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MOVED by Member P Walden, seconded by Deputy Chairperson
K Matthews:
That the
Waiheke Local Board:
a)
receive the Notice of Motion.
b)
receive the Ombudsman’s report dated
October 2023 and titled “Open for business”.
c)
resolve to:
i)
adopt a principle of openness by default for
all Waiheke Local Board workshops (and briefings, hui, forums etc.),
including a commitment to record a clear basis for closure where justified,
on a case-by-case basis.
ii)
make sure the time, dates, venues, and
subject matter, of all workshops are publicised in advance, along with
rationale for closing them where applicable.
iii)
request the Chief Executive;
A)
review practice and internal guidance for
keeping records of workshop proceedings, ensuring they contribute to a clear
audit trail of the workshop, including details of information presented,
relevant debate, and consideration of options.
B)
publish workshop records on the
council’s website as soon as practicable after the event.
C)
formalise a process for considering release
of information from closed workshops.
D)
consider adding the message that
members of the public are able to make a complaint to the Ombudsman about the
administration of workshops on a relevant section of the council’s
website pertaining to the Waiheke Local Board.
A division was called for, voting on which was as
follows:
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For
Deputy Chairperson K Matthews
Member P Walden
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Against
Chairperson C Handley
Member R Tucker
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Abstained
Member B Ranson
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The motion was declared EQUAL.
The chair exercised their casting vote against so the
motion was LOST.
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