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Area of work and Lead Department
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Pūnga / Reason for work
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Committee role
(whakatau / decision and/or
tika / direction)
|
Expected timeframes
Highlight the month(s) this is expected to
come to committee in 2024
|
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Jan
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Feb
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Mar
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Apr
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May
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Jun
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Jul
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Aug
|
Sep
|
Oct
|
Nov
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Dec
|
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Statutory and Governance
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Chief Executive’s Performance
Objectives
CE Office / Mayoral office
|
The Performance and Appointments
Committee has the delegation to recommend performance objectives.
The Governing Body must then consider
the recommendations and make a decisions.
|
Decision to
whakaae / approve revised performance objectives that reflect the new
political term’s priorities
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Chief Executive Remuneration Review
Mayoral office
|
The chief executive’s
remuneration will be reviewed annually.
|
Decision to
whakaae / approve a remuneration change. First review is a year from the
appointment of the new CE.
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Committee Forward Work Programmes
CE Office / Mayoral office
|
Responsibility for oversight of work
programmes of all committee of the Governing Body.
|
Decision to
tuhi ā-taipitopito / note that all committee have adopted a forward work
programme. Reporting in April and October.
Progress to date:
Six monthly report 2 May 2025
Link to decision
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Six monthly update
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Six monthly update
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Terms of Reference
Governance
|
The Terms of Reference enables the
governing Body to delegate to committees those power necessary for them to
carry out their responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference
must be done by the Governing Body.
|
Decision to
whai / adopt the Terms of Reference
Decision to
whai / adopt changes to Terms of Reference
Progress to date:
Terms of Reference for Committees 17 November
2022
Link to decision
Provision for decision-making continuity by
Governing Body in periods of emergency 10 February 2023
Link to decision
Amendment to the Governing Body Terms of
Reference and to the Constitution of Ports of Auckland Limited 23 February
2023
Link to decision
Amendments for Committees – new
committee and membership changes 27 July 2023
Link to decision
Amendment to membership for the Joint
Governance Working Party
23 November 2023
Link to decision
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As and when required
|
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Standing Orders
Governance
|
Statutory requirement under the Local
Government Act 2002, Schedule 7, clause 27
Originally adopted 16/12/2010
|
Decision to
tapi / amend standing orders
|
As and when required
|
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Code of Conduct
Governance
|
The Terms of Reference enables the
governing body to adopt or amend the Code of Conduct.
Any changes must be done by the
Governing Body
|
Decision to
whai / adopt the Code of Conduct
Decision to
whai / adopt changes to the Code of Conduct
|
As and when required
|
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Health, Safety and Wellbeing
Group Services
|
The Auckland
Council organisation is a person or organisation conducting a business or undertaking
pursuant to the Health and Safety at Work Act 2015.
All elected
members are officers pursuant to the Health and Safety at Work Act 2015, and
have legislated obligations in relation to their duties as officers.
The Audit and
Risk Committee will refer the health, safety and wellbeing report to the
Governing Body.
|
Decision to
whiwhi / receive quarterly Health, Safety and Wellbeing report, and refer it
to Local Boards.
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Auckland Council Enterprise Risk
Report
Governance
|
The Audit and Risk Committee will
refer the enterprise risk report to the Governing Body every quarter.
|
Decision to
tuhi ā-taipitopito / note the enterprise risk report and risk heat map
Decision to whiwhi / receive quarterly reports
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Te Tiriti o Waitangi / Treaty of Waitangi
Governance
|
The Crown negotiates settlements with
iwi on a confidential basis and from time to time invites Council to express
its views.
The Te Tiriti o Waitangi / Treaty of
Waitangi Settlement Working party is accountable to the Governing Body and
reports its findings to the Governing Body.
|
Decision to
whakaae / approve submissions to the Crown as and when required
Decision to
whakaae / approve establishment and on-going implementation of co-management
and other governance arrangements
|
As and when required
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Climate Action Transport Targeted
Rate (CATTR)
CPO
|
Governance and Oversight Group
Providing direction and endorsement
of the annual CATTR programmes and projects
|
Receive
annual reports
Review
governance and oversight arrangements as required
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Recovery
Governance
|
Recovery performance reporting and
risks
|
Receive
progress reports and make decisions that feed into other programmes like
annual plan and LTP.
Progress to date:
February Report 29 February 2024
Link to decision
Storm Recovery update and request to set an
end date for homeowners to opt in to the property risk assessment process 28
March 2024
Link to decision
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Transition Plan
|
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Lessons Learned
|
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Governance
Framework Review
Customer and
Community Services
|
Provide
update on the Governance Framework Review
|
Receive an
update on the development of Governance Framework Review workstreams,
including the proposed funding equity model for local boards.
|
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Finance and Performance
|
|
CE and Group Financial Report
CE Office / Finance
|
Chief Executive and Group Chief
Financial Officer Report
|
Receive
monthly performance and financial updates
Progress to date:
February Update 29 February 2024
Link to decision
March Update 28 March 2024
Link to decision
April Update 2 May 2024
Link to decision
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Performance reporting quarterly - parent
Finance
|
Financial management
|
Monitor council parent financial and non-financial performance results on
a quarterly basis, including Māori outcomes expenditure.
Q2 (March),
Q3 (May), Q4 (September), Q1 (November)
Note: Reporting
in September must be considered as a confidential report until results are
sent to NZX at the end of September
Progress to date:
Auckland Council Group and Auckland Council
Quarterly Performance Reports for the quarter ended 31 December 2023 –
28 March 2024
Link to decision
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Performance reporting quarterly
– group
Finance
|
Financial management
|
Monitor Auckland Council group financial requirements on a quarterly
basis.
Q2 (March),
Q3 (May), Q4 (September), Q1 (November)
Note: Reporting
in September must be considered as a confidential report until results are
sent to NZX at the end of September.
Progress to date:
Auckland Council Group and Auckland Council
Quarterly Performance Reports for the quarter ended 31 December 2023 –
28 March 2024
Link to decision
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10-year Budget
(Long-term Plan)
Finance
|
Statutory requirement
|
Decision to
whai / adopt 10-year Budget (Long-term Plan)
|
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Approve
|
Adopt
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Tūpuna Maunga Operational Plan
|
Statutory requirement
|
Decision to
whakaae / agree operation plan and summary for inclusion in consultation
documents and supporting information for the 10-year Budget (Long-term Plan)
|
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Half yearly and annual reporting
Governance
|
Statutory requirement and NZX listing
requirement
|
Receive and
approve half year (February) NZX release (delegation to deputy mayor)
Decision
to adopt annual report (September)
Note:
· NZX announcements are presented to the Audit and Risk Committee
· There is a delegation from the Governing Body to the deputy mayor
to approve the release of the interim and full year Auckland Council group
financial results to the NZX for each reporting period through to 30 June
2025.
· Formal adoption of annual report is by the Governing Body
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Independent Māori Statutory
Board – Funding Agreement
Governance
|
Statutory requirement
|
Decision to
whakaae / approve funding agreement 2024/2025
|
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Financial Policy
Finance
|
Statutory requirement
|
Development
Contributions Policy
· Decision to adopt draft policy for consultation including proposed
changes arising from decisions on the Long-term Plan 2024-2034 and changes
reflecting decisions to extend policy to cover investments beyond 2034 in
Drury, the Inner Northwest (Redhills, Whenuapai, and Westgate), and the Auckland
Housing Program areas (Mangere, Tamaki, and Mt Roskill) (August)
· Decision to adopt new policy (December)
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Levy funding for Auckland Museum,
MOTAT and ARAFA
Governance
|
Statutory process
|
Decision to
approve the levy for ARAFA as an input to the annual plan.
Progress to date:
Consideration of 2024/2025 levy requests from
Museum of Transport and Technology and Auckland Regional Amenities Funding
Board
28 March 2024
Link to decision
Auckland War Memorial Museum Funding Agreement
and Levy Approval 28 March 2024
Link to decision
Consideration of the Auckland Regional
Amenities Funding Act (ARAFA) Levy 2024/25 23 April 2024
Link to decision
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Eden Park Trust Board six monthly update
Finance
|
Funding requirement
|
Receive an
update on the Eden Park loan facility (six-monthly)
Progress to date:
Presentation from Eden Park Trust Board 28
March 2024
Link to decision
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Community led protection of open
space in Ōrākei
Customer and Community Services
|
CONFIDENTIAL – Update to
previous report on community led protection of open space in Ōrākei
|
Receive the
update on community led protection of open space in Ōrākei
|
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Bylaws
# public notification is
required for bylaw reviews even if no change to the bylaw is recommended.
|
|
Cemeteries and Crematoria Bylaw
Control
Community and Social Policy
|
To review the rules to manage
activities at council cemeteries and crematoria relating to burial,
cremation, disinterment, built structures and record-keeping under the
Cemeteries and Crematoria Bylaw 2014.
|
Decision on
form of updated bylaw control and whether formal public consultation is
required.
Decision late
2023 / early 2024
|
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Health and Hygiene Bylaw Control
Community and Social Policy
|
To review minimum standards to
protect public health associated with commercial services that pierce, risk
breaking or risk burning the kin or tissue, therapeutic massage, colon
hydrotherapy, swimming pools, water play parks and splash pads under the
Health and Hygiene Bylaw 2013.
|
Decision on
form of updated bylaw control and whether formal public consultation is
required.
Decision late
2023 / early 2024
|
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Traffic Bylaw Review
Community and Social Policy
|
Legislative
requirement to review the bylaw and policy after five years.
|
Decision to
whakaae / approve statement of proposal #
Decision to auaha/tapi/whakakore / Make/Amend/Revoke the bylaw
Decision late
2023 / early 2024
|
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Government Reforms and
Programmes
|
|
Three Waters
Local Water Done
Well
Chief Planning Office
|
Water Services Legislation Bill and Water Services Efficiency and
Consumer Protection Bill
|
Decision to
approve Auckland Council’s submission
Progress
to date:
|
|
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|
Three Waters
Local Water Done
Well
Chief
Planning Office
|
Update of Government positions and consideration of Auckland
Council positions
|
Decision to approve council’s submission on the
Water Services Legislation Bill and Water Services Economic Efficiency and
Consumer Protection Bill was made on 23 February 2023.
Report back
from Select Committee to Parliament by 25 May 2023 and eventual passing of
legislation. GB consideration to be confirmed.
Minister for
Local Government’s confirmation of any amendments to the Three Waters
Reform expected in April 2023.
Progress to date:
Confidential report 2 May 2024
Link to restatement
|
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Representation Review
Governance
|
Representation
Review including Local Board Reorganisation
|
Decision on
whether to review representation and proceed with the consultation.
Progress to date:
Joint Governance Working Party update and
recommendations
14 December 2023
Link to decision
|
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General Work Programme
|
|
Making Space for Water
I and ES
|
Making Space for Water
|
Decisions in
regards to the Making Space for Water Programme.
|
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Review / Refresh of Workshops and Guidelines
Governance
|
Consideration of November 2023 Ombudsman’s Report
|
Decision in
regards to how workshops are treated.
|
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