Auckland Domain Committee

20 May 2024

Filming Activity Approval - 'Heart Eyes'

File No.: CP2024/05832

Te take mō te pūrongo

Purpose of the report

1. The purpose of this document is to notify the Auckland Domain Committee of the proposed filming activity below and request their approval.

Whakarāpopototanga matua

Executive summary

2. Screen Auckland would like to seek approval for filming activity within the Domain for a feature film.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve in principle the filming of “Heart Eyes” to take place in the Auckland Domain over four nights in June or July 2024, as proposed in the attached memo (Attachment A).

Horopaki

Context

3. The Auckland Domain offers architectural elements such as the Wintergardens which can simulate the style and era of architecture found in Seattle, USA, being the imagined setting for the film.

4. The production has scouted many locations across Tāmaki Makaurau and have found the combination of these elements, along with the logistical suitability of the Domain, to be best matched to their requirements.

5. The logistical requirements are similar to a small-scale event under the Auckland Domain Event Operational Guidelines.

6. However, in contrast to a public event, as it’s an organised filming activity the production would be creating a controlled worksite under the Health and Safety Act 2015. All participants would be professionals coming to work.

7. The proposed filming activity would require authorised road closures overnight, anticipated to be between the hours of 5.00pm and 7.00am.

8. As stated in the Auckland Council’s Auckland Film Protocol 2019 (Attachment B) page 4:

“Our commitment to the screen industry:

1.1 Auckland Council and members of the wider council organisation will say yes to the screen production industry unless there are good reasons not to.

1.2 In instances where there are difficulties with a proposed shoot, Auckland Council will listen to and consider all possibilities for mitigation put forward by the screen production industry and others.”

Tātaritanga me ngā tohutohu

Analysis and advice

9. “Heart Eyes” is the working title of a major international film production. It is being filmed in studios and on location at around a dozen places across Tāmaki Makaurau. The total production investment in Tāmaki Makaurau will be $10m - $20m.

10. The total filming period is from 10June 2024 to 30 July 2024.

11. The production proposes to film night scenes at the Domain across four consecutive nights from Monday 24 June to Thursday 27 June 2024. These dates are subject to change.

12. There are no conflicting events currently booked for the Domain or the Museum.

13. A certified traffic management company would be contracted to prepare a Traffic Management Plan to be approved by Auckland Transport.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. A Waste Management Plan is contained within the Filming Permit and is a requirement under the Public Trading, Events and Filming Bylaw 2022.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Screen Auckland as part of Tātaki Auckland Unlimited is the regional film office for Auckland. We support our region’s screen sector which delivers quality jobs and income for local businesses, landowners, and ratepayers. This mahi supports regional economic development, contributing $1.52 billion in production and post-production spend in the last year and employing 8400 people within the region. A significant aspect of our team’s work is to attract productions from overseas. We work closely with all parties involved in or affected by filming.

16. Screen Auckland will consult with Auckland Transport, as per the film facilitation process, to ensure the road closures are adequate to support the filming and minimise impact on the public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. As per the Screen Auckland film permitting process, consultation with the Waitematā Local Board and relevant stakeholders will take place to ensure impacts are mitigated.

Tauākī whakaaweawe Māori

Māori impact statement

18. Screen Auckland supports the development of meaningful relationships between iwi, hapū and the screen industry. Productions of all scales are expected to consult with iwi & hapū across Tāmaki Makaurau Auckland, when requesting to film in public open spaces.

19. The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa, and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

20. The production will consult with Mana Whenua directly, as per the usual film permitting process, since the nature of this shoot triggers an engagement requirement due to its scale and content.

Ngā ritenga ā-pūtea

Financial implications

21. Outgoings - NIL. All hard costs incurred by council, will be on-charged to the production.

22. Income - Permit fee is estimated to be $5,200 inclusive of GST.

23. The current fee distribution generated by film permits: 20 per cent retained by Screen Auckland, 80 per cent allocated to landowners. Please be aware that this amount may be divided between Auckland Transport and Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Screen Auckland film facilitators work closely with the Auckland Council family and other decision-makers. We rigorously apply the Auckland Film Protocol 2019 and the Public Trading, Events and Filming Bylaw 2022 as well as the Local Board Protocol 2013 when assessing film permit applications, to mitigate risks to businesses, residents, and the environment.

25. The production has been provided the specific limits for noise and lighting applicable to this zone under the Auckland Unitary Plan and understand they must operate within these parameters to avoid triggering a resource consent requirement.

Ngā koringa ā-muri

Next steps

26. Projects within the Domain - The Wastewater Pipe Upgrade Project, is expected to complete Stage 2 by early June. Should extensions or difficulties completing this project arise, the production and Screen Auckland will work towards suitable mitigations of impact on the shoot or consider using contingency dates to avoid additional stress upon the area.

27. As part of the Public Trading, Events and Filming Bylaw 2022 all organised filming activities in public open space are required to have a filming permit. The facilitation process outlines the series of steps to be completed for a film permit to be issued. This process is designed to ensure compliance, legality, and workplace safety.

28. Stakeholders who will be requested to either approve the filming or provide feedback may include but are not limited to:

• Ngāti Whātua Ōrākei

• Waitematā Local Board

• Auckland Council Community Facilities

• Auckland Transport

• Auckland Museum

• Returned Services Association

• Auckland Hospital

• Auckland Council Heritage

• Auckland Council Events

• Auckland Council Closed Landfills

• Auckland Council Waste Solutions

• Auckland Council Environmental Health (Noise)

• Sports Field Users

• Wintergarden Cafe

• NZ Police

• Fire and Ambulance

• Local Businesses and Residents.

29. Events booked to date and known possible clashes would be managed should they arise. The current selected filming dates do not have competing bookings within the wider Domain. There is a Run / Walk event, and a Winter Solstice event on Sunday 23 June 2024. The production will consult directly with those event organisers should the need arise.

30. Following receipt of all relevant approvals required, Screen Auckland would issue a filming permit.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	TAU Memo Auckland Domain Filming Activity
b ⇨	Auckland Film Protocol 2019
c ⇨	Standard conditions for the use of auckland council parks reserves squares streets or facilities

Ngā kaihaina

Signatories

Authors

Hayley Abbot – Screen Facilitation Team Lead,

Stacey Ngawhika – Aronga Māori Film Facilitator

Karen Ngawhika – Film Facilitator

Authorisers

Pam Ford – Director Economic Development

Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

20 May 2024

Auckland Domain Event Approvals - May 2024

File No.: CP2024/05592

Te take mō te pūrongo

Purpose of the report

1. To seek landowner approval for proposed annual events to be held in 2024, 2025 and 2026 at the Auckland Domain.

2. To seek landowner approval in principle for the Spring City Music Festival 2024 to be held 27 October 2024 at the Auckland Domain.

Whakarāpopototanga matua

Executive summary

3. Staff have received event permit applications for events proposed to take place in the Auckland Domain requiring Auckland Domain Committee approval:

· Breast Cancer Foundation NZ Pink Ribbon Walk
Sunday 13 October 2024

· Corporate Challenge
Wednesday 20 November 2024, postponement date Thursday 21 November 2024

· Christmas in the Park
Saturday 14 December 2024, postponement date Sunday 15 December 2024

· Spring City Music Festival
Wednesday 27 October 2024.

4. As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee.

5. Staff recommend that landowner approval is granted for these events for calendar years 2024, 2025 and 2026, as they are held annually and there are minimal operational changes to the event each year.

6. Staff have received an event permit application for Spring City Music Festival, from Endeavour Live to take place in the Auckland Domain on 27 October 2024.

7. Subject to all event approvals required through the event permit and facilitation process, staff will issue a permit for the events. This process will be repeated annually.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaee / approve in principle for the following proposed events to take place in the Auckland Domain in the calendar years 2024, 2025 and 2026:

i) Breast Cancer Foundation NZ Pink Ribbon Walk

ii) Corporate Challenge

iii) Christmas in the Park

b) whakaae / aprove in principle for the Spring City Music Festival event to take place in the Auckland Domain on 27 October 2024.

Horopaki

Context

8. The Auckland Domain is a high-demand site for a range of public events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

9. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

10. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

· are ticketed and / or;

· take place over multiple days (more than 48 hours) including pack in and pack out and / or;

· require an authorise road closure.

11. Previously the Auckland Domain Committee has approved landowner approval for the events below, for calendar years of 2021, 2022 and 2023, due to the minimal operational changes to the event year to year:

· Breast Cancer Foundation NZ Pink Ribbon Walk

· Corporate Challenge

· Christmas in the Park.

12. Auckland Council is charged with enabling more events within the community, and as such try to accept as many applications as possible. Each application is assessed on its merits in consultation with affected stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

Breast Cancer Foundation - NZ Pink Ribbon Walk 2024, 2025 and 2026

13. Staff have received an event permit request for the annual Breast Cancer Foundation NZ Pink Ribbon Walk event, to be held at the Auckland Domain on Sunday, 13 October 2024, including an outline of proposed operations for the event (Attachment A).

14. The event is a medium scale, ticketed, alcohol free and annual event held as a fundraiser for the Breast Cancer Foundation and invites breast cancer survivors, supporters, and their families to take part in the 5km, 10km or 20km charity walk.

15. Typically, attendance is approximately 2,500 people.

16. Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Breast Cancer Foundation NZ Pink Ribbon Walk

Category	Impact Assessment
Public restrictions	Minimal impact · Event is ticketed; however, any members of public can purchase them as it is a fundraiser for a not-for-profit. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilise zones / expanse of area occupied	Minimal impact · Event utilises a minor portion of Zone 1 for infrastructure. The participants will travel along footpaths and closed inner roads.
Duration and timing of event (including pack in and out time)	Minimal impact · Event is one day only and the use of Zone 1 including pack in and out time resulting in no sport displacement.
Values of area occupied	Minimal impact · The event will utilise the hard surface in front of the grandstand, resulting in no sports displacement. · Area being utilised is not near a significant cultural or historic heritage site or significant trees.
Pedestrian flows	Minimal impact · The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.
Impact on public vehicle access	Significant impact · Vehicle access into and through the Domain is restricted by required road closure. · The road closures will be managed through an AT approved traffic management plan to ensure park surfaces are not adversely impacted, and through traffic and pedestrian safety is provided for.
Infrastructure involved	Minimal impact · Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of Zone 1.
Hanging objects	No Impact
Event vehicle movements	Minimal impact · Low number of event vehicles requiring access through grassed areas away from trees.
Access to power and water	Minimal impact · Access to on-site power and water supplies.
Amplified noise	Medium impact · Amplified music is core to the event - announcements of finishing and marshalling approx. 5.30pm – 8.30pm. · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan.
Use of water features	No impact

17. An outline of proposed operations for the event is included as Attachment A.

18. Staff recommend approving in principle for 2024, 2025 and 2026, landowner approval for the Breast Cancer Foundation NZ Pink Ribbon Walk event scheduled to take place on the Auckland Domain.

Corporate Challenge - 2024, 2025 and 2026

19. Staff have received an event permit request for the annual Corporate Challenge event, to be held at the Auckland Domain on Wednesday 20 November 2024, including an outline of proposed operations for the event (Attachment B).

20. The event is a low scale, ticketed, alcohol free and annual event to encourage workplaces to promote healthy lifestyles and build team relationships.

21. Typically, attendance is approximately 1,100 people.

22. Table 2 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 2: Impact assessment Corporate Challenge

Category	Impact Assessment
Public restrictions	Minimal impact · Event is ticketed; however, any members of public can purchase them as it a fundraiser for a not-for-profit. · Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.
Utilise zones / expanse of area occupied	Minimal impact · Event utilises a minor portion of Zone 1 for infrastructure. The participants will travel along footpaths and closed inner roads.
Duration and timing of event (including pack in and out time)	Minimal impact c) Event is one day only and the use of Zone 1 including pack in and out time resulting in no sport displacement.
Values of area occupied	Minimal impact · The event will utilise the hard surface in front of the grandstand, resulting in no sports displacement. · Area being utilised is not near a significant cultural or historic heritage site or significant trees.
Pedestrian flows	Minimal impact · The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.
Impact on public vehicle access	Significant impact · Vehicle access into and through the Domain is restricted by required road closure. · The road closures will be managed through an AT approved traffic management plan to ensure park surfaces are not adversely impacted, and through traffic and pedestrian safety is provided for.
Infrastructure involved	Minimal impact · Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of Zone 1.
Hanging objects	No Impact
Event vehicle movements	Minimal impact · Low number of event vehicles requiring access through grassed areas away from trees.
Access to power and water	Minimal impact · Access to on-site power and water supplies.
Amplified noise	Minimal impact · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan.
Use of water features	No impact

23. An outline of proposed operations for the event is included as Attachment B.

24. Staff recommend approving in principle for 2024, 2025 and 2026, landowner approval for the Corporate Challenge event scheduled to take place on the Auckland Domain.

Coca-Cola Christmas in the Park - 2024, 2025 and 2026

25. Staff have received an event permit request for the annual Coca-Cola Christmas in the Park event, to be held at the Auckland Domain on Saturday 14 December 2024 including an outline of proposed operations for the event (Attachment C).

26. Coca-Cola Christmas in the Park is a large scale, free entry, alcohol free, annual Christmas event held in the Auckland Domain.

27. Attendance for the event has varied over the years. Typically the event attracts between 40,000–100,000 on site depending on weather and other events that take place at the same time.

28. Table 3 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 3: Impact assessment Coca Cola Christmas in the Park

Category	Impact Assessment
Public restrictions	Minimal impact · Event is free for the public to attend and is aligned with the Auckland Council Events Policy 2013.
Utilise zones / expanse of area occupied	Significant impact · Event restricts the public from a significant portion of Zone 1b however the use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular users.
Duration and timing of event (including pack in and out time)	Significant impact · Use of Zone 1b over 7 days for the event displaces sport. · Sports group will be consulted and if necessary, temporarily relocated to another site that can fit their needs.
Values of area occupied	Minimal impact · Area being utilised is not near a significant cultural or historic heritage site or significant trees.
Pedestrian flows	Minimal impact · Directing of pedestrians where paths are already formed
Impact on public vehicle access	Significant impact · Vehicle access into and through the Domain is restricted by required road closure.
Infrastructure involved	Medium impact · Heavily weighted structures, outside the dripline of trees.
Hanging objects	No Impact
Event vehicle movements	Medium impact · Event vehicles requiring access through grassed areas away from trees.
Access to power and water	Significant impact · Access to on-site power and water supplies.
Amplified noise	Medium impact · Amplified music and fireworks is core to the event. · Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan.
Use of water features	No impact

29. An outline of proposed operations for the event is included as Attachment C.

30. Staff recommend approving in principle for 2024, 2025 and 2026, landowner approval for the Coca-Cola Christmas in the Park event scheduled to take place on the Auckland Domain.

Spring City Music Festival

31. Staff have received an event permit request for a Country Music Festival event, to be held at the Auckland Domain on Sunday 27 October 2024, including an outline of proposed operations for the event (Attachment D).

32. The Spring City Music Festival previously took place at Auckland Domain in 2022 and was presented by Endeavour Live. It is a large scale, ticketed event proposed to be held in the Auckland Domain on the upper sports fields. The event is currently being rebranded to a country music festival from an electronic music festival.

33. It is proposed that this event will expect approximately 10,000 – 12,000 attendees.

34. Table 4 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 4: Impact assessment Spring City Music Festival

Category	Impact Assessment – Minimal or significant
Public restrictions	Minimal impact · The event is ticketed and will be fenced, excluding the general public and park users, for health and safety reasons. · The event does provide a wider positive benefit to the general public and local economy.
Utilises zones / expanse of area occupied	Significant impact · The event will restrict the general public from a portion of Zone 1. · The use of other areas of the park can continue as there is likely to be minimal disturbance to or impact on the regular users of the Domain. · The number of events taking up Zone 1b, being the ‘cricket grounds’, will be restricted in accordance with the Auckland Domain Act, to 7 days maximum for one event.
Duration and timing of event (including pack in and pack out)	Significant impact · Pack in and out of the event is during the peak use periods, based on season and use. · Events can be up to 12 days (7 days in Zone 1) including pack in and pack out. · There will be minimal displacement of sport as the cricket wickets are currently out of action so no sport is currently scheduled in the Domain.
Values of area occupied	Minimal impact · The area being utilised is not close to a significant cultural or heritage site or protected trees.
Pedestrian flows	Minimal impact · Pedestrians outside the event are still able to use all current existing routes within the Domain.
Impact on public vehicle access	Significant impact · A traffic management plan will be in place for seven days and some vehicle access will be restricted due to required road closures, causing a level of disruption.
Infrastructure involved	Significant impact · Event plans ensure that the grounds within the park are not adversely affected by heavy structures, to the satisfaction of the appropriate asset maintenance staff. · A turf protection plan with added protection for cricket wickets will be required by operational staff to ensure the ground will be protected during the event or reinstated afterwards if necessary.
Hanging objects	No impact from the event footprint
Event vehicle movements	Significant impact · Event vehicle access required through grassed areas will need to be away from trees. · Vehicles will be restricted to 1.5 tonne · No vehicle movements will be allowed in areas outlined as No Infrastructure Zones.
Access to power and water	No impact from the event as bringing all water and power sources will be brought onto site as part of the event infrastructure.
Amplified noise	Significant impact · Amplified music is core to this event. · Noise limits must be consistent with permitted activity provisions set out in the Auckland Unitary Plan. · Noise mitigation measures will be in place and regular monitoring of the perimeter will be undertaken by the production manager to ensure the event remains compliant.
Use of water features	No impact from the event footprint

35. Staff recommend that the Auckland Domain Committee approve in principle the Spring City Music Festival by providing landowner approval for the event, scheduled to take place on the Auckland Domain for 27 October 2024.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements.

37. Coca-Cola Christmas in the Park has the potential to increase climate impact due to the finale of the event being a ten-minute fireworks display.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38. The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

40. As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board on each specific event as more detailed information for each application becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

41. The Auckland Domain is a significant site for many iwis in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

42. Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

43. The event organiser will consult with mana whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and / or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

44. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. The event facilitation process is designed to mitigate the risk of having events in public open space.

46. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015).

47. Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements. However, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

48. The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

49. The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

50. As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

51. The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

52. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

53. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

· Auckland Transport (Streetscapes, Special Events and Public Transport)

· Auckland Council Community Facilities

· Auckland Council Environmental Health (Noise)

· Auckland Transport Harbour Master

· Auckland Council Heritage

· Auckland Council Resource Consents

· Auckland Council Waste Solutions

· Auckland Council Animal Management

· Auckland Council Bylaws

· Auckland Council Alcohol Licensing

· Auckland Council Building Consents

· Auckland Council Health & Safety

· Auckland Council Street Trading

· Civil Aviation Authority

· Civil Defence

· Auckland Hospital

· NZ Police

· Fire and Ambulance

· Local Businesses and Residents.

54. Following receipt of all relevant approvals required; the Event Facilitation team will issue a permit for the events. This process will be repeated annually, no matter how many years Auckland Domain Committee approval is given.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Event Proposal: NZBCF Pink Ribbon Walk
b ⇨	Event Proposal - Corporate Challenge
c ⇨	Event Proposal - Coca Cola Christmas in the Park
d ⇨	Event Proposal - Spring City 2024

Ngā kaihaina

Signatories

Author	Carl Ewen – Manager Event Facilitation
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

20 May 2024

Proposed variation to the existing lease to Auckland Bowling Club Incorporated to allow for one additional seven-year renewal term at 100 Stanley Street, Auckland Domain

File No.: CP2024/04711

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant an additional seven-year renewal term under the current community lease to Auckland Bowling Club Incorporated for their facility at 100 Stanley Street, Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. Auckland Bowling Club Incorporated (the club) seeks an extension to their current lease term to continue occupation and operation from the club-owned building and improvements at 100 Stanley Street, Auckland Domain.

3. The club currently holds a community ground lease which will reach final expiry on 31 March 2026.

4. The club’s current lease commenced 1 April 2012 for an initial term of seven years with one seven year right of renewal.

5. The club are looking to secure an additional seven-year renewal term early to guarantee tenure for the club’s substantial investment that it plans to make into upgrading the facilities.

6. The club’s leased land lies within the Auckland Domain and its terms and conditions are governed by the Auckland Domain Act 1987.

7. Section 7(2) of the Act allows, at council’s discretion and at the lessee’s request, a renewal for a further period not exceeding in total 21 years, this being from 1 April 2012 to 31 March 2033.

8. Council has the discretion to grant an additional seven-year term to the existing lease to 31 March 2033, being within the 21-year period outlined above.

9. The club has applied and has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The club has all the necessary insurance cover, including public liability and building insurance, in place.

10. Staff undertook a site visit on 4 April 2024, where it is noted that the buildings and grounds are very well kept.

11. The club has seen a growth in membership and its facilities are well utilised with an increased number of social events hosted at the club.

12. The leased land containing the bowling greens are within a flood prone area, but the club’s building lies outside this area. The surrounding green space will help reduce flooding effects.

13. This report recommends that an additional seven-year term is varied into the existing community lease for the club. The variation accords with the maximum 21 period contemplated within the Auckland Domain Act 1987 and reaching final expiry 31 March 2033.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whakaae / approve subject to section 7(2) of the Auckland Domain Act 1987, a variation of the community lease to Auckland Bowling Club Incorporated for the leased premises located at 100 Stanley Street, Auckland Domain on the land legally described as Part Auckland Domain Deposited Plan Deposited Plan 21515 and Lot 1 DP 29608 (as per Attachment A – Auckland Bowling Club Incorporated site plan), subject to the following terms and conditions:

i) variation – an additional right of renewal of seven (7) years, commencing 1 April 2026 and effecting final expiry on 31 March 2033.

ii) Rental review – $1,300 plus GST per annum. The rent to be reviewed on renewal and in accordance with the terms and conditions of the lease.

b) whakaae / approve all other terms and conditions to be in accordance with the current community lease dated 2016, and the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023).

Horopaki

Context

14. The Auckland Domain committee have the allocated authority relating to recreation, sport, and community facilities, including community leasing matters for the Auckland Domain.

Land, building/s and lease

15. The Auckland Domain is in central Auckland. The Auckland Bowling Club premises are situated 100 Stanley Street, on the western edge of the domain (refer to Attachment A Site Plan – Auckland Bowling Club, Auckland Domain). The land is legally described as all the land marked “A” on SO 49380 and comprising 5043 square metres, being Lot 1 DP 29608 and the land on DP21515 and Pt Auckland Domain.

16. The current leased area is approximately 5043 square metres. The premises consists of 2 bowling greens. One of which is an all-weather carpet green, implement sheds and well-maintained clubrooms.

17. The facilities are primarily used by the club for competitive and social bowling. The club also make their clubrooms available for other groups to hire for both private, corporate or community functions including social bowling nights.

Auckland Bowling Club Incorporated

18. Auckland Bowling Club Incorporated was established in 1861 and its primary purpose is to provide facilities to promote and enable the game of bowls. The club are New Zealand’s oldest bowling club.

19. The club has been at its current location within the Auckland Domain since 1952.

20. In recent years there has been a huge resurgence in interest and today the club offers its members and visitors two world class greens in a boutique bowling club setting. The club celebrated its 150th year in 2011 and with growing membership and corporate support the club are looking at continued growth.

21. The club as 75 full members and 40 social members, however, every year over 10,000 people play on the two greens and enjoy the club’s facilities as casual users.

22. The club provides coaching and encourages lawn bowls to any and every one, establishing and highlighting lawn bowls as a sport that all abilities, all ages, and all people can play. The club is a welcoming community hub for lawn bowls, gathering and comradery.

23. The club offers free coaching to school aged children and hold sessions for Ngāti Whātua tamariki and rangatahi during the holidays.

24. The club hold ‘Roll Up’ during October - December annually which is an initiative to encourage the public to have a go at bowls. They offer any time, any day, free coaching sessions during this period.

25. Student tutor groups are held at the club every Sunday morning for free year-round.

26. The club share their building on a regular basis including as hosts for a bi-annual darts competition which is held over a 6-week period at the club twice a year. In addition, the Auckland Samba group, AKSamba, practices at the club every Monday year-round.

27. Over the previous few years, the club spent over $150,000 upgrading their clubrooms and in 2023, $320,000 was spent on upgrading to an all-weather green.

28. Contingent on being granted an additional lease term, the club wishes to proceed with its project to install a cover over their new green to create an all-weather playing green. This project is estimated to cost over $1,000,000 and will enable bowls to be played for longer periods during both winter and summer seasons.

Tātaritanga me ngā tohutohu

Analysis and advice

29. The club’s current lease expires in April 2026, and given the significant investment required for the all-weather cover, the club are seeking an additional seven-year term.

Assessment of the application

30. The club has submitted a comprehensive application supporting the additional lease term and is able to demonstrate its ability to deliver the game of bowls and provide an exceptional community facility for the wider community to enjoy.

31. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

32. The club has all necessary insurance cover, including public liability and building insurance, in place.

33. A site visit has been undertaken by staff and the facility is well managed and maintained.

34. The club have undertaken improvements / upgrades including a new carpet green, a clubhouse refresh and is also looking to install a new cover over the carpet green to provide an all-weather green to enable longer periods of play throughout the year.

Auckland Domain Act 1987

35. The Auckland Domain Act 1987 regulates the control, management and use land held as part of the Auckland Domain. The land is held under the Act exclusively as “a place of public recreation and enjoyment…”.

36. Under section 7 of the Act, the Domain Committee is empowered to grant leases to the groups listed within the section. This includes the Auckland Bowling Club Incorporated.

37. Additionally, section 7 provides that a lease may not exceed a term in aggregate of 21 years.

38. The club’s current lease commenced in April 2012 for a term of seven years with one right of renewal of seven years. Consequently, this equates to a total term of 14 years.

39. The proposed additional seven-year term will vary the lease to the maximum of 21 years in accordance with the provisions of the Act.

Community Occupancy Guidelines

40. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) guide community occupancy. While the Auckland Domain is outside of the scope of the Community Occupancy Guidelines, it provides a framework for the administration of community occupancy and allows the Domain Committee to exercise its discretion in relation to leases and licences within the domain,

41. Under the Community Occupancy Guidelines, activities must be congruent with park values. The bowling club’s activities are within the recreational outcomes contemplated under the Act.

Community Outcomes Plan

42. A Community Outcomes Plan has been negotiated with the club and is included in their current lease. A Community Outcomes Plan identifies the benefit that the club or activity will provide to the community and the measures that will be used to review the club’s performance against the plan over time.

43. The plan outcomes will continue under the proposed additional seven-year term.

44. The outcomes plan included criteria to have four groups a year use the clubroom and facilities, the club have exceeded this target as they now have up to four groups a week use the facility. The outcomes plan also tasked the club to provide open days to help youth members. The club now have regular youth programmes with one youth member currently the New Zealand under 16 champion.

45. Staff recommend that the lease to the Auckland Bowling Club Incorporated be varied to include an additional seven-year term.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. It is anticipated that the continued activation of the park will result in an increase of greenhouse gas emission. As the group continually hire out their facility to other groups this will however decrease overall energy use, as users will not consume energy at individual facilities. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within the local community.

47. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy, and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

48. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

49. Climate change has a potential to impact part of the lease area, as most of the bowling greens are located in a flood-sensitive zone. It is noted that areas of open space help combat flooding in surrounding areas.

50. The clubrooms are outside this zone so are unlikely to be affected in a major rain event.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. Council staff from across the Customer and Community Services Directorate including park specialists and area operations have been consulted. They are supportive of the proposed lease as it will include positive outcomes.

52. Sport and Recreation specialists have indicated that the club has a healthy membership and are a very cable club. Additionally, the club has the support of Bowls Auckland including the proposed all-weather cover.

53. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54. The proposed additional lease term will benefit the community by enabling initiatives that promote the game of bowls and provide an excellent community facility for community, private and corporate groups to hire. In addition, it supports the activation of part of the domain and attracts a cohort of users to the domain.

55. The club presented to the Auckland Domain Committee at its business meeting on 26 February 2024. The presentation included information on the club’s history, achievements, operations, investments and proposed upgrades (Resolution number ADCCC/2024/3).

56. Public notification and engagement are not required for the lease as these are contemplated within the Auckland Domain Act 1987.

Tauākī whakaaweawe Māori

Māori impact statement

57. The Auckland Domain Act specifically mentions and lists the current leases and their tenure entitlement.

58. The Act was amended in 2010, and consultation on the implications was considered at that time.

59. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

60. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

61. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

62. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects. Currently the domain sits in an area where 6% of the population identify as Māori. The club reports 15% of its membership identify as Māori.

Ngā ritenga ā-pūtea

Financial implications

63. The report recommends a rental review to align with the broader annual budget changes.

64. The Governing Body, at its business meeting of 9 June 2023, approved the annual budget including amendments to the Community Occupancy Guidelines (GB/2023/101). The amendments increase the level of rent and maintenance fees for community occupancy.

65. The annual rent for community occupancy has been increased to $1,300 per annum plus GST. The increased rental charge reflects a standard subsidised charge for community occupancy. This works out to approximately $25 per week.

66. The lease agreement for Auckland Bowling Club Incorporated contains a rent review provision. The rent review provision allows for the rental to be reviewed at renewal under clause 5 of the lease.

67. To align with the revised fees, the recommendation is to review the rent in accordance with the lease provision, to $1,300 plus GST per annum.

68. Ongoing maintenance and capital expenditure of the asset will be covered by the club, as lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

69. Should the Auckland Domain Committee resolve not to grant the proposed additional lease term to the Auckland Bowling Club, this will affect the club’s ability to invest in the all-weather cover and all current and future activities will be negatively impacted.

70. The additional lease term provides the club with security of tenure, enabling them to make the significant investment into the proposed all-weather cover.

Ngā koringa ā-muri

Next steps

71. If the Auckland Domain Committee resolves to grant the proposed new additional community lease term, staff will work with the Auckland Bowling Club to finalise the documentation in accordance with the resolution.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment A Site Plan Auckland Bowling Club

Ngā kaihaina

Signatories

Author	Phillipa Carroll - Principal Community Lease Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Auckland Domain Committee

20 May 2024

Pukekawa Auckland Domain - Parks and Community Facilities Work Programme

File No.: CP2024/05542

Te take mō te pūrongo

Purpose of the report

1. To seek endorsement of the draft Parks & Community Facilities Regional Work Programme for the Pukekawa / Auckland Domain 2024 – 2027.

Whakarāpopototanga matua

Executive summary

2. This report sets out the proposed Parks & Community Facilities Regional Work Programme 2024 – 2027 for the Pukekawa / Auckland Domain.

3. Endorsement of the work programme and associated budgets is sought for the 2024/2025 - 2026/2027 financial years.

4. The Parks & Community Facilities Pukekawa / Auckland Domain draft work programme will be presented to the Planning, Environment and Parks Committee in May 2024 and key projects include:

· Centennial and Watson Bequest walkways renewal

· Historic glasshouses renewal

· Wastewater pipe renewal

· Sports field drainage upgrades

· Replacement of the Kiosk carpark amenity block

· Renewal of Titoki Street Carpark

5. The Pukekawa / Auckland Domain work programme will be presented to the Planning, Environment and Parks Committee as part of the Customer and Community Services regional capital work programme in July 2024 for approval.

Ngā tūtohunga

Recommendation/s

That the Komiti mō te Papa Rēhia o Pukekawa / Auckland Domain Committee:

a) ohia / endorse the proposed Parks & Community Facilities Regional Work Programme for the Pukekawa / Auckland Domain 2024 – 2027 as set out in Attachment A to this report.

Horopaki

Context

6. The Pukekawa / Auckland Domain Parks & Community Facilities work programme is allocated funding from the regional renewals and development programme budget.

7. Regional work programmes are presented to the Planning, Environment and Parks (PEP) Committee for approval each year. The 2024 – 2027 Parks & Community Facilities Regional Work Programme for the Pukekawa / Auckland Domain, detailed in Attachment A, sets out the projects to be delivered by Parks & Community Facilities. Any resolutions of the Pukekawa / Auckland Domain Committee relating to the work programme will be considered in any recommendation and provided verbatim to the PEP Committee.

8. The 2021-2031 Long-term Plan (LTP) signaled a shift to a new investment approach to ensure greater value for money. This approach requires renewal and optimisation of existing assets before the development of new assets. Where new assets have been identified for development, consideration of alternate ways of delivering assets and services needs to be given.

9. The proposed Pukekawa / Auckland Domain capital work programme has been developed to align with the new LTP investment approach. Projects identified in the work programme have been prioritised for investment based on asset condition and master plan projects.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The proposed work programme is made up of activities continuing from previous financial years and new initiatives.

11. The proposed three-year Pukekawa / Auckland Domain work programme includes:

· Centennial and Watson Bequest walkways renewal

· Historic glasshouses renewal

· Wastewater pipe renewals

· Improvements to address sports field drainage

· Replacement of the Kiosk carpark amenity block

· Renewal of Titoki Street Carpark.

12. Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Activities in the proposed work programme will have an impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the committee at future reporting opportunities. The sorts of impacts to be considered included:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of buildings are obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The 2023-2026 Parks & Community Facilities regional work programme has been developed in consultation with teams across the Parks and Community Facilities department and the wider Customer and Community Services directorate. The intent is to improve the integration of our advice to the committee and overall to improve the quality of advice through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Members of the Waitematā Local Board who sit on the Auckland Domain Committee have the opportunity to provide input and direction on these priorities and individual projects.

16. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

Tauākī whakaaweawe Māori

Māori impact statement

17. The Parks & Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

18. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivery on council’s statutory obligations and relationship commitments to Māori.

19. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

20. The PEP Committee has responsibility for the regional renewals and development capital expenditure budgets. These fund the Auckland wide network of regional parks including areas allocated to farming activities, the Auckland Botanic Gardens, Pukekawa / Auckland Domain and three council operated holiday parks.

21. Table 1 summarises the relevant budgets and proposed allocation.

Table 1: Budget allocation

Funding Source	2024/2024	2025/2026	2026/2027
Proposed regional renewal budget allocation for Pukekawa / Auckland Domain	$1,290,00	$2,423,500	$3,007,818
Proposed regional development budget allocation for Pukekawa / Auckland Domain	$467,000	0	$20,000
Approved Auckland Transport Capex allocation	$169,761	0	0

22. The proposed work programme can be accommodated within the available regional budgets. Approval of the work programme does not have significant financial implications unless projects experience a significant overspend or underspend.

23. Regular updates on the delivery of the programme will be provided to the committee. These updates will identify progress of all projects and potential amendments to the approved programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Staff believe that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored throughout the year. Any resourcing challenges arising will be brought to the committee’s attention alongside consideration of implications and options to address challenges.

25. The Governing Body will be adopting the 2024/2025 Annual Plan June 2024. Changes to budget allocations may impact the proposed work programme.

Ngā koringa ā-muri

Next steps

26. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2025.

27. Where the work programme identifies further decisions and milestones for each activity or should there be any changes to regional programmes that affect the work programme, these will be reported to the Pukekawa / Auckland Domain Committee when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Pukekawa Auckland Domain Draft Work Programme FY25-FY27

Ngā kaihaina

Signatories

Author	Hannah Chapman-Carr – Regional Work Programme Lead
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

No.	Title	Page
a ⇨	Auckland Museum Update Report

Auckland Domain Committee

20 May 2024

Pukekawa Auckland Domain - General Update

File No.: CP2024/05541

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an update on the work programme in the Domain.

Whakarāpopototanga matua

Executive summary

2. At its meeting of 29 May 2023, the Auckland Domain Committee endorsed the three-year capex work programme for the Domain. This programme, together with the parks and community capital investment work programme was approved by the Planning, Environment and Parks Committee on 3 August 2023.

3. The budget allocations for the current financial year’s projects total $1,659,330. These projects are listed in this report.

4. The majority of the projects relate to the renewal of existing assets. For most of these, investigation and design will happen in this financial year, and the physical works will occur in future years.

5. For some of the projects, a portion of the budget has been deferred to next financial year as a result of delays, while for a couple of the projects funding has been brought forward to progress or complete the projects in the current financial year.

6. The wastewater pipe renewal has required an additional $200,000 from underspent projects. This was due to the need to address the aged condition of the piped network and significant blockages and failures.

7. This report provides an update on each of the projects in the work programme and also covers updates on park operations, and events over the last quarter. In addition, there are details on five tracks to be developed or renewed in the Domain which require endorsement by the committee.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) whiwhi / receive the Auckland Domain – general update report.

b) ohia / endorse the proposed realignment of sections of the Centennial Path and Watson’s Bequest Path to accommodate tree branches and tree roots respectively.

c) ohia / endorse seeking approval to lodge consents for the paths in Site 1 (Titoki St carpark to Football Rd) and Site 2 (along The Crescent) based on the concepts outlined in this report.

Horopaki

Context

8. Table 1 shows the work programme and budget allocation for the current financial year.

Table 1: Pukekawa Auckland Domain work programme

Project	Description	Budget Source	2023/2024	2024/2025
Pathway connections	The first of the pathways from Parnell Station to Lovers Lane was completed in June 2023. Design and consenting for other three paths: 1. Titoki St carpark to Football Rd 2. Football Road end along the Crescent 3. Centennial Path to Grafton Mews	AT - fully funded	Budget $270,200 spent $46,773 (request to AT to move $223,426 out to next FY due to design and consents)	$926,6460
Wastewater pipe renewal	Renew wastewater pipes in the Auckland Domain FY21/22 to 22/23 - investigation and design FY23/24 - physical works	ABS: Capex - Regional Renewal	$392,850 plus additional $199,000 from underspent projects	$0
Wintergardens – full facility renewal	Final works on the full facility renewal FY18/19 to FY 21/22 -investigation and design FY20/21 to FY23/24 - physical works.	ABS: Capex - Development, ABS: Capex - Regional Renewal, Seismic Strengthening	$90,820	$0
Sports field drainage	Improve the drainage of the sports field FY22/23 – investigation and design FY23/24 to FY24/25	ABS: Capex - Development	Budget $426,382, spent $256,339, funding moved to next FY	$407,394
Refurbish band rotunda	Refurbish the heritage band rotunda FY23/24 – investigation and physical works	ABS: Capex - Regional Renewal	$80,000	$0
Refurbish nursery administration building/potting shed	Replace the roof of the building and replace emergency exit stairs FY23/24 – investigation, design and physical works	ABS: Capex - Regional Renewal	Budget $20,000, spent $190,524 with funding from next FY used to complete project	$4,476
Refurbish nursery glasshouses	Refurbish heritage glasshouses at Domain nursery FY22/23 to FY23/24 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$49,430	$200,000
Refurbish water features	Refurbish water features (6) FY23/24 to FY25/26 - investigation and physical works	ABS: Capex - Regional Renewal	$180,000	$40,000
Centennial and Watson Bequest walkways	Renew the Centennial and Watson Bequest walkways at Auckland Domain FY22/23 to FY23/24 -investigation and design FY23/24 to FY25/26 - physical works	ABS: Capex - Regional Renewal	Budget $89,648, spent $174,235 with funding from next FY used to progress project	$426,811
Fixtures and furniture renewals	Renew fixtures and furniture such as signage, park seating and rubbish bins FY23/24 to FY24/25 - investigation and physical works	ABS: Capex - Regional Renewal	$30,000	$30,000
Replace amenity block – Kiosk carpark	Replace the four-pan toilet block at the Kiosk carpark FY23/24 to FY24/25 - investigation and design FY24/25 to FY25/26 - physical works	ABS: Capex - Regional Renewal	$30,000	$129,000
Forested tracks – storm remediation	Remediate storm damaged tracks FY23/24 - investigation and design FY23/24 - physical works	ABS: Capex Renewal	Budget $500,000, spent $45,841 storm damage asset budget to be carried forward	$450,000
Play space development	Develop a play space FY23/24 - investigation and design	External funding	$0	TBC
Titoki carpark – redesign carpark layout	Refurbish and redesign car park FY23/24 - investigation and design FY24/25 physical works	ABS: Capex Renewal	$20,000	TBC

9. Table 2 gives a summary of progress for work programme projects.

Table 2: Work programme projects – progress

Project	Progress update
Pathway connections	Site 2 remains under review in the Design Review Panel (DRP). Meanwhile, the committee’s endorsement of the concepts and alignment of the Site 1 and Site 2 paths is included in this report following a question from the committee on the accessibility of the paths. The next steps are: Site 2: Once the DRP approves the design, it will be submitted to the Traffic Control Committee (TCC), followed by lodging the Resource Consent (RC). Site 1: The DRP submission to be done. Site 3: On hold due to no available funding for this pathway.
Wastewater pipe renewal	Following further investigations that revealed this was a more significant project engineering planning approval was gained in March, a traffic management plan was developed, and physical works began on 2 April with the aim to complete the project by the end of June.
Sports field drainage	In April, the first application of sand to improve the soil was completed. The next steps are to carry out a maintenance technique called Vertidrainage in July. This involves the use of a machine called Vertidrain, which perforates the soil at various depths, creating vertical channels. These channels significantly improve soil drainage, allowing water to infiltrate more efficiently, thus preventing surface accumulation that could harm the quality of the turf and sports activities.
Refurbish band rotunda	Project completed February 2024.
Refurbish nursery administration building/potting shed	Project completed April 2024.
Refurbish nursery glasshouses	Detailed drawings and tender documentation for major repairs and enhancements to these three glasshouses (1, 2, 7) and repairs/redecoration of two glasshouses 8 and 9 are underway. This will be progressed in next FY.
Refurbish water features	Works have been completed on the Cenotaph pipework renewal. Works are underway on the renewal of the UV light and auto dosing machine in the Mirror Pond and renewal of the Valkyrie water feature.
Centennial and Watson Bequest walkways	Endorsement of the detailed design from the Auckland Domain Committee is sought prior to lodging of consents. Refer to detail below.
Renew Wintergardens fixtures and furniture	Concrete pads were poured and new seats for the Wintergardens court were delivered in April.
Replace amenity block – Kiosk carpark	Concept design and estimated costs underway. The next steps will be to present the two concepts, along with the option of renovating the building, to the committee for a decision.
Forested tracks – storm remediation	A schedule of works is being created and an assessment of what planning requirements (resource consents) are needed. The programme of work is to complete planning design this FY and once consents have been approved start physical works in the new FY.
Play space development	This is being externally funded with the investigation and design occurring in this FY.
Titoki St carpark – redesign carpark layout	Consultants have been approached to review the scope and provide a quote for assistance with this project.

Operational update

10. Investigations are underway into the future of the old Groundman’s Shed, which is adjacent to the Carlton Gore entrance to the Domain. The Heritage Team has advised they believe it to be a hybrid of wartime residential buildings. Their current advice is keeping the building in place rather than dismantling and relocating it. This is the optimal heritage outcome, and the most supportable by the heritage rules of the Auckland Unitary Plan.

11. Further work is being undertaken on determining the cost to reinstate the building. The future use of the building will need to come to the committee for direction and to be added to the work programme, with investigations and design potentially happening in the 2024/2025 financial year, and physical works in the 2025/2026 financial year.

12. The Wintergardens nursery depot received a perimeter fence renewal and an internal refurbishment. Some damage to the white picket fence and turf was sustained during Synthony in the Domain, and this has all been rectified.

Playground update

13. The committee have approved (resolution ADCCC/2023/16) for staff to enter into a partnership with Jeremy Smith, the Project Partner and the Auckland Foundation (the Foundation) to progress fundraising opportunities for the playground project:

That the Auckland Domain Committee:

a) whakaae / approve staff to continue working with the community and Auckland Foundation to progress the fundraising component and development of the Auckland Domain playground project.

b) tautapa / delegate authority to the Auckland Domain Committee Chair and Deputy Chair to approve the Memorandum of Understanding (MOU) to progress the fundraising for the Auckland Domain Playground project.

c) tautapa / delegate authority to the General Manager Parks and Community Facilities to sign the Memorandum of Understanding (MOU) and other related documentation as required.

14. An MOU between the council and the project partner has been signed.

15. The next step is to launch the fundraising through Auckland Foundation. The fundraising is expected to be launched mid-year.

Pathways update

16. At the last committee meeting there was a query about the accessibility of the new paths being created in the Domain, and the renewal of existing paths.

17. Full accessibility, to the Building Code D1 standard, requires landings to be added where ramps are steeper than 1:33 (3.33%). Generally, a 1:20 (5%) gradient is the maximum used without landings in parks, given Auckland’s unique topography.

18. Typically, fully accessible paths that align with the Building Code D1 standard are not possible in Auckland parks, as resource consents cannot be granted for the extensive earthworks and vegetation removal usually required.

19. There are currently five paths either being worked on or approved for future development. One path was completed in June 2023 (Site 4). The following provides some detail on each of these paths, and the constraints to meeting accessibility standards.

Figure 1: Paths in Auckland Domain currently being worked on, or approved for future development

Aerial view of a site

Description automatically generated

Centennial Pathway

20. This is a heritage pathway, and it will be renewed like-for-like. However, there is one section (Sheet C130-230, as shown in the centre of Figure 2), where the design of the pathway requires alteration to accommodate two Pohutukawa trees with significant low-lying branches, as they pose a safety risk. The new design for this section has already been approved by the Heritage team.

Figure 2: Centennial Pathway aerial view

A map of a forest

Description automatically generated

21. Below is a photo of the section that requires alteration of the design.

Figure 3: Section of Centennial Pathway that requires alteration due to low hanging Pohutukawa branches

A person holding an umbrella in a park

Description automatically generated

22. There is existing lighting on this path. There is the option of leaving it as it is or providing new lights. The engineers consider the existing lights to be adequate.

23. To make this pathway accessible would require the path to be no steeper than a 1:20 slope (5% gradient), which would require turning the existing 380m of path into a 910m switchback path.

24. This would require the removal of a lot of existing Pohutukawa trees and extensive retaining. It is extremely unlikely this would get resource consent, and it will cost 3-5 times more than leaving the path alignment as it is.

Watson Bequest Pathway

25. This is a heritage pathway, and it will be renewed like-for-like. However, there is one section (highlighted in green in Figure 4) where we need to alter the design of the pathway to accommodate the roots of a tree. The new design for this section has already been approved by the Heritage team.

Figure 4: Watson Bequest pathway design

A map of a road

Description automatically generated

26. The proposed redesign for this section involves enclosing the green area and planting grass, while retaining the curb to preserve its heritage values. Figure 5 shows a visualisation of the new design.

Figure 5: Watson Bequest pathway – new design

A path in a park

Description automatically generated

27. To make this pathway accessible, it would need to be raised by approximately 2-3m towards the bottom end of the circular path with major earthworks and then would have issues with tying the pathways in to the art pieces.

Site 1 – Titoki Carpark to Football Road

28. The original scope of the 1.8m wide pathway was within the grass area (yellow path), and it didn't require significant approvals from Auckland Transport, but wasn’t approved through consultation with iwi and the Auckland Council Visual Landscape Architect.

29. The closure of Little George Street was then proposed to restore the rim of the volcanic feature and utilise the road’s carriageway instead of further modifying the grassed area (orange path). This has been supported by the committee (resolution ADC/2019/18 Item 9(g)).

30. The third option, shown in blue, has been proposed as an alternative to closing Little George Street and having the path run down the side of this street. While the orange path is the preferred option, both the orange and the blue options will require approvals from AT’s Traffic Control Committee (TCC), traffic engineer, Design & Standards and Design Review Panels.

Figure 6: Options for Site 1 – Titoki Carpark to Football Road

A map of a road

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31. The committee has previously noted their aim was to reduce the amount of grass turned into further impervious surfaces or paths. Making this pathway accessible would require approval from both iwi and the Outstanding Natural Feature advisor, as well as more tree removal to extend the yellow path shown above.

Site 2 - The Crescent

32. This 1.8m wide path is to be placed in the current parking space in The Crescent. Parking is to be removed to provide a safe pedestrian connection between the museum, the duck ponds, and this general area in the Domain. This has also been supported by the committee (resolution ADC/2018/36 Item 8 a & c). There is TCC approval for this, but that is only for the parking removal, not for placing a footpath here.

Figure 7: Site 2 – The Crescent, aerial view

A map of a road with a yellow line

Description automatically generated with medium confidence

33. To make this pathway accessible would require the removal of the palm trees and a change to the alignment to the path into the grass with switch backs in the path.

Site 3 – Grafton Mews

34. This is a 1.8m wide path leading from the Centennial Path to Lower Domain Drive through Grafton Mews. To accommodate the path Grafton Mews would need to be reduced to one way. This pathway is on hold as there is no funding available for it at the moment.

Figure 8: Site 3 – Grafton Mews, aerial view

A map of a road with a yellow line

Description automatically generated with medium confidence

35. To make this pathway accessible would require the removal of vegetation to introduce switch back paths as the natural topography is 15% and the target is 5%.

Site 4 – Parnell Station

36. This connection from Parnell Station to Lover Lane was completed in June 2023.

Figure 9: Site 4 – Parnell Station, aerial view

A map of a forest

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Figure 10: Vegetation surrounding pathway

A long shot of a road

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37. The reason why it is not accessible is due to the significant ecological area the path goes through. Removing vegetation and building retaining walls would have been extremely difficult to obtain resource consent for and would likely not have been granted as a non-notified consent.

Events update

38. Lexus Urban Polo had a successful fourth year in the Domain on 9 March 2024, with approximately 3,500 attendees at the event. Urban Polo is continuing to prove itself as a successful event within the Domain, not just in terms of the continued attendance, but also continuing without any reinstatement needed post event and no complaints received from the public.

39. The annual Anzac Dawn Service at the Domain Cenotaph on 25 April 2024 was again well attended with approximately 20,000 people present. The Anzac Dawn ceremony is organised by the Auckland Council Civic Events team and is led by the RSA with many government leaders and VIPs in attendance. The event is broadcast live on national television and is a strong showcase of the Auckland Museum and the Domain.

Tātaritanga me ngā tohutohu

Analysis and advice

40. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

41. Endorsement from the committee is being sought to progress the track renewals and development, recognising the limitations to meet accessibility standards.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

43. The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained.

· Lifecycle impacts of construction materials (embodied emissions)

· Resilience of design, taking into account the impacts of weather events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44. This report reflects the delivery of the approved work programme and is in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45. There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

46. The Parks and Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori.

47. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

48. The Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

49. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

50. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51. There are no substantive risks identified at this point in time. The renewal of the Centennial Path has taken into account the realignment of the path to avoid low lying branches that present a safety risk to people utilising the path.

52. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

53. Ongoing operational and work programme delivery.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Martin Wong - Manager Area Operations
Authoriser	Martin van Jaarsveld - Head of Specialist Operations

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Sarah Trotman, (ONZM)
Members	Houkura Member Ngarimu Blair	Member Genevieve Sage
	Member Alexandra Bonham	Cr Sharon Stewart, QSM
	Cr Christine Fletcher, QSO

Resolution Number	Item	Status
ADCCC/2024/4	Public Input: Luke Niue - Domain Forest Amenity and Wayfinding	Several direction signs have been upgraded. Signage within the paths damaged by the storm will be replaced as part of the recovery project.
ADCCC/2024/5	Landowner Approval - planting of new trees Pukekawa Auckland Domain	The six trees have been sourced and will be planted during the 2025 planting season. An extra year of growth in the nursery will give the trees a better chance of survival when planted.
ADCCC/2024/6	Auckland Domain work programme update (tono / request a process and policy update on the fee structure review for events in the Domain).	Investigation underway. Will report back to the committee later in the year.

Author	Phoebe Chiquet-Kaan - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Martin van Jaarsveld - Head of Specialist Operations