Minutes of Aotea / Great Barrier Local Board

Aotea / Great Barrier Local Board

23 April 2024

Chairperson I Fordham opened the meeting and welcomed everyone in attendance.

Deputy Chairperson P O’Shea led the hui in a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Chairperson I Fordham declared an interest in respect to the local grant applications of Windy Hill - Rosalie Bay Catchment Trust and Ngāti Rehua Ngātiwai ki Aotea Trust for the Ahu Moana project at item 12 - Aotea / Great Barrier Local and Capital Grants Round Two 2023/2024 grant allocations.

Member C Ollivier declared an interest in respect to the capital grant application of Motu Kaikoura Trust Board at item 12 - Aotea / Great Barrier Local and Capital Grants Round Two 2023/2024 grant allocations.

Member N Sanderson declared an interest in respect to the capital grant application of Kaitoke School at item 12 - Aotea / Great Barrier Local and Capital Grants Round Two 2023/2024 grant allocations.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number GBI/2024/34

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 26 March 2024, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Deputy Chairperson Patrick O'Shea

Resolution number GBI/2024/35

MOVED by Chairperson I Fordham, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) express its appreciation to Patrick O’Shea for his unwavering support and hard mahi in the role of Deputy Chairperson. Look forward to Patrick continuing to contribute to the Aotea community as a valued board member holding the lead roles on Transport, Community and Culture and being our food resilience champion.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum

Resolution number GBI/2024/36

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note the Public Forum presentations.

b) whakamihi / thank the following for their Public Forum attendance:

i) Tim Higham of Aotea FM: Small Island Big Ideas, for grant funding application

ii) Ally Gibbs of Sea Education Charitable Trust Aotea / Mulberry Grove School, for grant funding application

iii) Leonie Howie of Great Barrier Island Community Health Trust, for grant funding application

iv) Gordon Bishop of Great Barrier Island Sports & Social Club Incorporated, for grant funding application

v) Noel Nancekivell of Great Barrier Island Golf Club, for grant funding application

vi) Beverley Slater on behalf of Aotea Family Support Group, for grant funding applications

vii) Hannah Smith, Coordinator of Aotea Great Barrier Environmental Trust, for grant funding application

viii) Christine Clemow of Glenfern Sanctuary Trust, for grant funding application

ix) Michelle McGregor of Kawa Marae Trust, for grant funding application

x) Orla Cumisky, Leanne Eloff and four students of Kaitoke School, for grant funding application

xi) Sonya Palmer & Glenn Edney - Ngāti Rehua-Ngātiwai ki Aotea Trust Board, for grant funding application (via Microsoft Teams)

xii) Dawn Crispe, Fundraising Manager of Hillary Outdoors, for grant funding application (via Microsoft Teams)

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

11	Election of a deputy chairperson
	The Chairperson gave an overview of the voting systems and requested a mover and a seconder.
	Resolution number GBI/2024/37 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) whakaae / agree to utilise System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 to elect its deputy chairperson. CARRIED
	The Chairperson called for nominations for the position of Deputy Chairperson.
	Member N Sanderson nominated Member C Ollivier for the Deputy Chairperson role. Member L Caine seconded the nomination.
	Resolution number GBI/2024/38 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea: That the Aotea / Great Barrier Local Board: b) elect Member C Ollivier to serve Aotea / Great Barrier Local Board as Deputy Chairperson for the remainder of the 2022 – 2025 electoral term. CARRIED
	The motion was put to the vote and was declared CARRIED by 4 votes to 0.

Aotea / Great Barrier Local and Capital Grants Round Two 2023/2024 grant allocations

Chairperson I Fordham declared an interest in this item and took no part in the discussion or voting on the local grant applications of Windy Hill - Rosalie Bay Catchment Trust and Ngāti Rehua Ngātiwai ki Aotea Trust for the Ahu Moana project.

Member C Ollivier declared an interest in this item and took no part in the discussion or voting on the capital grant application of Motu Kaikoura Trust.

Member N Sanderson declared an interest in this item and took no part in the discussion or voting on the capital grant application of Kaitoke School.

Resolution number GBI/2024/39

MOVED by Deputy Chairperson P O'Shea, seconded by Member L Caine:

That the Aotea / Great Barrier Local Board:

a) fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round One 2023/2024, listed in Table One, Table Two and Table Three.

Table One: Aotea / Great Barrier Local Grants Round Two 2023/2024 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Local Board decision
LG2404-205	Stephen Young and Associates Ltd	Towards flights and wages for research at Windy Hill and Cecilia Sudden Bay	$10,896.00	Declined noting lower priority in an oversubscribed grant round.
LG2404-206	Windy Hill - Rosalie Bay Catchment Trust	Towards wages for the Native Plant Nursery from 3 June 2024 to 30 May 2025	$13,000.00	Declined due to uncertainty around operations.
LG2404-211	Aotea Family Support Group	Towards after school youth development programme for wages, catering and transport costs	$24,186.00	$22,000.00
LG2404-216	Aotea Community Radio Trust	Towards Big Ideas event for accommodation, flights, car hire and advertising at Great Barrier Island Sports and Social Club	$10,000.00	$8,000.00
LG2404-217	Island Screens Incorporated	Towards movie screening fees at Barrier Social Club	$1,840.00	$1,840.00
LG2404-220	Lucy Dixon under the umbrella of Glenfern Sanctuary Trust	Towards visitor guide construction, wages, website hosting and software	$25,000.00	$25,000.00
LG2404-221	Aotea Family Support Group	Towards overall costs of the New Years' Picnic 2025 event at Great Barrier Island Sports and Social Club on 2 January 2025	$13,500.00	$13,500.00
LG2404-222	Sir Edmund Hillary Outdoor Pursuits Centre	Towards scholarships to attend Hillary Outdoors programme	$25,000.00	Declined noting the benefit to the local community is unclear and the activity takes place outside the local board area
LG2404-224	Aotea Great Barrier Environmental Trust	Towards Aotea bird count project wages from 31 May 2024 to 31 January 2025	$5,500.00	$5,500.00
LG2404-226	Ngāti Rehua-Ngātiwai ki Aotea Trust Board	Administrator and Coordinator wages and costs for Ahu Moana project	$50,000.00	$1,500.00
Total			$178,922.00	$77,340.00

Table Two: Aotea / Great Barrier Multiboard Round Two 2023/2024 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Local Board decision
MB2324-231	Every Body is a Treasure Charitable Trust	Towards facilitator costs	$10,000.00	Declined noting insufficient benefit to the wider community.
Total			$10,000.00

Table Three: Aotea / Great Barrier Capital Grants Round Two 2023/2024 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Local Board decision
LG2404-202	Great Barrier Island Community Heritage & Arts Village Trust	Towards construction or purchase of a shed and administration costs at Great Barrier Island Community Heritage & Arts Village	$8,850.00	$8,186.25
LG2404-207	Great Barrier Island Sports & Social Club Incorporated	Towards solar panels and installation costs at 19 Whangaparapara Road	$34,378.20	$30,000.00
LG2404-208	Kaitoke School	Towards construction of a pump bicycle track at Kaitoke School	$50,000.00	$25,088.07
LG2404-209	Motu Kaikoura Trust	Towards materials and labour for a toilet block renovation at Motu Kaikoura	$14,508.00	$10,401.30
LG2404-210	Great Barrier Island Health Trust	Towards painting the new annex at 80 Hector Sanderson Road	$23,882.33	$20,000.00
LG2404-212	Glenfern Sanctuary Trust	Towards solar system installation at 20 Glenfern Road	$25,324.00	Declined due to an oversubscribed grant round.
LG2404-213	Sea Education (Aotea) Charitable Trust	Towards building materials for a storage shed at 271 Shoal Bay Road	$20,000.00	$20,000.00
LG2404-215	Ngatiwai O Aotea Kawa Marae Trust	Towards plumbing and the purchase and installation of a gas oven and septic tank for the emergency house at Kawa Marae	$24,459.00	Declined due to an oversubscribed grant round.
LG2404-218	Great Barrier Island Golf Club	Towards extractor purchase and installation at Great Barrier Island Golf Club	$1,800.00	$1,710.00
LG2404-225	Ngāti Rehua Ngātiwai ki Aotea Trust Board	Towards building restoration at Akapoua	$50,000.00	Application withdrawn by the applicant.
Total			$253,201.53	$115,385.62

b) whakaae / approve transfer of $1,500.00 from the 2023/2024 Ahu Moana communication work programme budget line (ID# 3517) to the 2023/2024 Community grants Aotea / Great Barrier Local Board budget line (ID# 134) making a total of $3,000.00 to fund the local grant application of Ngāti Rehua Ngātiwai ki Aotea Trust Board (LG2404-226) for the Ahu Moana project.

c) whakamihi / thank James Boyd – senior grants advisor and all the subject matter experts for their mahi /work on the Aotea / Great Barrier Local and Capital Grants Round Two 2023/2024.

CARRIED

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Resolution number GBI/2024/40

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) provide the following input into the current review of the allocation table, recording the allocation of decision-making responsibility for non-regulatory activities:

i. note that there are no substantive changes proposed to the allocation of decision-making for non-regulatory activities.

ii. note that work is underway to consider whether, from a policy perspective, local boards should be able to make both the acquisition and disposal decision as part of land exchanges and this will be considered through the next annual review of the allocation table or through the local board delegation protocols, which are due to be reviewed later this year; and that budgeting implications should also be considered.

iii. request increased decision making and oversight in the investigation and acquisition of a multi-use site for waste and septage to allow remediation of the closed Claris landfill site.

iv. note that the updated process for decision-making of stormwater activities will be reviewed with local boards in six months’ time and any issues arising will be considered through the next annual review of the allocation table or through the local board delegation protocols, which are due to be reviewed later this year.

v. request that the Governing Body direct staff to investigate further whether, from a policy perspective, local boards should be able to make decisions on stormwater activities, or aspects of them.

CARRIED

14	Local Board input into Auckland Council submission on the Fast Track Approvals Bill
	Resolution number GBI/2024/41 MOVED by Chairperson I Fordham, seconded by Member L Caine: That the Aotea / Great Barrier Local Board: a) ratify the local board feedback provided under delegation into Auckland Council submission on the Fast Track Approvals bill (tabled at the meeting and appended to the meeting minutes). CARRIED

	Attachments a 23 April 2024, Aotea / Great Barrier Local Board: Item 14 - Local Board input into Auckland Council submission on the Fast Track Approvals Bill, tabled item 14 – Aotea / Great Barrier Local Board feedback on the Fast Track Approvals Bill.

Auckland Council and council-controlled organisations (CCOs) memo and information reports

Resolution number GBI/2024/42

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note the attachments A to K of the agenda report.

CARRIED

Local Board Correspondence

Resolution number GBI/2024/43

MOVED by Chairperson I Fordham, seconded by Member C Ollivier:

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note the letter from the local area manager dated 11 April 2024 in response to Mr Geoff Hills’ letter dated 5 April 2024 referred as Attachment A to the report.

b) tuhi ā-taipitopito / note the letter to the Harbourmaster dated 10 April 2024 referred as Attachment B to the report.

CARRIED

Hōtaka Kaupapa (Policy Schedule)

Resolution number GBI/2024/44

MOVED by Chairperson I Fordham, seconded by Member N Sanderson:

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note the Hōtaka Kaupapa (Policy Schedule) as at April 2024.

CARRIED

Aotea / Great Barrier Local Board Workshop Record of Proceedings

Resolution number GBI/2024/45

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson P O'Shea:

That the Aotea / Great Barrier Local Board:

a) tuhi ā-taipitopito / note the record of proceedings for the local board workshops held on the following dates:

i) Tuesday 19 March 2024

ii) Tuesday 2 April 2024 and

iii) Tuesday 9 April 2024

CARRIED

19 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Member P O'Shea closed the hui with a karakia whakamutunga.

3.20 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Izzy Fordham
Deputy Chairperson	Patrick O'Shea
Members	Laura Caine
	Chris Ollivier
	Neil Sanderson

Jacqui Fyers	Acting Local Area Manager
Anna Davis	PA / Office Manager & Engagement Advisor
Annabelle White	Specialist Local Communication	via electronic link
Kathy Cumming	Barrier Bulletin