Agenda of Hibiscus and Bays Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 26 March 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

Member A Poppelbaum will acknowledge the passing of Dr Ross Garrett.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Windsor Park Community and Multi-sport Hub

Te take mō te pūrongo

Purpose of the report

1. Andrew Diver has requested a deputation to present a proposal to the local board for a community and multi-sport hub at Windsor Park.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Andrew Diver for his presentation and attendance at the meeting.

8.2 Deputation - Community Hub: Metro Park

Te take mō te pūrongo

Purpose of the report

1. Julian Baldey, Jackie Marshall and Mark Xu from The Y have requested a deputation to update the local board on the Community Hub project at Metro Park, Millwater.

2. A presentation has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Julian Baldey, Jackie Marshall and Mark Xu for their presentation and attendance at the meeting.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

23 April 2024

Approval of detailed design for comprehensive renewals at Ōrewa Library

File No.: CP2024/03790

Te take mō te pūrongo

Purpose of the report

1. To approve the detailed design from the Hibiscus and Bays Local Board for the comprehensive renewal works at Ōrewa Library located at 12 Moana Avenue, Ōrewa and to progress the project to construction.

2. To approve the additional $1,800,000 required funding to deliver the full scope of the comprehensive renewal project at Ōrewa Library and request staff to establish a physical work contract.

Whakarāpopototanga matua

Executive summary

3. The comprehensive renewal of the Ōrewa Library was identified by staff as an asset renewal project via a condition assessment report.

4. The local board allocated $3,708,096.34 of ABS: Capex – Local Renewal funding towards the project as a part of their 2023/2024 Customer and Community Services Work Programme (resolution number HB/2023/100).

5. Two options for comprehensive renewals of Ōrewa Library were developed and presented to the local board at a workshop held on 11 April 2023.

· Option 1: replace the existing curved roof with a new roof

· Option 2: replace the existing curved roof with a new roof and improve the functionality of the building by adding a mezzanine floor.

6. The local board indicated its in-principle support for Option 2 - replace the existing curved roof with a new roof and a mezzanine floor.

7. A detailed design for Option 2 has been completed, incorporating consultation feedback on the concept design from the Ngāti Manuhiri Settlement Trust. Staff now seek approval of the final detailed design before progressing the project to construction.

8. Resource and building consent have been granted to the project. Procurement for physical work has been completed and the market price to deliver full scope of the project has been received. A total budget of $5,500,000 will be required for delivery of the project over multiple financial years.

9. Further budget of $1,800,000 will be required to deliver the full scope of the comprehensive renewal project at Ōrewa Library. The funding requirements are being discussed with the local board as part of their 2024/2025 Customer and Community Services Work Programme development.

10. This report is requesting approval of budget allocation prior to the adoption of the new 2024/2025 CAPEX Work Programme at the local boards’ June business meeting as the physical work contract will be entered into before this time.

11. A temporary library will operate from the Ōrewa Community Centre providing library services during the construction period of the project.

12. Progress updates on the project will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the detailed design for comprehensive renewal including a mezzanine floor at Ōrewa Library located at 12 Moana Avenue, Ōrewa as per attachment A of the agenda report and request staff to progress the project to construction

b) whakaae / approve the additional $1,800,000 to deliver the full scope of the comprehensive renewal project at Ōrewa Library and request staff to establish a physical work contract

c) tuhi ā-taipitopito / note that the 2024/2025 work programme is not yet adopted, and the physical work contract is planned to be entered into before the adoption of the 2024/2025 Customer and Community Services CAPEX work programme thereby committing the budget allocation for the programme.

Horopaki

Context

13. Ōrewa Library is located at 12 Moana Avenue, which is at the heart of Ōrewa Town Centre. The library has its own carpark at the rear end of the site as shown below in Figure 1: Location plan of the Ōrewa Library.

14. The library is 27 years old and comprises of two levels on the northeast and a single level on the southwest end. It was designed and constructed between May 1995 – June 1996.

15. The two-level part of the building structure comprises of a mono-pitched roof with external metal gutters. The single-level part of the building structure has a curved roof configuration with internal membrane box gutters. Both roof configurations have corrugated metal profile roof sheets. A flat roof separates both roof structures and is comprised of bitumen membrane.

16. A condition assessment of the facility has identified that the building is in poor condition due to water egress into the building which is causing localised damage to the roof.

17. Defects from water egress of the single-level roof structure are causing localised damage to the roof. The complexity and design limitations of the roof on the single-level structure, prevent focused pragmatic repair options and make periodic maintenance work difficult.

18. In addition, algae growth has developed on box gutters which is causing interruption to the water flow and creating environmental issues including difficulties for maintenance repair works.

Figure 1: Location plan of the Ōrewa Library

19. As part of the Hibiscus and Bays Local Board 2023/2024 Customer and Community Services Work Programme, the local board approved a project to deliver comprehensive renewal of Ōrewa Library (resolution number HB/2023/100).

20. The local board allocated $3,708,096.34 of ABS: Capex – Local Renewal funding towards the project in the 2023/2024 CAPEX work programme (resolution number HB/2023/100).

21. On 11 April 2023 staff presented two possible options for the comprehensive renewal.

· Option 1: replace the existing curved roof with a new roof

· Option 2: replace the existing curved roof with a new roof and improve the functionality of the building by adding a mezzanine floor.

22. The local board supported Option 2 and requested that staff proceed to detailed design.

Tātaritanga me ngā tohutohu

Analysis and advice

23. The following options for comprehensive renewal of Ōrewa Library were developed and presented to the local board at a workshop held on 11 April 2023 including status quo. An assessment of each option considering constraints, risks and estimated cost was tabled and discussed.

Option 1 – New roof covering the ground floor section

24. This option includes replacement of the existing curved roof with a mono pitch roof and no changes to the existing layout of the building (figure 2 below).

Figure 2: Option 1 - New roof covering the ground floor section

Option 2 - New roof and new mezzanine floor

25. This option includes replacement of the existing curved roof with a mono pitch roof and improvement to the functionality of the building by adding a mezzanine floor (Figure 3 below).

Figure 3: Option 2 - New roof and new mezzanine floor

Elevations:

26. The concept design options were presented to the local board at a workshop held in April 2023. The local board indicated its support for Option 2 in principle. This option includes addition of a mezzanine floor to the existing building providing an opportunity to re-configure all library services reflecting the industry best practice.

27. Market price for the physical work has been received through the competitive tendering process that are summarised in the financial implications section of the report.

28. Crime Prevention Through Environmental Design (CPTED) and safety in design principles have been applied in the proposed design option by inclusion of external wall of Nu-Wall E -Series vertical profile.

29. A temporary library facility will operate from the Ōrewa Community Centre during the construction period of the project. All books, furniture and equipment from the current library will be delivered to the temporary library at Ōrewa Community Centre.

Consultation / Engagement

30. The local board supported in-principle design Option 2 at a workshop held on 11 April 2023. The detailed design is based on the recommended Option 2 as there are no limitations to increase the footprint of the existing library building.

31. The design options were circulated to Ngāti Manuhiri Settlement Trust in December 2023. Feedback was received from Ngāti Manuhiri Settlement Trust. Details of the feedback are noted under the Māori impact section of this report.

32. Ngati Manuhiri Settlement Trust supported the project and will provide a carving design for the interior of the library building and agreed to provide a separate design detail to the main entrance area.

Preferred option

33. The recommended detailed design option includes a large meeting room in the upper floor reflecting the local board feedback.

34. The additional floor area created as part of the preferred option will address the need for increased space in the library. Current service provision data for the Ōrewa Library indicates that the use of the library has been increasing each year reflecting the population growth in the area as follows:

Financial year	FY2021/2022	FY2022/2023	FY2023/2024
Visitor numbers	129,925	182,069	235,000

35. The proposed comprehensive renewal work at Ōrewa Library as outlined in Option 2 has been developed to configure all services for an improved service within the existing footprint in order to achieve the following:

· moving of some collections upstairs to create less cramped and cluttered spaces downstairs – opportunity for new quiet and relaxing spaces

· A larger children’s library space downstairs for collections, programmes and enjoyment

· inclusion of a lift to access to mezzanine floor to meet user accessibility requirements

· opening up of the downstairs area to consider height of shelves, spacing of fixtures and fittings, sightlines (currently non-existent)

· mezzanine space for study, programmes, meetings, some collection – easily flexed for changing requirements

· a safer building with improved layout, sightlines, safe-room, controlled access to staff areas

· addition of 240sqm mezzanine floor to meet outline needs and space.

36. It is recommended that the local board approve the detailed design, as attached to this agenda report (attachment A), to allow the project to progress to construction.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

38. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as much as possible when delivering the project.

39. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact. All site demolition items shall be transported to designated council’s recycling centres to maximise the benefits of existing materials.

40. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

41. The proposed option has incorporated passive design options including a solar power system on the roof of the building to enhance energy consumption.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Council staff from within the Customer and Community Services including Connected Communities and Parks and Community Facilities operational management and maintenance, have been consulted. They support the renewal as it will improve the building's quality and reduce maintenance costs.

43. The project will deliver significant improvements to the needs of younger children and children with accessibility requirements and the local communities surrounding the area.

44. Collaboration with staff will be ongoing to ensure that the maintenance of the renewed library building is integrated appropriately into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. The Ōrewa Library is well used by both school children and local communities and can be accessed from Moana Avenue.

46. The project will deliver an upgraded and a safe library facility that is within walking distance from neighbourhoods within the town centre area.

47. Several options were initially presented to the local board at the April 2023 workshop, along with assessments of each option including constraints, risks and estimated costs. The local board indicated support for the concept design Option 2.

48. The project aligns with the Hibiscus and Bays Local Board Plan 2023 ‘Our community: facilities cater for future needs’.

Tauākī whakaaweawe Māori

Māori impact statement

49. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

50. Libraries hold significant importance to mana whenua. Developing a network of local communities that provide for all ages and abilities will positively benefit the education, well -being, culture and traditions including the knowledge of the current affairs of mana whenua and the wider community through increased technology provision within comfortable facilities.

51. The concept design for renewal of the library was discussed with local iwi at Ngāti Manuhiri Settlement Trust in December 2023. Feedback from Ngāti Manuhiri Settlement Trust was received supporting the project in principle, with following specific feedback which has been incorporated into the design:

· Māori design feature at the entrance of the library

· Māori carving design for the interior ceiling panel.

52. There will be further opportunities for mana whenua to be involved in the project through the construction phase and associated consultation process. Ngāti Manuhiri Settlement Trust will provide detailed design for Māori carvings during the construction stage.

Ngā ritenga ā-pūtea

Financial implications

53. A total budget of $3,708,096.34 has been approved by the local board, as part of their 2023/2024 Customer and Community Services work programme, for this project in the following financial years:

Table 1: Outline of approved budget allocation for the project

Budget source	FY23 and prior	FY2023/2024	FY2024/2025	Total ($)
Capex – Renewals	$139,221.18	$440,367.16	$3,128,508.00	$3,708,096.34

54. A total budget of $5,500,000 will be required for delivery of the project over multiple financial years (2024–2026). Cost breakdown for the proposed option is as follows:

Table 2: Outline of total budget required for the project (Option 2) based on most recent cost estimates.

Item	Description	Cost
1	Cost of the Physical Work	$3,900,000
2	Cost of Ancillary Work	$260,000
3	Cost for Design Consultancy Services	$330,000
4	Temporary Relocation Services	$60,000
5	Fixed Furniture & Equipment	$160,000
6	Consent Fees	$23,000
7	Project Management Fees	$50,000
8	Sub-total	$4,783,000
9	Contingency	$717,000
10	Total Project Cost	$5,500,000
11	Available budget	$3,700,000
12	Budget shortfall	$1,800,000

55. The current funding allocation of $3,708,096.34 based on the concept design engineers estimates as approved as part of the 2023/2024 CAPEX Work Programme does not cover the entire cost of the project. Additional funding of $1,800,000 is estimated to be required from future local board capital funding to ensure delivery of all aspects of the project as per the recommended detailed design Option 2.

56. Delivery of the project is subject to local board approval of the $1,800,000 additional funding required to enable the physical works contract to be entered into before the adoption of the new 2024/2025 CAPEX Work Programme.

57. The 2024/2025 work programme is not yet fully approved, and the physical work contract is planned to be entered into before the adoption of the 2024/2025 Customer and Community Services CAPEX Work Programme. The approval of additional funding is thereby committing the budget allocation within the 2024/2025 CAPEX Work Programme for this line item.

58. During work programme development, no other projects have been cancelled to support the additional funding requirement. The overall CAPEX work programme is aligned with the available funding envelope over the next three years and projects of lesser priority have been deferred to outer years of the programme.

59. The ongoing annual maintenance costs for the expected lifespan of the assets are $30,000 and are less than the current annual maintenance cost of $40,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

60. Resource consent and building consent have been approved for the project.

61. Additional engagement with iwi and the community will be undertaken during the construction phase of the project to accommodate the carving designs and paintings on the rear wall as part of aspiration of mana whenua.

62. The following risks and mitigations have been considered:

Table 3: Risk and mitigations

Risks identified	Mitigation
Disruption to library services	A temporary library facility will be provided in the Ōrewa Community Centre. In addition, mobile library facility will be installed at the same premises. Staff will be using existing communication channels e.g., newsletters, social media i.e., Hibiscus and Bays Facebook page, library notices and onsite signage to inform members of the public of the temporary library location. The temporary library services will be within less than five minutes walking distance.
Health and Safety Public are exposed to unsafe conditions during construction phase	Construction site will be fully fenced off from the public with appropriate signages and no provisions for public access to the site. Safe corridor will be provided to access to the adjacent public toilet.
Budget
Budget is not adequate	Further funding will be required in later financial years to deliver the full scope of the project. This will be discussed with the local board as part of their future work programme development. If the local board does not approve the funding, the project will experience significant delay and the expected construction costs will increase.
Construction
Poor weather during construction may hold up delivery	Construction works can be done with shrink rapping over the existing building.
Damage to existing paths due to construction works	If damage were to occur, this would have to be remedied at a cost to the project. A small contingency has been factored into the budget to account for this.

Ngā koringa ā-muri

Next steps

63. The table below summarises the anticipated next steps and estimated delivery timeframes for the project.

64. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of establishing a physical work contractor has the potential to delay completion of the project beyond the identified timeframe.

Table 4: Project phasing and timelines

Project phase	Planned completion timeframe
Business report for approval of detailed design and budget allocation	April 2024
Award physical work contract	May 2024
Relocate existing library services to temporary library at Orewa Community Centre	May 2024
Construction work	June 2024 - August 2025
Relocate from the temporary library to the renovated library	August 2025

65. Progress updates on the project will be provided to the local board as part of the quarterly reports.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Architectural detailed design drawings - Ōrewa library	19

Ngā kaihaina

Signatories

Author

Mahesh Dharmaratne – Senior Project Manager, Parks and Community Facilities

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 April 2024

Proposed new community ground lease to Torbay Lawn Tennis Club Incorporated at R 33 Watea Road, Watea Road Reserve, Torbay

File No.: CP2024/03795

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community ground lease to the Torbay Lawn Tennis Club Incorporated for its facilities located at Watea Road Reserve, R 33 Watea Road, Torbay.

Whakarāpopototanga matua

Executive summary

2. The Torbay Lawn Tennis Club Incorporated seeks a new community ground lease for their group-owned building and tennis courts at R 33 Watea Road, Torbay.

3. The club currently holds a community ground lease for their building and tennis courts which will reach final expiry on 31 December 2024. The lease will hold over on a month-by-month basis on same terms and conditions until terminated or a new lease is granted to the club.

4. The new lease was identified by the local board as part of the Customer and Community Services: Community Leases Work Programme 2023-2024 at their 25 July 2023 local board meeting (resolution HB/2023/100).

5. The club aims to promote tennis and to provide facilities for the community in the North Shore of Auckland.

6. As the club is contemplated on the Hibiscus and Bays Local Parks Management Plan, public notification and iwi engagement is not required for granting a new lease to the club.

7. Staff from parks and places and area operations in the Parks and Community Facilities department, Active Recreation and Connected Communities, have been consulted and no concerns were raised about providing a new lease to the club.

8. This report recommends that a new community lease be granted to Torbay Lawn Tennis Club Incorporated for a term of 10 years commencing from 1 January 2025 with one 10-year right of renewal.

9. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / grant a new community lease to the Torbay Lawn Tennis Club Incorporated for an area comprising approximately 2472m² located at R 33 Watea Road, Torbay on the land legally described as Lot 1 DP 64845 and Lot 1 DP 88189 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions:

i. term - 10 years, commencing 1 January 2025, with one 10-year right of renewal

ii. rent – $1300.00 plus GST per annum

iii. Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

Horopaki

Context

10. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

11. The Hibiscus and Bays Local Board approved the Customer and Community Services: Community Leases Work Programme 2023-2024 at their local board meeting on 25 July 2023 (resolution HB/2023/100).

12. The progression of this lease to the Torbay Lawn Tennis Club Incorporated (the club) at R 33 Watea Road, Torbay was part of the approved work programme. This report considers the new community lease as approved on the work programme.

Land, building and lease

13. The land occupied by the Torbay Lawn Tennis Club (the club) is legally described and held by Auckland Council as:

· Lot 1 DP 64845 - classified as a recreation reserve

· Lot 1 DP 88189 - classified as a local purpose (community facilities) reserve.

14. The club holds a community ground lease for their group-owned building and tennis courts on council owned land situated at Watea Road Reserve.

15. The club’s premises consists of four floodlit astro-grass tennis courts and their own club building at this location.

16. As a group-owned building, all operational and maintenance costs are borne by the lessee.

17. Based on a site visit in November 2023, the club had recently resurfaced their courts, installed new floodlights due to storm damage during 2023 and had their building interior painted. Its facilities were found to be well maintained and fit for purpose.

18. The club’s current community lease with the council commenced on 1 January 2015 and will finally expire on 31 December 2024. The lease to the group will hold over on a month-by-month basis on the same terms and conditions until terminated or a new lease is formalised.

Torbay Lawn Tennis Club Incorporated

19. The Torbay Lawn Tennis Club was established in the 1950s and were based at the Torbay Sailing Club’s location before relocating to their premises now at Watea Road Reserve.

20. The club aims to promote tennis and to provide facilities to the community in the North Shore of Auckland.

21. The club has 150 registered members and has shown strong membership growth in the past few years. They won an award for membership growth at Tennis Northern awards in 2023.

22. The club runs a range of programmes and services including interclub and social tennis and coaching for its members.

23. The club has a strong emphasis on youth through its school tennis programme and runs professional coaching programmes. Youth members account for 45 per cent of their total membership numbers and is seen as a positive indicator of the club’s future direction and growth.

Tātaritanga me ngā tohutohu

Analysis and advice

24. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to re‑apply for a new lease at the end of their occupancy term. The club is exercising this right by applying for a new lease. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms.

Public notification and engagement

25. As the club is contemplated on the adopted Hibiscus and Bays Local Parks Management Plan 2022, iwi engagement and public notification is not required for granting a new lease to the club under the Reserves Act 1977.

Assessment of the application

26. The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver active recreation services.

27. The area proposed to be leased to the club consists of approximately 2472m²and is outlined in Attachment A – Site Map.

28. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

29. The club has all necessary insurance cover, including public liability insurance, in place.

30. A site visit has been undertaken by staff and the facility is well managed and maintained. All management and operational costs are funded by the club.

31. The club has also undertaken improvements including painting the exterior and maintaining the quality of their tennis courts.

32. The club provides a valuable service to the community by providing its facilities for active recreation and are looking for ways to connect more widely to share their facilities with the community including reaching out to the Torbay Playcentre for mums and bubs sessions.

33. The club is located close to the Long Bay residential development area and is the closest tennis club that serves this new community in the North Shore of Auckland.

34. A Community Outcomes Plan has been negotiated with the club to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment B.

35. Staff recommend that a new community lease be granted to the club for a term of 10 years commencing from 1 January 2025 with one 10-year right of renewal.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lessee:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include any other outcomes that will improve environmental outcomes and mitigate climate change impacts.

37. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

38. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Staff from active recreation, parks and places and area operations in the Parks and Community Facilities department and community delivery from the Connected Communities department were consulted regarding the proposed lease. There have been no concerns raised about providing a new lease to the club.

40. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The proposed lease will benefit the community by enabling initiatives that promote active recreation for the Hibiscus and Bays Local Board area and its surrounding communities.

42. The assessment of the application was discussed with the Hibiscus and Bays Local Board through a memo delivered on 7 February 2024. The local board indicated its in-principle support of the lease proposal.

43. The delivered activities align with the Hibiscus and Bays Local Board Plan 2023 objectives:

Our Plan

Key initiatives

There is nowhere better than our local parks and reserves for a picnic, a sports game or meeting friends.

Support the development and increased use of our local parks, reserves, and sports fields by being available for people of all abilities, ages, and socio-economic backgrounds to enjoy in a range of leisure and recreation activities.

Tauākī whakaaweawe Māori

Māori impact statement

44. Iwi engagement was not required as advised under paragraph 25 above in consideration of this lease application.

45. The lessee has agreed, via the Community Outcomes Plan, to deliver Māori outcomes that reflect their local community as per Attachment B. The lease will benefit Māori and the wider community through enhancing Māori health and wellbeing residing within the Hibiscus and Bays local board area.

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. 

47. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework. 

48. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

49. On 8 June 2023 the Annual Budget was approved by the governing body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1.00 per annum to $1300.00 plus GST per annum taking effect from 1 July 2023.

50. The club has been advised of the rent level change to $1300.00 plus GST per annum and understands that this will be an additional cost incurred as part of this lease application.

51. Staff have included the new rent level ($1300.00 plus GST per annum) as a recommendation to the local board in accordance with the Community Occupancy Guidelines (updated July 2023).

52. The final decision lies with the local board for charging rent to community groups subject to a new lease application.

53. Staff have consulted with the Financial Strategy and Planning department of the council. No concerns were raised regarding the financial implications for the new lease to the club at
R 33 Watea Road, Torbay.

54. The club will continue to cover the ongoing maintenance costs for their group-owned building and assets at this location.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. Should the local board resolve to not grant the proposed community lease to the club at
R 33 Watea Road Reserve, Torbay, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

Ngā koringa ā-muri

Next steps

56. If the local board resolves to grant the proposed new community lease, staff will work with the club to finalise the lease agreements in accordance with the local board decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Map	33
b ⇩	Community Outcomes Plan	35

Ngā kaihaina

Signatories

Author

Chan Park - Community Lease Specialist

Authorisers

Lesley Jenkins - Local Area Manager

Kim O’Neill - Head of Property and Commercial Business

Hibiscus and Bays Local Board

23 April 2024

New public road name and the extension of an existing public road at 90 Te Oneroa Way, Long Bay (Green View Development)

File No.: CP2024/03271

Te take mō te pūrongo

Purpose of the report

1. To approve the name of one new public road and the extension of an existing public road, created by way of a subdivision development at 90 Te Oneroa Way, Long Bay.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Templeton Green View Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new public roads at 90 Te Oneroa Way, Long Bay (Green View Development) are:

Applicant’s Preference

Alternatives

Road 1

Streamview Way

(extension of existing road)

n/a

Road 2

Hūmenga Place

Kawari Place

Pūrau Place

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the following names for one new public road and the extension of an existing public road, created by way of subdivision undertaken by Templeton Green View Limited at 90 Te Oneroa Way, Longbay, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60419026, SUB60419028, road naming reference RDN90113951).

i) Streamview Way (Road 1)

ii) Hūmenga Place (Road 2)

Horopaki

Context

6. Resource consent reference BUN60419026 (subdivision reference number SUB60419028) was issued in November 2023 to carry out a 72-vacant lot subdivision and associated roading.

7. The scheme and location plans of the development can be found in Attachments A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, commonly owned access lot, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. The new public roads therefore require road names. The roads to be named can be seen labelled in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· A historical, cultural, or ancestral linkage to an area; or

· A particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The names reflect a coastal-marine area theme that links to the local area:

	Proposed name	Meaning (as described by applicant)
Road 1	Streamview Way (applicant’s preference)	n/a – extension of an existing road.
Road 2	Hūmenga Place (applicant’s preference)	Hūmenga is the Te Reo name for Phlyctenactis turberculosa which are wandering sea anemones. These sea anemones are found in Long Bay-Okura Marine Reserve.
	Kawari Place (alternative)	Kawari is the Te Reo name for speckled whelk, Cominella adspersa. Speckled whelk are endemic to New Zealand and are found along the coast of the North Island.
	Pūrau Place (alternative)	Pūrau is the Te Reo name for sea urchin, Evechinus chloroticus. Sea urchins are found in Long Bay-Okura Marine Reserve.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Place’ and ‘Way’ are acceptable road types for the new public roads, suiting their form and layout.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 27 February 2024 mana whenua were contacted by council on behalf of the applicant, through the resource consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Te Kawerau ā Maki

· Te Ākitai Waiohua

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Ngāti Manuhiri

· Ngāti Wai.

22. By the close of the consultation period (10 working days), no responses, comments, or feedback were received. The level of feedback received from mana whenua is often dependent on the scale of the development and its level of significance.

23. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. Land Information New Zealand provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Scheme Plan	43
b ⇩	Location Map	45

Ngā kaihaina

Signatories

Author

Mira Narula – Align Consultants

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 April 2024

New private and public road names at 250 West Hoe Heights, Ōrewa

File No.: CP2024/03439

Te take mō te pūrongo

Purpose of the report

1. To approve the name of 10 public roads, 11 commonly owned access lots and the extension of an existing public road, created by way of a subdivision development at 250 West Hoe Heights, Ōrewa.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Myland Partners, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245.

5. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the following names for 10 new public roads, 11 new private roads, and the extension of an existing public road, created by way of subdivision undertaken by Myland Partners at 250 West Hoe Heights, Ōrewa, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN201414945, SUB60036351, road naming reference RDN90114283):

i) Flavell Drive (road 1)

ii) Awa Uru Road (road 2)

iii) Mahinga Kai Road (road 3)

iv) Rana Terrace (road 4)

v) Hinahina Terrace (road 5)

vi) Whāma Terrace (road 6)

vii) Waitā Road (road 7)

viii) Ara Taha Crescent (road 8)

ix) Waimauku Road (road 9)

x) Moko Road (road 10)

xi) Awa Rawhiti Drive (road 11)

xii) Matatihi Rise (COAL 1)

xiii) Papakāinga Rise (COAL 2)

xiv) Reretahi Close (COAL 3)

xv) Puāwaitanga Close (COAL 6)

xvi) Pipit Rise (COAL 7)

xvii) Waimarama Lane (COAL 8)

xviii) Harakeke Lane (COAL 9)

xix) Awa Uru Road (COAL 10) – extension of road 2

xx) Awa Rawhiti Drive (COAL 12) – extension of road 11

xxi) Awa Rawhiti Drive (COAL 13) – extension of road 11

xxii) Inati Way (COAL 25)

Horopaki

Context

6. Resource consent reference BUN201414945 (subdivision reference number SUB60036351) was issued in September 2023 for the construction of 443 new residential freehold units and associated public and private roads.

7. Roading and location plans of the development can be found in Attachments A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, commonly owned access lot (COAL), or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. The new public roads therefore require a name, and also the new COALs identified in this report as they each serve more than five lots. While the COALs in the subdivision are numbered 1-25, those which are omitted from this report do not require a name. The roads to be named are shown in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names.These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· A historical, cultural, or ancestral linkage to an area; or

· A particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The following table gives the meaning of the proposed names. Most of the names are reflective of landscape, and environmental links to the locality.

Road number	Proposed name	Meaning (as described by applicant)
Road 1	Flavell Drive	n/a – extension of existing road.


Road 2	Awa Uru Road (applicant’s preference)	‘Awa Uru’ in Te Reo translates to ‘Western stream’. This name references the stream located to the west of this road.
	Herenga Road (alternative)	This road provides a connection from the southern side of the development to the northern side. ‘Herenga’ is the Teo Reo word for ‘connection’ and reflects the location/design of the road.
	Manaaki Road (alternative)	‘Manaaki’ in Te Reo means ‘to support, take care of, protect, look out for – show respect.’ This name serves as a reminder to protect the local environment and natural resources in Ōrewa.
Road 3	Mahinga Kai Road (applicant’s preference)	‘Mahinga Kai’ in Te Reo means ‘garden, cultivation, food-gathering place’. This name reflects the community’s connection to sustenance and local resources.
	Ranginui Road (alternative)	‘Ranginui’ is the sky father in Māori mythology.
	Whakawhitinga Road (alternative)	‘Whakawhitinga’ is the Māori word for ‘crossing’. The name reflects how people will cross from one side of the development to the other via this road.
Road 4	Rana Terrace (applicant’s preference)	‘Rana’ is the Te Reo word for ‘farm’. This name pays homage to the farming history of the area.
	Redwood Terrace (alternative)	Redwood tree species can be found in the area.
	Ruawahia Terrace (alternative)	‘Ruawahia’ is the Te Reo word for ‘Arcturus’, which is a star. This name follows an existing star theme for road names nearby.
Road 5	Hinahina Terrace (applicant’s preference)	‘Hinahina’ is the Te Reo word for ‘Mahoe Tree’. This is a common species of tree found in the area.
	Māra Terrace (alternative)	‘Māra’ is the Te Reo word for ‘garden’, ‘cultivation’, ‘orchard’. This name reflects the fruit growing history in Ōrewa for the Auckland Market.
	Hauhake Terrace (alternative)	‘Hauhake’ is the Te Reo word for ‘harvest’. This name reflects the fruit harvesting history in Ōrewa for the Auckland Market.
Road 6	Whāma Terrace (applicant’s preference)	‘Whāma’ is the Teo Reo word for ‘farm’. This name pays homage to the farming history of the area.
	Aroha Terrace (alternative)	‘Aroha’ means ‘love’, ‘compassion’, and ‘empathy’ in Te Reo. This name promotes a sense of community and care and makes reference to local land donations and contribution events that regularly took place in the past.
	Wai Kirikiri Terrace (alternative)	‘Wai Kirikiri’ in Te Reo means ‘a stream or river with a sandy bottom’. This name reflects local waterbodies.
Road 7	Waitā Road (applicant’s preference)	‘Waitā’ is one of the stars in Te Kāhui o Matariki, the Pleiades star cluster. This name follows an existing star theme for road names nearby.
	Wirou Road (alternative)	‘Wirou’ is the Māori name for ‘Willow Tree’. These trees are commonly found in the area.
	Fruitful Road (alternative)	This name follows an existing fruit theme for road names nearby. It pays homage to the fruit growing history in Ōrewa.
Road 8	Ara Taha Crescent (applicant’s preference)	‘Ara Taha’ means ‘side path’ in Te Reo. This describes the nature of the road as an alternative route.
	Rewa Crescent (alternative)	Rewarewa is a native tree species. The name ‘Ōrewa’ originates from this, and this name reflects the origins of ‘Ōrewa’.
	Puke Crescent (alternative)	‘Puke’ is the Māori word for ‘hill’. This road is located next to a hilly area in the development.
Road 9	Waimauku Road (applicant’s preference)	‘Waimauku’ means ‘water and varieties of small ferns’ in Te Reo. This name celebrates the abundance of natural resources in the region.
	Kōpū Road (alternative)	‘Kōpū’ is the Māori name for the planet ‘Venus’, which is commonly referred to as the morning/evening star. This name follows an existing star theme for road names nearby.
	Whāma Kau Road (alternative)	‘Whāma Kau’ is the Māori word for ‘dairy farm’. This name pays homage to the dairy farming industry in Ōrewa.
Road 10	Moko Road (applicant’s preference)	‘Moko’ is the Māori word for ‘skink’. This name refers to the habitats for skink species that are found in the area.
	Ururangi Road (alternative)	‘Ururangi’ is one of the stars in Te Kāhui o Matariki. This name follows an existing star theme for road names nearby.
	Whakamākūkū Road (alternative)	‘Whakamākūkū’ is the Māori word for ‘irrigation’. This name reflects the farming history in Ōrewa.
Road 11	Awa Rawhiti Drive (applicant’s preference)	‘Awa Rawhiti’ in Māori translates to ‘East River’. This name refers to the location of the road which is east of a stream near the development.
	Korimako Drive (alternative)	‘Korimako’ is the Te Reo name for the ‘New Zealand Bellbird’. This is a native bird found regularly in Ōrewa.
	Aotahi Drive (alternative)	‘Aotahi’ is the Māori word for ‘Canopus’, the second brightest star in the sky. This name follows an existing star theme for road names nearby.
COAL 1	Matatihi Rise (applicant’s preference)	‘Matatihi’ means ‘top’ and ‘peak’ in Te Reo. This name reflects the route and topography of the road – the road leads to the highest point of the development.
	Hinemoana Rise (alternative)	‘Hinemoana’ is the female god of the sea. This name pays homage to Ōrewa’s coastal location.
	Whakamana Rise (alternative)	‘Whakamana’ means ‘to empower’ in Teo Reo. This name indicates that this is somewhere where residents can feel empowered and valued.
COAL 2	Papakāinga Rise (applicant’s preference)	‘Papakāinga’ refers to a traditional Māori village or settlement. This name represents community and refers to the first settlements in Ōrewa.
	Keo Rise (alternative)	‘Keo’ in Te Reo means ‘peak’, ‘pointed summit’. This name refers to the elevated viewpoints and scenic vistas in Ōrewa.
	Riverine Rise (alternative)	This name refers to the road’s location – it is adjacent to the southern stream and new pond.
COAL 3	Reretahi Close (applicant’s preference)	‘Reretahi’ means ‘harmony’ in Te Reo. This name refers to / encourages a harmonious and cohesive residential environment in this area.
	Tūranga Close (alternative)	‘Tūranga’ in Te Reo means ‘resting place’, ‘destination’. This name refers to the sense of belonging and connection to Ōrewa that residents have.
	Harmony Close (alternative)	This name refers to / encourages a harmonious and cohesive residential environment in this area.
COAL 6	Puāwaitanga Close (applicant’s preference)	‘Puāwaitanga’ means ‘to blossom’, ‘to flourish’ in Te Reo. This name represents growth and prosperity within the area.
	Waterfowl Close (alternative)	This name refers to the local waterways where the waterfowl are found in these areas.
	Ono Whare Close (alternative)	‘Ono Whare’ means ‘six houses’ in Te Reo. This name refers to the fact that the road serves six residential lots.
COAL 7	Tāne Mahuta Rise (applicant’s preference)	‘Tāne Mahuta’ is the god of the forests and birds in Māori mythology. This name refers to the natural environment in the area.
	Pipit Rise (alternative)	New Zealand Pipit are a local protected bird species.
	Tideview Rise (alternative)	This name reflects the coastal location of Ōrewa and the views of the tides and shoreline.
COAL 8	Waimarama Lane (applicant’s preference)	The name ‘Waimarama’ comes from a spring, effectively meaning ‘knowing waters’. It is a spring into which chiefs and others passing through could gaze and take some guidance as to what lay ahead on their journeys.
	Haeata Lane (alternative)	‘Haeata’ means ‘dawn’ and ‘beam of light’ in Te Reo. The sunrise can be seen from this road.
	Riverbank Lane (alternative)	This name reflects the proximity of the road to the stream located near the site.
COAL 9	Harakeke Lane (applicant’s preference)	‘Harakeke’ is a native flax plant.
	Floral Lane (alternative)	This name reflects the area’s connection to local flora.
	Valley Vista Rise (alternative)	This name refers to the view from the sloping terrain.
COAL 10	Extension of Road 2	n/a
COAL 12	Extension of Road 11	n/a
COAL 13	Extension of Road 11	n/a
COAL 25	Inati Way (applicant’s preference)	‘Inati’ in Te Reo means ‘to share…especially of food’. This name recognises the fruit-growing history in Ōrewa and the sharing of fruit.
	Pondside Way (alternative)	This name reflects the proximity to waterways and a new wetland within the development.
	Papatuanuku Way (alternative)	‘Papatuanuku’ is the Earth Mother in Māori mythology.

13. Assessment: All the name options listed in the table above have been assessed by the council’s subdivision specialist team to ensure that they meet both the guidelines and the standards with respect to road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Drive’, ‘Road’, ‘Terrace’, and ‘Crescent’ are acceptable road types for the new public roads, suiting their form and layout. ‘Rise’, ‘Close’, ‘Drive’, ‘Way’ and ‘Lane’ are acceptable road types for the new private roads, suiting the form and layout of the COALs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 6 March 2024, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Te Kawerau ā Maki

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Ngāti Manuhiri

· Ngāti Wai.

22. A response was received from a representative of Ngāti Manuhiri, who stated their support for the names proposed.

23. By the close of the consultation period (10 working days), no other responses had been received. The applicant now wishes to continue to a decision from the local board.

24. While Ngāti Mahuri have indicated their support for the names it is recommended that the applicant’s preference for COAL 7, ‘Tane Mahuta’ not be used. The name has previously approved in another local board area but subsequently rescinded due to other iwis concerns around its cultural status and nationwide significance. The recommendation is therefore to use the first alternative, ‘Pipit Rise’.

25. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

26. The road naming process does not raise any financial implications for the council.

27. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Roading Plan	57
b ⇩	Site Location Map	59

Ngā kaihaina

Signatories

Author

Mira Narula – Align Consultants

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 April 2024

Local board views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024)

File No.: CP2024/03734

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on the council initiated Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024).

Whakarāpopototanga matua

Executive summary

2. Decision-makers on plan changes to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. The plan and places department prepare open space plan changes every two to three years to update the zoning of open space in the Auckland Unitary Plan. Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024) is the latest such plan change.

4. Typically, there are four categories of change included in these plan changes:

· rezoning of recently vested or acquired open space

· rezoning to correct zoning errors or anomalies

· rezoning to better reflect the current or future intended use and/or development of land

· rezoning to reflect approved land swaps between Kāinga Ora and Auckland Council and/or to enable approved land rationalisation and disposal.

5. Proposed Plan Change 96 involves 32 changes/groups of changes in 13 local board areas. A copy of the proposed plan change is included as Attachment A to the agenda report. The change on Map 3 is relevant to the Hibiscus and Bays Local Board.

6. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on Proposed Plan Change 96. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakarite / provide local board views on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024)

b) kopou / appoint a local board member to speak to the local board views at a hearing on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024)

c) tautapa / delegate authority to the chairperson of the Hibiscus and Bays Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

8. Local boards must have the opportunity to provide their views at the hearing on proposed plan changes.

9. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions by themes.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11. This report provides an overview of the plan change, and a summary of submissions’ key themes relevant to the Hibiscus and Bays Local Board.

12. The report does not recommend what the local board should convey, if the local board expresses its views on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024). The planner must include any local board views verbatim in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

13. The plan and places department prepare open space plan changes every two to three years to update the zoning of open space in the Auckland Unitary Plan (AUP).

14. Typically, there are four categories of change included in these plan changes:

· rezoning of recently vested or acquired open space

· rezoning to correct zoning errors or anomalies

· rezoning to better reflect the current or future intended use and/or development of land

· rezoning to reflect approved land swaps between Kāinga Ora and Auckland Council and/or to enable approved land rationalisation and disposal.

15. Proposed Plan Change 96 (PC96) involves 32 land parcels or groups of land parcels from across the region. Thirteen local boards are affected. A copy of Proposed Plan Change 96 can be found in Attachment A.

16. The proposed changes that have received submissions are outlined below, along with the relevant local boards.

Table 1- Proposed changes in PC96 that have received submissions and local boards

Submissions received on PC96 Maps/Topics	Local board
Map 1	Franklin
Map 2	Franklin
Map 3	Hibiscus and Bays
Map 4	Puketāpapa
Map 5	Waitematā
Map 7	Maungakiekie – Tāmaki
Map 8	Kaipātiki
Map 9	Māngere – Ōtāhuhu
Map 10	Māngere – Ōtāhuhu
Map 11	Maungakiekie – Tāmaki
Map 12	Puketāpapa
Map 14	Maungakiekie – Tāmaki
Map 15	Upper Harbour
Map 18	Howick
Map 19	Howick
Map 21	Rodney
Map 22	Rodney
Map 23	Albert – Eden
Map 25	Maungakiekie – Tāmaki
Map 28	Papakura
Map 29	Albert – Eden
Map 30	Maungakiekie – Tāmaki
Map 31	Henderson – Massey
Map 32	Franklin

17. No submissions were received for Maps 6, 13, 16, 17, 20, 24, 26, and 27.

18. The proposed changes relevant to the Hibiscus and Bays Local Board are:

Map 3 – rezone 8-10 Link Crescent, Stanmore Bay from Open Space – Informal Recreation Zone to Open Space – Community Zone

19. In the Section 42A Hearing Report, the council’s planner, and other experts, will evaluate and report on:

· submissions and further submissions

· views and preferences of the local board if the local board passes a resolution.

Themes from submissions received

20. Key submission themes are listed below.

Map 3 - Approve the plan change for 8-10 Link Crescent, Stanmore Bay (Map 3) without any amendments

21. The one submission was made by Whangaparāoa Hub Community Trust

Table 2: submissions received on plan change 96 for Map 3

Submissions	Number of submissions
In support	Map 3 – 1
In support, if modifications are made	Map 3 – nil
In opposition	Map 3 – nil
Neutral	Map 3 – nil

22. Information on the summary of all decisions requested by the submitters is included as Attachment B to the agenda report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

24. The rezoning of land at 8-10 Link Crescent will enable the development of a community hub within the existing urban area and in a local well served by public transport.

Implications for local board views

25. Table 2 provides guidance as to what the local board may wish to consider in forming any view.

Table 2: Relevance of climate change to RMA decision-making

In scope for RMA decision-making	Out of scope for RMA decision-making
Climate adaption issues such as: How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed? For example: · will sea-level rise cause inundation of land where development is proposed? · is the land in an area susceptible to coastal instability or erosion? · will Auckland be less or better prepared for flooding, stress on infrastructure, coastal and storm inundation? · is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?	Climate mitigation issues such as: · release of greenhouse gas emissions into the atmosphere · increase in emissions from private car use, use of coal fired or natural gas burners.

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

· will sea-level rise cause inundation of land where development is proposed?

· is the land in an area susceptible to coastal instability or erosion?

· will Auckland be less or better prepared for flooding, stress on infrastructure, coastal and storm inundation?

· is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

· release of greenhouse gas emissions into the atmosphere

· increase in emissions from private car use, use of coal fired or natural gas burners.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Council departments and council-controlled organisations involved in open space acquisition and disposal (e.g., Community and Social Policy (Parks and Recreation Policy), Healthy Waters, Eke Panuku and the Development Programme office) have identified either land purchased for open space that has not gone through a vesting or gazetting process, or land that is identified to be disposed of or swapped that requires an alternative zoning.

27. Parks and Recreation Policy and Healthy Waters (in the case of stormwater reserves) have both provided input into the proposed zoning changes.

28. Watercare Services Limited have been involved in the nomination of sites for rezoning.

29. Healthy Waters (where they are not the requester of part of the plan change), and Parks will review relevant submissions and provide expert input to the hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The proposed change on Map 3 is within the Hibiscus and Bays Local Board area.

31. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement

· responsibilities and operation of the local board.

32. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

33. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

34. A draft copy of the plan change was sent to all Auckland’s 19 mana whenua entities on 3 November 2023, as required under the Resource Management Act. No feedback was received from iwi.

35. In addition, no iwi authorities made a submission on the plan change.

36. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

Ngā ritenga ā-pūtea

Financial implications

37. In terms of land proposed to be rezoned from Open Space – Informal Recreation Zone to Open Space – Community Zone (Map 3), the proposed plan change will have financial benefits in terms of better enabling (i.e., a more straight forward resource consent path) a community hub to be developed at 8-10 Link Crescent.

38. With respect to the cost of the plan change itself, this is planned expenditure within the Plans and Places department’s budget. Costs associated with the plan change hearing are covered by the Democracy Services department’s budget.

39. The bundling together of several rezoning proposals (there are 32 separate changes in the plan change) assists in reducing the costs per land parcel of the plan change and hearing processes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Hibiscus and Bays Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

41. The local board however, may choose not to pass a resolution at this business meeting.

42. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s) (Local Government Act 2002, Sch 7, cls 36D(a)). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution of the local board in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. A hearing date and the appointment of Independent Hearing Commissioner’s has yet to occur.

45. The planner will advise the local board of the hearing date and the decision on the plan change by memorandum, once the decision has been released.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Proposed Plan Change 96 - Opn Space and Other Rezoning Matters (2024) (Under Separate Cover)
b	Information on the summary of all decisions requested by the submitters (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

John Duguid - General Manager Plans and Places

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 April 2024

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

File No.: CP2024/04128

Te take mō te pūrongo

Purpose of the report

1. To provide input into the current review of the allocation table, which records the allocation of decision-making responsibility for non-regulatory activities.

Whakarāpopototanga matua

Executive summary

2. The “Decision-making responsibilities of Auckland Council’s Governing Body and local boards” document (Attachment A to the agenda report) records the allocation of decision-making responsibilities for the non-regulatory activities of Auckland Council, as determined by the Governing Body. This document is also sometimes referred to as the “allocation table”.

3. The allocation table is being routinely reviewed as part of the Long-term Plan 2024-2034 process. In 2022, the allocation table was substantially reviewed to give local boards increased decision-making powers.

4. There does not appear to be any need for substantive changes to the allocation table at this time. Feedback suggests that some parts of the current allocations are not clear, and minor amendments can be made to support a better understanding of the respective governance roles and responsibilities between the Governing Body and local boards.

5. However, there is work needed on implementation actions to support the organisation to give better effect to the shared governance model. This is being advanced through the Joint Governance Working Party’s enquiry into the Mayor’s proposal for more empowered local boards.

6. Local boards are being asked to provide feedback on the review of the allocation table that will go to the Governing Body for consideration, prior to being adopted for inclusion in the Long-term Plan 2024-2034.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakarite / provide input into the current review of the allocation table, recording the allocation of decision-making responsibility for non-regulatory activities.

Horopaki

Context

7. The Local Government (Auckland Council) Act 2009 (LGACA) provides that both the Governing Body and local boards are responsible and democratically accountable for the decision-making of Auckland Council, and that where responsibility rests depends on the nature of the decision being made.

8. Section 15 of LGACA sets out the classes of decisions that the Governing Body make, and section 16 sets out the classes of decisions that local boards make. Both sections include a class of decisions in respect of non-regulatory activities of the council. The Local Government (Auckland Council) Act 2009 requires that the Governing Body allocate decision-making responsibility for these non-regulatory decisions to either itself or local boards in accordance with the principles set out in section 17.

9. The “Decision-making responsibilities of Auckland Council’s Governing Body and local boards” (also known as the “allocation table”) records the allocation of decision-making responsibilities for the non-regulatory activities of Auckland Council, as determined by the Governing Body. The allocation table is included in the long-term plan and each year’s annual plan. The current allocation table is included as Attachment A.

10. The overarching intent of the document is to empower local boards to make decisions that reflect the needs and preferences of diverse local communities while ensuring that the Governing Body is able to fulfil its statutory decision-making responsibilities and make decisions regionally, where to do so will better promote the well-being of communities across Auckland.

11. The allocation table is not intended to be an exhaustive list of all allocated decision-making because of the broad range of Auckland Council’s activities and the nuances within those. Allocation of decision-making is therefore applied on a case-by-case basis, with the allocation table used as a starting point.

12. The allocation table was last reviewed in 2022 where substantial updates were made to provide local boards with increased decision-making powers, in alignment with the Governance Framework Review work.

13. The allocation table is routinely reviewed as part of every long-term plan process and included in the final long-term plan. However, changes to decision-making responsibilities can be made at any time via a new allocation decision (by the Governing Body) or a delegation.

Empowering local boards

14. Consequently, allocated decision-making will continue to be considered in the context of the “More Empowered Local Boards” workstream, which is being led by the Joint Governance Working Party (JGWP) and reported recently to local boards. This recognises that empowerment includes allocated decision-making, but that there are other levers to consider, including:

· delegated and statutory decision-making powers

· how well information and advice enable governors to utilise their powers

· the skills and knowledge staff need to give effect to the governance model

· whether updates are required to other policies, systems and processes to reflect more empowered local boards.

15. Local boards resolved their feedback related to empowerment at their March business meetings and this will be reported to the JGWP’s 6 May meeting. Feedback related to the allocation of decision-making responsibility will be considered within the scope of this current review.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Informal feedback on the current allocation table from elected members and relevant business units was used to identify the scope of the review. Feedback suggests that the allocation table is still leading to confusion around governance roles and responsibilities. In practice many activities require both regional and local decisions, and there is actual and perceived complexity in giving effect to allocated decision-making.

17. Aside from an anomaly related to disposal decisions, the current review does not recommend any substantive changes to decision-making allocation. Some amendments are proposed to the text to help aid interpretation and flow. These include:

· refining the introductory text

· minor wording amendments to help make more explicit the governance roles and responsibilities

· closely aligning activity descriptions to the ‘Groups of Activities’ in the long-term plan.

18. A key focus is on implementing the allocation table to help the organisation give better effect to allocated decision-making in practice. This includes:

· reviewing other relevant documents that may require updates

· considering training and guidance needs for staff

· awareness raising through communications and engagement.

19. Local board delegations are also scheduled to be reviewed separately.

Further consideration is required for some parks disposals

20. An issue has been raised with decision-making around some parks disposals. Table 1 shows the current position in terms of decision-making around different types of parks-related decisions.

Table 1: Decision-making responsibility for asset acquisitions and disposals

Type of decision	Current decision-maker	Basis for decision-making	Current constraints / process
Acquisition
Acquisition of local community assets (e.g., local parks, local community facilities)	Local boards	Allocation	Subject to budget parameters agreed with Governing Body
Acquisition of regional assets (e.g., stormwater assets, regional parks, regional facilities)	Governing Body	Allocation	Decisions made by relevant committee (as per GB terms of reference)
Disposal
Disposal as part of land exchange	Needs to be clarified
Disposal of service properties	Local boards	Delegation (from GB – statutory responsibility)	Service property optimisation framework
Disposal of non-service properties	Governing Body	Statutory responsibility	Asset recycling programme

21. The report to the Governing Body in 2021 [GB/2021/67] provided the policy intent of the changes to the current allocation table which was to allow local boards to make decisions relating to acquisition of new assets.

22. Historically, disposal decisions have been treated as sitting with the Governing Body (as a statutory responsibility). But this is difficult in practice where local boards make acquisition decisions as part of a land exchange, but not the related disposal decision.

23. Work is underway to consider whether, from a policy perspective, local boards should be able to make both the acquisition and disposal decision as part of land exchanges, and whether this should be allocated or delegated.

Clarifying decision-making over stormwater activities in relation to local parks activities

24. Current landowner approvals processes for council-led stormwater activities do not align with the existing allocation table and the LGACA. This has contributed to inefficiencies where a part of council wants to undertake a stormwater activity on council land.

25. Council’s stormwater, flood resilience and water quality activities are generally regional in nature. As per the current allocation table, decision-making for all these activities sits with the Governing Body to ensure a coordinated, consistent approach across the network and integration with other regulatory related decisions. This position remains the same regardless of how the land is held – whether as a regional or local asset.

26. Under the allocation table, local boards are allocated decision-making responsibilities for local parks. Staff are not proposing any changes to the allocated responsibilities of local boards and consider that the explanatory note in the allocation table adequately explains how the overlap in responsibilities will be managed. This states “[t]he decision-making of local boards in relation to local parks may be constrained where decisions relate to council stormwater management activities, including the stormwater network”.

27. Under the local board delegation protocols, land advisory staff have been delegated responsibility for land use consents. Staff have interpreted this mandate to be broad, because of the broad responsibilities of local boards for determining ‘use of and activities within local parks’. The delegation protocols require that staff consult with local boards before making these decisions and refer the matter to them if the local board calls the delegation in as the “landowner”.

28. However, this is contrary to the LGACA, where decision-making responsibilities are allocated for particular activities (as opposed to categories of land) and the land remains owned by Auckland Council.

29. Therefore, in line with the allocation table, Healthy Waters, instead of land advisory, will now seek the views of local boards before taking a decision on whether to proceed with the proposed stormwater works. The experience of local boards should not be different to consultations over landowner approval applications. The only difference will be the local board’s ability to ‘call in’ a decision.

30. This revised process is consistent with the allocation of decision-making responsibility for stormwater activities to the Governing Body (and Healthy Waters under delegation).

31. When a stormwater activity is proposed to occur on a local park, staff will carefully consider the views and preferences of local boards and will be mindful of other local activities on parks when making decisions, consistent with the process previously undertaken by land advisory. Similarly, there is still potential for escalation of decision-making where the proposal is not supported by the relevant local board. Diagram 1 outlines this process.

Diagram 1: Decision-making process for stormwater activities

32. Staff recommend that this process be reviewed with local boards in six months’ time. Any issues arising will be considered through the next annual review of the allocation table or, through the local board delegation protocols which are due to be reviewed later this year.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. There are no climate impacts associated with local boards providing their feedback.

34. Climate impacts for individual decisions by way of the application of non-regulatory decision-making are determined on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Feedback was sought from relevant business units who give effect to the allocation of non-regulatory activities through provision of advice.

36. Key themes from their feedback are as follows:

· the need to be more explicit on the extent of the local board / Governing Body role, where there are overlaps and limitations are not made clear

· some activities could be further specified e.g., priority locations for development, place-shaping vs place-making etc.

· work to ensure staff understand where decision-making responsibility sits, and how best to give effect to the shared governance principles in practice

· more guidance and definitions would help to understand the nature of decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. Local board views are being sought through this report.

38. Local impacts for individual decisions by way of the application of non-regulatory decision-making are determined on a case-by-case basis.

Tauākī whakaaweawe Māori

Māori impact statement

39. There are no Māori impacts associated with local boards providing their feedback.

40. Māori impacts for individual decisions by way of the application of non-regulatory decision-making are determined on a case-by-case basis.

Ngā ritenga ā-pūtea

Financial implications

41. There are no financial implications associated with local boards providing their feedback.

42. Financial implications for individual decisions by way of the application of non-regulatory decision-making are determined on a case-by-case basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. There are limited risks associated with local boards providing their feedback. The main risks are outlined in Table 2 below.

Table 2: Risk identification and mitigation

Main risks	Consequence	Likelihood	Comments and risks management strategies
Delay in adoption of the refreshed allocation table	Medium	Low	The allocation table must be adopted by the Governing Body by the end of May to meet the LTP timeframes. Careful project management is in place to ensure milestones are met.
Local boards are not satisfied with the scope of their decision-making powers	Medium	Medium	Local board views will continue to be considered as part of the “Empowering local boards” workstream. A range of levers will be considered as to how to empower local boards. This includes, but is not limited to, allocated decision-making.

Ngā koringa ā-muri

Next steps

44. Local board feedback will be assessed to inform final recommendations on the review of the allocation table.

45. All feedback will be reported to the Governing Body for their consideration, before the Governing Body is asked to adopt the refreshed allocation table at their meeting on 30 May 2024.

46. The allocation table will be included in volume two of the Long-term Plan 2024-2034.

47. Staff will implement activities that support the organisation to give effect to the allocation table. These activities include developing guidance, considering learning and development needs, and outreach to relevant business units via communications and engagement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Decision-making responsibilities of Auckland Council's Governing Body and local boards	77

Ngā kaihaina

Signatories

Author

Christie McFadyen – Principal Advisor Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Jake Law	Victoria Short
	Sam Mills	Gregg Walden
	Alexis Poppelbaum, JP	Leanne Willis

Author	Rita Bento-Allpress - Senior Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager

Author	Louise Healy - Democracy Advisor
Authoriser	Lesley Jenkins - Local Area Manager