Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

23 April 2024

1 Nau mai | Welcome

The chairperson opened the meeting and welcomed those in attendance.

Member G Walden led the karakia timatanga.

2 Ngā Tamōtanga | Apologies

Resolution number HB/2024/32

MOVED by Chairperson G Brown, seconded by Deputy Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) whakaae / accept the apology from Member V Short for lateness.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number HB/2024/33

MOVED by Member G Walden, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday 26 March 2024, including the confidential section, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Dr Ross Garrett

Member A Poppelbaum acknowledged the passing of Dr Ross Garrett on 29 February 2024. Dr Garrett was a scientist, yachtsman, conservationist, author, and founding board member of Sir Peter Blake Marine Education and Recreation Centre. He served on the board from 1978 up until 2019. It is their founders’ endeavour that allows Sir Peter Blake Marine Education and Recreation Centre to provide life changing marine education and recreation for young New Zealanders today.

6.2

Gary Brown

Member L Willis acknowledged Gary Brown for the work he has done as Hibiscus and Bays Local Board Chairperson for the last four and a half years. He has brought humour and flair to local board meetings and citizenship ceremonies, offering up a shaggadalic style that has been fabulous to be around. Deputy Chairperson J Parfitt and Member G Walden also thanked and acknowledged the outgoing chairperson for his service.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Windsor Park Community and Multi-sport Hub

Resolution number HB/2024/34

MOVED by Deputy Chairperson J Parfitt, seconded by Member A Poppelbaum:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Andrew Diver and Graham Stuart for their presentation and attendance at the meeting.

CARRIED

8.2

Deputation - Community Hub: Metro Park

Resolution number HB/2024/35

MOVED by Member S Mills, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Julian Baldey, Mark Xu and Jackie Marshall for their presentation and attendance at the meeting.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

10.1

Extraordinary Business - Long-term Plan 2024-2034: local board consultation feedback and input

Resolution number HB/2024/36

MOVED by Deputy Chairperson J Parfitt, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) kohuki / consider an extraordinary item “Long-term Plan 2024-2034: local board consultation feedback and input” at Item 20 – Consideration of Extraordinary Items of this agenda, noting:

i) the reason the matter was not on the agenda is because the final consultation data was not available in time to meet statutory deadlines, and

ii) the local board is required to make recommendations on local matters for the long term plan by 2 May 2024 to enable and support the Governing Body to make decisions on key items to be included in the long term plan on 16 May 2024. The local board’s business meeting of 23 April is the only meeting scheduled before that date.

CARRIED

Approval of detailed design for comprehensive renewals at Ōrewa Library

Mahesh Dharmaratne – Senior Project Manager, was in attendance for this item.

Resolution number HB/2024/37

MOVED by Deputy Chairperson J Parfitt, seconded by Member V Short:

That the Hibiscus and Bays Local Board:

a) whakaae / approve the detailed design for comprehensive renewal including a mezzanine floor at Ōrewa Library located at 12 Moana Avenue, Ōrewa as per attachment A of the agenda report and request staff to progress the project to construction

b) whakaae / approve the additional $1,800,000 to deliver the full scope of the comprehensive renewal project at Ōrewa Library and request staff to establish a physical work contract

c) tuhi ā-taipitopito / note that the 2024/2025 work programme is not yet adopted, and the physical work contract is planned to be entered into before the adoption of the 2024/2025 Customer and Community Services CAPEX work programme thereby committing the budget allocation for the programme.

CARRIED

Proposed new community ground lease to Torbay Lawn Tennis Club Incorporated at R 33 Watea Road, Watea Road Reserve, Torbay

Chan Park – Community Lease Specialist, was in attendance for this item.

Resolution number HB/2024/38

MOVED by Deputy Chairperson J Parfitt, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) whakaae / grant a new community lease to the Torbay Lawn Tennis Club Incorporated for an area comprising approximately 2472m² located at R 33 Watea Road, Torbay on the land legally described as Lot 1 DP 64845 and Lot 1 DP 88189 (as per Attachment A to the agenda report – Site Map), subject to the following terms and conditions:

i) term - 10 years, commencing 1 January 2025, with one 10-year right of renewal

ii) rent – $1300.00 plus GST per annum

iii) Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B to the agenda report – Community Outcomes Plan).

b) whakaae / approve all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

The meeting adjourned for a short break at 11:10am and reconvened at 11:22am.

New public road name and the extension of an existing public road at 90 Te Oneroa Way, Long Bay (Green View Development)

Mira Narula – Align Consultant, was in attendance for this item.

Resolution number HB/2024/39

MOVED by Deputy Chairperson J Parfitt, seconded by Member J Law:

That the Hibiscus and Bays Local Board:

a) whakaae / approve the following names for one new public road and the extension of an existing public road, created by way of subdivision undertaken by Templeton Green View Limited at 90 Te Oneroa Way, Longbay, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60419026, SUB60419028, road naming reference RDN90113951).

i) Streamview Way (Road 1)

ii) Hūmenga Place (Road 2).

CARRIED

14	New private and public road names at 250 West Hoe Heights, Ōrewa
	Mira Narula – Align Consultant, was in attendance for this item.
	Resolution number HB/2024/40 MOVED by Member V Short, seconded by Member A Poppelbaum: That the Hibiscus and Bays Local Board: a) whakaae / approve the following names for 10 new public roads, 11 new private roads, and the extension of an existing public road, created by way of subdivision undertaken by Myland Partners at 250 West Hoe Heights, Ōrewa, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN201414945, SUB60036351, road naming reference RDN90114283): i) Flavell Drive (road 1) ii) Awa Uru Road (road 2) iii) Mahinga Kai Road (road 3) iv) Rana Terrace (road 4) v) Hinahina Terrace (road 5) vi) Whāma Terrace (road 6) vii) Waitā Road (road 7) viii) Ara Taha Crescent (road 8) ix) Kōpū Road (road 9) x) Moko Road (road 10) xi) Awa Rawhiti Drive (road 11) xii) Matatihi Rise (COAL 1) xiii) Papakāinga Rise (COAL 2) xiv) Reretahi Close (COAL 3) xv) Puāwaitanga Close (COAL 6) xvi) Pipit Rise (COAL 7) xvii) Waimarama Lane (COAL 8) xviii) Harakeke Lane (COAL 9) xix) Awa Uru Road (COAL 10) – extension of road 2 xx) Awa Rawhiti Drive (COAL 12) – extension of road 11 xxi) Awa Rawhiti Drive (COAL 13) – extension of road 11 xxii) Inati Way (COAL 25). CARRIED
Note:	A change to the original clause ix) was made with the agreement of the meeting.

Local board views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024)

Resolution number HB/2024/41

MOVED by Member J Law, seconded by Member G Walden:

That the Hibiscus and Bays Local Board:

a) tautoko / support the proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024) to rezone 8-10 Link Crescent, Stanmore Bay from Open Space – Informal Recreation Zone to Open Space – Community Zone

b) kopou / appoint members J Parfitt and G Walden to speak to the local board views at a hearing on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024)

c) tautapa / delegate authority to the chairperson of the Hibiscus and Bays Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

The chairperson deferred Item 16 - Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities, to be considered later in the agenda.

Record of Urgent Decision: Hibiscus and Bays Local Board input to Auckland Council's submission on the Fast-track Approvals Bill

Resolution number HB/2024/42

MOVED by Deputy Chairperson J Parfitt, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the record of its urgent decision made on 12 April 2024 (as set out in Attachment B) that formalised its input for inclusion in Auckland Council’s submission on the Fast-track Approvals Bill.

CARRIED

Hōtaka Kaupapa - Policy Schedule for April 2024

Resolution number HB/2024/43

MOVED by Deputy Chairperson J Parfitt, seconded by Member A Poppelbaum:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the Hōtaka Kaupapa – Policy Schedule for April 2024.

CARRIED

Hibiscus and Bays Local Board workshop records

Resolution number HB/2024/44

MOVED by Member L Willis, seconded by Member S Mills:

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the workshop records for April 2024.

CARRIED

Note: Consideration of Item 16 - Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities, was continued at this point.

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Resolution number HB/2024/45

MOVED by Member G Walden, seconded by Deputy Chairperson J Parfitt:

That the Hibiscus and Bays Local Board:

a) whakarite / provide the following input into the current review of the allocation table, recording the allocation of decision-making responsibility for non-regulatory activities:

i) express local board concerns that any process to utilise or occupy reserve land for stormwater purposes enables discussion and consideration of any impacts on the reserve and the community and takes into account the wider decision-making role of the local board

ii) further clarification is needed on decision-making responsibilities for local community assets in regional parks for example:

A) Vaughan Homestead, Long Bay Regional Park

iii) note that further information is required to determine the definition of stormwater related activity.

CARRIED

20 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

20.1	Long-term Plan 2024-2034: local board consultation feedback and input
	A copy of the report was circulated prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HB/2024/46 MOVED by Chairperson G Brown, seconded by Member G Walden: That the Hibiscus and Bays Local Board: a) whiwhi / receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities and activities for 2024/2025 and key advocacy initiatives for 2024-2034 b) whiwhi / receive consultation feedback on regional topics in the Long-term Plan 2024-2034 from people and organisations based in the Hibiscus and Bays Local Board area c) whakarite / provide input on regional topics in the proposed Long-term Plan 2024-2034 to the Governing Body as per Attachment B of this minutes item, including: i) North Harbour Stadium Proposal: support keeping the precinct as it is now and change the operational management of the stadium to ensure greater use by the community, noting the extensive community support for these two options ii) Bin removal: concerns with drop in service levels, for instance for waste collection and bins. d) tūtohu / recommend the following advocacy initiatives to the Governing Body for adoption in the 2024-2034 Long-term Plan: i) ensure the continued funding and support for the coastal projects along Ōrewa Beach ii) provide greater education and practical advice for landowners, renters or leaseholders, whose properties are at risk from the effects of climate change iii) fund the planned expansion of community recycling centres, especially those that will benefit the Hibiscus and Bays area iv) allocate sufficient funding to Auckland Transport to deliver the following projects within the currently expected timeframes: A) the Glenvar and East Coast Road improvements project B) Whangaparāoa Transport Interchange C) upgrades and reopening of Vaughans Road and Okura River Road. v) adopt the next steps identified in the 2022 local board-funded “Boat Launching Assessment’' and fund the Resilient Land and Coasts team to adopt the assessment through the Auckland region to address the optimisation of usage of existing publicly owned boat launching assets vi) move the budgets relating to the Ōrewa Holiday Park from the current regional budget to the relevant Hibiscus and Bays Local Board budget to align with the decision-making responsibilities of the local board for the holiday park (as per the local board resolution number HB/2024/31) vii) increase Reserve Contributions charges to the amount permissible under the Local Government Act (2002) in order for sufficient funding to be allocated for supporting infrastructure and recreation (as per the local board resolution number HB/2024/23). viii) allocate funding for redevelopment of surf lifesaving facilities across Auckland ix) request the retention of, and increased funding for, the Sport and Recreation Facilities Investment Fund. CARRIED

	Attachments a 23 April 2024, Hibiscus and Bays Local Board: Item 20.1 - Long-term Plan 2024-2034: local board consultation feedback and input, Circulated Report b 23 April 2024, Hibiscus and Bays Local Board: Item 20.1 - Long-term Plan 2024-2034: local board consultation feedback and input, Hibiscus and Bays Local Board feedback

2:01pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Gary Brown
Deputy Chairperson	Julia Parfitt, JP
Members	Jake Law
	Sam Mills
	Alexis Poppelbaum, JP
	Victoria Short (from 10:06am)
	Gregg Walden
	Leanne Willis