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Revenue, Expenditure and Value Committee
18 June 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Ngā Petihana | Petitions 5
5 Ngā Kōrero a te Marea | Public Input 5
6 Ngā Kōrero a te Poari ā-Rohe
Pātata | Local
Board Input 5
7 Ngā Pakihi Autaia | Extraordinary Business 5
8 Procurement
plan for small potable water and wastewater system operations and maintenance 7
9 Summary of
Revenue, Expenditure and Value Committee information memoranda and briefings
(including the forward work programme) – 23 April 2024 11
10 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration
of Extraordinary Items
PUBLIC EXCLUDED
11 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural Motion
to Exclude the Public 15
C1 CONFIDENTIAL: Procurement plan
for small potable water and wastewater system operations and maintenance 15
C2 CONFIDENTIAL: Variation to
integrated waste collection contracts – Kalista Ltd 15
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Revenue, Expenditure and Value Committee
18 June 2024
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Procurement
plan for small potable water and wastewater system operations and maintenance
File No.: CP2024/06858
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the procurement plan for the small water and wastewater
system maintenance contracts.
Whakarāpopototanga matua
Executive summary
2. Auckland
Council’s Healthy Waters department is responsible for managing
Auckland’s small public onsite potable water supply and wastewater
treatment systems to ensure their safe and effective operation. These systems
are managed by the council rather than Watercare, as they are standalone
systems that are not connected to the city network and are generally in remote
areas such as regional parks, campgrounds, rural parks and the Hauraki Gulf
Islands.
3. Healthy
Waters currently has two small water and wastewater system maintenance
contracts covering three operations areas (North-West, Central and South).
These contracts will expire in June 2025 so procurement for the next set of
contracts must start now so that they will be in place to commence at that time.
4. An
analysis of the options considered for procurement of these services will be
provided in the confidential section of the 18 June 2024 Revenue, Expenditure
and Value Committee meeting.
Ngā tūtohunga
Recommendations
That the Revenue, Expenditure
and Value Committee:
a) tuhi
ā-taipitopito / note the information contained in this report, for the
small water and wastewater system maintenance contracts enables transparency on
the topic due for discussion in the public excluded part of the meeting
b) tuhi
ā-taipitopito / note that the confidential report contains information
that could prejudice the council's commercial position with suppliers.
Horopaki
Context
5. Auckland
Council’s Healthy Waters department is responsible for managing
Auckland’s small public onsite water supply and wastewater treatment
systems to ensure their safe and effective operation. These include onsite
water treatment and supply systems, wastewater treatment and disposal systems,
tankered water supply, and tankered wastewater disposal at regional parks,
community halls, campgrounds and reserve toilet facilities across the Auckland
region including Hauraki Gulf Islands. These systems are not managed by
Watercare, as they are not connected to the city network (i.e. they are standalone
systems supporting the community).
6. Healthy
Waters currently has two small waters and wastewater supply contracts across
three operations areas. One contract with Citycare covers the Central and South
areas and one with Downer covers the North-West area. The contracts provide
maintenance activities including:
· Operations
and maintenance of all small water supply and wastewater disposal systems (planned, preventative and responsive maintenance) including 24/7
response.
· Water Services (Drinking Water Standards for New Zealand) Regulations
2022 and Drinking Water Quality Assurance Rules 2022 monitoring and reporting.
· Compliance
monitoring and reporting for water safety plans, resource consents and a range
of water quality monitoring and reporting.
7. The
current operations and maintenance contracts cover the operations areas as
shown in Figure 1. These contracts will expire on 30 June 2025.
Figure 1: Map of current operations areas
8. Further
context will be provided in the confidential section of the 18
June 2024 Revenue, Expenditure and Value Committee
meeting.
Tātaritanga me ngā
tohutohu
Analysis and advice
Potential contract delivery areas
9. Staff
are exploring delivering the current operations areas within a different
contract structure to improve efficiency of delivery and better serve
geographically isolated areas.
10. An analysis of the potential contract delivery areas and procurement
approach will be provided in the confidential section of the 18 June 2024
Revenue, Expenditure and Value Committee meeting.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
11. Operations and maintenance of small water supply and wastewater
systems will assist with resilience to the impacts of climate change by
ensuring that Aucklanders that use these supplies have
continuous access to safe drinking water and wastewater is safely treated.
Provision of reactive maintenance will allow for response
to the challenges of the increased frequency and intensity of weather events
caused by climate change.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. The
scope included within the contracts is aligned with service level agreements
that Healthy Waters has in place for delivery of services for Auckland
Transport, Eke Panuku and Parks and Community Facilities.
13. Healthy
Waters works closely with other council departments (including Parks and
Community Facilities), and council-controlled organisations (including Auckland
Transport and Watercare) to ensure a high level of service and good value is
delivered.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
Local impacts
14. These
contracts will have positive benefits for Auckland residents as they will
provide:
· safe drinking water at a range of regional parks, holiday parks and
other council sites
· safe wastewater treatment where sites are not connected to the
wastewater network.
Local board views
15. Healthy
Waters regularly engages with local boards on both operational and
project-specific initiatives and delivers water quality and stream restoration
projects on behalf of local boards.
16. Healthy
Waters consults with Parks and Community Facilities for all proposed capital
upgrade works that will be covered under these proposed contracts. There is a
formal process in place for Parks and Community Facilities to engage with
specific local boards for projects on parks within their local areas.
Tauākī whakaaweawe
Māori
Māori impact statement
17. The
contract deliverables are aligned with the principles of kaitiakitanga or
guardianship, through seeking to improve water quality outcomes and mitigate
the environmental impacts of floods and climate change events.
18. The
requirements of the tender will encourage the involvement of Māori within
the supply chain.
Ngā ritenga
ā-pūtea
Financial implications
19. An analysis of the financial implications will be provided in the
confidential section of the 18 June 2024 Revenue, Expenditure and Value Committee
meeting.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
20. An analysis of the risks and mitigations will be provided in the
confidential section of the 18 June 2024 Revenue, Expenditure and Value
Committee meeting.
Ngā koringa ā-muri
Next steps
21. Next steps will be provided in the confidential section of the 18 June 2024
Revenue, Expenditure and Value Committee meeting.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Authors
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Vivian Dias - Procurement Manager, Capital Procurement
Jayesh Solanki - Operations Regional Team Manager,
Healthy Waters
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Authorisers
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Barry Potter - Director Infrastructure and
Environmental Services
Nicola Mills - Acting Group Chief Financial Officer
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Revenue, Expenditure and Value Committee
18 June 2024
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Summary of
Revenue, Expenditure and Value Committee information memoranda and briefings
(including the forward work programme) – 23 April 2024
File No.: CP2024/03447
Te take mō te
pūrongo
Purpose of the report
1. To
tuhi ā-taipitopito / note the progress on the Revenue, Expenditure and
Value Committee forward work programme appended as Attachment A.
2. To
whiwhi / receive a summary and provide a public record of memoranda or briefing
papers that have been distributed to Revenue, Expenditure and Value
Committee.
Whakarāpopototanga matua
Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Revenue, Expenditure and Value Committee members
via memoranda/briefings or other means, where no decisions are required.
4. The
following information items have been distributed:
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Date
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Subject
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2/4/2024
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Confidential Memo - Update
on the Pools and Leisure Service Delivery Model Review work
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22/4/2024
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Memo - Section 17A Service
Review - Holiday Parks Update
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24/5/2024
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Memo - Auckland Council
savings progress for the quarter ended 31 March 2024
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5. The
following workshops have taken place for the committee:
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Date
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Subject
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27/3/2024
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CONFIDENTIAL: Parks and
Community Facilities Service Performance Review
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Reason:
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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Interests:
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s7(2)(h)
- The withholding of the information is necessary to enable any local
authority holding the information to carry out, without prejudice or
disadvantage, commercial activities
In
particular, the workshop material is likely to include our full Facilities
Maintenance Contracts.
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Grounds:
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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17/4/2024
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CONFIDENTIAL: Service and
financial performance review programme - Unfunded policies and mandates
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Reason:
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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Interests:
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s7(2)(h)
- The withholding of the information is necessary to enable any local
authority holding the information to carry out, without prejudice or
disadvantage, commercial activities.
In
particular, the workshop material may contain financial information that
may not yet be on public record.
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Grounds:
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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23/4/2024
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Options for managing
long-term plan savings targets
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15/5/2024
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CONFIDENTIAL: Proposed
future contract model of the Pools and Leisure network
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Reason:
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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Interests:
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the supplier negotiations to deliver the Pools and Leisure
management contracts across the Auckland Council network.
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Grounds:
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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6. Note that, unlike an agenda report, staff will not be present
to answer questions about the items referred to in this summary.
Committee members should direct any questions to the relevant staff.
Ngā tūtohunga
Recommendation/s
That the Revenue, Expenditure
and Value Committee:
a) tuhi
ā-taipitopito / note the progress on the 2024 forward work programme
appended as Attachment A of the agenda report
b) whiwhi /
receive the Summary of Revenue, Expenditure and Value Committee information
memoranda and briefings.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Forward Work Programme
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b⇨
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Memo - Section 17A Service Review - Holiday Parks
Update
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c⇨
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Memo - Auckland Council savings progress for the
quarter ended 31 March 2024
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d⇨
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Workshop - Options for managing long-term plan savings
targets
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Ngā kaihaina
Signatories
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Author
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Duncan Glasgow - Kaitohutohu Mana Whakahaere Matua / Senior
Governance Advisor
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Authoriser
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Nicola Mills - Acting Group Chief Financial Officer
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