Minutes of Howick Local Board - Thursday, 18 April 2024

Howick Local Board

18 April 2024

1 Nau mai | Welcome

The Chair opened the meeting and welcomed everyone present.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HW/2024/29

MOVED by Chairperson D Light, seconded by Member B Kendall:

That the Howick Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 21 March 2024, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgement – Friends of Mangemangeroa – 25 years

Resolution number HW/2024/30

MOVED by Member J Spiller, seconded by Member A White:

That the Howick Local Board:

a) whakamihi / acknowledge and congratulate the Friends of Mangemangeroa on 25 years of community service. Founded in 1999, they have worked tirelessly to restore eco sourced bush on erosion-prone slopes, protect, and sustain the remnant ancient forest, reduce the dominance of pasture, and provide a healthy habitat for native fauna. Their volunteers work alongside other local organisations and schools to deliver community planting days and educational opportunities. We acknowledge the incredible contribution and legacy of the founding chair Allan Riley who sadly passed away in 2022. We’re extremely grateful for all the work that this group has done over the past 25 years and wish them all the best for a successful future.

CARRIED

6.2

Acknowledgement – Botany Crimewatch Patrol on 20 years serving the community

Resolution number HW/2024/31

MOVED by Member M Turinsky, seconded by Deputy Chairperson B Burns:

That the Howick Local Board:

a) whakamihi / acknowledge and congratulate the Botany Crimewatch Patrol on their 20-year anniversary of protecting our community. Since its inception in 2004, Botany Crime Watch Patrol has stood as a vigilant community watchdog, patrolling streets, checking on properties, and collaborating with Counties Manukau Police to identify and address suspicious behaviour. We thank the volunteers for their efforts to improve the safety and security of their community.

CARRIED

6.3

Acknowledgement – On the closure of the Times Media

Resolution number HW/2024/32

MOVED by Deputy Chairperson B Burns, seconded by Member A White:

That the Howick Local Board:

a) whakamihi / acknowledge with sadness the closing of Times Media which includes the Howick & Pakuranga Times, Eastlife, Rural Living, Settling In, and Design and Build.

For 52 years, the Howick & Pakuranga Times has reported on community news and events, ensuring that local stories and history are captured and shared. They regularly reported on Howick Local Board news and provided a regular column for the Chairperson. More than just reporting on the community, the Times have sponsored community organisations and donated to local charities providing direct support to groups and organisations. While it has been no secret that many media organisations are facing similar financial challenges, staff have remained professional until the very end. Our thoughts are with the staff and management at this incredibly tough time.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation - Mark Craig of Auckland Rugby League and Mike Slater of the Pakuranga Jaguars Rugby League Club
	Mark Craig of Auckland Rugby League and Mike Slater, (Chair) of the Pakuranga Jaguars Rugby League Club was in attendance to present a deputation outlining the success and challenges of the club over the last 24 months.
	A PowerPoint presentation was given. A copy of the PowerPoint has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2024/33 MOVED by Chairperson D Light, seconded by Member M Turinsky: That the Howick Local Board: a) whakamihi / thank Mark Craig and Mike Slater for their deputation and attendance. CARRIED
	Attachments a 18 April 2024, Howick Local Board: item 8.1 - Deputation - Mark Craig of Auckland Rugby League and Mike Slater of the Pakuranga Jaguars Rugby League Club Presentation
	Resolution number HW/2024/34 MOVED by Chairperson D Light, seconded by Member A White: An amendment to reconsider the original motion: That the Howick Local Board: a) reconsider, Deputation – 8.1 - Mark Craig of Auckland Rugby League and Mike Slater of the Pakuranga Jaguars Rugby League Club. CARRIED
	Resolution number HW/2024/35 MOVED by Chairperson D Light, seconded by Member M Turinsky: That the Howick Local Board: a) whakamihi / thank Mark Craig and Mike Slater for their deputation and attendance. b) tono / request officer advice with regards to issues raised by Mike Slater on behalf of the Pakuranga Jaguars Rugby League Club - specifically, field lighting, relocation of storage container, road safety, playing field realignment and upgrade of changing rooms. CARRIED

8.2	Deputation - Janet Dickson of Howick Ratepayers and Residents Association
	This item was withdrawn.

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Governing Body Member’s Update

Cr M Williamson was in attendance to speak to the Governing Body Members Update.

Resolution number HW/2024/36

MOVED by Chairperson D Light, seconded by Member M Turinsky:

That the Howick Local Board:

a) whakamihi / thank Cr M Williamson for this verbal update.

CARRIED

Note: Item 14 – Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities was considered prior to item 12 – Chairperson’s Report

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Christie McFadyen – Principal Advisor Governance Strategy was in attendance to speak to this item.

Resolution number HW/2024/37

MOVED by Chairperson D Light, seconded by Member P Young:

That the Howick Local Board:

a) whakarite / provide the following feedback:

b) tautoko / support all non-regulatory activities sitting with Local Boards, as intended by the Local Government (Auckland Council) Act 2009, while acknowledging that some decisions are best made regionally to “better promote the well-being of the communities across Auckland.” (Local Government (Auckland Council) Act 2009, Section 17 2b).

c) tono / request that greater focus be given to proactive engagement with local boards on regionally driven decision-making to avoid unnecessary friction between elected members and poorer outcomes for our communities.

i) this should be as early as practically possible to allow genuine engagement and guide future discussions.

ii) as an example of how this can be done badly, the lack of early engagement with Local Boards on the Section 17A review of Pools and Leisure Centres has effectively removed our decision-making authority over these critical community assets, with our feedback only requested at the very end of the process.

iii) as an example of how this can be done well, we applaud the involvement of Local Board Chairs in the LTP workshops has enabled us to better understand the challenges and ensure that we are better prepared.

d) do not support the proposed change to the process for stormwater management in stormwater reserves which would drastically reduce (and effectively remove) Local Board ability to make decisions over the reserves that they are responsible for.

i) note that the process creates the risk of conflict between staff and elected representatives with the only avenue for resolution via the CEO which lacks transparency and accountability. Suggest that escalation to the Planning, Environment and Parks Committee (or its equivalent) would be more appropriate.

ii) acknowledge that the Local Government (Auckland Council) Act 2009 requires an allocation based on activity, but that this does not preclude Healthy Waters from following the same steps as the existing Landowner Application process and retaining the Local Board approval step.

iii) note that near duplication of processes is likely to add more cost and complexity to internal processes, with little benefit.

iv) request that the same Local Board approval steps are retained in the new process, regardless of whether it’s managed by Land Advisory or Healthy Waters.

e) tuhi ā-taipitopito / note that effective allocation of non-regulatory activities requires sufficient resources, (both financial and staff) to enable local boards to enact their authority, but local boards do not have control over staff resources and have very limited budgets that are largely historically not based on recent population growth.

i) for example, service property optimisation is within the scope of Local Boards but is severely constrained by a lack of staff resources outside of our ability to control or resolve.

CARRIED

Deputy Chairperson B Burns left the room at 1.28pm

Deputy Chairperson B Burns returned to the room at 1.29pm

Member P Young left the room at 1.40pm

Member P Young returned to the room at 1.44pm

Note: Item 17 – Active Communities: Marina Fitness Lease Expiry was considered prior to item 12 – Chairperson’s Report and after item: 14 - Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Active Communities: Marina Fitness Lease Expiry

Matt Nash - Senior Centre Manager and Tanya Moredo – Principal Advisor Active Communities was in attendance to speak to this item.

Resolution number HW/2024/38

MOVED by Chairperson D Light, seconded by Member D Collings:

That the Howick Local Board:

a) whakaū / confirm that the lease for 1 Ara Tai Road, Half Moon Bay, Auckland, be extended for one year awaiting the outcome of section 17a Value for Money Review.

b) tuhi ā-taipitopito / note that Marina Fitness, located at 1 Ara Tai Road, Half Moon Bay, is the only pool and leisure facility in the Auckland Council network where the building is not owned by council.

c) tuhi ā-taipitopito / note that the lease for 1 Ara Tai Road, Half Moon Bay expires on 16 August 2024, with no right of renewal.

d) tuhi ā-taipitopito / note that existing single-site memberships for Marina Fitness have the option to transfer to either Lloyd Elsmore Park Pool and Leisure Centre or Howick Leisure Centre.

CARRIED

Member M Turinsky left the room at 1.57pm

Member M Turinsky returned to the room at 1.58pm

Chairperson's Report

Resolution number HW/2024/39

MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns:

That the Howick Local Board:

a) whiwhi / receive the Chairperson’s verbal update and written report.

CARRIED

Howick Local Grant Round Two and Multi-board Grant Round Two 2023/2024 grant allocations

The motion was put in parts.

Resolution number HW/2024/40

MOVED by Chairperson D Light, seconded by Member J Spiller:

That the Howick Local Board:

c) whakaae / agree to fund, part-fund, or decline each application in Howick Local Grants round two 2023/2024 listed in the following table:

Table One: Howick Local Grant round two 2023/2024 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2407-233	Pakuranga Tennis Club Incorporated	Community	Towards the cost of rent for 2024/2025	$7,900.00	$6,000.00

CARRIED

Resolution number HW/2024/41

MOVED by Chairperson D Light, seconded by Member B Kendall:

That the Howick Local Board:

d) whakaae / agree to fund, part-fund, or decline each application in Howick Local Grants round two 2023/2024 listed in the following table:

Table One: Howick Local Grant round two 2023/2024 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2407-269	The Howick & Districts Historical Society Incorporated	Historic Heritage	Towards the cost of scaffolding, mold removal and painting	$20,715.65	$10,000.00

CARRIED

Note: Member M Turinsky declared a conflict of interest in Item 13 e) and took no part in the discussion or voting on this matter.

Resolution number HW/2024/42

MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns:

That the Howick Local Board:

e) whakaae / agree to fund, part-fund, or decline each application in Howick Local Grants round two 2023/2024 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2407-268	Bravo Company Charitable Trust	Community	Towards the cost of two defibrillators, first aid supplies	$6,108.29	$1,600.00

CARRIED

Resolution number HW/2024/43

MOVED by Chairperson D Light, seconded by Member J Spiller:

That the Howick Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in Howick Local Grants round two 2023/2024 listed in the following table:

Table One: Howick Local Grant round two 2023/2024 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2407-230	All Together Multi-Culture Society Club NZ Incorporated	Community	Towards the cost of Spark phone costs, newspaper advertising	$5,000.00	Decline
LG2407-263	Auckland Badminton Association Incorporated	Sport and recreation	Towards the cost of badminton nets, shuttlecocks and venue hire	$28,830.00	$10,000.00
LG2407-245	Auckland Basketball Services Limited	Sport and recreation	Towards the cost of wages and affiliation costs	$6,500.00	Decline
LG2407-232	Auckland East Chinese Society Incorporated	Community	Towards the cost of venue hire, sound mixer and microphone	$7,000.00	$1,530.00
LG2407-271	Auckland Hockey Association Incorporated	Sport and recreation	Towards the cost of strengthening bleachers, balcony and bathroom repairs at Lloyd Elsmore Hockey Stadium	$30,000.00	$3,000.00
LG2407-258	Auckland Seniors Support And Caring Group Incorporated	Arts and culture	Towards the cost of venue hire and food from Costco	$4,000.00	Decline
LG2407-248	Auckland Table Tennis Association Incorporated	Sport and recreation	Towards wages and affiliation costs	$5,500.00	Decline
LG2407-259	Bhartiya Samaj Charitable Trust	Community	Towards the cost of wages, bus hire, venue hire, auditors fees, photography and videography costs	$10,000.00	Decline
LG2407-257	Botany Chinese Association Incorporated	Community	Towards the cost of venue hire, bus rental, the purchase of gloves and rubbish bags and volunteer costs	$7,841.00	$2,000.00
LG2407-214	Botany Downs Secondary College	Arts and culture	Towards the cost of a pounamu and bone carving workshop for 40 year 11 and 12 students at Botany Downs Secondary College	$3,300.00	Decline
LG2407-267	Bucklands Beach Associated Football Club Incorporated	Sport and recreation	Towards the cost of football equipment for the 2024 Bucklands Beach football season	$3,000.00	$1,000.00
LG2407-208	Bucklands Beach Ohui-a-Rangi Playcentre	Community	Towards the cost of a water trough, mud kitchen, sand and water table	$4,000.00	$1,055.00
LG2407-222	Dance Therapy NZ	Arts and culture	Towards the costs of equipment, and wages for 'Dance 4 Us Howick & STARS Pakuranga'	$7,999.00	$2,790.00
LG2407-236	Embraced NZ	Community	Towards the cost of venue hire, facilitation, stationery, resources, wages	$1,000.00	Decline
LG2407-253	Harlequin Music Theatre Incorporated	Arts and culture	Towards the cost of microphone bodypacks	$8,879.45	$4,439.73
LG2407-265	Highland Park Community Creche Incorporated	Sport and recreation	Towards the cost of a new shed	$3,920.87	$3,920.87
LG2407-207	Howick Hornets Rugby League	Sport and recreation	Towards the cost of new windows	$43,750.00	$10,000.00
LG2407-247	Howick Pakuranga Chess Club Incorporated	Sport and recreation	Towards a new laptop	$4,050.00	$2,050.00
LG2407-205	Howick Playcentre Incorporated	Sport and recreation	Towards the cost of water play equipment, mud kitchen and shelving	$3,604.36	$2,004.36
LG2407-266	Howick Rhythmics Incorporated	Sport and recreation	Towards the cost of new HART mats and tape	$4,209.00	$2,000.00
LG2407-210	Howick Squash Club Incorporated	Sport and recreation	Towards replacing the clubs gas hot water system including draining and plumbing	$10,859.45	Decline
LG2407-238	Buddha Light International Association (North Island) Incorporated	Arts and culture	Towards the cost of exhibition panels, advertising, including TIMES advertising, and media costs	$15,000.00	$4,375.00
LG2407-237	Libretto Trust	Arts and culture	Towards the cost of surgical tape, batteries for microphones, 14 microphones, and a mixing console	$1,494.00	Decline
LG2407-243	Life Education Trust Counties Manukau	Community	Towards the cost of auditing fees	$4,100.00	Decline
LG2407-249	LifeKidz Trust	Community	Towards the cost of an accessible swing including installation and first aid and seizure training for staff	$20,000.00	$2,500.00
LG2407-250	Mobility Assistance Dogs Trust	Community	Towards veterinary costs	$3,000.00	$1,500.00
LG2407-242	Naad Charitable Trust NZ	Arts and culture	Towards the cost of venue hire, sound hire, stage set up, videography and photography	$6,138.00	Decline
LG2407-206	New Zealand Multicultural Arts & Sports Centre	Arts and culture	Towards the cost of venue hire and NZ Breakers basketball team diamond membership tickets	$4,904.00	$2,148.00
LG2407-215	Pakuranga and Howick Budgeting Service Incorporated	Community	Towards the cost of Countdown, Warehouse and MTA vouchers	$5,000.00	Decline
LG2407-255	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards the cost of a electronic starter pistol, amplifier, tables, laser, tripods, bullseye level and hand timers	$7,465.00	$1,214.00
LG2407-244	Pakuranga Rahihi Playcentre	Sport and recreation	Towards the construction of a new bike track at the Pakuranga Rahihi Playcentre including concrete, painting of concrete and signage for the track	$6,857.45	$2,000.00
LG2407-261	Roopa Aur Aap Charitable Trust	Community	Towards the cost of wages, petrol, car registration, sound, audio and photography costs, marketing and accountant fees	$10,000.00	Decline
LG2407-223	South East Auckland Senior Citizens' Association Incorporated	Community	Towards the cost of venue hire, catering, cleaning, drinks, sound and dj hire as well as performers	$5,000.00	Decline
LG2407-240	Sweet Art Limited	Arts and culture	Towards the cost of an artist fee	$3,100.00	Decline
LG2407-226	Te Tuhi Contemporary Art Trust	Community	Towards wages and salaries	$15,000.00	$5,000.00
LG2407-246	The Helping Paws Charitable Trust	Environment	Towards vet costs	$9,500.00	Decline
LG2407-228	The Howick Little Theatre Incorporated	Community	Towards the cost of replacing the Howick Little Theatre roof	$60,000.00	$20,000.00
LG2407-264	The Howick Tennis Club Incorporated	Sport and recreation	Towards the cost of tennis balls, six net cables, six centre bands and two windbreaker shades including delivery	$3,589.82	$1,142.00
LG2407-254	The Scout Association of New Zealand - Howick	Community	Towards the cost of nine kayaks and paddles	$9,484.36	$9,484.36
LG2407-231	The Toy Library Howick and Pakuranga Incorporated	Community	Towards the cost of one year’s rent from July 2024-June 2025	$7,200.00	$6,000.00
LG2407-262	Tread Lightly Charitable Trust	Environment	Towards the cost of wages and salaries	$5,258.00	$1,500.00
LG2407-256	Totara Hospice	Environment	Towards the cost of waste collection for six months from May 2024 to November 2024	$5,556.55	$2,000.00
Total = c) d) e) a)				$445,614.25	$122,253.32

CARRIED

Note: Pursuant to Standing Orders 1.9.3 Member A White requested that her abstention vote be recorded for item a).

Resolution number HW/2024/44

MOVED by Chairperson D Light, seconded by Deputy Chairperson B Burns:

That the Howick Local Board:

b) agree to fund, part-fund, or decline each application in Multi-board Grants round two 2023/2024 listed in the following table:

Table Two: Multi-board Grant round two 2023/2024 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2324-216	Age Concern Auckland Trust	Community	Towards wages at 57 Rosebank Road from 1 May 2024 to 30 April 2025	$57,571.00	$1,000.00
MB2324-273	Auckland Softball Association Inc.	Sport and recreation	Towards a proportion of annual operating expenses excluding salaries	$75,000.00	Decline
MB2324-250	Big Buddy Mentoring Trust	Community	Towards accommodation, radio advertising, mentor manager wage and volunteers psychological screening for programme delivery from 30 September 2024 to 30 August 2025	$129,000.00	$2,000.00
MB2324-207	Body Positive Incorporated	Community	Towards billstickers, printing costs, facebook advertising, and film making costs	$11,780.00	$1,000.00
MB2324-234	Earth Action Trust	Community	Towards logistic support contractor, container rent, volunteer reimbursement, van cost to deliver TeamUp 2 CleanUp project from 1 June 2024 to 31 May 2024	$27,772.80	Decline
MB2324-227	East Skate Club Incorporated	Sport and recreation	Towards programme delivery costs, equipment, professional skate coaches, PA system	$18,550.00	$4,000.00
MB2324-222	Environmental Education for Resource Sustainability Trust	Environment	Towards cost of native trees and classroom recycling bins to deliver Paper4trees Auckland from 1 April 2024 to 31 August 2024	$36,959.60	$3,000.00
MB2324-292	Feelings for Life Charitable Trust	Community	Towards the cost of graphic design, videographer, studio, editing, post production costs, autocue, director fees, wages, venue hire and catering costs	$13,660.00	$500.00
MB2324-218	New Zealand Eid Day Trust Board	Events	Towards venue hire, entertainment, games, operations, marketing, and misc costs for NZ Eid Al Adha 2024 at Eden Park Stadium	$35,000.00	Decline
MB2324-257	NZ Children's Choral Academy	Arts and culture	Towards senior and junior choir musical directors, and venue hire for a Children's Choir Programme at Raye Freedman Arts Centre	$10,000.00	Decline
MB2324-217	NZ Council of Victim Support Groups	Community	Towards overall operational expenses	$56,456.02	$3,000.00
MB2324-221	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket cost for disabled or disadvantaged children to attend Mrs Wishy Washy show from 21 September 2024 to 26 October 2024	$83,155.50	$2,000.00
MB2324-252	Te Whakaora Tangata Trust	Community	Towards catering, resources, telecommunications and venue hire cost for Life Restoration Programme from 1 May 2024 to 31 November 2024	$15,600.00	Decline
MB2324-236	The StarJam Charitable Trust	Community	Towards venue hire, tutor fee and Auckland regional programme coordinator salaries and levies to deliver Music Workshops, Community Social Events and Performances deliver from 1 May 2024 to 1 May 2025	$57,000.00	$5,000.00
MB2324-206	Unity Community Foundation	Sport and recreation	Towards venue hire, sports gear, office lease, sports trainers wages, office lease, computers, kitchenware, administrative expenses, furniture, and CEO salary, for establishing sport and recreation hubs across Auckland	$185,304.00	Decline
MB2324-202	Youthline Auckland Charitable Trust	Community	Towards contractors' fee for volunteer training and supervision	$30,000.00	$2,750.00
Total				$842,808.92	$24,250.00

CARRIED

Note: Pursuant to Standing Orders 1.9.3 Member A White requested that her abstention vote be recorded for item b).

Note: Item 14 – Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities was considered prior to item 12 – Chairperson’s report.

Howick Local Board Workshop Records

Resolution number HW/2024/45

MOVED by Chairperson D Light, seconded by Member P Young:

That the Howick Local Board:

a) tuhi ā-taipitopito / note the workshop records for the workshops held on 21, 28 March and 4, 11 April.

CARRIED

Hōtaka Kaupapa | Governance Forward Work Calendar

Resolution number HW/2024/46

MOVED by Chairperson D Light, seconded by Member A White:

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) tuhi ā-taipitopito /note the Hōtaka Kaupapa included as Attachment A of the agenda report.

CARRIED

Note: Item 17 – Active Communities: Marina Fitness Lease Expiry was considered prior to item: 12 – Chairperson’s Report and after item: 14 - Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities.

18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.49 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Damian Light
Deputy Chairperson	Bo Burns
Members	Katrina Bungard
	David Collings	Via electronic link
	Bruce Kendall
	John Spiller
	Mike Turinsky
	Adele White
	Peter Young, JP