Minutes of Albert-Eden Local Board - Wednesday, 24 April 2024

a) acknowledge and congratulate Chamberlain Park Men’s Club on their 20th anniversary, and the local board wishes the club all the best in the future as they serve their golf members.

CARRIED

6.2

Acknowledgement - International Stadium Business Awards - Eden Park Trust

Resolution number AE/2024/34

MOVED by Member R Smith, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) congratulate Eden Park Trust on being selected as a finalist for the International Stadium Business Awards, alongside Wembley Stadium and Croke Park (Ireland); note that the nomination represents a significant milestone for how far the Trust and Eden Park have come in recent years in being developed as both a community and international asset for all New Zealanders; and acknowledge the value that Eden Park brings to the local board area and the Trust’s outstanding efforts to maintain and improve usage as time goes by.

CARRIED

6.3

Acknowledgement - Margi Watson – Leadership role and contribution, Albert-Eden Local Board

Resolution number AE/2024/35

MOVED by Deputy Chairperson K Smith, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) acknowledge Member Margi Watson's contribution leading the local board for the first 18 months of the 2022-2025 term as Chair, noting her knowledge, experience and passion for the community is greatly appreciated, and look forward to her continuing a leadership role as the local board's Deputy Chairperson for the remainder of the term.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Shanti Mathias – Tumeke Cycle Space Update

Tumeke Cycle Space is a community bike fixing group run by volunteers and is located in Albert-Eden Local Board area (Gribblehirst Park, Sandringham).

Shanti Mathias – President, Tumeke Cycle Space, was in attendance to provide the local board with an outline of the activities that the community group has been engaged in during the past 12 months

Resolution number AE/2024/36

MOVED by Member J Maskill, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) thank Shanti Mathias – President, Tumeke Cycle Space, for her attendance and Deputation presentation regarding the community group’s work over the past 12 months.

CARRIED

9 Te Matapaki Tūmatanui | Public Forum

There was no public forum.

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Albert-Eden Local Grants Round Two 2023/2024 grant allocations

Moumita Dutta – Senior Community Grants Advisor, was in attendance online via Microsoft Teams, to speak to the report.

Resolution number AE/2024/37

MOVED by Member L Roe, seconded by Member R Smith:

That the Albert-Eden Local Board:

a) approve the following grant applications received for funding through the Albert-Eden Local Grants Round Two 2023/2024 grants fund:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
LG2401-202	Youthtown Incorporated	Community	Towards the staffing cost of running "Youthtown Maungawhau Youth Hub and Kaitiaki Group".	$8,000	$4,000
LG2401-204	Shager Ethiopian Entertainment NZ (SEENZ) Incorporated	Community	Towards the weekly workshop venue hire and tutor's wages for the Ethio-Kiwi Kids programme from 6 May 2024 to 5 July 2024.	$7,400	$1,000 towards venue hire.
LG2401-207	Badminton New Zealand Incorporated	Sport and recreation	Towards the venue hire and the purchase of shuttlecocks for the “the New Zealand Tour Finals”.	$5,374	$2,000 towards the purchase of shuttlecocks.
LG2401-208	Naad Charitable Trust NZ	Arts and culture	Towards venue hire, musicians' fees, sound hire, and video production for the "East meets West" musical event at Mt Albert War Memorial Hall from 1 to 12 May 2024.	$8,000	$1,000 and noting that the Senior Community Grants Advisor will advise the applicant regarding a change in the local board’s grants policy will exclude ticketed events.
LG2401-209	Mount Albert Playcentre	Community	Towards the upgrade of the carpentry furniture, including the purchase of one table with a cover, two tool cabinets with covers, one storage bin for wood with a cover and two bags of wood off-cuts.	$6,386	$3,000
LG2401-216	Rocky Nook Bowls Incorporated	Sport and recreation	Towards the purchase of 22 sets of bowls.	$7,980	$1,500
LG2401-223	MPHS Community Trust	Environment	Towards administration, catering, marketing, printing, and cleaning costs for the "Albert-Eden Zero Waste Festival".	$8,000	$3,700
LG2401-229	The Auckland Table Tennis Association Incorporated	Sport and recreation	Towards the coaching costs and the affiliation fees.	$8,000	$2,000
LG2401-231	Aotearoa Resettled Community Coalition Incorporated	Community	Towards the cost of hosting the "World Refugee Day" commemoration event at the Mt Eden War Memorial Hall and the printing costs of 250 copies of the "New Resident" magazine, including the venue hire, performers koha, catering, beverages, audio-visual equipment hire, videographer, and photographer costs.	$7,655.72	$2,500, noting that the grant shall not be used towards purchase of gifts and prizes.
LG2401-232	Moē Richardson	Environment	Towards the purchase of 12 teardrop flags, stationery, Facebook marketing, project management, the printing of flyers and garden location maps for the "Albert-Eden Sustainable Garden Trail 2024".	$7,000	$5,000, noting that the Grants Advisor will liaise with the applicant to confirm that the local board's logo will be shown on the event's tear-drop flags.
LG2401-233	Momentum Charitable Trust	Community	Towards the cost of delivering four one-day life and financial skills programmes to 80 at-risk individuals at the Mt Eden Probation Centre.	$6,780	$2,000
LG2401-235	Roskill Together Trust	Environment	Towards the cost of running six workshops, marketing, and reporting of the "EcoConscious Accelerator", a sustainable living coaching program from 20 May 2024 to 10 February 2025.	$7,500	$5,000
LG2401-236	Community Café Limited(trading as Tupu'anga Coffee)	Community	Towards the purchase of boardroom furniture, projectors, a screen, a television for interactive workshops, a whiteboard, bins, a pull-up banner, and one-year water cooler hire costs for the "Community Empowerment Hub" at Tupu'anga Coffee, Mt Eden.	$7,780.58	$5,000
LG2401-241	Eden Garden Society Incorporated	Environment	Towards the cost of building a bridge at the bottom of the quarry, including the cost of materials, equipment hires and koha for volunteers.	$8,000	$1,500
LG2401-244	PT Chevalier Tennis & Squash Club Incorporated - David Farquhar	Sport and recreation	Towards the cost of the base repair of the courts from telehandler damage.	$4,250	$1,000
LG2401-247	Sandringham Project in Community Empowerment (Spice Trust)	Arts and culture	Towards the cost of running five Matariki-focused workshops, and the Diwali celebration event.	$7,926	$4,000 towards event costs, excluding catering expenses.
LG2401-248	MYLAUNCHPAD Limited	Arts and culture	Towards the cost of delivering a mental resilience training programme for 450 young Pacific and Māori creatives.	$8,000	$4,000
LG2401-251	Greenwoods Village Epsom Business Association Incorporated	Events	Towards the cost of delivering Greenwoods Corner Epsom Spring Festival 2024, a retail market day to a family-friendly festival on 28 September 2024, including the costs of the stage, P.A. system, buskers, clown, bubble man, face painter, bench hire, flag and bunting hire, marketing, posters, flyers, socials, event management, crew, and consumables.	$6,000	$5,500 excluding consumables
LG2401-257	Gribblehirst Community Hub Trust	Community	Towards the cost of delivering workshops, a Matariki event and a quarterly market event, including the costs of the facilitator's fee, tools for "repair cafe", servicing of sewing machines, bouncy castle, face painter, decoration, marketing, and promotion.	$7,597.65	$4,680 excluding catering cost.
LG2401-259	Mt Albert Baptist Church	Community	Towards the salaries of two part-time youth workers to run a "24/7 YouthWork" programme for students at the Mt Albert Grammar School for the remaining three terms.	$8,000	$2,000
LG2401-260	Eden Arts: Maungawhau Mount Eden Community Arts Trust	Arts and culture	Towards venue hire, musicians’ fees design and advertisement for the “Mt Eden Chamber Music Festival” to be held between 6 to 8 September 2024.	$5,000	$1,000 and noting that the Senior Community Grants Advisor will advise the applicant regarding a change in the local board’s grants policy will exclude ticketed events.
LG2401-263	Alternatively.. Limited	Environment	Towards the restoration of the community garden, including the costs of the purchase of material to restore the compost bay, garden beds, seedlings, delivery of workshops, promotion, and printed collateral, koha for volunteers and the coordinator and the facilitator hours	$7,797.61	$3,000 excluding salaries, gifts and prizes
Total				$158,427.56	$59,380

b) decline the following grant applications received for funding through the Albert-Eden Local Grants Round Two 2023/2024 grants fund:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
LG2401-203	Bhartiya Samaj Charitable Trust	Community	Towards venue hire, counsellor's cost, and festival celebration associated costs from 1 May 2024 to 30 April 2025.	$8,000	Declined noting activity takes place outside the local board area and suggest the applicant to apply to the Puketāpapa Local Board Grants fund.
LG2401-205	Eden Rugby Club Incorporated	Sport and recreation	Towards the Rugby Manager's salary.	$8,000	Declined noting low-priority application in an oversubscribed grant round.
LG2401-206	Auckland Central Community Shed Incorporated	Community	Towards the purchase of awnings to cover the BBQ area and create a shelter for outdoor activities.	$1,427	Declined noting ineligibility due to the grant application amount being below the minimum threshold.
LG2401-212	The Mt Albert Contract Bridge Club Incorporated	Sport and recreation	Towards the purchase and installation of LED lights in the clubrooms.	$3,950	Declined noting low-priority application in an oversubscribed grant round.
LG2401-218	Dominion Road Business Association Incorporated	Arts and culture	Towards the production, installation and display of the top ten finalist street poster designs for the "Dominion Road Cultural Gateway design" competition.	$5,000	Declined noting low-priority application in an oversubscribed grant round.
LG2401-234	NZ Art Promotions Limited	Arts and culture	Towards the costs of signage, printing, marketing and promotions for a one-day art exhibition "The Mascot by Matt Griffin".	$7,125	Declined noting the benefit to the local board area is not clearly articulated.
LG2401-243	Hindu Council of New Zealand Incorporated - Hindu Elders Foundation	Community	Towards the venue hire cost for the "Hindu Elders meet" fortnightly every month between 1 July 2024 to 30 June 2025.	$7,500	Declined noting ineligibility due to the applicant already approved for a 2023/2024 Albert-Eden Local Grants Fund.
LG2401-246	Auckland Sexual Abuse Help Foundation Charitable Trust	Community	Towards operational cost of the therapy services.	$8,000	Declined noting ineligibility due to the applicant already approved for a 2023/2024 Albert-Eden Local Grants Fund.
LG2401-249	Sky Pirates Limited	Sport and recreation	Towards the cost of delivering the Sky Pirates ANZAC Day 5 v/s 5 Basketball Competition including the cost of videographer, prizes, editing services, project management, competition logistics, referees, equipment hire, Sky Pirates ANZAC Day Basketball Competition Project Management Fee (staffing cost), marketing and promotion.	$8,000	Declined noting a retrospective funding application (noting the event will occur the following day after the local board business meeting) and low-priority application in an oversubscribed grant round.
LG2401-256	Anthony Fong Fitness	Sport and recreation	Towards instructor's fee, hall hire, and materials for the "Back 2 Basics" program from 6 May to 10 June 2024.	$3,610	Declined noting limited wider community benefit and does not fit with the grants funding criteria.
LG2401-258	Anxiety New Zealand Trust	Community	Towards the cost of printing 500 brochures, 6,000 flyers, 2,000 posters, 5,000 wallet cards and 200 prepaid envelopes.	$6,422.51	Declined noting ineligibility due to the applicant already approved for a 2023/2024 Albert-Eden Local Grants Fund.
LG2401-262	Action Education Incorporated	Arts and culture	Towards the facilitator fees, travel, administration, equipment, and resources to deliver 20 workshops in the Albert-Eden area.	$5,000	Declined noting ineligibility due to the applicant already approved for a 2023/2024 Albert-Eden Local Grants Fund.
LG2401-264	Aotearoa Africa Foundation	Community	Towards the cost of distribution of weekly food boxes to ethnic, migrants and communities in need from the Albert-Eden and Puketapapa Local Board area, including the cost of food, venue, project coordination and delivery.	$8,000	Declined noting insufficiently developed application and suggest work with Council staff for future applications. ‍
LG2401-255	Volunteering Auckland Trust	Community	Towards the cost of running the "LoVE Awards" event at the Mt Albert War Memorial Hall on 5 November 2024.	$3,000	Declined noting limited wider community benefit.
Total				$83,034.51

c) thank Moumita Dutta – Senior Community Grants Advisor, for her advice and attendance online via Microsoft Teams.

CARRIED

Albert-Eden Local Board Grants Programme 2024/2025

Moumita Dutta – Senior Community Grants Advisor, was in attendance online via Microsoft Teams to speak to the report.

Resolution number AE/2024/38

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) adopt the Albert-Eden Grants Programme 2024/2025 in Attachment A, with the following change:

i) amend the wording of the following bullet point noted on page 4 of the Albert-Eden Grants Programme 2024/2025 document:

‘retrospective costs, ~~unless this is necessary as a condition of the grant, or the local board is satisfied that there are mitigating circumstances’~~.

ii) removal of the local board’s phone number noted on page 4 of the Albert-Eden Grants Programme 2024/2025 document, noting it is no longer active.

b) thank Moumita Dutta – Senior Community Grants Advisor, for her advice and attendance online via Microsoft Teams.

CARRIED

Lloyd Avenue Pedestrian Rail Crossing Closure – Local Board Feedback

Bruce Thomas – Auckland Transport Elected Member Relationship Manager, was in attendance to speak to the report.

Resolution number AE/2024/39

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) acknowledge the safety risks posed by the increased train frequencies expected after the opening of the City Rail Link (CRL).

b) acknowledge that the pedestrian crossing is widely used and valued by locals, including the Gladstone Primary School walking school bus.

c) note that the alternative route via the Carrington Road overbridge requires a detour of several minutes for pedestrians.

d) note that the narrow footpaths of the Carrington Road overbridge also pose safety risks to pedestrians.

e) request that Auckland Transport complete the full alternative solution of a widened Carrington Road overbridge prior to the removal of the Lloyd Avenue crossing based on safety issues for all users of the overbridge and the new users that will now be directed there, noting that this solution is part of the fully funded Carrington Improvements Project and includes a wider footpath.

f) request that Auckland Transport delay closing the level crossing until these changes in resolution e) have been made to the Carrington Road overbridge, noting that no increase in train movements will take place until testing commences in 2025 and that no increase in regular scheduled frequencies will take place until early 2026.

g) thank Bruce Thomas – Auckland Transport Elected Member Relationship Manager, for his advice and attendance.

CARRIED

Note: Chairperson M Watson adjourned the meeting at 10.44am and reconvened the meeting at 10.47am.

Local Board Views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024)

Note: The local board received advice from the report’s author noting that subject-matter experts will update the advice noted in the report and will return to a future business meeting of the local board (likely July 2024).

Resolution number AE/2024/40

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) agree that Item 14 - Local Board Views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024), lies on the table, in accordance with the local board’s Standing Orders 1.7.1 e), and will not be further discussed during this (24 April 2024) meeting, but may be continued at an unspecified later time.

CARRIED

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Resolution number AE/2024/41

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) support policy review to ensure that the allocations to local boards can be given full effect.

b) note that the Local Government (Auckland Council) Act 2009 refers to the need for subsidiarity as local boards better enable the purpose of local government to be given effect to within the local board area.

c) support the proposal for more empowered local boards, noting the recommendations of the 2016 Governance Framework Review (GFR) and the Governing Body’s October 2021 decision to approve Increased Local Board Decision-making and the need for policy and allocations to line up with this change.

d) note that while work on empowering local boards has been occurring, local boards have lost Landowner Approval rights over applications for stormwater connections in our parks and reserves and the secondary use of reserves for stormwater construction laydown sites, parking and storage.

e) note that recent use of section 17 of the Local Government (Auckland Council) Act 2009 to remove the decision-making from local boards in relation to both stormwater projects and the management of aquatic and leisure services which do not “better promote the well-being of the communities across Auckland”, and that both these decisions should be made by Local Boards.

f) does not support the decision-making for stormwater projects that occur on local parks being allocated to the Governing Body or the new process outlined in the report and note that local stormwater quality projects within regional frameworks are already allocated to local boards.

g) note that the updated process for decision-making of stormwater activities will be reviewed with local boards in six months’ time and urge that any issues arising be considered through the local board delegation protocols, which are due to be reviewed later in 2024.

h) seek the legal view provided to Local Board Chairs related to stormwater activities in local parks be circulated to all Local Board members and oppose that advice.

i) support local boards holding the decision-making on park related land exchanges and any associated disposals.

j) request clarity around the local board role in respect of properties previously in service use which have fallen out of such use due to lack of budget, disrepair or safety reasons, and support local boards having the explicitly stated ability under the Allocation of Decision-making to retain decision-making over these properties so that they can be considered for divestment through service property optimisation.

k) suggest that local boards are able to submit to the government on legislation when the Governing Body chooses not to, as otherwise our views and preferences are not being heard.

l) note its disappointment that the decision-making responsibility for economic development plans is no longer relevant, as Tātaki Auckland Unlimited is no longer funding economic development outside the Central Business District.

m) look forward to receiving further advice on the ability and processes for local boards to assume decision-making responsibility for procurement for local activities.

CARRIED

Albert-Eden Local Board feedback on the Auckland Council’s submission to the draft Government Policy Statement (GPS) on Land Transport 2024-34

Resolution number AE/2024/42

MOVED by Member C Robertson, seconded by Member J Maskill:

That the Albert-Eden Local Board:

a) note the board’s formal feedback (Attachment A) on the Auckland Council’s submission to the draft Government Policy Statement (GPS) on Land Transport 2024-34, as authorised by delegation to the Chair and Deputy Chair in accordance with the Urgent Decision process AE/2022/199.

CARRIED

Albert-Eden-Puketāpapa Ward Councillors' Updates

Resolution number AE/2024/43

MOVED by Member C Robertson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Albert-Eden-Puketāpapa Ward Councillor Julie Fairey’s March 2024 - Ward Councillor Report.

CARRIED

Chairperson's Report

Resolution number AE/2024/44

MOVED by Member J Maskill, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Chairperson M Watson’s April 2024 report.

CARRIED

Board Members' Reports

Resolution number AE/2024/45

MOVED by Chairperson M Watson, seconded by Deputy Chairperson K Smith:

That the Albert-Eden Local Board:

a) receive Members C Robertson and J Maskill’s verbal Board Member Reports for April 2024.

CARRIED

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

Resolution number AE/2024/46

MOVED by Chairperson M Watson, seconded by Member C Robertson:

That the Albert-Eden Local Board:

a) receive the Hōtaka Kaupapa/Governance Forward work programme calendar for April 2024.

CARRIED

Albert-Eden Local Board Workshop Records

Resolution number AE/2024/47

MOVED by Chairperson M Watson, seconded by Member R Smith:

That the Albert-Eden Local Board:

a) receive the Albert-Eden Local Board Workshop Records for the workshops held on 21 March 2024 and 4 and 11 April 2024.

CARRIED

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.07am. The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Margi Watson
Deputy Chairperson	Kendyl Smith
Members	José Fowler	In attendance online via Microsoft Teams.
	Julia Maskill
	Christina Robertson
	Liv Roe
	Rex Smith