform their colleagues and constituents about the
work they have undertaken and the results they have achieved since the previous
meeting as a local board member.
3. This report will be on the published agenda and available to the
public. Producing a board member report is optional, not a requirement.
Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the written reports from Member A Bonham and Member R Northey for April 2024, and any verbal reports.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Member A Bonham Report April 2024
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b⇨
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Member R Northey Report April 2024
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Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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Waitematā Local Board
16 April 2024
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Waitematā
Local Board Workshop Records
File No.: CP2024/03996
Te take mō te
pūrongo
Purpose of the report
1. To provide an opportunity for the Waitematā Local Board to
receive the records of its recent workshops held since the previous local board
business meeting. Attached are the proceeding records taken from the workshops
held on:
• 5 March 2024
• 12 March 2024
• 26 March 2024
Whakarāpopototanga matua
Executive summary
2. In accordance to Standing Order 12.1.4, a record of the proceedings
of every Waitematā Local Board workshop held over the past month,
including the names of the members attending and the general nature of the
matters discussed during the workshop, shall be circulated to the members of
the local board.
Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive the Waitematā Local Board workshop records for the
workshops held on 5 March 2024, 12 March 2024, and 26 March 2024.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Workshop Record 5 March 2024
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b⇨
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Workshop Record 12 March 2024
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c⇨
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Workshop Record 26 March 2024
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Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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Waitematā Local Board
16 April 2024
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Hōtaka
Kaupapa / Governance Forward Work Calendar
File No.: CP2024/03904
Te take mō te
pūrongo
Purpose of the report
1. To
present the Waitematā Local Board with the updated
Hōtaka Kaupapa/governance
forward work calendar.
Whakarāpopototanga matua
Executive summary
2. This report contains the Hōtaka Kaupapa,
a schedule of items that will come before the
Waitematā Local Board at business meetings and workshops over the coming
months.
3. The Hōtaka
Kaupapa for the local board is included in Attachment A
to the agenda report.
4. The calendar aims to support local boards’ governance role by:
· ensuring advice on agendas and workshop material is driven by local
board priorities;
· clarifying what advice is required and when;
· clarifying the rationale for reports.
5. The schedule will be updated every month. Each update will be
reported back to business meetings and distributed to relevant council staff.
It is recognised that at times items will arise that are not programmed.
Ngā tūtohunga
Recommendation/s
That the Waitematā Local
Board:
a) receive
the April 2024 governance forward work calendar as attached.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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April Hōtaka Kaupapa / Goverance Forward Work
Calendar
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Ngā kaihaina
Signatories
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Authors
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Katherine Kang - Democracy Advisor
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Authorisers
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Glenn Boyd - Local Area Manager
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