Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 18 April 2024 at 4.00pm.

 

Te Hunga kua Tae mai | present

 

Chairperson

Greg Presland

 

Members

Mark Allen

(Online)

 

Sandra Coney, QSO

 

 

Liz Manley

(Online) (Until 5.40pm)

 

Linda Potauaine

(Online)

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Deputy Chairperson

Michelle Clayton

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

Councillors

Ken Turner

 

 

 

Shane Henderson

 

 

 

 

 

 

 


Waitākere Ranges Local Board

18 April 2024

 

 

 

1          Nau mai | Welcome

 

Chairperson G Presland opened the meeting with a karakia and welcomed those present.

 

 

2          Ngā Tamōtanga | Apologies

 

Resolution number WTK/2024/31

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)          whakaae / accept the apology from Deputy Chairperson M Clayton for absence.

CARRIED

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

 

Board Member

Organisation/Position

Mark Allen

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

-   West Auckland Trusts Services - Director

Michelle Clayton

-   Glen Eden Residents’ Association – Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

-   Te Wahi Ora Charitable Trust – Member

-   Glen Eden Community House - Member

Sandra Coney

-   Cartwright Collective – Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Pest Free Piha – Partner is the Coordinator

-   Piha Tennis Club – Patron and Partner is the President

-   Piha Wetland Trust – Partner is a Trustee

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Glen Eden BID – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Liz Manley

-   Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair

-   Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member

-   Titirangi Community Arts Council Board – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Laingholm District Citizens Association – Member

-   Literacy Waitākere – Board member

-   Waiatarua Community Patrol - Member

Linda Potauaine

-   Visionwest Community Trust – Employee

-   Henderson Rotary – Member

-   Archtists Limited. – Director

-   Glen Eden Community Patrol - Member

 

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation

Lead

Alternate

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Aircraft Noise Community Consultative Group

Mark Allen

Liz Manley

Ark in the Park

Mark Allen

Liz Manley

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Playhouse Theatre Trust

Mark Allen

Linda Potauaine

Te Uru Waitākere Contemporary Gallery

Linda Potauaine

Mark Allen

Glen Eden Community and Recreation Centre Incorporated

Michelle Clayton

Mark Allen

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number WTK/2024/32

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 28 March 2024, as true and correct.

CARRIED

 


 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

8.1

Deputation: Crescendo - Activities overview

 

A brochure and a report were given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.

 

Resolution number WTK/2024/33

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the presentation on Crescendo - Activities overview and thank Cat Percy, Nikkea and David Atai, on behalf of Crescendo for their attendance.

CARRIED

 

Attachments

a     18 April 2024, Waitākere Ranges Local Board Item 8.1 Deputation: Crescendo - Activities overview, Brochure

b     18 April 2024, Waitākere Ranges Local Board Item 8.1 Deputation: Crescendo - Activities overview, Report

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

 

9.1

Public Forum: Shadbolt House - Naomi Mcleary, Going West Trust

 

This item was withdrawn.

 

 

9.2

Public Forum: Kevin Murphy - Kauri Dieback

 

Resolution number WTK/2024/34

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the presentation on Kauri dieback and thank Kevin Murphy for his attendance.

CARRIED

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Waitākere Ward Councillors' Update

 

Resolution number WTK/2024/35

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whakamihi / thank Waitākere Ward Councillors’ Ken Turner and Shane Henderson for their verbal update.

CARRIED

 

 

12

New Telecommunications Licence at Ōkaurirahi / Ceramco Park, 112-122 Glendale Road, Glen Eden

 

Resolution number WTK/2024/36

MOVED by Member L Potauaine, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      whakaae / approve a new commercial licence between Auckland Council and Aotearoa Towers GP Limited at Ōkaurirahi / Ceramco Park, 112-122 Glendale Road, Glen Eden subject to Eke Panuku completing the required statutory processes, with the following terms:

i)       commencement date: 1 September 2023

ii)      term: 3 years

iii)     for the purpose of operating and maintaining equipment for telecommunications purposes.

CARRIED

 

A division was called for, voting on which was as follows:

For

Member M Allen

Member L Manley

Member L Potauaine

Against

Member S Coney

Chairperson G Presland

Abstained

 

The motion was declared carried by 3 votes to 2.

 


 

13

Local Grants and Multi-Board Grants Round Two 2023/2024 grant allocations

 

Resolution number WTK/2024/37

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Local Grants Round Two 2023/2024, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

LG2419-201

Fayora Limited

Towards labour, transport, and candles for free candle making workshops

$1,646.25

$0.00

LG2419-202

Badminton New Zealand Incorporated

Towards shuttlecocks and venue hire for badminton coaching

$3,540.00

$0.00

LG2419-203

West Auckland Resource Centre Trust

Towards centre coordinator salary

$12,000.00

$1,000.00

LG2419-204

Act One Productions Limited

Towards tutor fees

$5,000.00

$0.00

LG2419-206

Mr D J Minty

Towards supplying traps to new group members

$1,500.00

$1,000.00

LG2419-210

Glen Eden Playhouse Theatre Trust

Towards cleaning costs at the Glen Eden Playhouse Theatre

$3,060.00

$1,500.00

LG2419-212

G W Blake T/A Spontaneous Investments

Towards native plants

$5,000.00

$0.00

LG2419-215

Adventure Camp Trust Board Carey Park

Towards flooring costs at One Big Adventure

$12,000.00

$0.00

LG2419-216

Royal Forest and Bird Protection Society

Towards project managers salary, event catering, brochure design and printing, and pest traps

$12,000.00

$2,500.00

LG2419-217

Friends of Whatipu Incorporated

Towards building materials and labour

$10,000.00

$7,000.00

LG2419-218

New Zealand Blue Light Ventures Inc

Towards covering entry fees for the Blue Light Life Skills Programme

$5,000.00

$0.00

LG2419-219

Mr P Jenkin

Towards scaffolding and electrical insulation

$2,632.00

$0.00

LG2419-220

The Helping Paws Charitable Trust

Towards the veterinary of cat desexing

$9,500.00

$1,000.00

LG2419-221

The Laingholm and District Citizens

Towards props, security, van hire, materials, decorations, catering, and gazebo hire

$7,609.00

$1,000.00

LG2419-223

Essentially Men Education Trust

Towards venue hire

$4,320.00

$0.00

LG2419-224

Naad Charitable Trust (NZ)

Towards sound hire, stage setup, professional fees, videography, photography, and volunteer vouchers

$6,600.00

$0.00

LG2419-225

West Auckland Hospice

Towards staffing costs, brochure design, and print costs

$11,897.27

$0.00

LG2419-226

Mr S D Muli

Towards kava, gifts for presenters, catering, and hall hire

$1,000.00

$0.00

LG2419-228

Ecomatters Environment Trust

Towards copywriting, videography, events, and a contribution towards the Matuku Link Wetland Education Program

$12,000.00

$2,500.00

LG2419-229

Oratia Bowling Club Incorporated

Towards deck and ramp replacement at Oratia Bowling Club

$9,000.00

$5,000.00

LG2419-231

Tungsten Works Limited

Towards printing costs

$3,000.00

$1,000.00

LG2419-234

Kidz Need Dadz Charitable Trust (Incorporated)

Towards education and training for Auckland staff

$1,500.00

$0.00

LG2419-235

Te Wahi Ora Charitable Trust

Towards staff costs, accommodation, facilitators fee, marketing, materials, project admin, cleaning, and event hosting costs

$7,746.00

$2,000.00

LG2419-236

Laingholm Baptist Church - General Fund

Towards youth worker salary, club leader salary, catering, and programme costs

$6,000.00

$0.00

LG2419-240

Karekare Ratepayers and Residents Trust

Towards project coordinator, principal interviewer, and sensitive interviewer

$11,340.00

$3,000.00

LG2419-242

Interacting

Towards venue, facilitator fees, volunteer expenses, refreshments, mentoring and training, props, and costumes

$7,820.00

$0.00

 

 

 

 

 

Total

 

 

$172,710.52

$28,500.00

 

b)      whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Multi-Board Grants Round Two 2023/2024, listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Amount Allocated

MB2324-202

Youthline Auckland Charitable Trust

Towards contractors' fee for volunteer training and supervision

$3,000.00

$0.00

MB2324-205

Waitakere Adult Literacy Inc

Towards library shelving and seating

$3,190.92

$2,000.00

MB2324-206

Unity Community Foundation

Towards venue hire, sports gear, office lease, sports trainers wages, office lease, computers, kitchenware, administrative expenses, furniture, and CEO salary, for establishing sport and recreation hubs across Auckland

$5,000.00

$0.00

MB2324-2101

Feelings for Life Charitable Trust

Towards graphic design, videographer, workshop materials, participant resources, facilitator and advisor, administrator and event manager, venue hire, catering, and AV costs for the Kaiako Hauora West Programme

$4,819.00

$0.00

MB2324-2106

Interacting

workshop tutors, venue hire, ramp hire, St John, stage manager, comms rental, site manager, portaloo hire, project manager, and shed 2 coordinator for the InterACT Festival 2024 at the Corban Estate Arts Centre

$7,000.00

$0.00

MB2324-215

Crescendo Trust of Aotearoa

Towards staff salaries, contractor fee, and operational overheads for delivery of the Crescendo Pathways Programme

$12,000.00

$3,000.00

MB2324-216

Age Concern Auckland Trust

Towards wages at 57 Rosebank road from 1 May 2024 to 30 April 2025

$1,019.00

$0.00

MB2324-219

Seed 2 Harvest Trust Limited

Towards catering, guest speakers, marketing, facilitator fees, venue hire, cooking equipment, gardening materials and garden gift vouchers

$11,840.00

$0.00

MB2324-221

The Operating Theatre Trust trading as Tim Bray Theatre Company

Towards ticket cost for disabled or disadvantaged children to attend Mrs Wishy Washy show from 21 September 2024 to 26 October 2024

$4,891.50

$0.00

MB2324-222

Environmental Education for Resource Sustainability Trust

Towards cost of native trees and classroom recycling bins to deliver Paper4trees Auckland from 1 April 2024 to 31 August 2024

$2,335.99

$1,500.00

MB2324-224

The Re-Creators Limited

Towards cost of rent, tools, equipment, admin, tutor, project management, marketing to deliver Community DIY skills-based upcycling workshops from 1 May 2024 to 27 September 2024

$3,550.00

$1,000.00

MB2324-231

Every Body is a Treasure Charitable Trust

Towards facilitator costs from 1 April 2024 to 28 February 2025

$7,000.00

$0.00

MB2324-235

PP Grief Support & Education Charitable

Towards counselling and room hire

$3,500.00

$0.00

MB2324-236

The StarJam Charitable Trust

Towards venue hire, tutor fee and Auckland regional programme coordinator salaries and levies to deliver Music Workshops, Community Social Events and Performances deliver from 1 May 2024 to 1 May 2025

$3,000.00

$0.00

MB2324-250

Big Buddy Mentoring Trust

Towards accommodation, radio advertising, mentor manager wage and volunteers psychological screening for programme delivery from 30 September 2024 to 30 August 2025

$6,500.00

$0.00

MB2324-251

Garden to Table Trust

Towards salaries, mileage, and home office costs for the Garden to Table Food Education Programme

$4,000.00

$0.00

MB2324-272

Neuro Connection Foundation

Towards cultural advice, kai, and materials for the Moana Conductive Education project

$1,000.00

$0.00

MB2324-273

Auckland Softball Association Inc.

Towards a proportion of annual operating expenses excluding salaries

$5,000.00

$0.00

MB2324-275

Fair Food Trust

Towards staff training, facilitation, staff time, and community wananga costs for transitioning to kaupapa Maori

$3,308.00

$3,000.00

MB2324-279

Warriors Community Foundation

Towards rugby league balls from 1 June 2024 to 31 December 2024

$86.00

$0.00

MB2324-283

Paradesi Force Charitable Trust

Towards venue hire, stage presentation and equipment, administration, volunteer costs, transport, advertising, workshops, trainers, and coaching costs

$2,500.00

$0.00

MB2324-293

Young Workers Resource Centre

Towards wages for employing an education coordinator

$10,000.00

$0.00

MB2324-296

Zeal Education Trust - Waitakere

Towards wages, zeal nights, administration, prizes, promotional costs, and data collection, evaluation, and reporting for West Auckland Street Youth Work Project and Community Activations

$2,548.00

$0.00

 

 

 

 

 

Total

 

 

$107,088.41

$10,500.00

 

 

CARRIED

 

 

14

Community Resilience Planning

 

Resolution number WTK/2024/38

MOVED by Member M Allen, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          tono / request staff to investigate the recommendations and requests identified in the Waitākere Ranges Resilience Planning report and report back to the local board at a future workshop. The recommendations are as follows:

i)           encourage communities to include one another in their communications and planning

Te Henga

ii)         coordinate a bulk purchase of radio communications equipment to be made and distributed to all the Waitākere Ranges communities for emergency use

iii)        assist in identifying funding or support for installing taps on water tanks to ensure access during power outages and enable fire service connectivity for firefighting purposes. Consider extending this initiative to other communities.

Anawhata

iv)        provide local board funding for community resilience initiatives, such as organising community BBQs to foster connections

v)         support to secure funding for researching and updating the community emergency response plan.

Piha

vi)        assist in sourcing funding for implementing radio telephones as a backup communication option during telecommunication network failures caused by storms.

Karekare

vii)      support efforts to identify funding for providing satellite phones and other essential resources as requested by the community

viii)     advocate for and facilitate a relationship between Auckland Emergency Management (AEM) and West Coast Resilience Groups

ix)        provide resources and support for establishing a West Auckland disaster response and recovery network, involving relevant support agencies in the area

x)         offer free printing and support for updating and disseminating Karekare's Resilience Plan as needed

xi)        support the development of a community resilience advisory board in West Auckland.

Henderson Valley

xii)      advocate to supply generators for mobile charging and basic amenities during crisis events

xiii)     collaborate with Auckland Emergency Management (AEM) to develop a system for the community to indicate critical situations, especially regarding areas inaccessible to fire services.

xiv)     support community-led stream clean-up efforts, particularly addressing log blockages that require specialized equipment and disposal to prevent future flooding

xv)      support the reinstatement of the community noticeboard at the corner of Mountain Road and Ōpanuku Road

xvi)     establish an emergency and resilience reference group for West Auckland

xvii)   facilitate relations between community resilience groups and Auckland Emergency Management (AEM) through the Community Broker

xviii)  maintain a focus on resilience planning at the local board level.

Oratia

xix)     develop a strategic resource allocation plan for emergency deployments across the Waitākere area

xx)      support the establishment of a single point of contact for Waitākere-based emergency coordination, complementing the council's resilience role

xxi)     convene a citizens' assembly to define community concerns and collaboratively develop integrated resilience plans for West Auckland

xxii)   clarify available resources for communities, including radios and toolboxes, in partnership with Auckland Council.

Waiatarua

xxiii)  ensure equitable communication with all communities, providing notifications and information beyond online platforms

xxiv)  provide printing support for forthcoming resilience guides.

Glen Eden

xxv)   support community resilience initiatives to connect residents with existing resources, foster local networks, and enhance collaboration among community groups

xxvi)  actively support the formation of a resilience planning group in Glen Eden, providing resources for community leaders to develop emergency response and resilience plans, and facilitate communication efforts within the community.

b)         tono / request the Community Broker to provide an update report in April 2025 on progress.

c)          whakamihi / acknowledge the work done during the Anniversary Day and Cyclone Gabrielle events.

d)         whakamihi / thank the contributing groups for their input into this plan.

e)          whakamihi / acknowledge the work of Lisa Howard-Smith, Community Broker and Community Think to sensitively gather the community contributions into this report.

CARRIED

 

Note:   Member L Manley retired from the meeting at 5.40pm.

 

15

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

 

Resolution number WTK/2024/39

MOVED by Chairperson G Presland, seconded by Member L Manley:  

That the Waitākere Ranges Local Board:

a)          tinaku / defer consideration of the review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities until the 2 May extraordinary business meeting.

 

CARRIED

 

 

16

Delegated local board feedback on the draft Government Policy Statement on Land Transport 2024-2034

 

Resolution number WTK/2024/40

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive the decision made under delegation on 26 March 2024 providing feedback from the Waitākere Ranges Local Board for inclusion in Auckland Council’s submission on the draft Government Policy Statement on Land Transport 2024-2034.

CARRIED

 

Note: Under Standing Order 1.9.7, Member L Potauaine requested her dissenting vote be recorded.

 

 

17

Chair's Report - Greg Presland

 

Resolution number WTK/2024/41

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)          whiwhi / receive Chair Greg Presland’s April 2024 report.

b)         tono / request staff to report back on options for the formation of the Waitākere Ranges Heritage Area Forum.

c)          tono / request the opportunity to address the Planning, Environment and Parks Committee on the issue at its next meeting on 23 May 2024.

CARRIED

 

 

Note: Under Standing Order 1.9.7, Member L Potauaine requested her dissenting vote be recorded.

 

 

18

Hōtaka Kaupapa / Governance Forward Work Programme

 

Resolution number WTK/2024/42

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for April 2024.

CARRIED

 

 

19

Workshop Records

 

Resolution number WTK/2024/43

MOVED by Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      whiwhi / receive the workshop records for 7, 14, 21 and 28 March 2024.

CARRIED

 

 

 

20        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.44pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................