1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 17 April 2024, and the extraordinary minutes of its meeting, held on Wednesday, 1 May 2024, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - I AM MĀNGERE

Te take mō te pūrongo

Purpose of the report

1. Kate Rooney (Sustainable Coastlines), Edwina Merito CEO, (Sustainable Coastlines) and Toni Helleur (Many Streams of Our Community Trust) will be in attendance to request advice, land owner approval and discuss a possible partnership on a project of relocating a gifted facility (The Flagship Education Centre from Sustainable Coastlines) to Many Streams of Our Community Trust with the intentions of this facility being accessible for the community of Māngere.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Kate Rooney, Edwina Merito and Toni Helleur for their attendance and presentation.

Attachments

a 8.1 - I AM Māngere Executive Summary 2023 - deputation............................... 173

8.2 Deputation - Fe'unu Koula Global Academy of Tongan Arts, Dance and Culture.

Te take mō te pūrongo

Purpose of the report

1. Losalia Milika Pusiaki, founder of Fe'unu Koula Global Academy of Tongan Arts, Dance and Culture will be in attendance to talk about the Tongan Day Festival being held 7 Sept 2024.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Losalia Milika Pusiaki for her attendance and presentation.

Attachments

a 8.2 - Tongan Day Festival 2024 - deputation........................................... 175

8.3 Deputation - Māngere College

Te take mō te pūrongo

Purpose of the report

1. Neville Padavatan, Support Services at Māngere College will be in attendance to talk about how local board grants have been utilised by the school, and the students experiences in the “Nature and Nurture” project.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Neville Padavatan for his attendance and presentation.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Youthspace at 12 - 16 High Street Ōtāhuhu

Te take mō te pūrongo

Purpose of the report

1. Richette Rogers and Caroline Paepa will be in attendance to talk about the youth space located at 12 – 16 High Street Ōtāhuhu.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Richette Rogers and Caroline Paepa for their attendance and public forum presentation.

9.2 Ōtāhuhu Budgeting Services

Te take mō te pūrongo

Purpose of the report

1. Lesley Matia of the Ōtāhuhu Budgeting Services at 12 – 16 High Street Ōtāhuhu will be in attendance to share the organisations work, as part of the leasing programme with Auckland Council.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whakamihi / thank Lesley Matia for her attendance and public forum presentation.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Māngere-Ōtāhuhu Local Board

15 May 2024

Local Board Leads and Appointments Report

File No.: CP2024/05560

Te take mō te pūrongo

Purpose of the report

1. To allow the local board members an opportunity to present verbal and written updates on their lead roles, such as relevant actions, appointments and meetings.

2. To make any appointments to vacant positions.

Whakarāpopototanga matua

Executive summary

3. Members have an opportunity to update the board on their activities as topic area leads.

4. The table below outlines the current leads and alternates for topic areas of local board business meetings and organisations on which the board is represented through a formal appointment.

Topic Area	Lead	Alternate
Social Impact Fund Allocation Committee Appointments Committee	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Staff consultation over landowner approval applications (excluding applications for filming and events)	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Staff consultation on applications for filming	Christine O’Brien	Makalita Kolo
Liquor licence matters, to prepare and provide objections, if any, and speak to any local board views at any hearings on applications for liquor licences	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Resource consent matters to: i) provide the local board views, if any, on whether a resource consent should proceed as a non-notified, limited notified or fully notified application ii) prepare and provide local board’s views, if any, on notified resource consents and speak to those views at any hearings if required iii) provide the local board’s views on matters relating to or generated by the COVID-19 (Fast-track Consenting) Act 2020 while this legislation remains in force	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	Christine O’Brien
Local Government New Zealand Auckland Zone	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Select shared representatives to council working groups, working parties and other internal bodies, where there is a limited number of local board representatives to be selected from amongst all 21 or clusters of local boards	Tauanu’u Nanai Nick Bakulich
Manukau Harbour Forum joint committee	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Ara Kōtui (formerly Māori input into local board decision-making political steering group)	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Staff consultation on applications for events and other activities on local parks and local facilities that also require regulatory approval, or may involve reputational, financial, performance or political risk	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Approve the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, when timeframes do not allow for local board input to be considered and approved at a local board meeting	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Infrastructure and Environmental Services	Togiatolu Walter Togiamua	Harry Fatu Toleafoa
Arts, Community and Events (including libraries)	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Parks, Sport and Recreation and Community Facilities	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Local planning, housing, and heritage – includes responding to resource consent applications on behalf of board	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua	1st half of the term: Togiatolu Walter Togiamua 2nd half of the term: Harry Fatu Toleafoa
Transport	Tauanu’u Nanai Nick Bakulich	1st half of the term: Harry Fatu Toleafoa 2nd half of the term: Togiatolu Walter Togiamua
Economic development	Harry Fatu Toleafoa	Makalita Kolo
Youth, Children, Seniors and Uniquely Abled	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Water care COMMUNITY	Togiatolu Walter Togiamua	Papaliitele Lafulafu Peo
Auckland Airport Community Trust for Aircraft Noise Community Consultative Group	Tauanu’u Nanai Nick Bakulich	Joe Glassie-Rasmussen
Ambury Park Centre	Papaliitele Lafulafu Peo	Christine O’Brien
Department of Corrections - Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Papaliitele Lafulafu Peo
Māngere Bridge Business Association	Tauanu’u Nanai Nick Bakulich	Christine O’Brien
Māngere East Village Business Association	Joe Glassie-Rasmussen	Togiatolu Walter Togiamua
Māngere Mountain Education Trust	Togiatolu Walter Togiamua	Makalita Kolo
Māngere Town Centre Business Association	Makalita Kolo	Papaliitele Lafulafu Peo
Ōtāhuhu Business Association	Christine O’Brien	Tauanu’u Nanai Nick Bakulich
Ōtāhuhu Portage Project Steering Group	Papaliitele Lafulafu Peo	Christine O’Brien
Ōtāhuhu Town Hall Community Centre Incorporated Society joint committee	Makalita Kolo	Harry Fatu Toleafoa
South Harbour Business Association	Harry Fatu Toleafoa	Papaliitele Lafulafu Peo
Tāmaki Estuary Environmental Forum	Togiatolu Walter Togiamua	Makalita Kolo
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Joe Glassie-Rasmussen
Te Pūkaki Tapu o Poutūkeka Co-Management Committee. To agree changes of a minor nature to the Te Pūkaki Tapu o Poutūkeka Co-management Agreement in consultation with Te Ākitai Waiohua / Pūkaki Māori Marae Committee Delegate authority to the Chair of the Māngere-Ōtāhuhu Local Board and the Auckland Council chief executive to sign on behalf of Auckland Council the Te Pūkaki Tapu o Poutūkeka Co-management Agreement Appoint the Chairperson of the Māngere-Ōtāhuhu Local Board as an additional member to Te Pūkaki Tapu o Poutūkeka Co-management Committee, to come into effect on agreement with Te Ākitai Waiohua / Pūkaki Māori Marae Committee on a total Co-management committee membership of six	Tauanu’u Nanai Nick Bakulich
The Southern Initiative (TSI) Steering Group	Harry Fatu Toleafoa	Joe Glassie-Rasmussen

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) whiwhi / receive the verbal and written reports from local board members.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Jacqueline Robinson - Democracy Advisor

Māngere-Ōtāhuhu Local Board

15 May 2024

Endorsing Business Improvement District (BID) targeted rate grants for 2024/2025

File No.: CP2024/01200

Te take mō te pūrongo

Purpose of the report

1. This report confirms Business Improvement District (BID) annual compliance against the Auckland Council BID Policy (Kaupapa Here ā-Rohe Whakapiki Pakihi) as of 10 March 2024.

2. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the Business Improvement District (BID) and inform this report.

3. This report considers whether the local board should recommend to the Governing Body the setting of the targeted rates for the Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge and Māngere East Business Improvement District (BID) programmes for the 2024/2025 financial year.

Whakarāpopototanga matua

Executive summary

BID-operating business associations within the local board area

4. Business Improvement Districts (BIDs) are programmes where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

5. The BID Policy includes a total of 23 Requirements, 19 are the direct responsibility of the Business Improvement District (BID) and inform this report. As part of the 19 Requirements, the BIDs are required to provide annual accountability reports which are due 10 March each year.

6. The BID annual accountability reports on public funds received by the BID within the local board area for the 2022/2023 financial year and has a direct link to council’s Long-Term Plan 2024/2025 and annual budget 2024/2025 approval process to strike the BID targeted rates for 2024/2025.

7. Māngere-Ōtāhuhu Local Board has five BIDs operating in their local area:

Table One: shows the amount of targeted rate each BID is seeking in 2024/2025.

Incorporated Society Name	Proposed 2024/2025 Targeted Rate	Met BID Policy annual reporting requirements. (9,11 & 18)	Actions underway towards BID Policy compliance
Ōtāhuhu Business Association	$749,232.00	ü	N/A
South Harbour Business Association	$87,425.00	X	Ongoing discussions about management options for South Harbour BID are taking place.
Māngere Town Centre Business Association	$345,570.00	X	BID compliance requirements to be met at AGM 2024
Māngere Bridge Business Association	$34,729.00	X	BID compliance requirements to be met at AGM 2024
Māngere East Business Association	$6,100.00	X	Approach to be developed May/ June 2024 (local board involvement)

Staff recommend that the local board approve Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge and Māngere East (ME BID) BIDs to receive their targeted rate grant for 2024/2025.

Regional summary across all 51 BIDs for this reporting period

8. Of the 51 BID-operating business associations in Tāmaki Makaurau, 92% (47 BIDs) completed the annual accountability reporting at the time of this report.

9. 36 BIDs (70.5%) increased their targeted rates between 2% to 50% for 2024/2025, while 15 BIDs maintained the fiscal status quo.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) recommends to the Governing Body the setting of the targeted rates for inclusion in the Long-Term Plan 2024/2025 for the following Business Improvement District (BID) programmes:

i. $ 749,232.00 for Ōtāhuhu Business Association BID

ii. $ 87,425.00 for South Harbour Business Association BID

iii. $ 345,570.00 for Māngere Town Centre Business Association BID

iv. $ 34,729.00 for Māngere Bridge Business Association BID

v. $ 6,100.00 for Māngere East Business Association BID

b) Supports council officers working with Māngere East Village Business Association Society Inc. towards the discontinuation of the Māngere East BID programme by 30 June 2025.

Horopaki

Context

Auckland Council Business Improvement District (BID) Policy and BID targeted rate grant agreement.

10. Auckland Council’s Business Improvement District (BID) Policy (2022) (Kaupapa Here ā-Rohe Whakapiki Pakihi) includes a total of 23 Requirements, 19 are the direct responsibility of the BID-operating business association and inform this annual report. (Attachment A).

11. The remaining four BID Policy Requirements set out the process for establishing, expanding, and discontinuing a BID programme; and determines rating mechanisms. These will be covered within individual BID local board reports.

12. The BID Policy does not prescribe or measure standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

13. The BID Policy is supported by a BID Targeted Rate Grant Agreement, a three-year agreement signed by both Auckland Council and each BID-operating business association’s executive committee. The agreement sets out the relationship between the parties, how payment will be made and that compliance with the BID Policy is mandatory. The agreement confirms the business associations independence from Auckland Council. All 51 BIDs have signed a BID Targeted Rate Grant Agreement for period 1 December 2022 to 30 December 2025.

14. This report updates the local board on compliance with the 19 BID Policy Requirements that are the responsibility of the Business Improvement District (BID), with a focus on the BIDs annual accountability reporting (BID Policy Requirement 9, 11 and 18) relating to public funds received by the BID for the 2022/2023 financial year.

15. This report includes a copy of the individual BIDs Governance Summary documents, Attachment B, C, D, E and F. These documents include the full resolution detailing the amount of BID targeted rate grant approved by association members at their 2023 AGM for the 2024/2025 financial year. The Chair also agrees, by signing this document, to advise council of any perceived or real/current issues that can affect compliance with the BID Policy.

BID Programmes

16. Local BID programmes should provide value to the collective business community by delivering a suite of economic activities that respond to local needs and opportunities and are agreed by the local business community. BID programmes also provide the opportunity to work with the council group and engage with local boards.

17. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

18. Each business association operating a BID programme sets the BID targeted rate grant amount at its Annual General Meeting (AGM) when members vote to approve a detailed income and expenditure operational budget and business plan for the following financial year.

19. Responsibility for delivery and outcomes of the BID programme sits with the individual BID-operating business association executive committee (provision of reporting information) and members (reviewing information provided to them by the executive committee).

20. BID-operating business associations operate as independent Incorporated Societies. All BIDs are registered incorporated societies and need to be aware of the requirement to re-register by April 2026 under the updated Incorporated Societies Act 2022.

Māngere-Ōtāhuhu Local Board BID Targeted Rates 2024/2025

21. Māngere-Ōtāhuhu Local Board has five BIDs operating in their local board area. Table 2 shows the amount of targeted rate each BID had approved at their 2023 AGM for the 2024/2025 and linked to the council’s Long-Term Plan 2024/2034 and annual budget 2024/2025 approval process.

Table Two: Amount of targeted rate for each BID in 2024/2025

Incorporated Society Name	Proposed 2024/2025 Targeted Rate	Change from previous year dollars/ percentage	Last year target rate amount was increased
Ōtāhuhu Business Association Inc	$749,232.00	+ 5%	2022
South Harbour Business Association Incorporated	$87,425.00	0%	2022
Māngere Town Centre BID Inc	$345,570.00	+ 10%	2023
Māngere Bridge Progressive Business Association Inc	$34,729.00	+ 5%	2022
Māngere East Village Business Association Society Inc	$6,100.00	0%	2010

Decision making

Auckland Council

22. The recommendation in this report is put into effect with the Governing Body’s approval of the Long-Term Plan 2024/2025 and its striking (setting) of the targeted rates.

23. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Local Boards

24. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body if it is satisfied that the BID is sufficiently complying with the BID Policy.

Tātaritanga me ngā tohutohu

Analysis and advice

Regional overview

25. The BID Policy has been in place in Tāmaki Makaurau since 2022 and applies to 51 BIDs across the ā-rohe, up from 50 BIDs reported in the 2023 report to local boards.

26. Across all 51 BID-operating business associations 92% (47 out of 51 BIDs) completed the annual accountability reporting at the time of this report.

27. Annual accountability reporting is a requirement of the BID Policy (Requirement 11). This has meant the BID Team deviated from the BID Policy Requirement providing an extension to the due date to enable BIDs to achieve sufficient compliance for 2024/2025.

28. The BID team observed this year BIDs have paid less attention to providing the required annual accountability documents by the 10 March 2024 due date, compared with the previous year.

Summary of BIDs meeting BID Policy Requirements

29. 51% (26) of BIDs successfully completed their annual accountability reporting by the due date of 10 March 2024.

30. 41% (21) received notification that they had missing information or documents and were provided an extension to the 10 March deadline.

31. 4 of BIDs failed to meet BID Policy Requirement 11 and the 10 March deadline and the provided extension to this deadline.

32. BID targeted rate grants 2024/2025 - 36 increased their targeted rates between 2% to 50% for 2024/2025, while 15 maintained the fiscal status quo.

33. Of the 11 BIDs with income under $120,000 (BID Policy Requirement 4), two BIDs now met this requirement as of 10 March 2024.

34. Of the remaining nine BIDs, three have made no comment to increase their income. Five BIDs have increased their BID Targeted rate grant and are on track to meet this requirement by 1 July 2028 and one has indicated interest in a BID expansion project.

Regional BID Programme Growth

35. This section provides an overview of BID programme growth across the region.

36. Onehunga BID achieved a successful expansion ballot in February 2024. This will see them evolve from a retail focused BID into a BID encompassing retail, plus commercial and industrial areas, with a significant growth in target rate commencing 1 July 2024.

37. Kingsland BID has confirmed at their 2023 AGM they would implement a BID expansion project in 2024/2025.

38. Grey Lynn Business Association will be holding a ballot later this year towards establishing as a new BID from 1 July 2025.

39. Takanini Business Association is on track to progress their BID establishment project aiming to become a new BID from 1 July 2026

BID Team: 2024 Accountability Reporting process overview.

40. Upon receipt of individual BID annual accountability documents, staff follow a set process that includes:

· Reviewing the accountability reporting of the previous accountability period (10 March 2023) to understand if any recommendations or feedback had been made.

· Review the documents provided for 10 March 2024.

· Discussion regarding observations relevant to that BID (knowledge, actions taken etc.)

· Communicate to BID (information missing, more information required, completion of reporting).

41. Generic observations from year 10 March 2024 accountability include:

· Acceptance that limited local board discretionary funding was available which led to BIDS having a greater focus on efficiencies in their own BID budgets.

· The improving quality of annual discussions between local boards and BID-operating business associations. Less emphasis on operational aspects and more discussion on how they could collaborate.

BID Policy – Requirements 9, 11 and 18

42. Requirements 9 and 18 of the BID Policy are focused on BID affiliates having access to BID programme information and the BID targeted rate spend. It specifies a range of information BIDs must ensure are easily and freely accessible on a suitable online platform.

43. This year a one-off ‘Website Check List’ was added to the annual accountablity reporting. This document confirms complance against BID Policy, Requirements 9 and 18 relating to the transparency of BID information on a public platform.

44. The BID Policy, requirement 11 sets out the documents that form the annual accountability reporting documents for each BID. These documents confirm membership decision-making has taken place regarding the BID programme at the 2023 AGM.

45. Other reporting requirements such as the filing of annual financial statements with the Companies Office under the Incorporated Societies Act are included in this reporting.

Māngere-Ōtāhuhu Local Board BIDs

46. The table below sets out the documents required by 10 March 2024 under BID Policy Requirement 11.

Table Three: Business associations compliance with the BID Policy Requirement 11, 9 and 18.

BID Policy Requirement 11
Business Associations – documents submitted	Ōtāhuhu Business Association Inc	South Harbour Business Association Incorporated	Māngere Town Centre BID Inc	Māngere Bridge Progressive Business Association Inc	Māngere East Village Business Association Society Inc
Statement of financial/ performance reporting 2022/2023	ü	ü	Not approved by Members at 2023 AGM	ü	ü
Audited report/review 2022/2023	ü	Not submitted	ü	Not submitted	Not submitted
Audit Management Letter 2022/2023	ü	Not submitted	ü	Not submitted	Not submitted
Chairs report (written) 2022/2023	ü	ü	ü	ü	ü
Treasurers report (written) 2022/2023	ü	ü	Not submitted		ü
Manager’s report (written) 2022/2023	ü	ü	ü	ü	ü
Approved business plan for 18 months 2024/2025	ü	ü	ü	ü	ü
Income and expenditure budget 2024/2025	ü	ü	ü	ü	ü
Draft Minutes 2023 AGM	ü	ü	ü	ü	Rejected
Financial/Audit reports posted to Companies Office website	ü	ü	Not filed	ü	ü
Mandatory Management Summary – signed by manager	ü	ü	ü	ü	ü
Mandatory Governance Summary – signed by Chair	ü	ü	ü	ü	Rejected
Strategic Plan *	2021-2026	2024-2027	2022-2027	2016-2023 – being developed	No Strategic Plan
Website Check List	ü	Not online 10 March 2024	ü	ü	No online platform 10 March 2024

Note: * Current strategic 3–5-year plans to be available upon request.

Table Four: Business associations compliance with other BID Policy Requirements.

Business Associations BID Policy Requirements	Ōtāhuhu Business Association Inc	South Harbour Business Association Incorporated	Māngere Town Centre BID Inc	Māngere Bridge Progressive Business Association Inc	Māngere East Village Business Association Society Inc
Requirement 3: Increase BID income to $120,000 by 1 July 2028	N/A to this BID	Exploring potential to work with another BID	N/A to this BID	No reference to how they will progress this requirement	No reference to how they will progress this requirement
Requirement 10: Other Council Funding – accountability reporting* Baseline to be established year ending 2025	N/A	N/A	N/A	N/A	N/A
Requirement 12: Clear separation between BID governance and management Measure - BID Team advised of issue within BID. Year ending 10 March 2024	No issue identified or notified to BID team	BID team identified issue/ not advised by BID.	BID team identified issue/ not advised by BID.	No issue identified or notified to BID team	BID team identified issue/ not advised by BID.

Note – BID Policy Requirement 10: * Funding agreements between the BID and local board (or any other part of council) set out the contractual obligations for funds received. These other funds are in addition to the BID targeted rate funding and are not covered in this report.

Māngere-Ōtāhuhu Local Board: observations on BID Operating business associations within the area

· Ōtāhuhu – nothing noted.

· South Harbour – Has an issue maintaining a quorum on executive committee. SH BID did not provide an audit or audit management letter by 10 March. Audit currently underway. South Harbour is working collaboratively with Ōtāhuhu BID towards a new management arrangement with both executive committees supportive.

· Māngere Town Centre – financial sustainability concerns being managed by AGM elected executive committee. Financial Statements for year ending June 2023 to be presented to members at 2024 AGM. Working with BID Team.

· Māngere Bridge – 2 year audit required for AGM 2024.

Māngere East Village Business Association Society Inc. and the Māngere East BID programme

47. The ME BID programme is the responsibility of the Māngere East Village Business Association Society Inc.

48. Council officers have had concerns about ME BID for some time, including their dependency on Māngere Town Centre BID to provide services over many years.

49. Options for ME BID and its future were discussed with the local board on 1 May 2024. The board was updated that the organisations small amount of target rate grant made it unsustainable in terms of the expenses related to compliance with the BID Policy (for example, an annual audit, a manager in place).

Support previously provided by Māngere Town Centre BID has ceased as of 31 December 2023. There will be no further support available from that BID.

50. Little value to ME BID members can be provided with the current target rate grant annual amount of $6,100 which has remained unchanged since 2010.

51. There is evidence that the executive committee is at risk with of being non-compliant with the organisations Incorporated Societies constitution due to the limited number of members involved with the management and governance of the society. This creates a risk to the governance and management of the BID programme it operates and BID funds.

52. The BID Policy requires BIDs established before 2010, receiving less than $120,000 pa target rate grant to increase their total income received (including the BID targeted rate grant) to at least $120,000 per annum by 1 July 2028.

This has been discussed several times with ME BID but there is no evidence of progression towards achieving this policy requirement.

53. The BID team seeks the support of the Māngere-Ōtāhuhu Local Board to work with Māngere East Village Business Association Society Inc. towards commencing the process of discontinuation of the ME BID programme over the 2024/2025 year. The goal would be to cease the ME BID and targeted rate by 30 June 2025.

54. Whilst supportive of setting the target rate for 2024/2025, work must now start towards the discontinuation of the BID programme. This approach allows a long lead in time.

55. Discontinuation is the process as guided by the BID Policy.

56. Using the documents and information submitted, the BID Team is satisfied that Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge BIDs have sufficiently met the BID Policy Requirements and the BID Policy for setting of the BID targeted rates for 2024/2025. The BID team will work with Māngere East BID over the 2024/2025 year and is supportive of setting their target rate of $6100.00 for the 2024/2025 financial year.

57. Staff advise the local board to recommend to the Governing Body the setting of the targeted rates for 2024/2025 as set out in table one.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and can facilitate environmental sustainability programmes and climate response where appropriate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59. Advocacy is a key service provided by business associations that operate a BID programme. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes, and projects that impact them.

60. BIDs work across several Council Controlled Organisations including Auckland Transport, Eke Panuku and Tātaki Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

61. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

62. Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge and Māngere East Business Improvement BID programmes best align with the Māngere-Ōtāhuhu Local Board Plan 2023, Outcome: Our Economy.

Local rohe, local benefit, local funding

63. Recommending that the Governing Body sets the targeted rates for Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge and Māngere East business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their respective rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

Tauākī whakaaweawe Māori

Māori impact statement

64. The BID Policy and the annual accountability process does not prescribe or report on individual BID programme’s effectiveness, outcomes, or impacts. However individual BIDs may include this level of detail in other reports provided to their members. This localised project reporting is not a requirement of the BID Policy and is not part of the BID Policy annual accountability reporting.

Ngā ritenga ā-pūtea

Financial implications

65. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from business ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

66. The targeted rate is payable by the owners of the business rated properties within the geographic area of the individual BID programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. To sustain public trust and confidence in the council, the BID Policy sets out a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

68. For the council to be confident that the targeted rate grant funds provided to the BID-operating business associations are being used appropriately, it requires the BIDs to fully complete all annual accountability reporting and the 19 BID Policy Requirements that are the responsibility of the BID.

69. The council staff regularly monitor compliance with the BID Policy throughout the year including responding to queries and issues raised by council staff, members of the BID, the public and elected members.

70. We actively grow relationships with council departments that interact with BID programmes to ensure a consistent approach is applied to the programme.

71. The role of the local board representative is a key link between the parties involved in the BID programme in terms of communication and feedback. Local Board representatives on BID programmes are strongly encouraged to contact the BID Team if they have any queries or concerns.

72. This report is part of an active risk management programme to minimise inappropriate use of funds. It provides an annual update that the BIDs operating within the local board area are compliant with the BID Policy.

Ngā koringa ā-muri

Next steps

73. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Long-Term Plan 2024/2034 including the annual budget 2024/2025.

74. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2024 to Ōtāhuhu, South Harbour, Māngere Town Centre, Māngere Bridge and Māngere East BIDs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	BID Policy 2022 - all requirements and responsibility for accountability	29
b ⇩	Governance Summary - Māngere Town Centre	33
c ⇩	Governance Summary - Ōtāhuhu BID	35
d ⇩	Governance Summary - South Harbour BID	37
e ⇩	Governance Summary - Māngere Bridge BID	39
f ⇩	Governance Summary - Māngere East Village	41

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

15 May 2024

Attachment A: BID Policy Requirements Summary

Requirement number	Requirement	Compliance responsibility
1:	Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi).	BIDs – Mgmt. & Executive Committee
2:	BID programmes should aim to develop economic activities that support and benefit their BID affiliates and provide value to the business community.	BIDs – Mgmt. & Executive Committee/ members
3:	BID programmes established before 2010 and currently receiving, receiving less than $120,000 targeted rate grant per annum, are required to increase their total ongoing income received (including the BID targeted rate grant) to at least $120,000 per annum by 1 July 2028 (6 years).	BIDs – Mgmt. & Executive Committee/
4: If applicable	All establishing BID programmes must operate at a size (geographical) and scale of not less than $120,000 per annum (BID target rate grant) to achieve: · A long-term focus for the BID programme · Independent long-term financial sustainability of the business association, including securing additional income streams. · Adequate resourcing to complete all compliance costs under the policy.	New BIDs
5:	All BID-operating business associations must have a signed current three-year BID Targeted Rate Grant Agreement (Appendix A).	BIDs – Mgmt. & Executive Committee
6:	The BID targeted rate grant spend must focus on delivering value to BID affiliates.	BIDs – Mgmt. & Executive Committee
7:	The BID targeted rate grant and BID programme resources (management, governance time or funds) cannot be used under any circumstances: · For any political purpose · and or to endorse or support a particular candidate or political party.	BIDs – Mgmt. & Executive Committee
8: If applicable	BID-operating business association must accept that Auckland Council reserves the right, at its sole discretion (to be exercised reasonably), to review the use of targeted rate grant funds and the need for an audit and anticipates full cooperation from the BID-operating business association.	Auckland Council
9:	BID affiliates must have at all times, access^{^[1]} to BID programme information and BID targeted rate spend (section 4). Information about the business association operating the BID programme including: o How decision-making takes place o How BID affiliates can provide feedback into the BID programme priorities and the BID targeted rate grant spend. o How to become a business association member (membership information and consent process) · BID affiliates and association members must have access to the following documents at least 14^{^[2]} days prior to the General Meeting (AGM) date: o BID programme annual business plan, including: § Activities § Outcomes § Budget allocations o Draft BID programme income and expenditure budget (upcoming year) o General Meeting Agenda (AGM/SGM)	BIDs – Mgmt. & Executive Committee, affiliates, members
10:	Where BID-operating business associations receive funding from Auckland Council or council-controlled organisations in addition to the BID targeted rate grant, council processes require the BID-operating business association be compliant with all accountability requirements associated with that funding.	BIDs – Mgmt. & Executive Committee
11:	All BID operating business associations must complete the annual accountability reporting requirement to Auckland Council by the required dates as defined in Table One – ‘Summary of accountability documents and deadlines’.	BIDs – Mgmt. & Executive Committee
12:	All BID-operating business associations must have a clear delineation between the governance and management of a BID programme.	BIDs – Mgmt. & Executive Committee
13:	All BID-operating business associations must include the following governance practices: a) Executive Committee representation b) Minimum quorum	BIDs – Mgmt. & Executive Committee
14:	All BID-operating business associations must have an annual audit (or review) and comply with the following: c) Auditor qualification and type of audit – Auditor qualification and Type of Audit d) Insurance	BIDs – Mgmt. & Executive Committee
15:	All BID-operating business association must have written approaches to both governance and management.	BIDs – Mgmt. & Executive Committee
16:	The BID-operating business association constitution and the executive committee board charter must not be inconsistent with the policy.	BIDs – Mgmt. & Executive Committee
17:	All proposed amendments to the constitution concerning the BID programme and BID targeted rate grant funding will require written approval by Auckland Council prior to membership approval at a General Meeting (AGM/SGM).	BIDs – Mgmt. & Executive Committee
18:	All BID-operating business associations are required to identify, engage, and communicate with: · BID affiliates · Business association members · Local Board BID representative · Local Board/s · A suitable online platform should be used for BID programme information to be freely available.	BIDs – Mgmt. & Executive Committee
19:	Only BID affiliates qualify as a full member of a BID-operating business association.	BIDs – Mgmt. & Executive Committee
20: If applicable	Auckland Council must be provided with a signed copy of the agreement/contract when a BID-operating business association provides overall management and services to deliver the total BID programme on behalf of another BID-operating business association. Both BID-operating business association executive committees continue to be responsible for their association and to their association members.	BIDs – Mgmt. & Executive Committee(s),
21:	BID-operating business associations are required to engage in at least one meeting per year with the local board/s. This meeting should be scheduled for a date between the completion of the General Meeting (AGM/SGM) and 10 March.	BIDs – Mgmt. & Executive Committee
22:	The BID-operating business association must advise Auckland Council if they become aware that they are not compliant with the BID Policy.	BIDs – Mgmt. & Executive Committee
23: If applicable	Completion of Table Three - ‘BID Ballot Processes” is a requirement for: a) Establishing a new BID programme b) Amendments to an existing BID programme (boundary, rating mechanism or discontinuation).	BIDs – Mgmt. & Executive Committee –

Māngere-Ōtāhuhu Local Board

15 May 2024

Māngere-Ōtāhuhu Local Board Grants Programme 2024/2025

File No.: CP2024/05056

Te take mō te pūrongo

Purpose of the report

1. To adopt the Māngere-Ōtāhuhu Local Board Grants Programme 2024/2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4. This report presents the Māngere-Ōtāhuhu Local Board Grants Programme 2024/2025 for adoption as provided in Attachment A.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) adopt the Māngere-Ōtāhuhu Local Board Grants Programme 2024/2025 provided as Attachment A

Horopaki

Context

5. The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities, and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· the types of grants, the number of grant rounds, and opening and closing dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8. A proposal has been put forward to the board that an amount of the 2024/2025 grants budget will be specially allocated towards applications that meet “Revitalising Town Centre” and/or “Environment” criteria. The proposal has been reflected in Māngere-Ōtāhuhu Local Board 2024/2025 Grant Programme (refer to Attachment A of the agenda report).

9. Once the local board grants programme 2024/2025 has been adopted, the types of grants, grant rounds, criteria, and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Māngere-Ōtāhuhu Grants Programme have been workshopped with the local board and feedback incorporated into the grants programme for 2024/2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste, alternative transport methods, community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13. Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15. All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16. The allocation of grants to community groups is within the adopted Long-term Plan 2021 -2031 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18. An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Māngere-Ōtāhuhu Community Grants Programme 2024-2025	47

Ngā kaihaina

Signatories

Author

Amber Deng - Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Victoria Villaraza - Local Area Manager

Māngere-Ōtāhuhu Local Board

15 May 2024

2023/2024 Māngere-Otāhuhu Local Grant, Round Two and Multiboard Grant, Round Two Grant Allocations

File No.: CP2024/04980

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for 2023/2024 Māngere-Otāhuhu Local Grant Round Two and Multiboard Grant Round Two.

Whakarāpopototanga matua

Executive summary

2. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme 2023/2024, provided as Attachment A, which sets application guidelines for contestable community grants submitted to the board.

3. This report presents applications received in the 2023/2024 Māngere-Otāhuhu Local Grant Round Two provided as Attachment B, and Multiboard Grant Round Two as Attachment C.

4. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year, which including ring-fenced funding of $80,000 for applications that meet Revitalising Town Centre criteria and $40,000 for applications that meet environmental outcomes.

· A total of $8,500 was reallocated to 2023/2024 Māngere-Otāhuhu Youth Grant.

· A total of $24,910.50 was allocated to Māngere-Otāhuhu Quick Response Grant Round One.

· A total of $66,096.00 was allocated to Māngere-Otāhuhu Local Grant Round One and Multiboard Grant Round One.

· A total of $7,000 was allocated to deferred application LG2409-177 from Māngere-Otāhuhu Local Grant Round One.

· A total of $2,221.04 was refunded from Children's Autism Foundation under application MB2021-236 due to project partial cancellation.

· A total of $1,084.23 was refunded from Northern Dance Network Incorporated under application QR2009-118 due to project partial cancellation.

· A total of $2,189.00 was refunded from AFL New Zealand Incorporated because the project did not go ahead.

This will leave $152,209.37 for one Local Grant round, one Multiboard Grant round and one Quick Response Grant round.

5. Twenty-five applications have been submitted to the Māngere-Otāhuhu Local Grant Round Two, requesting a total of $274,279.72. Thirty-one applications have been submitted to the Māngere-Otāhuhu Multiboard Grant Round Two, requesting a total of $171,141.50.

Ngā tūtohunga

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) agree to fund, part-fund, or decline each application in the 2023/2024 Māngere-Otāhuhu Local Grant Round Two

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
LG2409-205	Paeaneer Limited	Arts and culture	Towards venue hire, stage set up and sound hire, staff wage to deliver Labyrinth & Beatdown 4 Day Dance event at Affirming Works Studio from 4 June 2024 to 8 June 2024	$11,210.00
LG2409-206	The Samoan Congregational Christian NZ	Community	Towards marquee and related equipment hire, port-a-loo hire and container kitchen hire to deliver Women's Spiritual Fellowship event at Congregational Christian Church of Samoa Māngere Bridge on 25 May 2024	$30,833.80
LG2409-207	Bluwave Galumoana Limited	Arts and culture	Towards advertising cost to promote core Samoan principles of Fa'aaloalo, Alofa ma Tautua in Māngere and south Auckland area from 23 February 2024 to 30 April 2024	$2,000.00
LG2409-208	Asthma New Zealand Incorporated	Community	Towards purchase Nose clips and Mouth Pieces for free Spirometry testing delivered in Māngere-Ōtāhuhu local board area from 3 June 2024 to 30 August 2024	$1,700.00
LG2409-213	Māngere College	Community	Towards Redwood Night Trip, accommodation, petrol, transportation, Tarawera Legacy trip to Rotorua from 2 December 2024 to 6 December 2024	$9,254.00
LG2409-216	Life Education Trust Counties Manukau	Community	Towards Life Education Programme delivery cost at Māngere-Ōtāhuhu local schools from 4 June 2024 to 20 December 2024	$15,000.00
LG2409-218	Naad Charitable Trust NZ	Arts and culture	Towards venue hire, sound hire and stage set up, media and video, performers fee, instrument hire, oversea artists and advertising cost to run Naad Music Festival at Māngere Arts Center from 2 August 2024 to 3 August 2024	$16,295.00
LG2409-224	The Raukatauri Music Therapy Trust	Community	Towards room rental and transport cost to deliver Music Therapy South Auckland satellite programme at Māngere East Community Centre from 1 June 2024 to 31 May 2025	$9,200.00
LG2409-225	Maliumai Community Trust	Community	Towards admin support time, venue hire, facilitator time, transport, and gift vouchers to run Pacific Cadetship Career Pathways project in Māngere-Otāhuhu from 22 July 2024 to 2 August 2024	$12,000.00
LG2409-226	Māngere Ōtāhuhu Netball Centre	Sport and recreation	Towards window security tint, mats, floor surface clean, painting at Māngere Ōtāhuhu Netball Centre from 3 June 2024 to 31 July 2024	$12,698.00
LG2409-228	D65 Trust	Community	Towards trainers wage, administration fee, step boards and PA system to deliver FITLIFE Māngere Nights programme from 3 June 2024 to 30 May 2024	$65,637.10
LG2409-230	Taulanga U Trust	Community	Towards water tank refill, contractor cost to prepare and ploughing the field to deliver Kumara and Potato Growing Project at Radonich Park from 1 October 2024 to 31 March 2025	$4,390.00
LG2409-232	Blue Highway Tapui Limited	Community	Towards Google business account, website set up, marketing, internet and phone bill, welcome pack discount cost for Blue Highway Website Launch from 3 June 2024 to 1 October 2024	$4,052.00
LG2409-234	Ambury Park Centre Incorporated	Community	Towards hay for horses at Ambury Park from 1 June 2024 to 30 November 2024	$9,997.00
LG2409-237	SBS Sports & Cultural Club Incorporated	Arts and culture	Towards advertisement, videography and photography cost to run Ladies cultural night project at Due Drop Centre on 20 July 2024	$7,705.00
LG2409-238	New Zealand Ethnic Women Incorporated	Arts and culture	Towards project supervisor/coordinator wage, sewing tutor, sewing machine and sewing and crafting materials to run NZ Ethnic Women's Sewing School on 366 Māngere Road from 1 June 2024 to 1 May 2025	$22,718.00
LG2409-241	fatafata mafana oe lolo a halaevalu.	Community	Towards venue hire at Shiloh Hall from 2 February 2024 to 27 September 2024	$2,000.00
LG2409-250	Sustain & Enable Limited	Community	Towards workshops delivery, marketing, venue hire and refreshment, travel, energy efficiency devices, accountability report time to deliver Home Energy Efficiency and Sustainable Living Workshops at Ōtāhuhu Town Hall from 1 June 2024 to 31 May 2025	$3,068.00
LG2409-252	Counties Manukau Badminton Assn Incorporated	Sport and recreation	Towards a contribution of coaching cost, admin and affiliation fees to deliver Junior Development Programme in Māngere-Ōtāhuhu Local Board area from 1 June 2024 to 30 April 2025	$3,620.00
LG2409-256	Momentum Charitable Trust	Community	Towards cost to run six one-day life and financial skills programmes at Probation Centres in Māngere-Ōtāhuhu from 3 June 2024 to 31 July 2024	$10,170.00
LG2409-258	Māngere Town Centre BID Incorporated	Community	Towards performers, activities and Facebook promotion to run Cultural and Language Weeks 2024 at Māngere Town Centre from 1 June 2024 to 19 October 202	$5,000.00
LG2409-259	Panacea Arts Charitable Trust t/a Mapura Studios	Arts and culture	Towards staff wage to run Mapura Māngere Studios at Māngere Town Centre Library from 24 July 2024 to 25 September 2024	$3,675.00
LG2409-260	Community Cat Coalition Incorporated	Environment	Towards cat de-sexing related cost in Māngere-Ōtāhuhu Local Board area from 1 June 2024 to 31 March 2025	$5,000.00
LG2409-261	School Start First Impressions	Community	Towards operating cost and stationary cost at School Start First Impressions from 1 July 2024 to 30 September 2024	$2,056.82
LG2409-262	Action Education Incorporated	Arts and culture	Towards operational cost to deliver twenty Spoken Word Poetry workshops at Zayed College for Girls and McAuley High School from 10 June 2024 to 13 December 2024	$5,000.00
Total				$274,279.72

b) agree to fund, part-fund, or decline each application in the 2023/2024 Māngere-Otāhuhu Multiboard Grant Round One

Application ID	Organisation	Main focus	Requesting funding for	Amount requested
MB2324-202	Youthline Auckland Charitable Trust	Community	Towards contractors' fee for volunteer training and supervision	$6,000.00
MB2324-204	David Riley T/A Reading Warrior	Arts and culture	Towards book illustration, design, printing, and shipping costs	$2,000.00
MB2324-206	Unity Community Foundation	Sport and recreation	Towards venue hire, sports gear, office lease, sports trainers wages, office lease, computers, kitchenware, administrative expenses, furniture, and CEO salary, for establishing sport and recreation hubs across Auckland	$20,000.00
MB2324-209	Ioasa, Julian Terrence	Arts and culture	Towards mentoring costs	$1,000.00
MB2324-2104	Anxiety New Zealand Trust	Community	Towards postage, printing cost, reimbursement of clinical backup team for practical expenses for Anxiety NZ Trust from 1 May 2024 to 30 September 2024	$2,000.00
MB2324-216	Age Concern Auckland Trust	Community	Towards wages at 57 Rosebank road from 1 May 2024 to 30 April 2025	$5,604.00
MB2324-217	NZ Council of Victim Support Groups	Community	Towards overall operational expenses	$1,500.00
MB2324-218	New Zealand Eid Day Trust Board	Events	Towards venue hire, entertainment, games, operations, marketing, and misc costs for NZ Eid Al Adha 2024 at Eden Park Stadium	$4,000.00
MB2324-221	The Operating Theatre Trust trading as Tim Bray Theatre Company	Arts and culture	Towards ticket cost for disabled or disadvantaged children to attend Mrs Wishy Washy show from 21 September 2024 to 26 October 2024	$4,891.50
MB2324-222	Environmental Education for Resource Sustainability Trust	Environment	Towards cost of native trees and classroom recycling bins to deliver Paper4trees Auckland from 1 April 2024 to 31 August 2024	$4,017.50
MB2324-224	The Re-Creators Limited	Community	Towards cost of rent, tools, equipment, admin, tutor, project management, marketing to deliver Community DIY skills-based upcycling workshops from 1 May 2024 to 27 September 2024	$5,800.00
MB2324-227	East Skate Club Incorporated	Sport and recreation	Towards programme delivery costs, which include food, drinks, equipment, professional skate coaches, PA system, and free skateboards for participants	$2,650.00
MB2324-228	Pet Whisperer Rescue Trust	Environment	Towards desexing, veterinary care including euthanasia, vet consults, and microchips & registration cost from 1 June 2024 to 1 December 2024	$15,000.00
MB2324-231	Every Body is a Treasure Charitable Trust	Community	Towards facilitator costs from 1 April 2024 to 28 February 2025	$8,000.00
MB2324-232	Training and Budget Services Inc	Community	Towards wage of a Head Trainer for project deliveries from 1 May 2024 to 29 November 2024	$5,000.00
MB2324-243	Babystart Charitable Trust	Community	Towards infant and maternal clothing and care items, logistics, packaging and project administration cost to distribute baby boxes from1 May 2024 to 30 April 2025	$4,387.50
MB2324-244	YMCA North Incorporated	Community	Towards catering, accommodation, staff wage, referee, event first response, medals and cups, laundry service, transport, and portable cabins to run South Auckland Intermediate Sports Camps from 1 August 2024 to 13 October 2024	$10,000.00
MB2324-247	The Kids for Kids Charitable Trust	Community	Towards venue hire and production expenses for the National Young Leaders Day at the Duedrop Events Centre	$2,000.00
MB2324-250	Big Buddy Mentoring Trust	Community	Towards accommodation, radio advertising, mentor manager wage and volunteers psychological screening for programme delivery from 30 September 2024 to 30 August 2025	$6,500.00
MB2324-252	Te Whakaora Tangata Trust	Community	Towards catering, resources, telecommunications and venue hire cost for Life Restoration Programme from 1 May 2024 to 31 November 2024	$1,680.00
MB2324-255	Unlabeled Limited	Community	Towards home office, accountancy, cell phone, developer program, banking, marketing, translations, web hosting app and web hosting site and equipment cost for Rokket - tool adaptation and support for digital inclusion from 1 May 2024 to 30 April 2025	$11,000.00
MB2324-263	Fungataua Trust New Zealand	Arts and culture	Towards venue hire, facilitator, and workshop materials cost to deliver Nima Mea'a programme from 27 May 2024 to 20 November 2024	$3,000.00
MB2324-270	Habitat for Humanity Northern Region Limited	Community	Towards Healthy Home Programme delivery costs including the purchase of intervention items and contribution to community education from 1 July 2024 to 30 June 2025	$3,000.00
MB2324-271	Graeme Dingle Foundation Auckland	Community	Towards programme leaders salaries to deliver Kiwi Can programme from 29 April 2024 to 28 March 2025	$2,000.00
MB2324-273	Auckland Softball Association Inc.	Sport and recreation	Towards a proportion of annual operating expenses excluding salaries	$5,000.00
MB2324-282	Feelings For Life Charitable Trust	Community	Towards graphic design, video production related cost, material and resources, facilitator, admin, manager wages, venue hire and catering to deliver Kaiako Hauora Programme from 1 June 2024 to 1 July 2024	$4,411.00
MB2324-283	Paradesi Force Charitable Trust	Arts and culture	Towards venue hire, stage presentation and equipment, administration, volunteer costs, transport, advertising, workshops, trainers, and coaching costs	$10,000.00
MB2324-286	Te Raranga Charitable Trust	Community	Towards external facilitation cost, marketing, media, office expenditure, venue hire, resource and consultancy cost to deliver LinkUp programme from 1 May 2024 to 31 October 2024	$10,000.00
MB2324-288	New Zealand National Refugee Youth Council	Community	Towards Innovation lab trainer, venue hire, catering cost to run Auckland Innovation Lab Programme at Fickling Convention Centre from 8 July 2024 to 20 June 2025	$3,700.00
MB2324-289	Faith City Trust Board	Community	Towards resources, refreshment, printing, venue hire, boxing equipment, bus hire to deliver Project Wy from 1 July 2024 to 31 October 2024	$2,000.00
MB2324-290	Vaka Ltd	Arts and culture	Towards 3D printing cost for design a Taonga workshops from 1 June 2024 to 16 August 2024	$5,000.00
Total				$171,141.50

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· higher priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Māngere-Ōtāhuhu Local Board adopted the Māngere-Ōtāhuhu Local Grants Programme as presented in Attachment A. The programme sets application guidelines for contestable community grants submitted to the board.

9. The community grant programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction, increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation, local tree planting and streamside revegetation, and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants so they can increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Outcomes Delivery, Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $252,068 for the 2023/2024 financial year, which including ring-fenced funding of $80,000 for applications that meet Revitalising Town Centre criteria and $40,000 for applications that meet environmental outcomes.