I hereby give notice that an extraordinary meeting of the Henderson-Massey Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 11 June 2024

10:00 am

Council Chamber
Civic Building L2
1 Smythe Road
Henderson

 

Henderson-Massey Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Chris Carter

 

Deputy Chairperson

Dr Will Flavell

 

Members

Brenda Brady, JP

 

 

Peter Chan, JP

 

 

Dan Collins

 

 

Oscar Kightley

 

 

Brooke Loader

 

 

Ingrid Papau

 

 

(Quorum 4 members)

 

 

 

Laura Hopkins

Democracy Advisor

 

6 June 2024

 

Contact Telephone: 027 501 1350

Email: laura.hopkins@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Henderson-Massey Local Board

11 June 2024

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Nau mai | Welcome                                                                                                        5

2          Ngā Tamōtanga | Apologies                                                                                         5

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest                                         5

4          He Tamōtanga Motuhake | Leave of Absence                                                            6

5          Adoption of the Henderson-Massey Local Board Agreement 2024/2025               7

 

 


1          Nau mai | Welcome

 

 

2          Ngā Tamōtanga | Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Member

Organisation

Position

Chris Carter (Chair)

1.    St Lazarus Trust

2.    Waitākere Badminton Club

Member

Member

Peter Chan, JP

 

1.    Cantonese Opera Society of NZ

2.    Asian Leaders Forum

3.    NZ-Hong Kong Business Association

4.    NZ-China Business Association

5.    Te Whau Pathway Environmental Trust

Member

Member

Member

Member

Trustee

Dan Collins

1.    Rānui Action Project

Chair

Dr Will Flavell

(Deputy Chair)

1.    Asia New Zealand Leadership Network

2.    Te Atatū Tennis Club

3.    Waitākere Literacy Board

4.    Te Kura

Member

Board Member

Board Member

Member

Brooke Loader

1.     Waitākere Licensing Trust

2.     UDL Energy Complaints Scheme Advisory

3.     Neighbourhood Support

4.     Te Atatū Glendene Community Patrol

5.     Real Estate Authority New Zealand

Member

Member

Member

Volunteer

Member

Ingrid Papau

1.    Liberty Impact Community Trust

2.    #WeLoveTuvalu Community Trust

3.    Neighbourhood Support

4.    Liberty Church

5.    Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member

 


 

 

Member appointments

          Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

 

External organisation

Lead

Alternate

Massey Matters

Will Flavell

Peter Chan

Central Park Henderson Business Association

Chris Carter

Dan Collins

Heart of Te Atatū South

Brooke Loader

Brenda Brady

Ranui Advisory Group

Dan Collins

Brooke Loader

Te Atatū Peninsula Business Association

Ingrid Papau

Brenda Brady

Waitākere Ethnic Board

Peter Chan

Brooke Loader

Waitākere Healthlink

Ingrid Papau

Brenda Brady

Te Whau Pathway Environmental Trust

Chris Carter

Dan Collins

 

 

 

4          He Tamōtanga Motuhake | Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 


Henderson-Massey Local Board

11 June 2024

 

 

Adoption of the Henderson-Massey Local Board Agreement 2024/2025

File No.: CP2024/06763

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the local content for the Long-term Plan 2024-2034 which includes the Henderson-Massey Local Board Agreement 2024/2025, the message from the chair, and approved local board advocacy.

2.       To adopt a local fees and charges schedule for 2024/2025.

Whakarāpopototanga matua

Executive summary

3.       The Local Government (Auckland Council) Act 2009 states that for each financial year, Auckland Council must have a local board agreement (as agreed between the Governing Body and the local board) for each local board area.

4.       From 28 February to 28 March 2024, council consulted on the proposed Long-term Plan 2024-2034. Local boards considered the feedback received and then provided feedback to the Budget Committee at a workshop on 8 May 2024 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.       The Henderson-Massey Local Board formally resolved its feedback on the Long-term Plan 2024-2034 at its business meeting on 2 May 2024 (resolution HM/2024/47).  That feedback was reported to the Budget Committee meeting on 16 May 2024 to be considered as part of the decision-making on the final Long-term Plan.

6.       For the council to finalise the Long-term Plan 2024-2034, local boards need to approve the local content for the Long-term Plan 2024-2034.  This includes a local board agreement, a message from the chair, and the approved local board advocacy, as well as a local fees and charges schedule for 2024/2025.

7.       On 27 June 2024, the Governing Body will meet to adopt Auckland Council’s Long-term Plan 2024-2034 including 21 local board agreements.

 

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a)      whai / adopt the local content for the Long-term Plan 2024-2034, which includes the Henderson-Massey Local Board Agreement 2024/2025, the message from the chair, and approved local board advocacy (Attachment A).

b)      whai / adopt a local fees and charges schedule for 2024/2025 (Attachment B).

c)      tautapa / delegate authority to the Chair to make any final minor changes to the local content for the Long-term Plan 2024-2034 (the Henderson-Massey Local Board Agreement 2024/2025, message from the chair, and approved local board advocacy).

d)      tuhi ā-taipitopito / note that the Henderson-Massey Local Board Agreement 2024/2025, will included in the Long-term Plan 2024-2034 to be adopted by the Governing Body when it meets on 27 June 2024.

Horopaki

Context

8.       The Local Government (Auckland Council) Act 2009 states that for each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

9.       The Henderson-Massey local board agreement is informed by the Henderson-Massey Local Board Plan 2023. Local board plans are developed every three years and outline the priorities and preferences of the communities within the local board area in respect of the level and nature of local activities to be provided by the Auckland Council in the local board area.

10.     Throughout the development of the Long-term Plan 2024-2034, local board chairs (or delegated local board representatives) have had the opportunity to attend Budget Committee workshops on key topics and provide local board views on regional issues being considered as part of the Long-term Plan 2024-2034.

11.     One local event was held in the Henderson Civic Centre to engage with the community and seek feedback on both regional and local proposals. The three west local boards, Henderson-Massey, Waitākere Ranges and Whau also attended a hui at Hoani Waititi Marae.

12.     A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included on the 2 May business meeting agenda.

13.     Local boards considered this feedback, and then provided feedback to the Budget Committee at a workshop on 8 May 2024 on regional issues, community feedback and key local board initiatives and advocacy areas.

14.     The Henderson-Massey Local Board formally resolved its feedback on the Long-term Plan 2024-2034 at its business meeting on 2 May (resolution number HM/2024/47).  That feedback was reported to the Budget Committee meeting on 16 May 2024 to be considered as part of the decision-making on the final Long-term Plan.

15.     The Henderson-Massey Local Board also approved advocacy initiatives for the Long-term Plan 2024-2034 at the 2 May business meeting (resolution number HM/2024/1).

Tātaritanga me ngā tohutohu

Analysis and advice

Henderson-Massey Local Board Agreement

Key features of the local board agreement

16.     The local content for the Long-term Plan 2024-2034 (Attachment A), includes the Local Board Agreement 2024/2025, the message from the chair, and approved local board advocacy

17.     Table one below provides an outline of the sections in the local board agreement:

Section

Description

Planned operating and capital spend in 2024/2025

The planned capital spend to renew and develop assets and operating spend to maintain and operate assets as well as deliver local activities.

Priorities by activity area

Funding priorities, levels of service, and performance measures for local activities which contribute to key community outcomes.

These are set out under each local activity area:

·    Local Community Services

·    Local Planning and Development

·    Local Environmental Management

·    Local Governance.

Funding Impact Statement

This funding impact statement has been prepared to meet the requirements of Section 21(5) of the Local Government (Auckland Council) Act 2009. It covers the year from 1 July 2024 to 30 June 2025 and outlines the council's sources of funding for local activities in this local board area and the plan to apply them.

 

Consideration of submissions and feedback

18.     The Henderson-Massey Local Board has considered the submissions and feedback received as part of consultation on the Long-term Plan 2024-2034.

19.     A full analysis of the submissions and feedback on the Long-term Plan 2024 – 2034 for Henderson-Massey Local Board can be found here: https://infocouncil.aucklandcouncil.govt.nz/Open/2024/05/20240502_HM_AGN_12468_AT_EXTRA_WEB.htm

Service levels and performance measures

20.     As part of the Long-term Plan 2024-2034, the service performance measures framework has been reviewed against council's legislative requirement to have performance measures (and targets) that enable the public to assess the level of service for major aspects of local activities. 

21.     New performance measures and targets, different to prior years, are proposed for inclusion in the Local Board Agreement 2024/2025. These new measures better reflect local levels of service, but also local boards' increased decision making and their role in setting service levels for local activities.

 

Local Fees and Charges

22.     The Governing Body has agreed to the setting of baseline fees and charges for Active Communities and venue hire spaces, and therefore these fees have been reflected in the schedule of fees to be adopted by the local board.

Pool and leisure centres

23.     The review of fees and charges for Active Communities services have been split into two phases due to its size and complexity. The first phase of the fees, bookable spaces for hire at 19 of the 25 council managed sites, were reviewed and adopted as part of the Annual Budget 2023/2024.

24.     As part of the consultation on the Long-term Plan 2024-2034, the council consulted on the second phase of the review of fees and charges for Active Communities services, which focused on the appropriate level of cost recovery for all the services provided from pool and leisure centres including memberships, swim schools and entrance fees. The assessment of cost recovery was balanced with enabling the council to provide a service that can be accessed by all parts of the community across the network.

25.     The second phase includes both council-managed pool and leisure facilities and memberships and aquatic entrance fees for facilities managed under contract. There are 45 Active Communities sites across the Auckland region, 25 of these are managed directly by Auckland Council.

26.     The proposed changes introduce an Auckland wide membership option to allow customers to access all 45 pool and leisure council-managed and contracted sites. It is also proposed to align legacy and discontinued memberships to current membership options over three years.

27.     The proposed changes will establish baseline fees for like services across Active Communities activities. This will mean that the impact on each facility will vary. Changes are proposed to the following baseline fees:

·    entrance to all council managed and contracted pools and leisure facilities along with an increased discount rate for qualifying customers.

·    swimming lessons to better align to market rates, along with a new discount rate for those who qualify.

·    OSCAR before and after school care and holiday programme fees to maximise government subsidies and ensure costs are recovered.

·    term programme fees to simplify the fees framework.

28.     After reviewing local board feedback, changes have been made to the proposed supervising adult and spectator fees. The proposed fee for these services which was consulted on as part of the consultation document was set to increase however, this fee is now proposed to be retained at previous levels.  However, the proposed decrease to the supervising adult fee at Tepid Baths and West Wave Pool and Leisure Centre fee is proposed to proceed as the fees at these facilities were generally much higher than at other sites.

29.     Learn to swim fees have also been reviewed following consultation. As the current fees at Manurewa Pool and Leisure Centre (Manurewa Local Board), Moana-Nui-a-Kiwa Pool and Leisure Centre (Mangere-Otahuhu Local Board ) and babies fees at Tepid Baths (Waitemata Local Board) and Stanmore Bay (Hibiscus and Bays Local Board) are lower than those for the rest of the network, these fees are now proposed to be moved to a mid-point in financial year 2024/2025 to transition them to full alignment with the network in financial year 2025/2026.

Venue hire and bookable spaces

30.     Venue hire and bookable spaces incorporates council managed community halls, community centres, art centres and bookable library spaces.

31.     The review of this portfolio has been split into two phases. The consultation on the Long-term Plan 2024-2034 included proposals following phase one of the review of baseline fees across similar venues to ensure they are charged appropriately across the portfolio. Fees for 252 bookable spaces at 110 venues are included in this review.

32.     The existing pricing frameworks currently in place for bookable spaces contains variations and inconsistencies inherited from legacy councils. The basis for phase one of the review is the Hire Fee Framework which considers the size, condition and quality of each bookable space, the levels of staffing, the amenities available, and current patterns of utilisation of the spaces. Phase one of this review addresses variations within local board and adjacent areas to bring pricing of comparable venues closer together.

33.     Fees for around half of the venues reviewed in phase one are not proposed to change as they have been set at an appropriate level when compared to spaces nearby or with similar types of spaces or capacity. While some fees are proposed to increase, a number of fees are proposed to decrease.

34.     Phase two, planned for 2025/2026, will assess the appropriate level of cost recovery balancing value to the ratepayer and accessibility for customers and communities.

35.     The current discounts framework is not proposed to change, and these will be applied to eligible community groups and regular hirers.

Other fees and charges

36.     All other local fees and charges are proposed to increase by an inflationary adjustment of 4.7 per cent.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37.     The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

38.     Some of the proposed projects in the local board agreement may have climate impacts. The climate impacts of any projects the council chooses to progress with will be assessed as part of the relevant reporting requirements.

39.     Some of the proposed projects in the local board agreement will be specifically designed to mitigate climate impacts, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

40.     Local boards worked with council departments to develop their local board work programmes for 2024/2025 that will be adopted at June business meetings. The draft local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41.     This report seeks local board adoption of its content for the Long-term Plan 2024-2034 and other associated material, including the Local Board Agreement 2024/2025.

Tauākī whakaaweawe Māori

Māori impact statement

42.     Many local board decisions are of importance to and impact on Māori. Local board agreements are important tools that enable and can demonstrate the council’s responsiveness to Māori. 

43.     Local board plans, which were developed in 2023 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant, the wider Māori community.

44.     Of those who submitted feedback on the Long-term Plan consultation, seven per cent identified as Māori. There were submissions from 23 Māori entities, many of which provided specific feedback on local priorities and advocacy. Of the 23 Māori entities, 12 presented feedback at a Town Hall Have Your Say event specifically for mana whenua and mātāwaka entities. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

45.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in the council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

46.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2024/2025 financial year.

47.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy, which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

48.     Funding for ABS is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

49.     As part of the Long-term Plan 2024-2034 decisions the Governing Body adopted to amend the Local Board Funding Policy to take effect from 1 July 2025. As part of this change there will no longer be a differentiation between ABS and LDI funding after 2024/2025 and funding will be allocated to bring 18 local boards to within 5 per cent of funding equity within four years.

50.     A local fees and charges schedule for 2024/2025 is adopted alongside the Local Board Agreement 2024/2025. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51.     Decisions on the local content of the Long-term Plan 2024-2034, including the Local Board Agreement 2024/2025 and a local fees and charges schedule for 2024/2025, are required by 13 June 2024 to ensure the Governing Body can adopt the final Long-term Plan 2024-2034 including each local board agreement, at its 27 June 2024 meeting.

Ngā koringa ā-muri

Next steps

52.     The Governing Body will meet on 27 June 2024 to adopt the Long-term Plan 2024-2034, including the 21 local board agreements in volume 3.

53.     It is possible that minor changes may need to be made to the attachments before the Long-term Plan 2024-2034 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

54.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2024.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Henderson-Massey Local Board Agreement 2024-2025

15

b

Henderson-Massey Fees and Charges

25

      

Ngā kaihaina

Signatories

Authors

Wendy Kjestrup - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

 

 


Henderson-Massey Local Board

11 June 2024

 

 










Henderson-Massey Local Board

11 June 2024