Minutes of Whau Local Board - Wednesday, 24 April 2024

Whau Local Board

24 April 2024

1 Nau mai | Welcome

Chairperson K Thomas opened the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number WH/2024/27

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) whakaae / accept the apology from Member R Clow for absence.

b) tuhi ā-taipitopito / note the apology from Councillor Kerrin Leoni on council business.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Whau Local Board:

Member	Organisation	Position
Kay Thomas	New Lynn Citizens Advice Bureau	Volunteer
	Western Quilters	Member
	Citizens Advice Bureau Waitākere Board	Chair
	Literacy Waitākere	Board Member
	West Auckland Heritage Conference	Committee Member
	Whau Wildlink Network	Member
Fasitua Amosa	Equity NZ	Vice President
	Massive Theatre Company	Board Member
	Avondale Business Association	Family Member is Chair
	Silo Theatre Trust	Board Member
Ross Clow	Portage Licensing Trust	Trustee
	Te Whau Coastal Walkway Environmental Trust	Patron
	Bay Olympic Sports Club	Life Member
	Forest and Bird Society	Member
	Waitākere Ranges Protection Society	Member
	New Lynn Heritage Protection Society	Member
	Trust Community foundation Limited	Trustee
	Karekare Surf Lifesaving Club	Member
	Libraries	Family Member is Librarian
Catherine Farmer	Avondale-Waterview Historical Society	Member
	Blockhouse Bay Historical Society	Member
	Blockhouse Bay Bowls	Patron
	Forest and Bird organisation	Member
	Grey Power	Member
Sarah Paterson-Hamlin	New Zealand Down Syndrome Association	Employee
	Raukatauri Music Therapy Centre	Employee
Warren Piper	New Lynn RSA	Associate Member
Warren Piper	New Lynn Business Association	Member
Susan Zhu	Chinese Women Association of New Zealand	Member / Legal Advisor
Susan Zhu	Chinese Medicine Council of New Zealand	Member / Deputy Chair

External Organisations	Lead	Alternate
The Avondale Business Association	Kay Thomas	Ross Clow
The Blockhouse Bay Business Association	Warren Piper	Sarah Paterson-Hamlin
The New Lynn Business Association	Warren Piper	Kay Thomas
The Rosebank Business Association	Warren Piper	Fasitua Amosa
The Whau Coastal Walkway Environmental Trust	Ross Clow	Sarah Paterson-Hamlin

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WH/2024/28

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 27 March 2024, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: New Lynn Stags Rugby League Football Club
	A presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number WH/2024/29 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the presentation and thank Mark Craig from Auckland Rugby League and Barbara Murphy – Chair, New Lynn Stags Rugby League Football Club for their attendance. CARRIED
	Attachments a 24 April 2024, Whau Local Board Item 8.1 Deputation: New Lynn Stags Rugby League Football Club, Presentation

8.2	Deputation: Changing the McNaughton/McCrae Way carpark to paid parking
	A presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number WH/2024/30 MOVED by Chairperson K Thomas, seconded by Member W Piper: That the Whau Local Board: a) whiwhi / receive the presentation and thank Nina Mercep for her attendance. CARRIED
	Attachments a 24 April 2024, Whau Local Board Item 8.2 Deputation: Changing the McNaughton/McCrae Way carpark to paid parking, Presentation

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum: BirdCare Aotearoa - Rashi Parker

Resolution number WH/2024/31

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) whiwhi / receive the presentation on BirdCare Aotearoa and thank Rashi Parker for her attendance.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Whau Ward Councillor's update

Resolution number WH/2024/32

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:

That the Whau Local Board:

a) whakamihi / thank Whau Ward Councillor Kerrin Leoni, for her report.

CARRIED

Amendment to 2023/2024 Customer and Community Services -Parks and Community Facilities three-year work programme

Shane Hogg, Manager Area Operations and Elvira Kolmychenko, Work Programme Lead, were in attendance to speak to this item.

Resolution number WH/2024/33

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) tuhi ā-taipitopito / note Storm Damage Capital Expenditure budget replaced Local Renewals Capital Expenditure budget for:

i) ID 37646 Ambrico Studio - refurbish building including roof

ii) ID 37466 Blockhouse Bay Library - renew roof and building.

b) whakaae / approve a new project ID 45821 New Lynn Library HVAC replacement.

c) whakaae / approve budget increases for the following Capital Expenditure Local Renewals in 2024/2025 as part of the Risk Adjusted Programme:

i) ID 31935 Gittos Domain - refurbish amenity block – total increase of $85,268

ii) ID 30475 New Lynn Community Centre - renew toilets, kitchen and ventilation – total increase of $114,004

iii) ID 27858 Ambrico Historical Reserve - refurbish kiln roof – total increase of $100,457.

d) whakaae / approve the allocation of Locally Driven Initiative (LDI) Capital Expenditure in 2024/2025 as part of the Risk Adjusted Programme to:

i) ID 30810 Whau - design and install artwork/pou near Rata Street bridge – additional $40,762.

e) whakaae / approve Local Renewals Capital Expenditure variations to budget allocations between financial years for:

i) ID 23869 Blockhouse Bay Recreational Reserve - renew amenity block on Rathlin Road – total reduction of $467,657 in 2023/2024

ii) ID 30470 Gittos Domain - renew park tracks (stage 2) – Bring $530,000 forward from 2024/2025 to 2023/2024, and reduce total project costs by $22,780.

f) whakaae / approve the following projects to be included as part of the Risk Adjusted Programme:

i) ID 31935 Gittos Domain - refurbish amenity block

ii) ID 30810 Whau - design and install artwork/pou near Rata Street bridge

iii) ID 30475 New Lynn Community Centre - renew toilets, kitchen and ventilation.

g) whakamihi / thank Shane Hogg, Manager Area Operations and other staff for their work in preparing the 2023/2024 Customer and Community Services -Parks and Community Facilities three-year work programme.

CARRIED

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

Resolution number WH/2024/34

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) whakamihi / welcome the opportunity to provide feedback on the current review of the allocation of decision-making table, recording the allocation of decision-making responsibility for non-regulatory activities.

b) tuhi ā-taipitopito / note that under local environment management local boards have responsibility for local stormwater quality projects within regional frameworks.

c) tuhi ā-taipitopito / note that the proposed change in the approvals processes for council-led stormwater activities and that Healthy Waters will seek the views of local boards, but local boards will not be able to “call in” the decision.

d) akiaki / urge the Governing Body to resolve to allocate local boards the power to continue to make decisions on Landowner Approvals, as has been the case for the past 14 years, in regard to stormwater activities in local parks and reserves.

e) tuhi ā-taipitopito / note its concern regarding the lack of process for categorising service and non-service properties when asset disposals are proposed and request that any decisions to reclassify are made by local boards.

f) tautoko / support council group impact feedback on the need for staff to understand where decision-making responsibility sits and how best to give effect to the shared governance principles in practice.

g) tuhi ā-taipitopito / note its disappointment that the decision-making responsibility for economic development plans is no longer relevant, as Tātaki Auckland Unlimited is no longer funding economic development outside the CBD.

h) titiro whakamua / look forward to receiving further advice on the ability and processes for local boards to assume decision-making responsibility for procurement for local activities.

i) tuhi ā-taipitopito / note its concern that the ability of local boards to maintain service capacity and integrity of local assets may be constrained by the extent to which funding is provided by the Governing Body.

CARRIED

Feedback under delegation to the Fast-track approvals bill

Resolution number WH/2024/35

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) whiwhi / receive the decision made under delegation on 12 April 2024 providing feedback from the Whau Local Board for inclusion in Auckland Council’s submission on the Fast-track approvals bill.

CARRIED

Chair's Report - Kay Thomas

Resolution number WH/2024/36

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) whiwhi / receive Chair Kay Thomas’ April 2024 report.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Programme

Resolution number WH/2024/37

MOVED by Chairperson K Thomas, seconded by Member S Paterson-Hamlin:

That the Whau Local Board:

a) whiwhi / receive the Hōtaka Kaupapa / Governance Forward Work Programme for April 2024.

CARRIED

Whau Local Board Workshop Records

Resolution number WH/2024/38

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) tuhi ā-taipitopito / note the records of the workshops held on 20 March 2024.

CARRIED

18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Chairperson K Thomas closed the meeting with a karakia.

1.53pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Kay Thomas
Deputy Chairperson	Fasitua Amosa
Members	Catherine Farmer
	Sarah Paterson-Hamlin
	Warren Piper
	Susan Zhu