Tira Hautū / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 2 May 2024 at 10.07am.

 

Te Hunga kua Tae mai | present

 

Mayor

Wayne Brown

Until 3.48pm, Item C2

Deputy Mayor

Cr Desley Simpson, JP

 

Councillors

Cr Andrew Baker

 

 

Cr Josephine Bartley

From 10.16am, Item 8

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Julie Fairey

 

 

Cr Alf Filipaina, MNZM

Via electronic link

From 10.15am, Item 8.

 

Cr Christine Fletcher, QSO

From 10.10am, Item 8

Via electronic link from 2.05pm, Item C1

 

Cr Lotu Fuli

 

 

Cr Shane Henderson

 

 

Cr Richard Hills

 

 

Cr Mike Lee

Via electronic link

 

Cr Kerrin Leoni

Via electronic link

 

Cr Daniel Newman, JP

Via electronic link

In-person from 10.21am, Item 8

 

Cr Greg Sayers

Via electronic link

From 10.09am, Item 7

 

Cr Sharon Stewart, QSM

 

 

Cr Ken Turner

From 10.10am, Item 7

 

Cr Wayne Walker

Via electronic link

In-person from 2.28pm, Item C1

 

Cr John Watson

Via electronic link

 

Cr Maurice Williamson

 

 

 

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

 

 

Scott Milne, Chair

Ōrākei Local Board

 

Angus McPhee

Ōrākei Local Board

 

Sarah Powrie

Ōrākei Local Board

 


 

 

 

He Hunga atu anō i Tae mai | IN ATTENDANCE

 

 

Margaret Devlin, Chair

Watercare Board

 

Dave Chambers, Chief Executive

Watercare

 


Governing Body

02 May 2024

 

 

 

1          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

2          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

3          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number GB/2024/31

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:  

That the Governing Body:

a)          whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 28 March 2024, including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 23 April 2024, as a true and correct record.

CARRIED

 

 

4          Ngā Kōrero a te Marea | Public Input

 

Note:   Item - 4.1. Public Input:  Mission Bay Kohimarama Residents Association - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South would be taken prior to Item 10 - Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

 

 

5          Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

 

Note:   Ōrākei Local Board spoke at Item 10 - Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

 

 

6          Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

7

Status Update on Action Decisions from Governing Body 28 March 2024

 

Cr G Sayers joined the meeting at 10.09am.

Cr K Turner joined the meeting at 10.10am.

 

Resolution number GB/2024/32

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the status of decisions made at the 28 March 2024 meeting.

CARRIED

 

 

8

Chief Executive and Group Chief Financial Officer Update

 

The monthly dashboard for March 2024 had been circulated prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr C Fletcher joined the meeting at 10.10am.

Cr A Filipaina joined the meeting at 10.15am.

Cr J Bartley joined the meeting at 10.16am.

 

 

 

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)      whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Acting Group Chief Financial Officer.

 

 

The meeting adjourned at 11.36am and reconvened at 11.49pm.

 

Resolution number GB/2024/33

MOVED by Cr R Hills, seconded by Cr A Dalton, an amendment by way of addition:  

That the Governing Body:

b)          tono / request the Governing Body receive staff advice on the rubbish bin removal programme with a view to the replacement of rubbish bins where there is an obvious need, with a focus on town centres, high-use playgrounds, high-use local parks and reserve entry/exit points, including advice on any financial implications.

CARRIED

 

 

 

The substantive motion was put.

 

Resolution number GB/2024/34

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

That the Governing Body:

a)          whiwhi / receive the information provided in this report, in the monthly financial dashboard circulated prior to the meeting and the verbal updates by the Chief Executive and Acting Group Chief Financial Officer.

b)         tono / request the Governing Body receive staff advice on the rubbish bin removal programme with a view to the replacement of rubbish bins where there is an obvious need, with a focus on town centres, high-use playgrounds, high-use local parks and reserve entry/exit points, including advice on any financial implications.

CARRIED

 

Attachments

a     2 May 2024, Governing Body:  Item 8 - Chief Executive and Group Chief Financial Officer Update, Monthly Dashboard March 2024

 

 

 


 

 

9

Recovery Office Update

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr C Fletcher left the meeting at 12.09pm.

 

Resolution number GB/2024/35

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:  

That the Governing Body:

a)      tuhi-ā-taipitopito / note progress with the Tāmaki Makaurau recovery efforts.

CARRIED

 

Attachments

a     2 May 2024, Governing Body:  Item 9 - Recovery Office Update, Presentation

 

 

4          Ngā Kōrero a te Marea | Public Input

 

4.1

Public Input:  Mission Bay Kohimarama Residents Association - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

 

Wanda Mountfort on behalf of the Mission Bay Kohimarama Residents Association addressed the Governing Body regarding the request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South.

 

Resolution number GB/2024/36

MOVED by Deputy Mayor D Simpson, seconded by Mayor W Brown:  

That the Governing Body:

a)      whiwhi / receive the public input from the Mission Bay Kohimarama Residents Association regarding the request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South and whakamihi / thank Wanda Mountfort for attending.

CARRIED

 

 

10

Request from Ōrākei Local Board - Community Service provision assessment in Mission Bay - Kohimarama and implications for Tagalad Reserve South

 

Scott Milne, Chair of the Ōrākei Local Board along with Members, Angus McPhee and Sarah Powrie, gave an overview of the item and made the Local Boards request to the Governing Body.

 

Resolution number GB/2024/37

MOVED by Deputy Mayor D Simpson, seconded by Cr D Newman:  

That the Governing Body:

a)      whakaae / agree to the request from the Ōrākei Local Board to reverse the non-service of the site, to remove Tagalad Reserve from the Schedule B list of assets for recycling, and to confirm that the property is no longer being considered for disposal, noting that:

i)       staff recommend the site is retained in council ownership

ii)      key findings on community service need from the community needs assessment report undertaken by an independent consultant including that there is a desire from the community for additional community facilities and retention of green space in the area due to population growth and intensification

iii)     any financial implications of Tagalad Reserve becoming a local service property including further investigations, capital renewal, investment and ongoing operational requirements will need to be funded through existing and future Orakei local board budgets

iv)     the local board will contest any request for a financial contribution to remove Tagalad Reserve from the asset recycling list given processes that should have been undertaken in 2016 , before such a transfer, were absent and that accordingly the transfer should not have occurred

v)      the local board reinforces feedback that has previously been given by this local board with regards to the process that ended up with what the local board and community saw as a service asset being identified centrally as not. That:

A)      formal local board input was not sought prior to the operational decision being made in 2016

B)      the site was only ever recommended for schedule B rather than schedule A which was for properties most suitable for sale

C)      the local board consistently disputed the findings of the initial needs assessment that indicated there was adequate green space in the area and that the property was surplus to requirements

D)      the Governance Framework Review has approved the implementation of increased local board decision making over local community facilities

E)      little or no building maintenance work has occurred at Tagalad Reserve since 2016 and that a 2021 assessment included recommended maintenance requirements for both two and five year timeframes

vi)     Tagalad Reserve will require further investigation regarding any site contamination risks and mitigation required

vii)    the report identifies that Tagalad Reserve may be required for a future stormwater management purposes

viii)   the local board requests any assessment for future stormwater management purposes be prioritised quicker than the potential three-year period identified in the report to enable certainty for the community and for future longer-term use and associated budgeting

ix)     while any stormwater management assessment occurs the local board is free to use the existing buildings for whatever community purposes it decides

x)      the local board acknowledged the work of Wanda Mountfort and the team at Mission Bay Kohimarama Residents’ Association for their years of advocacy in this area.

CARRIED

 

 

 

 

 

11

Forward Work Programmes of Committees of the Governing Body

 

Resolution number GB/2024/38

MOVED by Mayor W Brown, seconded by Cr L Fuli:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the approved forward work programmes for all committees of the Governing Body.

CARRIED

 

 

 

12

Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024

 

Additional letters regarding:

i)        Letter from Mayor Wayne Brown to Hon Mark Mitchell in regards to the Categorisation and buy-out process for storm-affected residents

ii)      Joint letter from Mayor Wayne Brown and Deputy Mayor Desley Simpson in regards to the Extension of temporary accommodation Services and Products

iii)     Letter from Chief Executive, Phil Wilson to Katrina Casey, Chief Executive Cyclone Recovery in regards to Changes to Categorisation, property buy-outs and risk mitigation projects

had been circulated prior to the meeting.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number GB/2024/39

MOVED by Mayor W Brown, seconded by Cr L Fuli:  

That the Governing Body:

a)      whiwhi / receive the Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) – 2 May 2024.

CARRIED

 

Attachments

a     Governing Body, 2 May 2024:  Item 12 - Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024, Letter from Mayor Wayne Brown to Hon Mark Mitchell in regards to the Categorisation

b     Governing Body, 2 May 2024:  Item 12 - Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024, Letter in regards to the Extension of temporary accommodation Services and Products

c     Governing Body, 2 May 2024:  Item 12 - Summary of Governing Body and Committee information memoranda and briefings (including the Forward Work Programme) - 2 May 2024, Letter regarding Changes to Categorisation

 

 

 


 

 

 

 

13

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2024/40

MOVED by Mayor W Brown, seconded by Cr L Fuli:  

That the Governing Body:

a)      tuhi ā-taipitopito / note the confidential decision and related information that is now publicly available:

i)       Auckland International Airport Limited share sale process

CARRIED

 

 

 

14        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

15        Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number GB/2024/41

MOVED by Mayor W Brown, seconded by Cr M Williamson:  

That the Governing Body:

a)      whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

b)      whakaae / agree that Scott Priestley and Campbell Will from MAFIC Partners Limited be permitted to remain for Confidential Item C1 – “Local Water Done Well” – Auckland Solution after the public has been excluded, because of their knowledge of the matter being discussed, which will help the Governing Body in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

 

 

 

 

 

            CONFIDENTIAL: "Local Water Done Well" - Auckland solution

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information and options for water reform in Auckland which is subject to negotiation with the Crown.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  City Rail Link - Over site development

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains confidential property valuation information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

1.20pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.20pm            The public was re-admitted.

 


 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: "Local Water Done Well" - Auckland solution

 

Resolution number GB/2024/42

MOVED by Mayor W Brown, seconded by Deputy Mayor D Simpson:  

p)      whakaae / agree that the decision and report remain confidential until the need for confidentiality no longer exists. 

 

 

 

C2

CONFIDENTIAL:  City Rail Link - Over site development

 

Resolution number GB/2024/45

MOVED by Cr A Dalton, seconded by Cr R Hills: 

d)      whakaae / agree that the decision, report and attachments remain confidential until the need for confidentiality no longer exists. 

 

 

 

4.20pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................