Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

18 June 2024

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

Resolution number DT/2024/83

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) whakaae / accept the apology from Member P Allen for early departure.

b) whakaae / accept the apology from Member G Busch for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member T Harpur declared an interest in Item 17 - Approval of Customer and Community Services local board work programme 2024-2025, as he is an employee of the Takapuna Beach Business Association and took no part in discussion or voting on this matter.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number DT/2024/84

MOVED by Member G Wood, seconded by Chairperson T van Tonder:

That the Devonport-Takapuna Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 11 June 2024, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum: Allan Morris, on behalf of Mon Desir residents - Te Uru Tapu
	A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2024/85 MOVED by Chairperson T van Tonder, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a) receive the presentation from Allan Morris on behalf of the residents of Mon Desir apartments and thank them for their attendance. CARRIED
	Attachments a 18 June 2024 - Devonport-Takapuna Local Board Business Meeting - Item 9.1: Public Forum - Allan Morris, on behalf of Mon Desir residents - Statutory Declaration

9.2

Public Forum: Tascha Rosan, on behalf of Takapuna Sands residents - Te Uru Tapu

Resolution number DT/2024/86

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) receive the presentation from Tascha Rosan on behalf of the residents of Takapuna Sands apartments and thank them for their attendance.

CARRIED

9.3

Public Forum: Maisie Ramsay, on behalf of Pupuke Birdsong Project - Te Uru Tapu

Resolution number DT/2024/87

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) receive the presentation from Maisie Ramsay on behalf of Pupuke Birdsong Project and thank them for their attendance.

CARRIED

9.4

Public Forum: Margaret Field - Te Uru Tapu

Resolution number DT/2024/88

MOVED by Member M Powell, seconded by Chairperson T van Tonder:

That the Devonport-Takapuna Local Board:

a) receive the presentation from Margaret Field and thank them for their attendance.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Te Uru Tapu / Sacred Grove of Pōhutukawa at Takapuna Beach Reserve - approval of the amended developed design scope

Resolution number DT/2024/89

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) whakakore / revoke resolution DT/2021/181 on Te Uru Tapu / Sacred Grove of Pōhutukawa, within the Takapuna Beach Reserve

b) whakaae / approve the developed design for Te Uru Tapu / Sacred Grove of Pōhutukawa, within the Takapuna Beach Reserve, as per Option 1b in Attachment A to the agenda report including the following:

i. permanent closure and removal of the southern boardwalk at Te Uru Tapu / Sacred Grove of Pōhutukawa

ii. retention of public access to the lookout

iii. closure of the staircase entrances from the beach as well as the northern and southern access to the southern boardwalk

iv. the reinstatement of the boundary, beside the private property, on the northwestern edge of Te Uru Tapu / Sacred Grove of Pōhutukawa; ensuring that any new fencing does not obstruct sightlines to the grove.

v. removal of invasive plant species and refresh understory planting in Te Uru Tapu / Sacred Grove of Pōhutukawa with native species

c) whakaae / approve naturalisation of the path north of the site and installation of educational elements to highlight the cultural heritage and significance of the wāhi tapu / sacred site at Te Uru Tapu / Sacred Grove of Pōhutukawa

d) whakaae / approve an investigation of improvements to the stormwater outlet on the southern edge of Te Uru Tapu / Sacred Grove of Pōhutukawa

e) whakaae / approve an investigation of a small extension to the existing seawall between the lookout and the Promenade.

f) tono / request staff investigate an extension of the stairs from the public look out to the beach, or alternative beach access from the lookout.

g) tono / request staff investigate high tide passage options at the base of the seawall.

h) tono / request staff come back to the Local Board with options and costings of f) & g) for potential inclusion in the project.

i) tono / request staff engage with mana whenua representatives on implementation of the design and to provide input into any further design work and separately engage with representatives of key community stakeholders on implementation of the restoration plan and to provide input on any further restoration work.

j) tuhi / note that plain tree props may be required on advice from an arborist to manage large tree limbs settling safely and it is intended that tree props and bracing will be discussed during the next phase of the project, noting the prior views of mana whenua on use of tree props.

CARRIED

Note:

Pursuant to Standing Order 1.9.7, Member G Wood requested that their dissenting vote be recorded.

Member P Allen left the meeting at 11.36am.

Devonport Takapuna Local Board Ethnic Communities Plan 2024-2029

Resolution number DT/2024/90

MOVED by Member M Powell, seconded by Chairperson T van Tonder:

That the Devonport-Takapuna Local Board:

a) whai / adopt the Devonport-Takapuna Ethnic Communities Plan 2024-2029

b) tautapa / delegate authority to the chairperson of the Devonport-Takapuna Local Board to approve any minor edits that may be necessary to the Ethnic Communities Plan prior to publication.

c) give thanks to both Hearts & Minds and The Asian Network Incorporated for their commitment to this project and the completion of this plan.

CARRIED

Devonport-Takapuna Board Grants Programme 2024/2025

Resolution number DT/2024/91

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) whai / adopt the Devonport-Takapuna Grants Programme 2024/2025 subject to the following changes:

i) Lower priority: to amend 5^th bullet point to read ‘Community Events that have commercial sponsorship.”

ii) Exclusions: remove final bullet point, ‘events that have commercial promotion for financial gain”

iii) Higher priority: to add an additional bullet point ‘projects, events and activities that are contained in Devonport-Takapuna Local Board strategic documents and centre plans.

iv) Amend typographical error in lower priorities second bullet point to read, ‘… groups and/or activities taking place outside the local board area, unless the applicant can clearly demonstrate the benefit to local board residents.’

CARRIED

Local board feedback on the draft Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024

Resolution number DT/2024/92

MOVED by Member G Wood, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) support the direction of the draft Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024.

b) note that feedback from the Devonport Takapuna Local Board area was evenly split on the issue of fortnightly waste collections.

c) request that any savings that are achieved through moving to a fortnightly rubbish collected are passed on to the household ensuring that households are not doubly penalised with a lesser service for a higher cost.

d) request that the cost of changing household bin sizes is waived during the initial transition phase.

e) express concern regarding the rising cost of waste management on households and request council to explore options for mitigating rising costs.

f) support additional funding for waste minimisation education and marketing campaigns aimed at reducing waste

g) support Auckland Council advocating to reform the Litter Act 1979 to ensure Local Authorities are able to enforce fly tipping and waste dumping.

h) Request that biosolid waste is more appropriately addressed in the WWMP noting that the Puketutu Island Rehabilitation Project will be completed in the early 2030s, and there will need to be a new reuse solution to prevent the 200,000Tper year of organic waste (same quantity as food waste) from going to landfill.

CARRIED

Permanent changes to landowner approval process for filming activities

Resolution number DT/2024/93

MOVED by Deputy Chairperson T Harpur, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) whakaae / agree to permanently waive the requirement (in the Local Board Delegation Protocols) for staff consultation with the local board on landowner approvals, for low and medium impact film shoot permit applications, as defined in the Auckland Film Protocol 2019 Impacts Table

b) whakaae / agree that Screen Auckland will notify the local board film lead of all low and medium impact film permits granted in local parks and facilities, ahead of these activities taking place

c) whakaae / agree that Screen Auckland continues to work with Parks & Community Facilities staff in assessing and determining conditions for the use of local parks and facilities, where appropriate, for all film shoot permit applications.

CARRIED

Auckland Citizens Advice Bureaux Funding Model Options

Resolution number DT/2024/94

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) ohia / endorse option 3 as the preferred option for a new strategic funding model for Auckland Citizens Advice Bureau, noting this enables both a regional and outcomes-based focus for the organisation and is the preferred option of Auckland Citizens Advice Bureaux.

CARRIED

The meeting adjourned at 12.01pm and reconvened at 12.31pm.

17	Approval of Customer and Community Services local board work programme 2024-2025
	Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2024/95 MOVED by Chairperson T van Tonder, seconded by Member M Powell: That the Devonport-Takapuna Local Board: a) whai / approve the 2024/2025 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report) subject to the following amendments: i. tapi / amend the activity description for activity ID: 1349, To provide event funding towards up to two significant events ii. tapi / amend further decision points for activity ID: 1349, Takapuna Beach Business Association to present an outline of their proposed event(s) to the Devonport-Takapuna Local Board in the first quarter iii. tapi / amend the activity description for activity ID: 1351, To provide event funding towards up to two significant events iv. tapi / amend further decision points for activity ID: 1351, Milford Village Business Association to present an outline of their proposed event(s) to the Devonport-Takapuna Local Board in the first quarter v. tapi / amend the activity description for activity ID: 1352, To provide funding towards a new placemaking project -sign on Victoria Road, Devonport vi. tapi / amend activity benefits for activity ID: 1352, To develop a new entry sign to Devonport that promotes the identity and sense of place for the area vii. tapi / amend further decision points for activity ID: 1352, Devonport Business Association will present a developed proposal for the proposed sign to the Devonport-Takapuna Local Board by the end of the second quarter viii. tapi / amend lead department/unit for activity ID: 1352, CCS: Connected Communities – Community Delivery ix. tapi / amend further decision points for activity ID: 4149, staff to present a workshop on the Te Kete Rukuruku Project to the Devonport-Takapuna Local Board by the end of the second quarter. x. remove budget for ID: 4355, Local Civic Events Devonport-Takapuna xi. tapi / amend the activity description for activity ID: 2865 Legacy Rates Grants Devonport-Takapuna, to read as follows “Budget allocated to local boards from legacy rates grants that have been continuing since amalgamation. A transition mechanism was put in place as part of Long-term Plan 2018-2028 for three years. From 1 July 2021, this budget fell under the complete discretion of the Local Board. As part of the 2021/2022 work programme adoption, the D-T LB decided to continue to support legacy rates grants for the financial years 2021/2022, 2022/2023, and 2023/2024, reducing the grant allocation by 1/3 every Financial Year, to allow groups that are funded appropriate time to gradually adjust to the decrease in funding.” xii. tono / request that staff prioritise the promotion and management of the Devonport-Takapuna Local Board Youth Representation Project under activity ID: 3892, Youth Specialist delivery Devonport-Takapuna Local Board xiii. tapi / amend the budget for activity ID: 3996, Devonport-Takapuna Cycling and Walking Guide to $10,000.00 to pay for printing of the booklet xiv. tono / request that staff seek clarity on activity ID: 3687, Girl Guide Association of New Zealand Incorporated on current usage and future intentions for the premises on Auburn Reserve and Jutland Reserve and that this be communicated to the Devonport-Takapuna Local Board in quarter one xv. tono / request that staff seek clarity on activity ID: 3687, The Scout Association of New Zealand on current usage and future intentions for the premises on Becroft Park and that this be communicated to the Devonport-Takapuna Local Board in quarter one xvi. tono / request staff prioritise ID: 4350 to determine current use and future intentions of the premises occupied by the Lions Club of Devonport, Allenby Reserve noting the premises are currently underutilised xvii. inclusion of an additional activity to the Community Lease Work Programme 2024/2025 – negotiate a new community lease for premises at Operetū/Fort Takapuna Reserve to meet the needs of the Restoring Takarunga Hauraki Charitable Trust xviii. inclusion of an additional activity to the Community Lease Work Programme 2024/2025 prioritising the assignment of the lease currently approved to be held by the Devonport Peninsula Trust for the Nursery site at 27 Lake Road (DT/2022/135) to Restoring Takarunga Hauraki Charitable Trust as the trust has now formed its own legal entity and wishes to take control of the lease. xix. Tapi / amend the budget for activity ID: 100 Community grants Devonport-Takapuna to $240,861. b) whai / approve in principle the 2025/2026 and 2026/2027 Customer and Community Services – Parks and Community Facilities work programme (Attachment A to the agenda report). c) whai / approve the Risk Adjusted Programme projects identified in the 2024/2025 Customer and Community Services work programme (Attachment A to the agenda report). d) tuhi ā-taipitopito / note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Local Board Discrete Project budgets is subject to approval by the Planning, Environment and Parks Committee. CARRIED
Note:	Member T Harpur declared an interest in Item 17 - Approval of Customer and Community Services local board work programme 2024-2025, as he is an employee of the Takapuna Beach Business Association and took no part in discussion or voting on this matter.
	Attachments a 18 June 2024 - Devonport-Takapuna Local Board Business Meeting - Item 17: Approval of Customer and Community Services local board work programme 2024-2025 - Update to Attachment B b 18 June 2024 - Devonport-Takapuna Local Board Business Meeting - Item 17: Approval of Customer and Community Services local board work programme 2024-2025 - Update to Attachment C

Approval of the 2024/2025 Devonport-Takapuna Local Board Local Environmental Work Programme

Resolution number DT/2024/96

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) whakaae / approve its 2024/2025 Local Environmental Work Programme and associated budget allocation, as summarised in the table below (Attachment A to the agenda report), subject to the below amendment:

tapi / amend further decision points for ID:4403 Noughty Wasters Zero Waste Makerspace, to workshop the proposed scope in quarter one.

Activity name	2024/2025 budget for approval
Noughty Wasters Zero Waste Makerspace	$25,000
Pupuke Birdsong Project	$75,000
Restoring Takarunga Hauraki - Devonport	$75,000
Wairau Estuary Enhancement Planting	$20,000
Total	$195,000

b) tuhi ā-taipitopito / note the allocation of $1,550,000 regionally funded asset-based services capital expenditure budget towards the Coastal Renewals programme in the 2024/2025 financial year for the following programmes:

Activity name	2024/2025 regional budget
Lake Pupuke Extend Foreshore Wall	$250,000
Victoria Wharf asset inspection, Devonport	$100,000
Wairau Estuary Reserve (Milford Marina) repair timber seawall	$1,200,000

CARRIED

Approval of the Devonport-Takapuna Local Board Local Governance work programme 2024/2025

Resolution number DT/2024/97

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) whakaae / approve the Devonport-Takapuna Local Board Local Governance work programme 2024/2025 (Attachment A to the agenda report), which includes the following activity:

i) Devonport-Takapuna Local Board Engagement – $3,000 LDI OPEX.

CARRIED

Community forum review and future engagement

Resolution number DT/2024/98

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) whakaae / agree to move to a refreshed engagement model for community forums.

b) whakaae / agree to hold community forums every three months, on a Tuesday of the relevant month, commencing at 6.00pm with a minimum of one held at the Local Board office in Takapuna, and the others to be at different venues spread geographically within the local board area.

c) whakaae / agree to hold two Community Conversations a year.

d) tuhi ā-taipitopito / note that the date, time, and location of the 2024 and 2025 community conversations will be confirmed closer to the time based on the engagement activity that is proposed for members to attend.

CARRIED

Elected Members' Reports

Resolution number DT/2024/99

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) whiwhi / receive and thank member Peter Allen for their written report.

b) whiwhi/ receive and thank member Melissa Powell for their written report.

c) whiwhi / receive and thank member George Wood for their written report.

CARRIED

Resolutions Pending Action report

Resolution number DT/2024/100

MOVED by Chairperson T van Tonder, seconded by Member M Powell:

That the Devonport-Takapuna Local Board:

a) tuhi ā-taipitopito / note the Devonport-Takapuna Local Board resolutions pending action report as at 13 June 2024.

CARRIED

Devonport-Takapuna Local Board - Resource Consent Applications - May 2024

Resolution number DT/2024/101

MOVED by Chairperson T van Tonder, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) tuhi ā-taipitopito / note the list of resource consents applications (Attachment A) related to the Devonport-Takapuna Local Board area received from 5 May 2024 to 1 June 2024.

CARRIED

Devonport-Takapuna Local Board - Record of Workshops May 2024

Resolution number DT/2024/102

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) whiwhi / receive the records of the workshops held in May 2024.

CARRIED

Hōtaka Kaupapa - Policy Schedule

Resolution number DT/2024/103

MOVED by Chairperson T van Tonder, seconded by Deputy Chairperson T Harpur:

That the Devonport-Takapuna Local Board:

a) tuhi ā-taipitopito / note the Devonport-Takapuna Local Board Hōtaka Kaupapa – Policy Schedule for June 2024 as set out in Attachment A of this agenda report.

CARRIED

26 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The Chairperson closed the meeting with a karakia

Unuhia, unuhia

Unuhia mai te urutapu nui

Kia wātea, kia māmā,

te ngākau te tinana, te hinengaro

i te ara takatū

Koia rā e Rongo

e whakairia ake ki runga

Kia tina! Haumi e!

Hui e! Tāiki e!

Draw on, draw on

Draw on the supreme sacredness

To clear and to set free

the heart, the body and the inner essence

In preparation for our pathways

Let peace and humility

be raised above all

Manifest this! Realise this!

Bind together! Affirm!

1.11pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen (online)
	Melissa Powell
	George Wood, CNZM