I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 2 May 2024

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Hautū / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Wayne Brown

 

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

Cr Mike Lee

 

Cr Josephine Bartley

Cr Kerrin Leoni

 

Cr Angela Dalton

Cr Daniel Newman, JP

 

Cr Chris Darby

Cr Greg Sayers

 

Cr Julie Fairey

Cr Sharon Stewart, QSM

 

Cr Alf Filipaina, MNZM

Cr Ken Turner

 

Cr Christine Fletcher, QSO

Cr Wayne Walker

 

Cr Lotu Fuli

Cr John Watson

 

Cr Shane Henderson

Cr Maurice Williamson

 

Cr Richard Hills

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

 

29 April 2024

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Governing Body

02 May 2024

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Ngā Tamōtanga | Apologies                                                                                         5

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes                                                    5

4          Ngā Kōrero a te Marea | Public Input                                                                           5

4.1     Public Input:  Mission Bay Kohimarama Residents Association - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South                                                                                 5

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input                                        5

6          Ngā Pakihi Autaia | Extraordinary Business                                                              5

7          Status Update on Action Decisions from Governing Body 28 March 2024            7

8          Chief Executive and Group Chief Financial Officer Update                                     9

9          Recovery Office Update                                                                                              13

10        Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South           19

11        Forward Work Programmes of Committees of the Governing Body                    21

12        Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024                                         23

13        Summary of Confidential Decisions and related information released into Open 25

14        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

PUBLIC EXCLUDED

15        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural Motion to Exclude the Public        29

C1       CONFIDENTIAL: "Local Water Done Well" - Auckland solution (Covering report) 29

C2       CONFIDENTIAL:  City Rail Link - Over site development                                       29

 


1          Ngā Tamōtanga | Apologies

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

            Click the meeting date below to access the minutes.

  

That the Governing Body:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 28 March 2024, including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 23 April 2024, as a true and correct record.

 

 

4          Ngā Kōrero a te Marea | Public Input

 

4.1       Public Input:  Mission Bay Kohimarama Residents Association - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

Te take mō te pūrongo

Purpose of the report

1.       The Mission Bay Kohimarama Residents Association will address the Governing Body regarding the request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

Whakarāpopototanga matua

Executive summary

2.       Wanda Mountfort on behalf of the Mission Bay Kohimarama Residents Association will speak to the Governing Body regarding Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

3.       The Residents Association will speak specifically that there is a genuine need for Tagalad Reserve and its buildings to be returned to the Orakei Local Board’s governance, so that it can once again be used as a much-needed public recreational reserve and community hub.

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      whiwhi / receive the public input from the Mission Bay Kohimarama Residents Association regarding the request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South and whakamihi / thank Wanda Mountfort for attending.

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

 

 


Governing Body

02 May 2024

 

 

Status Update on Action Decisions from Governing Body 28 March 2024

File No.: CP2024/04213

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Governing Body on action decisions made at the last meeting.

Whakarāpopototanga matua

Executive summary

2.       The information provided below is a status update on action decisions only that were made at the Governing Body meeting on 28 March 2024:

Resolution Number

Item

Status

GB/2024/21

Consideration of 2024/2025 levy requests from Museum of Transport and Technology and Auckland Regional Amenities Funding Board

Ground lease has been extended.

Discussion around funding gap taking place.

GB/2024/22

Auckland War Memorial Museum Funding Agreement and Levy Approval

Three year funding agreement signed on 22 April 2024

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the status of decisions made at the 28 March 2024 meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Lisa Tocker - Executive Officer

Authoriser

Phil Wilson - Chief Executive

 

 


Governing Body

02 May 2024

 

 

Chief Executive and Group Chief Financial Officer Update

File No.: CP2024/04784

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a monthly update to the Governing Body on key matters from the Auckland Council Chief Executive and Acting Group Chief Financial Officer.

Whakarāpopototanga matua

Executive summary

Chief Executive and Group Chief Financial Officer’s Update

2.       Phil Wilson, Chief Executive and Nicola Mills, Acting Group Chief Financial Officer will provide a summary of highlights and key activities and updates for the following:

·    Government relationships and reform

·    Long-term Plan (LTP) update

·    Financial performance for Auckland Council and the Auckland Council Group for the nine months to 31 March 2024

·    Economic/market update.

Government relationships and reform

Water reform

3.       In accordance with the direction from Governing Body, staff are continuing to work with Crown officials on water reform. Staff will report to the Governing Body as work progresses. A report on our work with Government on Local Water Done Well is on this agenda.

Resource Management Act reform

4.       The Government will introduce two Bills in 2024 to make ‘targeted changes’ to the Resource Management Act 1991 (RMA).

5.       The first amendment Bill will be introduced in May 2024. It includes changes to the RMA to:

·        clarify the application of the hierarchy of obligations in the National Policy Statement for Freshwater Management (NPS-FM) to resource consenting,

·        make it clear that, while the NPS-FM is being reviewed and replaced, resource consent applicants no longer need to demonstrate their proposed activities follow the Te Mana o te Wai hierarchy of obligations, as set out in the NPS-FM,

·        align the consenting pathway for coal mining with the pathway for other mining activities in the National Policy Statement for Indigenous Biodiversity (NPS-IB), NPS-FM, and the National Environmental Standards for Freshwater.

·        suspend the NPS-IB requirement for councils to identify new Significant Natural Areas for three years,

·        extend the duration of marine farm consents,

·        and suspend the requirement for councils to comply with the Significant Natural Areas provisions of the NPS-IB  for three years.

6.       The second amendment Bill is expected to be introduced in late 2024 and passed in early 2025. This Bill will include provisions to make Medium Density Residential Standards optional and require councils to demonstrate that they have provided for 30 years of housing growth. It will also include changes to the RMA and national direction to advance the government's Electrify New Zealand policy, which aims to increase provision of renewable energy generation.

7.       The Government intends to introduce legislation to replace the RMA in mid-2025, with a view to passing it by the end of next year. An Expert Ministerial Advisory Group will be established to design the details of the new system.

Fast-Track Consenting Bill

8.       In accordance with the direction of the Planning, Environment and Parks Committee resolutions, Auckland Council’s submission on the Fast Track Approvals Bill was completed and submitted on 19 April 2024. 

9.       The Bill, as introduced, does not include specific projects to be referred into the fast-track process. The Government has established a Fast Track Projects Advisory Group of independent experts to provide recommendations to Ministers of Infrastructure, Regional Development and Transport on projects to be included. The advisory group members are David Tapsell, Rosie Mercer, Vaughan Wilkinson, David Hunt, Mark Davey and Murray Parrish. Project applications can be made to the Ministry of the Environment until 3 May 2024.

Changes to transport policy and legislation

10.     The draft Government Policy Statement on Land Transport 2024 (GPS) was released for consultation on 4 March 2024, with submissions due on 2 April 2024. On 27 March 2024, the Transport and Infrastructure Committee approved the draft Auckland Council submission, and the final submission was completed and submitted on 2 April 2024. The final GPS is required to be released by July 2024.

11.     On 21 March 2024, the Government announced that cabinet has agreed on a direction for a new Land Transport Rule governing the setting of speed limits to be introduced by the end of 2024. The new Rule will require variable speed limits around schools during pick-up and drop-off times and enable 110km/h speed limits on new and existing Roads of National Significance.

12.     The Road User Charges (Light Electric RUC Vehicles) Amendment Act was passed on 28 March 2024. The Act revokes the exemption on road user charges for light electric vehicles and plug-in hybrid electric vehicles from 1 April 2024.

Māori wards

13.     Government announced it will introduce a Bill to restore the ability for communities to petition their councils to hold binding polls on Māori ward decisions. This includes holding binding polls on wards that were established during the period when the ability to petition for a poll was removed.

14.     Affected councils will be required to hold a poll alongside the 2025 local government elections. The results of these polls will be binding on councils and will take effect for the local government term beginning October 2028.

15.     Auckland Council’s current position not to include Māori wards for 2025 election was agreed in the lead up to the current representation review. Therefore, council is not required to undertake any further work on Māori wards.  However, the Governing Body also agreed that “further work was required to determine the appropriate arrangements for Māori representation on Auckland Council, including in discussion with Māori and the Auckland public, and request that this be considered by the Joint Governance Working Party and reported back to the Governing Body by 31 December 2024” [GB/2023/195]. 

16.     The Joint Governance Working Party have been tasked with undertaking this work and staff are currently planning for advice on the Bill to go to their 14 June 2024 meeting. The Bill will likely go to Select Committee in June 2024

Emergency Management Bill

17.     The Government has decided not to proceed with the existing Emergency Management Bill.

18.     Submissions on the Bill and reviews into last year’s severe weather events highlighted a number of systems improvements and issues system issues, and the Government is going to consider these reviews, including the Government Inquiry into the Response to the North Island Severe Weather Events, and work through exactly what improvements need to be made and how these will be delivered.

19.     The Minister intends to introduce a new Bill this term, alongside making system improvements using existing mechanisms in the Civil Defence Emergency Management Act and non-legislative levers. For example, the current CDEM Act includes regulation making powers that could be used to prescribe requirements for emergency management professionals.

20.     NEMA and other agencies will, in the meantime, focus on making improvements within the existing legislative settings.

Private members’ Bills

21.     Two private members’ Bills of relevance to local government have failed at their first reading. The two Bills are:

·        Local Electoral (Abolition of the Ratepayer Roll) Amendment Bill – this Bill would have removed the right for ratepayers who do not reside in an area to vote in the local government elections for that area.

·        New Zealand Bill of Rights (Right to Sustainable Environment) Amendment Bill – the Bill would have amended the New Zealand Bill of Rights Act 1990 to provide for the right to a sustainable environment.

Long-term Plan 2024 – 2034 (LTP) process –update

22.     Deliberations on the Long-term Plan 2024-2034 are continuing, with public feedback being considered by the Governing Body and Local boards. 

23.     We received a total of 27,978 submissions, from a diverse demographic of Aucklanders including a spread of age, ethnicity and gender. Feedback was also received through the public participatory forum, advisory panel and community leaders’ participatory forum, rural and city centre advisory panels and regional feedback forums. Analysis of this has been presented to elected members and the made available to the public.

24.     Having considered the public feedback and input from local boards, as well as refreshed budget information and the final mayoral proposal, the Governing Body will adopt the final LTP by 30 June 2024. 

Financial performance for Auckland Council and the Auckland Council Group

25.     The monthly financial dashboard for Auckland Council and the Auckland Council Group was not available at the time the agenda was due for release and will be made available prior to the meeting. A summary of the key highlights and results will be provided by the Acting Group Chief Financial Officer at the meeting.

Economic/ market update

26.     Key economic/ market activity and updates are:

·        Annual inflation rate – Consumer Price Index was 4 per cent at the end of March 2024 (updated quarterly, next due 17 July 2024).

·        Non-tradable inflation was at 5.8 per cent for the year to March 2024. Non-tradables are goods and services that do not face foreign competition and are an indicator of domestic demand and supply conditions. (updated quarterly, next due 17 July 2024)

·        Unemployment rate – 4.0 per cent to the end of December 2023, an increase of 0.3 per cent on the previous quarter (updated quarterly, next due 1 May 2024).

·        Gross Domestic Product decreased by 0.1 per cent in the December 2023 quarter, bringing annual growth to 0.6 per cent (updated quarterly, next due 20 June 2024)

·        The Official Cash Rate (OCR) rate remained at 5.5 per cent on 10 April 2024 (next update is 22 May 2024).

·        Auckland new dwellings consented numbers – 15,254 for the 12 months to February 2024 (27 per cent lower than the 12 months to February 2023) 

·        International migration (national level) – net gain of 130,900 people for the 12 months to February 2024, comprising 253,200 arrivals and 122,300 departures (provisional estimates, subject to revision)

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Acting Group Chief Financial Officer.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Karuna Dahya - Manager Group Performance Reporting

Authorisers

Nicola Mills - Acting Group Chief Financial Officer

Phil Wilson - Chief Executive

 

 


Governing Body

02 May 2024

 

 

Recovery Office Update

File No.: CP2024/03605

 

  

 

 

 

Te take mō te pūrongo

Purpose of the report  

1.       To provide an update on progress with the Tāmaki Makaurau recovery programme, including an update on the approach to Category 2 Risk Mitigation Projects and Category 2C properties.

Whakarāpopototanga matua

Executive summary  

2.       This monthly report to the Governing Body provides an overview of progress with Auckland’s storm recovery, including notable achievements and upcoming challenges.

3.       The new government has clarified its expectation that we prioritise speed and certainty for affected homeowners in our delivery of the co-funded storm recovery scheme (letter from Minister Mark Mitchell received on 26 March 2024 and included as Attachment A). This resonates with the council’s own concerns about leaving homeowners in situations of intolerable risk to life for extended periods of time.  Staff are in discussion with Crown officials with a view to ensuring we can still deliver good outcomes for Auckland, in line with the terms of the Auckland Funding Agreement and the National Resilience Plan.     

4.       Other parts of the recovery effort are continuing to make good progress. A dashboard of progress is included as Attachment B. Notable recent events include the decision of the Red Cross to provide a further 50 ‘home bundles’ for the Recovery Office to distribute, additional focus by the Recovery Office to better support communities with insurance and banking related issues, and the awarding of $1.6 million from the Mental Wellbeing grants fund to 19 organisations to provide mental health and wellbeing support to affected communities. The funding was provided by Te Whatu Ora and the Ministry of Social Development.

5.       As of 10 April, one thousand properties have been assessed and categorized as part of the crown-council storm recovery package: 638 Category 1, 32 Category 2P, 4 Category 2C, and 326 Category 3. This is over one third of the total properties that have opted into the scheme (noting that new opt ins continue to be received).

6.       Owners of 126 Category 3 properties have received an offer of purchase. Sixty-seven have accepted the offer, and 35 sale and purchase transactions are now complete. The deconstruction of the first three dwellings has started and 18 are ready to begin.

Ngā tūtohunga

Recommendation

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with the Tāmaki Makaurau recovery efforts.

Horopaki

Context

 Continued activity to recover from the severe weather events of 2023

7.       It is now more than one year since the severe weather events that devastated Auckland communities. The Auckland Anniversary Weekend floods and Cyclone Gabrielle left a trail of devastation, with tragic and long-lasting impacts for impacted communities. 


 

 

8.       Since January 2023, Auckland Council group has worked with government, NGO’s, iwi and community partners to support people and the region to respond to the severe weather events and to begin their recovery journey. Work includes deploying hundreds of teams to repair the roads, pipes and community infrastructure that keep Auckland working and, in uncharted territory for the council, setting up new systems and funding streams to support Aucklanders with homes that pose an intolerable risk to life. 

9.       This monthly report to the Governing Body provides an overview of progress with Auckland’s storm recovery, including notable achievements and upcoming challenges and decisions.

Tātaritanga me ngā tohutohu

Analysis and advice

Clarifying the approach to Category 2 Risk Mitigation Projects and Category 2C

10.     Auckland Council’s overarching policy objective with the storm recovery package is to support Aucklanders to voluntarily relocate from residential housing situations on properties that pose an intolerable risk to their lives. The storm recovery package co-funded by Auckland Council and the Crown (‘the Auckland Funding Agreement’) provides support for residential property owners based on two criteria: whether the property has intolerable risk to life, and whether there are feasible risk mitigations. Different categories are eligible for different kinds of support within the package.

11.     Category 2C is applied where residential properties have intolerable risk to life, and where it is feasible to mitigate that intolerable risk with community-level projects. Category 2C properties will not receive a voluntary buy-out offer, but will benefit from ‘Category 2 Risk Mitigation Projects’.

12.     The Auckland Funding Agreement allocates $380 million from the Crown and $232.9 million from the Council for Category 2C Risk Mitigation Projects (a 62:38 funding share for capital expenditure). The Crown’s portion of the funding is a ringfenced amount within the National Resilience Plan fund. This fund was established to enable affected communities to build back better from the North Island Weather Events, address the national infrastructure deficit, and ensure critical infrastructure is resilient. The council’s portion of the funding is included in the draft Long-term Plan.

13.     To access the Crown’s portion of Category 2 funding, Auckland Council needs to provide Project Delivery Plans to the Crown for approval. Business cases are being prepared for the first tranche of projects, and progress will be reported to the Governing Body.

14.     Twelve areas severely affected by the storm events, were identified as ‘blue-green network’ projects with potential to be funded as Category 2 Risk Mitigation Projects by the Auckland Funding Agreement. These are areas where further investigation was warranted. There is also some potential for Category 2 Risk Mitigation Projects to mitigate land instability.

Government expectations

15.     The government has clarified their expectations for the storm recovery effort.

16.     A letter from Minister Mark Mitchell, received on 26 March 2024 and included as Attachment A, has emphasised the need for speed of categorisation and certainty for affected homeowners. The Minister has committed to honouring the funding commitment made by the previous government. He has set out his expectation that we consider every possible option to speed up processes and identify any barriers and potential solutions, preferably without re-negotiating the terms of the Auckland Funding Agreement. This resonates with the council’s own concerns about leaving homeowners in situations of intolerable risk to life for extended periods of time.


 

 

17.     In this context, staff are in discussion with Crown officials to clarify the scope of the programme. Further analysis of financial implications will be developed once a pathway with the Crown is agreed. There is a good faith provision in the co-funding agreement with government to re-enter discussions if it proves the funding for the Voluntary Buy-out Support Scheme is insufficient.

Implementing the Recovery Plan to support communities

18.     The Tāmaki Makaurau Recovery Plan identifies four whenu (strands). Progress is reported here against each of these whenu, with key data presented in the Recovery Office dashboard up to 10 April, attached as Attachment B.

Community and social recovery continues to deliver tangible support for communities  

19.     Navigators are actively supporting 768 whānau and individuals. The service continues to grow through door-knocking outreach, connecting navigators with harder to reach communities. 

20.     Red Cross Home Bundles: Navigators have been able to give over 50 households ‘home bundles’ with essentials like bedding, furniture, appliances and a $1000 gift card from The Warehouse to purchase other essentials. These bundles are funded by the New Zealand Red Cross Disaster Fund. The Red Cross has been a key supporter of Auckland’s recovery efforts from the start and has now committed to providing a further 50 home bundles for the Recovery Office to distribute. 

21.     Advocacy with the insurance and banking sectors: The Recovery Office has now appointed a Principal Advisory Insurance and Financial Recovery, to provide support to communities with insurance and banking related issues. Regular Insurance Connect hui have begun, including the Insurance Council of New Zealand (ICNZ), EQC, and the NZ Claims Resolution Service (NZCRS). On 2 May 2024 the Recovery Office is hosting a Q&A webinar for impacted Aucklanders with EQC, ICNZ and NZCRS. 

22.     Mental health and wellbeing support: Wellbeing impacts continue to be an issue for communities. 19 grants have now been approved, to the value of $1.6m. The funding, provided by Te Whatu Ora and the Ministry of Social Development, is directed towards rangatahi (young people), therapeutic support and initiatives that build social cohesion. More information on grant recipients is available at https://ourauckland.aucklandcouncil.govt.nz/news/2024/03/1-6m-boost-for-mental-wellbeing-support 

Resourcing is in place for Māori partnership and participation

23.     Resourcing is now in place to progress the priority Māori outcomes mahi through the Tāmaki Makaurau Recovery Plan, including Māori engagement and procurement outcomes. This work will maintain a strong connection back into Ngā Mātārae to ensure integration with other council programmes.

Natural and built environment recovery is progressing

24.     Good progress is being made in the natural and built environment whenu, with categorisations, voluntary buy-outs, and other rebuilding projects all reporting good progress.

25.     Categorisations: One thousand categorisations have now been communicated to property owners (as of 10 April, up from 685 as of 8 March). This includes 638 Category 1, 32 Category 2P, 4 Category 2C, and 326 Category 3. Based on the current number of properties opted into the assessment process, we are a third of the way through final categorisations. Categorisation numbers are now being reported fortnightly on OurAuckland, with a breakdown by local board area.


 

 

26.     End date for opt-ins: As agreed at the 28 March Governing Body meeting (GB/2024/20), the end date for property owners to opt into the categorisation process will be 30 September 2024. This has been communicated via OurAuckland, and a campaign is getting underway to encourage known high-risk properties to opt in. This will include using targeted local media and door-knocking in high-risk areas, mail-drops, partnering with community groups to utilise their channels, and working with elected members to reach affected homeowners.

27.     Buy-outs: Property owners have received an offer of purchase for 126 Category 3 properties. Sixty-seven have accepted the offer, and 35 sale and purchase transactions are now complete. As reported in the Recovery Office dashboard (Attachment B), average purchase costs are shifting around as the number of properties purchased increases, with the average Crown-council contribution being around $123,000 higher than initial estimates. We expect this data to become more stable as the range of properties increases.

28.     Requests for review: Sixty-six property owners have requested a review of the council’s decision – most seeking a change of category, with a smaller number seeking consideration of insurance provisions or special circumstances. Twenty-six of these reviews are complete.

29.     Deconstruction: The deconstruction of the first three dwellings started in March, with another 18 properties under contract. Asbestos has been identified in several of the houses, which has slightly delayed progress. Of the first seven properties being dealt with by one contractor, three will be relocated, three deconstructed, and only one demolished.

30.     Storm Readiness fund: A further $2 million has been provided by central government for community-driven storm-readiness projects. The funding will be used to accelerate stream clean-ups, stormwater maintenance and advice to residents on actions they can take to reduce flood risks.

Economic recovery is prioritising consents for repairs

31.     As reported last month, Regulatory Services continues to work with infrastructure partners on consenting for emergency works and continues to prioritise the allocation and processing of consent applications for repairs to damaged properties.

Climate impact statement

32.     Climate change remains a key consideration for the Recovery Office. The Tāmaki Makaurau Recovery Plan sets out specific actions and describes work at a regional level that will contribute to Auckland’s ability to adapt to the impacts of climate change. This includes elements of the Resilient Auckland programme which will help to ensure Auckland’s resilience in the long-term and also prioritise adaptation planning for communities that have less adaptive capacity.

Council group impacts and views

33.     The Recovery Office is working across the council group to ensure alignment with council policy and priorities, and to deliver necessary work programmes. Planning for Recovery Office transition into business as usual will be reported to the June 2024 Governing Body.

Financial implications

34.     There are no financial implications from this report. Recovery Office staff continue discussions with the Crown on the implementation of the Auckland Funding Agreement and will reforecast the final category numbers and financial implications following these discussions. If any financial impacts arise, they will be reported to the Governing Body.


 

 

Risks and mitigations

35.     The ongoing key risks and mitigations for the recovery effort are identified in Table One.

Table One. Priority Risks for the Recovery Office

 

Risk

Mitigation

1. Sufficient funding

There is a risk that the number of Category 3 and Category 2 properties is higher than initially forecast.

The Recovery Office tracks progress against the funding agreement envelope. A good faith provision in the co-funding agreement with government allows us to re-enter discussions if it proves the funding for the Voluntary Buy-out Support Scheme is insufficient.

2. Delivery timeframes

Communities expect that categorisation and risk mitigation projects will be implemented quickly. Sometimes decisions take longer than the community expects. Additional properties (c.600) have opted-into the scheme in 2024.

Prudent management of resources and budgets to deliver priority activities that meet the needs of affected Aucklanders, and clear rationale communicated to explain how projects are sequenced and prioritised.

3. Fit for purpose systems

Rapid deployment of systems to support recovery need to be fit for purpose, demonstrate value for money, and able to be transitioned back into the council’s regular business when the Recovery Office is wound down.

Recovery Office staff are focused on improved data management and reporting systems, working with relevant staff in the wider council group to ensure smooth transition and to manage further risk of cost escalation.

4. Further severe weather events

Another severe weather event could occur before recovery efforts are complete.

 

Storm Response funding is increasing proactive maintenance and improving the council’s ability to respond quickly to events. Recovery continues to focus on the most vulnerable communities.

  

Tauākī whakaaweawe Māori

Māori impact statement

36.    The recovery is an opportunity to partner with iwi, mataawaka, marae and Māori businesses. Regular contact from Auckland Council will be important moving forwards to strengthen relationships with mana whenua, and ensure they are able to meaningfully participate in the recovery effort. Staff are considering the feedback provided in the November and December hui and exploring options for further partnership.


 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.    Local boards have been engaged with throughout the recovery process, including development of the Tāmaki Makaurau Recovery Plan. Further targeted engagement with local boards will happen throughout the implementation of the Recovery Plan, particularly in areas with impacted communities.

38.    The Storm Impacted Land policy framework will include local boards in their normal capacity with regard to land use in their areas. A briefing on the draft policy framework was scheduled for 29 April 2024.

Ngā koringa ā-muri

Next steps

39.     The Recovery Office continues to work with Crown officials on the implementation of the Auckland Funding Agreement, in particular the feasibility and delivery of Category 2 Risk Mitigation Projects. Business cases are being prepared for the first tranche of projects, and progress will be reported to the Governing Body.

40.     Technical assessments and categorisations continue, including for the more than 600 properties that have opted in since January this year. The campaign to encourage known high-risk properties to opt in will ramp up in coming months.

41.     The draft Storm Impacted Land policy will be presented to the 30 May 2024 Governing Body Meeting.

42.     Planning for Recovery Office transition will be reported to the June 2024 Governing Body. This is to ensure that the recovery programme is successfully transitioned into the council’s regular operations while maintaining the relationships and momentum needed for recovery.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter from Minister Mark Mitchell 26 March 2024

 

b

Recovery Dashboard April 2024

 

     

Ngā kaihaina

Signatories

Authors

Tanya Stocks - Recovery Office Strategic Support

Mace Ward - Deputy Group Recovery Manager

Authorisers

Mat Tucker - Group Recovery Manager

Phil Wilson - Chief Executive

 

 


Governing Body

02 May 2024

 

 

Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

File No.: CP2024/04497

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a request from Ōrākei Local Board relating to Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 21 March 2024, the Ōrākei Local Board considered an item on Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

3.       The Ōrākei Local Board’s full decision can be found here OR/2024/19 with clause a) as follows:

Resolution number OR/2024/19

MOVED by Deputy Chairperson S Powrie, seconded by Member T Churton: 

That the Ōrākei Local Board:

a)      request the Governing Body to reverse the non-service status of the site, to remove Tagalad Reserve from the Schedule B list of assets for recycling, and to confirm that the property is no longer being considered for disposal”

4.       The original report and attachments presented to the Ōrākei Local Board can be accessed at the following link:

https://infocouncil.aucklandcouncil.govt.nz/Open/2024/03/20240321_OR_AGN_11941_AT_SUP.htm#PDF2_ReportName_98968

5.       Following the local board meeting and the referral to the Governing Body, staff have prepared some further advice which is appended to this report as Attachment A. Ōrākei Local Board members will attend to speak to this item.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      kohuki / consider the request from the Ōrākei Local Board to reverse the non-service of the site, to remove Tagalad Reserve from the Schedule B list of assets for recycling, and to confirm that the property is no longer being considered for disposal, noting that:

i)        staff recommend the site is retained in council ownership

ii)       key findings on community service need from the community needs assessment report undertaken by an independent consultant including that there is a desire from the community for additional community facilities and retention of green space in the area due to population growth and intensification


 

iii)      any financial implications of Tagalad Reserve becoming a local service property including further investigations, capital renewal, investment and ongoing operational requirements will need to be funded through existing and future Orakei local board budgets

iv)      the local board will contest any request for a financial contribution to remove Tagalad Reserve from the asset recycling list given processes that should have been undertaken in 2016 , before such a transfer, were absent and that accordingly the transfer should not have occurred

v)      the local board reinforces feedback that has previously been given by this local board with regards to the process that ended up with what the local board and community saw as a service asset being identified centrally as not. That:

A)      formal local board input was not sought prior to the operational decision being made in 2016

B)      the site was only ever recommended for schedule B rather than schedule A which was for properties most suitable for sale

C)     the local board consistently disputed the findings of the initial needs assessment that indicated there was adequate green space in the area and that the property was surplus to requirements

D)     the Governance Framework Review has approved the implementation of increased local board decision making over local community facilities

E)      little or no building maintenance work has occurred at Tagalad Reserve since 2016 and that a 2021 assessment included recommended maintenance requirements for both two and five year timeframes

vi)      Tagalad Reserve will require further investigation regarding any site contamination risks and mitigation required

vii)     the report identifies that Tagalad Reserve may be required for a future stormwater management purposes

viii)    the local board requests any assessment for future stormwater management purposes be prioritised quicker than the potential three-year period identified in the report to enable certainty for the community and for future longer-term use and associated budgeting

ix)      while any stormwater management assessment occurs the local board is free to use the existing buildings for whatever community purposes it decides

x)      the local board acknowledged the work of Wanda Mountfort and the team at Mission Bay Kohimarama Residents’ Association for their years of advocacy in this area.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Further Staff Advice

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Phil Wilson - Chief Executive

 


Governing Body

02 May 2024

 

 

Forward Work Programmes of Committees of the Governing Body

File No.: CP2024/00265

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To whakarite / provide oversight of the forward work programmes of all committees of the Governing Body.

Whakarāpopototanga matua

Executive summary

2.       Under the terms of reference, the Governing Body retains the responsibility for oversight of work programmes of all committees.

3.       All committees of the Governing Body have approved forward work programmes which are reviewed on a six-monthly basis.

4.       This is a six-monthly update report which provides openness and transparency to the Governing Body and is in line with the terms of reference.  Normal reporting will be in October and April each year.

5.       Governing Body adopted the Annual Budget in June 2023 and committee forward work programmes should now reflect those decisions.

6.       All committees were requested to review their forward work programme, by the end of March 2024.

7.       Following this meeting, the next report to the Governing Body, for oversight of the committee forward work programmes, is scheduled for October 2024.  This will include any decisions adopted as part of the 10-year Budget (Long-term Plan).

8.       To view the approved forward work programmes, click on the name of the committee to access the most recent version:

Committees of the Whole

Reporting and Other Committees

Planning, Environment and Parks

Auckland Domain

Transport and Infrastructure

Audit and Risk

 

Council-controlled Organisations Direction and Oversight

 

Performance and Appointments

 

Regulatory and Community Safety

 

Revenue, Expenditure and Value

 

9.       Every committee has its forward work programme reported to it at each regular meeting.

10.     Tuhi ā-taipitopito / note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the relevant chair of the committee.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the approved forward work programmes for all committees of the Governing Body.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Phil Wilson - Chief Executive

 

 


Governing Body

02 May 2024

 

 

Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024

File No.: CP2024/00174

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a summary and provide a public record of memoranda or briefing papers that may have been distributed to the Governing Body or its committees.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

3.       The following memos or information were circulated to members of the Governing Body:

Date

Subject

19.3.24

Letter from Mayor W Brown to Hon N Willis, Minister of Finance – GST Letter

29.4.24

Letter from Hon N Willis, Minister of Finance – Reply on GST Letter

 

4.       The following workshops/briefings have taken place for the Governing Body:

Date

Subject

3.4.24

Downtown West:  Transport and public Realm Outcomes

3.4.24

CONFIDENTIAL:  Storm Recovery – Category 2C risk mitigation programme (no attachment)

Reasons for Confidentiality:

s7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the Political Advisory Group workshop materials may contain information related to private property.

16.4.24

CONFIDENTIAL:  Storm Recovery – Category 2C risk mitigation programme (no attachment)

Reasons for Confidentiality:

s7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the Political Advisory Group workshop materials may contain information related to private property.

 

5.       This document can be found on the Auckland Council website, at the following link:

http://infocouncil.aucklandcouncil.govt.nz/

at the top left of the page, select meeting/Te hui “Governing Body” from the drop-down tab and click “View”;

under ‘Attachments’, select either the HTML or PDF version of the document entitled ‘Extra Attachments’.

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 2 May 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

 

b

Letter from Mayor W Brown to Hon N Willis, Minister of Finance – GST Letter, 19 March 2024

 

c

Letter from Hon N Willis, Minister of Finance – Reply on GST Letter

 

D

Workshop:  Downtown West:  Transport and Public Realm Outcomes

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Phil Wilson - Chief Executive

 

 


Governing Body

02 May 2024

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2024/01573

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions made that can now be released into the public domain.

3.       The following decisions/documents are now publicly available:

Date of Decision

Subject

8.6.23

CONFIDENTIAL:  Auckland International Airport Limited share sale process

 

4.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)        Auckland International Airport Limited share sale process

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes and Original Report of Auckland International Airport Limited share sale process

 

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Phil Wilson - Chief Executive

 

 


 

 


Governing Body

02 May 2024

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Governing Body

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: "Local Water Done Well" - Auckland solution (Covering report)

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information and options for water reform in Auckland which is subject to negotiation with the Crown.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  City Rail Link - Over site development

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains confidential property valuation information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.