Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of an additional meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 1 May 2024 at 10.10am.

 

Te Hunga kua Tae mai | present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Erica Hannam

 

 

Melanie Kenrick

 

 

Tim Spring

 

 

Dr Janet Tupou

 

 

Adrian Tyler

 


Kaipātiki Local Board

01 May 2024

 

 

 

1          Nau mai | Welcome

 

The Chairperson opened the meeting, welcomed those in attendance followed by Member Adrian Tyler leading the meeting with a karakia.

 

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta 

Kia mātaratara ki tai         

E hī ake ana te atakura   

He tio 

He huka 

He hau hū  

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Deputy Chairperson D Grant declared an interest in item 11 – ‘Long-Term Plan 2024 – 2034: local board consultation feedback and input’, as she is Director of North Harbour Rugby by the membership of North Harbour Rugby and also on the Board of Westlake Boys High School.  

 

Member P Gillon declared an interest in item 11 – ‘Long-Term Plan 2024-2034: local board consultation feedback and input’ regarding recycling in schools as she is on the Board of Trustees of Kauri Park School.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number KT/2024/70

MOVED by Member A Tyler, seconded by Member E Hannam:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 17 April 2024, as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.


 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11

Long-Term Plan 2024-2034: local board consultation feedback and input

 

Deputy Chairperson D Grant declared an interest in this item as she is Director of North Harbour Rugby by the membership of North Harbour Rugby and also on the Board of Westlake Boys High School but determined that she did not have a conflict of interest.

 

Member P Gillon declared an interest in this item regarding recycling in schools as she is on the Board of Trustees at Kauri Park School but determined that she did not have a conflict of interest.

 

 

Paul Edwards, Senior Local Board Advisor, was in attendance to address the board on this item.

 

 

A document titled ‘Long-Term Plan 2024-2034 Kaipātiki Local Board Feedback’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2024/71

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting at 10.24am for five minutes.

 

 

The meeting adjourned at 10.24am and reconvened at 10.43am.

 

 

Resolution number KT/2024/72

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive consultation feedback on the proposed Kaipātiki Local Board priorities and activities for 2024/2025 and key advocacy initiatives for 2024-2034.

b)         receive consultation feedback on regional topics in the Long-term Plan 2024-2034 from people and organisations based in the Kaipātiki Local Board area.

c)          thank the public for providing feedback on the Long-term Plan 2024-2034, noting that 1,168 submissions were received from people in the Kaipātiki Local Board area.

d)         provide input on regional topics in the proposed Long-term Plan 2024-2034 and advocacy initiatives to the Governing Body, as per the tabled document.

CARRIED

 

Note: Under Standing Order 1.9.7 Chairperson JG requested his vote recorded against the local board feedback for the topic of the Auckland Future Fund.

Note: Under Standing Order 1.9.7 Chairperson JG requested his vote recorded against the local board feedback for the topic of the Auckland Airport Limited Shares.

Note: Under Standing Order 1.9.7 Members MK and EH requested their votes recorded against the board’s decision to not support the Ports of Auckland Proposal to keep underlying ownership of the port land and wharves but entering into a lease for the port operations for a period of 35 years. 

Note: Under Standing Order 1.9.7 Member MK requested their vote recorded against the board’s decision to support option one and to not support the redeveloping the stadium precinct funded through the reallocation of $33 million and the sale of some stadium precinct land while retaining the existing community playing fields and any other external funding available (commonly referred to as option two).

Note: Under Standing Order 1.9.7 Members PG and JT requested their votes recorded against the board’s decision on the Port Land Proposal of Captain Cook and Marsden wharves transferred to council within 2-5 years.

 

Attachments

a     1 May 2024 - Kaipātiki Local Board additional business meeting - Long-Term Plan 2024-2034 Kaipātiki Local Board Feedback’

 

 

12

Review of the allocation table recording the allocation of decision-making responsibility for non-regulatory activities

 

Resolution number KT/2024/73

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          request all existing decision-making delegations to staff being (re)reviewed against the principles for allocation of decision-making in section 17 of the Local Government (Auckland Council) Act 2009, with a mind of ensuring that ALL non-regulatory decision-making sits with local boards unless one of the specified criteria applies. We note that currently there are many aspects of “local” decision-making that are delegated to staff directly from the Governing Body, bypassing local board decision-making and thereby preventing local boards from being able to recall decisions to business meetings.

b)         request all aspects of decision-making over local parks and reserves being allocated to local boards, including the following that are currently not allocated (or not solely allocated) to local boards:

i)           park maintenance contracts, including general maintenance, pest management, arborist services, etc

ii)         temporary closure of parks and reserves, or part thereof

iii)        temporary restrictions on dog access (noting that permanent access must follow a public hearing process)

iv)        acquisition and disposal of all park assets (including rubbish bins, signage, etc)

v)         stormwater assets (including ponds, streams and wetlands) and private stormwater connections and discharging

vi)        local board branding and comms.

c)          request that decision-making over local coastal assets and land that abut park or reserve land be allocated to local boards. For example, the Paragon Ave boat ramp and accessway from Hellyers Creek Reserve in Beach Haven.

d)         request that greater decision-making over leisure centres and libraries be allocated to local boards, as they are currently local facilities within regional networks, and local boards have limited decision-making ability despite overseeing them in the annual work programme.

e)          note that work is underway to consider whether, from a policy perspective, local boards should be able to make both the acquisition and disposal decision as part of land exchanges and this will be considered through the next annual review of the allocation table or through the local board delegation protocols, which are due to be reviewed later this year.

f)           support local boards being decision-makers on non-service assets (as well as service assets). If properties are not able to be ‘service properties’ for extended periods of time due to insufficient budget impacting on maintenance, the future of these assets should be determined by the local board, including whether the property is divested.

g)         note that local boards have lost landowner approval rights over applications for stormwater connections in our parks and reserves, and the secondary use of reserves for stormwater construction laydown sites, parking and storage (even where the stormwater project is located elsewhere).

h)         do not support the proposed process whereby the Healthy Waters department will seek feedback from local boards, rather than landowner approval, for stormwater projects on parks and reserves.

i)           note that the updated process for decision-making of stormwater activities will be reviewed with local boards in six months’ time and any issues arising will be considered through the next annual review of the allocation table or through the local board delegation protocols, which are due to be reviewed later this year.

j)           request that the Governing Body direct staff to investigate further whether, from a policy perspective, local boards should be able to make decisions on stormwater activities, or aspects of them.

k)          request the ability to provide formal feedback and input from a sub regional perspective, into central government policy.

l)           request that local boards be able to submit directly on government legislation where the Governing Body has chosen not to submit, as otherwise our views and preferences are not being heard.

m)        request that Auckland Council works with Auckland Transport to delegate to local boards decision-making power over the prioritisation and setting of local transport projects and associated budgets, in a similar way that local boards work with Community Facilities department over the prioritisation of local community facility projects.

CARRIED

 

13

Kaipātiki Local Board feedback on the implementation of the National Policy Statement for Freshwater Management 2020 in Tāmaki Makaurau / Auckland.

 

Resolution number KT/2024/74

MOVED by Member A Tyler, seconded by Member T Spring:  

That the Kaipātiki Local Board:

a)          note the feedback on the implementation of the National Policy Statement for Freshwater Management 2020 in Tāmaki Makaurau / Auckland as provided in Attachment A to this agenda report.

CARRIED

 

 

14

Urgent Decision: Kaipātiki Local Board Feedback on Fast-track Approvals Bill

 

Resolution number KT/2024/75

MOVED by Member A Tyler, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)          receive the urgent decision made on 17 April 2024 as set out in Attachment A of this agenda report, providing local board feedback on the Fast-track Approvals Bill.

CARRIED

 

 

15

Kaipātiki Local Board Chairperson's Report

 

There was no Chairperson’s report provided at this time.

 

 

16

Members' Reports

 

There were no members’ reports provided at this time.

 

 

17

Governing Body and Houkura Independent Māori Statutory Board

 

There were no updates provided at this time.

 

 

18        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

19        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number KT/2024/76

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Kaipātiki Local Board Early Childhood Education Services Update

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains site-specific commercial information, which if released would impact the ability to reasonably negotiate (which is a possible outcome of the report).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.18am.         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.26pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Kaipātiki Local Board Early Childhood Education Services Update

 

Resolution number KT/2024/77

RESTATEMENT

b)         agree that the decisions remain confidential until ECE Staff and families have been informed.

c)          agree that the report and it’s attachments remain confidential due to commercial implications until the conclusion of the EOI process.

 

 


 

 

The meeting was closed with a karakia.

 

Kia whakairihia te tapu

Kia wātea ai te ara

Kia turuki whakataha ai

Kia turuki whakataha ai

Haumi e, hui e, TĀIKI E!


Restrictions are moved aside
So the pathway is clear
To return to everyday activities

 

 

 

1.26 pm                                              The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................