Date:

Time:

Meeting Room:

Venue:

 

Thursday 2 May 2024

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Hautū / Governing Body

 

OPEN ATTACHMENTS

 

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

9          Recovery Office Update

A.      Letter from Minister Mark Mitchell 26 March 2024                                                3

B.      Recovery Dashboard April 2024                                                                            5

10        Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

A.      Further Staff Advice                                                                                                9

12        Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024

A.      Forward Work Programme                                                                                   11

B.      Letter from Mayor W Brown to Hon N Willis, Minister of Finance – GST Letter, 19 March 2024                                                                                                           21

C.      Letter from Hon N Willis, Minister of Finance – Reply on GST Letter, 29 April 2024                                                                                                                              23

D.      Workshop:  Downtown West:  Transport and Public Realm Outcomes              25

13        Summary of Confidential Decisions and related information released into Open

A.      Minutes and Original Report of Auckland International Airport Limited share sale process                                                                                                                 55


 


Governing Body

02 May 2024

 

 



Governing Body

02 May 2024

 

 





Governing Body

02 May 2024

 

 



Governing Body

02 May 2024

 

 

 

 

Tira Hautū Committee
Forward Work Programme 2024

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Pūnga / Reason for work

Committee role

(whakatau / decision and/or tika / direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2024

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Statutory and Governance

Chief Executive’s Performance Objectives

CE Office / Mayoral office

The Performance and Appointments Committee has the delegation to recommend performance objectives.

The Governing Body must then consider the recommendations and make a decisions.

Decision to whakaae / approve revised performance objectives that reflect the new political term’s priorities

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chief Executive Remuneration Review

Mayoral office

The chief executive’s remuneration will be reviewed annually.

Decision to whakaae / approve a remuneration change. First review is a year from the appointment of the new CE.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Committee Forward Work Programmes

CE Office / Mayoral office

Responsibility for oversight of work programmes of all committee of the Governing Body.

Decision to tuhi ā-taipitopito / note that all committee have adopted a forward work programme.  Reporting in April and October.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Terms of Reference

 

Governance

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Decision to whai / adopt the Terms of Reference

Decision to whai / adopt changes to Terms of Reference

 

Progress to date:

Terms of Reference for Committees 17 November 2022
Link to decision

Provision for decision-making continuity by Governing Body in periods of emergency 10 February 2023
Link to decision

Amendment to the Governing Body Terms of Reference and to the Constitution of Ports of Auckland Limited 23 February 2023
Link to decision

Amendments for Committees – new committee and membership changes 27 July 2023
Link to decision

Amendment to membership for the Joint Governance Working Party
23 November 2023
Link to decision

 

As and when required

Standing Orders

 

Governance

Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27

Originally adopted 16/12/2010

Decision to tapi / amend standing orders

 

 

As and when required

Code of Conduct

Governance

The Terms of Reference enables the governing body to adopt or amend the Code of Conduct.

Any changes must be done by the Governing Body

Decision to whai / adopt the Code of Conduct

Decision to whai / adopt changes to the Code of Conduct

 

 

As and when required

Health, Safety and Wellbeing

Group Services

The Auckland Council organisation is a person or organisation conducting a business or undertaking pursuant to the Health and Safety at Work Act 2015.

All elected members are officers pursuant to the Health and Safety at Work Act 2015, and have legislated obligations in relation to their duties as officers.

The Audit and Risk Committee will refer the health, safety and wellbeing report to the Governing Body.

Decision to whiwhi / receive quarterly Health, Safety and Wellbeing report, and refer it to Local Boards.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Council Enterprise Risk Report

Governance

 

The Audit and Risk Committee will refer the enterprise risk report to the Governing Body every quarter.

Decision to tuhi ā-taipitopito / note the enterprise risk report and risk heat map

Decision to whiwhi / receive quarterly reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Te Tiriti o Waitangi / Treaty of Waitangi

Governance

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

 

Decision to whakaae / approve submissions to the Crown as and when required

Decision to whakaae / approve establishment and on-going implementation of co-management and other governance arrangements

 

 

As and when required

Climate Action Transport Targeted Rate (CATTR)

CPO

 

Governance and Oversight Group

Providing direction and endorsement of the annual CATTR programmes and projects

Receive annual reports

Review governance and oversight arrangements as required

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Recovery

Governance

Recovery performance reporting and risks

Receive progress reports and make decisions that feed into other programmes like annual plan and LTP.

 

Progress to date:

February Report 29 February 2024
Link to decision

Storm Recovery update and request to set an end date for homeowners to opt in to the property risk assessment process 28 March  2024
Link to decision

 

 

 

 

 

 

Transition Plan

 

 

 

 

Lessons Learned

 

Governance Framework Review

Customer and Community Services

 

 

Provide update on the Governance Framework Review

 

 

Receive an update on the development of Governance Framework Review workstreams, including the proposed funding equity model for local boards.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Finance and Performance

CE and Group Financial Report

CE Office / Finance

Chief Executive and Group Chief Financial Officer Report

Receive monthly performance and financial updates

 

Progress to date:

February Update 29 February 2024
Link to decision

March Update 28 March 2024
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance reporting quarterly - parent

Finance

Financial management

Monitor council parent financial and non-financial performance results on a quarterly basis, including Māori outcomes expenditure.

Q2 (March), Q3 (May), Q4 (September), Q1 (November)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September

 

Progress to date:

Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 31 December 2023 – 28 March 2024
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Performance reporting quarterly – group

Finance

Financial management

Monitor Auckland Council group financial requirements on a quarterly basis.

Q2 (March), Q3 (May), Q4 (September), Q1 (November)

Note:   Reporting in September must be considered as a confidential report until results are sent to NZX at the end of September.

 

 

Progress to date:

Auckland Council Group and Auckland Council Quarterly Performance Reports for the quarter ended 31 December 2023 – 28 March 2024
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10-year Budget
(Long-term Plan)

Finance

Statutory requirement

Decision to whai / adopt 10-year Budget (Long-term Plan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tūpuna Maunga Operational Plan

Statutory requirement

Decision to whakaae / agree operation plan and summary for inclusion in consultation documents and supporting information for the 10-year Budget (Long-term Plan)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Half yearly and annual reporting

Governance

Statutory requirement and NZX listing requirement

Receive and approve half year (February) NZX release (delegation to deputy mayor)

Decision to adopt annual report (September)

Note:  

·    NZX announcements are presented to the Audit and Risk Committee

·    There is a delegation from the Governing Body to the deputy mayor to approve the release of the interim and full year Auckland Council group financial results to the NZX for each reporting period through to 30 June 2025.

·    Formal adoption of annual report is by the Governing Body

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Independent Māori Statutory Board – Funding Agreement

Governance

Statutory requirement

Decision to whakaae / approve funding agreement 2024/2025

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Financial Policy

Finance

Statutory requirement

Development Contributions Policy

·    Decision to adopt draft policy for consultation including proposed changes arising from decisions on the Long-term Plan 2024-2034 and changes reflecting decisions to extend policy to cover investments beyond 2034 in Drury, the Inner Northwest (Redhills, Whenuapai, and Westgate), and the Auckland Housing Program areas (Mangere, Tamaki, and Mt Roskill) (August)

·    Decision to adopt new policy (December)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Levy funding for Auckland Museum, MOTAT and ARAFA

Governance

Statutory process

Decision to approve the levy for ARAFA as an input to the annual plan.

 

Progress to date:

Consideration of 2024/2025 levy requests from Museum of Transport and Technology and Auckland Regional Amenities Funding Board
28 March 2024
Link to decision

Auckland War Memorial Museum Funding Agreement and Levy Approval 28 March 2024
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Eden Park Trust Board six monthly update

Finance

Funding requirement

Receive an update on the Eden Park loan facility (six-monthly)

 

Progress to date:

Presentation from Eden Park Trust Board 28 March 2024
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Community led protection of open space in Ōrākei

Customer and Community Services

CONFIDENTIAL – Update to previous report on community led protection of open space in Ōrākei

Receive the update on community led protection of open space in Ōrākei

 

 

 

 

 

 

 

 

 

 

 

 

 

Bylaws

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Cemeteries and Crematoria Bylaw Control

Community and Social Policy

To review the rules to manage activities at council cemeteries and crematoria relating to burial, cremation, disinterment, built structures and record-keeping under the Cemeteries and Crematoria Bylaw 2014.

Decision on form of updated bylaw control and whether formal public consultation is required.

 

Decision late 2023 / early 2024

 

 

 

 

 

 

 

 

 

 

 

 

Health and Hygiene Bylaw Control

Community and Social Policy

To review minimum standards to protect public health associated with commercial services that pierce, risk breaking or risk burning the kin or tissue, therapeutic massage, colon hydrotherapy, swimming pools, water play parks and splash pads under the Health and Hygiene Bylaw 2013.

Decision on form of updated bylaw control and whether formal public consultation is required.

 

Decision late 2023 / early 2024

 

 

 

 

 

 

 

 

 

 

 

 

Traffic Bylaw Review

Community and Social Policy

Legislative requirement to review the bylaw and policy after five years.

Decision to whakaae / approve statement of proposal #

Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw

 

Decision late 2023 / early 2024

 

 

 

 

 

 

 

 

 

 

 

 

Government Reforms and Programmes

Three Waters

Local Water Done Well

Chief Planning Office

Water Services Legislation Bill and Water Services Efficiency and Consumer Protection Bill

Decision to approve Auckland Council’s submission

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Waters

Local Water Done Well

Chief Planning Office

Update of Government positions and consideration of Auckland Council positions

Decision to approve council’s submission on the Water Services Legislation Bill and Water Services Economic Efficiency and Consumer Protection Bill was made on 23 February 2023.

Report back from Select Committee to Parliament by 25 May 2023 and eventual passing of legislation.  GB consideration to be confirmed.

Minister for Local Government’s confirmation of any amendments to the Three Waters Reform expected in April 2023.

 

 

 

 

 

 

 

 

 

 

 

 

 

Representation Review

Governance

Representation Review including Local Board Reorganisation

Decision on whether to review representation and proceed with the consultation.

 

Progress to date:

Joint Governance Working Party update and recommendations
14 December 2023
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General Work Programme

Making Space for Water

I and ES

Making Space for Water

Decisions in regards to the Making Space for Water Programme.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Review / Refresh of Workshops and Guidelines

Governance

Consideration of November 2023 Ombudsman’s Report

Decision in regards to how workshops are treated.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Completed

Area of work and Lead Department

Committee role

Whakatau / Decision

FIFA WWC 2023 Host City Closure Report

Tataki Auckland Unlimited (TAU)

Decision to accept the final report from the government.

 

Memorandum – close out reports 28 February 2024
Link to report
Link to decision

 

 

 

 

 



Governing Body

02 May 2024

 

 



Governing Body

02 May 2024

 

 


Governing Body

02 May 2024

 

 






























Governing Body

02 May 2024