1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Ngāti Whātua Ōrākei Reserves Board:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Monday,
11 March 2024, including the confidential section,
as a true and correct record.
|
4 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Ngāti Whātua Ōrākei Reserves Board
27 May 2024
|
|
Operations
Report
File No.: CP2024/06685
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried out on the whenua by Ngāti
Whātua Ōrākei Whai Maiā.
Whakarāpopototanga matua
Executive summary
2. Over
the past two months, Whenua Maintenance & Ecology operations have seen
notable progress and consistent efforts across various workstreams. April
marked a resumption of pest control activities with successful trapping and
baiting, while both months reported stable apiary operations, including honey
harvests and hive health maintenance. Ecological efforts focused on invasive
species removal and habitat preparation, demonstrating effective planning and
execution.
3. The
nursery was busy with plant orders, seed planting, and volunteer activities,
reflecting strong demand and proactive management. Turf operations maintained
high standards of mowing and edging, with regular machine maintenance ensuring
optimal performance. Māra Kai faced weather challenges but achieved a
successful kumara harvest and strong community engagement through volunteer
programs.
4. Community
involvement was a highlight, with successful events and volunteer participation
fostering a strong sense of engagement and support for Whenua Maintenance &
Ecology initiatives.
5. Overall,
the team demonstrated resilience and adaptability, addressing challenges and
leveraging community support to achieve operational goals. Future efforts will
focus on enhancing consistency in monitoring, expanding outreach programs, and
optimizing resource management to sustain and build on this progress.
6. The
12-month maintenance grant arrangement to date, has been successful. An
approval for a 12-month maintenance grant for FY24/25 for $1,050,000 is
requested. This is within the 2024-2034 LTP budget allocation.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the operational updates as detailed in this report.
b) approve
the 12-month Maintenance Grant of $1,050,000 for FY24/25.
Operational Update
Whenua Maintenance & Ecology
Nursery Operations:
7. April
was a busy month with plant orders and extensive seed planting for next
year’s growth, particularly focusing on taonga species. The nursery team
actively participated in multiple outings and volunteer events, showcasing
strong community involvement. Specific tasks included potting on 338 cells
(15,000 plants) and 104 cells (1,500 plants), sowing seeds for vegetables and
native plants, and working in the mara for two days to plant vegetable
seedlings and harvest ginger.
8. In
March, significant potting and seed sowing activities took place, along with
team meetings to discuss certification requirements. Ongoing inventory
management is crucial to prevent plan loss and ensure quality. Continuous
weeding and plant health monitoring were emphasized in both months,
highlighting the team’s proactive approach.
Māra Kai:
9. April
presented challenges with frost slowing growth and pest management issues, yet
a successful kumara harvest boosted community morale. Outreach efforts,
including volunteer sign-ups and site tours, were highly effective and drew
significant community interest.
10. The
specific harvest data included 220.1kg of kumara, 39.4kg of tomatoes, 36.8kg of
puha hiriwa, and other vegetables.
11. In
March, proactive pest management, anticipation of flooding issues, and
community satisfaction with garden progress were key highlights. Continuous
community engagement and adaptive management are essential for maintaining food
production levels, addressing challenges such as frost and pest damage, and
ensuring the garden’s sustainability.
Turf Report:
12. Both
months saw consistent mowing, edging, and rubbish collection across various
areas, with land conditions described as dry and firm, ideal for mowing. Regular
machine maintenance ensured operational efficiency, with the tractor and
ride-on mower serviced as scheduled.
13. Maintained
areas included Whenua Rangatira, Ōkahu Bay Reserve and Ōkahu Bay
Beach, Watene Crescent, and multiple addresses on Kitemoana Street and Kupe
Street, among others.
14. The
consistency and reliability of turf management practices are commendable. More
proactive land condition monitoring could further enhance these efforts,
ensuring all areas remain in optimal condition year-round.
Ecological Restoration – Weed,
Plant and Pest Control:
15. April
marked the first integration of the new Ko Te Pukaki 2040 plan, which is
currently being finalized, and this progress is very exciting. The Toi Taiao
team focused on removing honeysuckle and kikuyu, preparing areas for future
planting. These activities centered around area WU16 near the Takutai Moana
shed and involved manually pulling vines from the ground, cutting them away
from trees, and using large black bags to aid in decomposition, which were left
onsite hidden in the bush.
16. In
March, planning and conducting a give-back day successfully eradicated invasive
vines and improved task management. Effective planning and execution in April
reflect positive ecological restoration progress, but ongoing monitoring is
essential for sustained health and continued success in invasive species
management.
Ecological
Restoration – Pest Animal Control:
17. In
April, pest control activities resumed with trap lines checked and re-baited
twice, resulting in the capture of 2 rats, 2 hedgehogs, and 1 bird. March
saw no pest control due to absences and adverse weather conditions.
18. The
targeted areas included bush lines from Atkin Avenue to Hapimana Road, through
the orchard behind the Marae, and across the bush line above Tāmaki Drive/
Kelly Tarlton’s to Kitemoana Street.
19. The
absence of detailed monitoring data or methodology reviews indicates a need for
more consistent reporting and evaluation practices to enhance pest control
effectiveness and accountability.
Parakore:
20. In
April, 300kg of compost was produced, green waste was efficiently managed, and
work began on a Standard Operating Procedure Manual for waste minimisation.
21. In March, 250kg of compost was produced, and the organization participated
in the Eastern Bays Sustainable Garden Trail, showcasing its commitment to
sustainability.
22. Continuous improvements in composting processes and community
involvement in waste management initiatives highlight operational success.
Future efforts will focus on optimizing labour-intensive tasks and expanding
composting capacity to handle increasing volumes of green waste effectively.
Apiary:
23. April
featured a successful honey harvest from Whenua Rangatira, yielding 101 post
(300g) of honey with updated labels, now potted in new, smaller glass jars.
This enhanced the presentation and potential market value.
24. In
March, the focus was on producing kawakawa balm for the whānau and
conducting hive inspections, identifying boxes ready for a final harvest before
winter.
25. Both
months reported 15 active hives with Varroa mite presence but no additional
diseases, indicating stable hive health but necessitating ongoing vigilance.
Operational improvements in April highlight advancements in honey production
and packaging, though continued vigilance in disease management is essential to
maintain hive health and productivity.
Volunteers and Visiting Groups
|
Party
|
number
|
|
Volunteers
|
40
volunteers recorded
|
|
Visitors
|
120
visitors hosted onsite
|
|
Community & Whānau engagement
|
100
|
|
Notable mentions:
|
Tūpuna Maunga Authority, Glen Innes Lady Group, Blake
Trust, AUT, Auckland Council and BECA
|
Biodiversity
Bio-diversity monitoring:
26. The
team consistently re-evaluates this objective to ensure it aligns with goals
and values of Ngāti Whātua Ōrākei, aiming to clarify its
intended purpose.
Water monitoring:
27. Efforts
to test water have focused on the operation at the Parnell Sinkhole within the
wider Waitematā region. The team has worked closely with WaterCare to lead
the remediation efforts in response to the incident.
Health and
Safety
28. There
is nothing to report for March and April 2024.
Maintenance Work Outside of Scope
29. There is no maintenance work outside of scope to report.
Kaitiaki Services
30. Kaitiaki
Services continues to play a crucial role in the papakāinga and community
by effectively managing incidents and maintaining public safety. Their
proactive approach addresses various issues, ensuring the harmonious use of
public spaces and upholding community standards.
31. The
ongoing commitment highlights the importance of vigilant kaitiakitanga in
fostering a safe and harmonious environment.
32. The
Kaitiaki Hub is currently not weather-tight and is under investigation for
replacement with a more suitable and weather-proof building.
Maintenance Grant
33. The
Maintenance Grant process first trialled in FY21 has been successful. The
12-month maintenance grant creates a number of efficiencies for both parties.
Including ensuring that there is no lag in time between works being completed
and payment of contracts.
34. The
12-month Maintenance Grant budget allocation for 2024/25 was approved in the
2024-2034 LTP. Management request approval of the 12-month grant for the
2024/25 Financial Year for $1,050,000.
35. The
grant is audited by Auckland Council to ensure that work is being completed to
a high standard.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Kingi Makoare – Pou Hapai Tikanga/Taiao,
Ngāti Whātua Ōrākei Whai Maia
|
|
Authorisers
|
Lisa Davis –Chief Executive, Ngāti
Whātua Ōrākei Trust
Dominic Wilson – Kaiwhakahaere Te Waka
Tai-Ranga-Whenua, Auckland Council
|
|
Ngāti Whātua Ōrākei Reserves Board
27 May 2024
|
|
Projects
Report
File No.: CP2024/06686
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board on the active
projects underway in relation to the Combined Reserve Management Plan,
Urupā, Pourewa Access: Pathways & Signage (Phase 4), Pourewa Nursery
Expansion, Whare Waka (Phase 1), Takaparawhau Playground and Events Area, Pourewa
Building Projects and Mahi Toi Projects.
2. To
seek approval for the Ōkahu Bay Signage project plan and budget.
Whakarāpopototanga matua
Executive summary
3. The
final design of the Combined Reserve Management Plan is under review with presentation
scheduled in August 2024.The aim of seeking ministerial approval has been
ongoing and management are taking proactive steps to ensure this can be
completed by August 2024.
4. The
urupā report provides
an update on the development of an urupā site for Ngāti Whātua
Ōrākei. Key highlights include the active search for a suitable
Project Lead and ongoing groundwater monitoring at Takaparawhau. A summary
report is provided for the testing in progress at Takaparawhau. Despite the
absence of a consolidated report, stakeholder engagement is set to begin,
driven by the Taumata's preference.
5. The
Pourewa Pathways Phase 4 project outlines progress on designing and installing
pathways and signage for Ngāti Whātua Ōrākei. Key
achievements include agreeing on pathway routes and signage locations with Whai
Maia teams, completing and revising maps, and producing signage drafts.
Upcoming plans involve installing signage at Takaparawhau and Ōkahu and
designing bridge structures for Pourewa Phase 4.
6. The
Whare Waka: Phase 1 details progress on developing a temporary whare waka for
Ngāti Whātua Ōrākei. Key achievements include local
government discussions for site approval and concept design development.
Upcoming plans focus on securing landowner approval and refining design
options. The project faces communication and planning risks but remains on
schedule.
7. Key
achievements for the Pourewa Nursery Expansion include completing the detailed
design and lodging the resource consent application, which is currently in
process. The project has incorporated additional features such as larger plant
bays, increased water catchment, new raingardens, and a geogrid-reinforced
slope. Upcoming plans include securing resource consent, procuring construction
contracts, and commencing construction. Delays in resource consent approval due
to geotechnical concerns have been escalated for resolution.
8. Takaparawhau
Playground and Events Area key updates include preparing a communications and
engagement plan, developing a design brief for the playground, and completing
low-cost interventions to improve ground conditions for the events area. The
next steps involve finalising the design for the events area and confirming the
playground design brief.
9. The
Mahi Toi project report provides updates on the various cultural and artistic
projects. Key highlights include the completion of the design for Te Ao Manatu,
with construction set to begin pending cultural induction. The design phase for
Te Rua Kaimarie is being finalised, while the designs for Tūwatawata and
ngā pouwhakarae await confirmation of new vehicle access layouts by
Auckland Transport. Upcoming plans focus on completing the construction of Te
Ao Manatu and commencing the next design phases for other projects.
10. The FY24
Ōkahu Signage Project Plan, prepared by Andrew Taylor Consulting Ltd for
Ngāti Whātua Ōrākei Whai Maia and the Ngāti
Whātua Ōrākei Reserves Board, aims to renew the Ōkahu
signage. Initially slated for FY25-26, the project is now urgent due to errors
in the previous signage and is doable within the FY23-24 budget. The project,
led by cultural experts of Ngāti Whātua Ōrākei, includes
installing new information, access, and interpretive signage, consistent with
the recent Pourewa signage design. The total budget is $90,000, with key
milestones set from May to August 2024.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the project update reports
i)
Combined Reserve Management Plan
ii)
Urupā
iii)
Pourewa Pathways & Signage Phase 4
iv)
Pourewa Nursery Expansion
v)
Whare Waka Phase 1
vi)
Takaparawhau Playground and Events Area
vii)
Pourewa Buildings
viii)
Mahi Toi
b) approve
the FY24 Ōkahu Bay Signage project plan and budget of $90,000.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Combined Reserve Management Plan
|
15
|
|
b⇩
|
Urupā
|
21
|
|
c⇩
|
Pourewa Pathways & Signage (Phase 4)
|
33
|
|
d⇩
|
Pourewa Nursery Expansion
|
41
|
|
e⇩
|
Whare Waka (Phase 1)
|
47
|
|
f⇩
|
Takaparawhau Playground and Events Area
|
51
|
|
g⇩
|
Pourewa Buildings
|
57
|
|
h⇩
|
Mahi Toi
|
65
|
|
i⇩
|
FY24 Ōkahu Signage PMP
|
71
|
Ngā kaihaina
Signatories
|
Authors
|
Kirsty Hill – Project Manager, Ngāti
Whātua Ōrākei Whai Maia
Kingi Makoare – Pou Hapai Tikanga/Taiao,
Ngāti Whātua Ōrākei Whai Maia
Caroline Pihema – Special Projects Lead,
Ngāti Whātua Ōrākei Trust
|
|
Authorisers
|
Lisa Davis – Chief Executive Ngāti
Whātua Ōrākei Trust
Dominic Wilson – Kaiwhakahaere Te Waka
Tai-Ranga-Whenua, Auckland Council
|
