Rodney Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Rodney Local Board Office, 3 Elizabeth Street, Warkworth on Wednesday, 19 June 2024 at 10:00AM.

 

Te Hunga kua Tae mai | present

 

Chairperson

Brent Bailey

 

Deputy Chairperson

Louise Johnston

 

Members

Michelle Carmichael

 

 

Mark Dennis

 

 

Tim Holdgate

 

 

Colin Smith

 

 

Geoff Upson

 

 

Ivan Wagstaff

 

 

Guy Wishart

via electronic link

 

 

 

 

 


Rodney Local Board

19 June 2024

 

 

 

1          Nau mai | Welcome

 

Member C Smith left the meeting at 10.02am.

 

The chairperson opened the meeting and welcomed those in attendance. Member M Carmichael led the karakia timitanga.

 

Member C Smith returned to the meeting at 10.03am.

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

Member M Carmichael declared an interest in Item 14 – Approval of the 2024-2025 Rodney Local Board Local Environmental Work Programme and Item 21 – Local Board feedback on the draft Mahere Hukihuki mot e Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number RD/2024/77

MOVED by Member C Smith, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)         whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 15 May 2024, and the extraordinary minutes of its meeting, held on Wednesday, 12 June 2024, as a true and correct record.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

There were no acknowledgements.

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations


 

 

8.1

Deputation: Introduction Hui with Ministry of Social Development

 

Dan Brunt and Lynda Smardon were in attendance for this item.

 

Resolution number RD/2024/78

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Brunt and Ms Smardon from the Ministry of Social Development for their presentation and attendance at the meeting.

CARRIED

 

 

 

 

 

8.2

Deputation: Wellsford Plus Incorporated

 

Mitch Martin was in attendance for this item.

 

Resolution number RD/2024/79

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakamihi / thank Mr Martin for his presentation and attendance at the meeting.

CARRIED

 

Attachments

a     19 June 2024 - Rodney Local Board, Item 8.2 - Wellsford Plus Incorporated - Presentation

 

 

 

 

 

8.3

Deputation: Matakana Pony Club

 

Andrea Moore and Nadia Sakey were in attendance for this item.

 

Resolution number RD/2024/80

MOVED by Deputy Chairperson L Johnston, seconded by Member G Upson:  

That the Rodney Local Board:

a)      whakamihi / thank Ms Moore and Ms Sakey for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     19 June 2024 - Rodney Local Board, Item 8.3 - Matakana Pony Club - Supporting information

 

 

 

 

8.4

Deputation: Mahurangi Community Sport & Recreation Collective Incorporated

 

Nicola Jones and Graham Bucks were in attendance for this item.

 

Resolution number RD/2024/81

MOVED by Member C Smith, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      whakamihi / thank Ms Jones and Mr Bucks for their presentation and attendance at the meeting.

CARRIED

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

11        Ngā Pānui mō ngā Mōtini | Notices of Motion

 

Under Standing Order 2.5.1  a Notice of Motion has been received from Member G Upson for consideration under item 12.

 


12

Notice of Motion - Geoff Upson - Designation of vital transport corridors as 'Regional Strategic Roads'

 

Resolution number RD/2024/82

MOVED by Member G Upson, seconded by Member C Smith:  

That the Rodney Local Board:

a)      tono / request that Auckland Transport:

i)       designate vital transport corridors, within the Rodney Local Board area or connecting the Rodney Local Board area, as ‘Regional Strategic Roads’ or other suitable designation which will provide protection for road users into the future and provide a higher level of priority for maintenance and resilience work

ii)      designate some of the most important and essential transport corridors within the Rodney Local Board area or connecting the Rodney Local Board area, as ‘Limited Access Roads’ the same as the state highway network

iii)     give priority to the transport corridors with high traffic volumes within the Rodney Local Board area or connecting the Rodney Local Board area, or which serve as detour routes when the state highway network is closed or congested.

A division was called for, voting on which was as follows:

For

Member M Carmichael

Member M Dennis

Member T Holdgate

Deputy Chairperson L Johnston

Member C Smith

Member G Upson

Member I Wagstaff

Member G Wishart

Against

Chairperson B Bailey

Abstained

 

The motion was declared carried by 8 votes to 1.

CARRIED

 

Member T Holdgate left the meeting at 11.30am and returned to the meeting at 11.32am

 

 

13

Approval of Customer and Community Services local board work programme 2024-2025

 

Geoff Pitman – Manager Area Operations, Angie Bennett – Work Programme Lead, Genevieve McGirr – Work Programme Lead, Gemma Kaldesic – Integration Specialist and Jonathan Hope – Principal Integration Specialist were in attendance for this item.

 

Resolution number RD/2024/83

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whai / approve the 2024/2025 Customer and Community Services work programme and its associated budget (Attachment A)

b)      whai / approve in principle the 2025/2026 and 2026/2027 Customer and Community Services – Parks and Community Facilities work programme (Attachment A)

c)      whai / approve the Risk Adjusted Programme projects identified in the 2024/2025 Customer and Community Services work programme (Attachment A)

d)      whakarite / provide feedback for consideration by the Planning, Environment and Parks Committee on projects funded from the Slips Prevention, Local Parks and Sports Field Development budgets and discrete local board projects funded from regional budgets. (Attachment C)

e)      tuhi ā-taipitopito / note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Local Board Discrete Project budgets is subject to approval by the Planning, Environment and Parks Committee.

CARRIED

 

Note: Inclusion of the Holiday Parks section of the work programme will be brought for discussion to the Rodney Local Board on Wednesday 3 July 2024.

 

Note: Chairperson B Bailey on behalf of the Rodney Local Board would like to acknowledge and thank Angie Bennett (Rodney Local Board Work Programme Lead) for her contribution and dedication to the development and delivery of the local board work programme over the last 10 years and wish her every success for the future.

 

 


 

 

14

Approval of the 2024/2025 Rodney Local Board Local Environmental Work Programme

 

Nick FitzHerbert - Team Leader Relationship Advisory, Yasmin Hall - Relationship Advisor and Hazel Meadows – Senior Sustainable School Advisor were in attendance for this item.

 

Resolution number RD/2024/84

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)      whakaae / approve its 2024/2025 Local Environmental Work Programme and associated budget allocation, as summarised in the table below (and Attachment A):

Activity name

2024/2025 budget for approval

Celebration of Māori and Māori Zero Waste Practices

$40,000

Freshwater Education Project

$14,500

Okiritoto Stream Restoration Project

$40,000

Pest Free Coatesville coordinator time

$14,000

Restore Rodney East facilitator

$60,000

Rodney west coordinators 

$70,000

Shorebirds Trust coordinator

$14,000

Te Ao Māori and community led conservation Rodney 

$4,500

The Forest Bridge Trust Kiwi Aversion Training

$12,400

Total

$269,400

b)      tuhi ā-taipitopito / note the allocation of $920,000 regionally funded asset-based services capital expenditure budget towards the coastal renewal programme in the 2024/2025 financial year.

Activity name

2024/2025 regional budget

Big Omaha – seawall renewal

$20,000

Mathesons Beach – rock revetment

$50,000

Point Wells Reserve Foreshore - renew seawall

$200,000

Port Albert Wharf - repairs

$400,000

Whangateau Harbour Omaha Estuary - investigate and renew coastal assets

$100,000

Willjames Avenue Esplanade, Algies Bay - renew seawall

$150,000

 

CARRIED

 

 

 

15

Warkworth Loop bus service - communications and marketing budget

 

Beth Houlbrooke – Elected Member Relationship North and Dave Hilson – Senior Service Network Planner were in attendance for this item.

 

Resolution number RD/2024/85

MOVED by Member C Smith, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)            whakaae / approve budget of up to $4,000 for communications and marketing activities for the new Warkworth Loop bus service, from the Warkworth subdivision allocation of the Rodney Local Board Transport Targeted Rate

b)           whakaae / approve an additional budget of $1000 from the Warkworth subdivision allocation of the Rodney Local Board Transport Targeted Rate for an event, if organised by the local board Warkworth subdivision members.

CARRIED

 

Note: There will be a short term route change due to safety concerns which Auckland Transport will investigate and report back with long term alternatives. The Rodney Local Board prefers that the route includes the Warkworth Primary School.

 

Attachments

a     19 June 2024 - Rodney Local Board, Item 15 - Warkworth Loop bus service - Supporting information

 

 

 

16

Auckland Citizens Advice Bureaux Funding Model Options

 

Resolution number RD/2024/86

MOVED by Member C Smith, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      support the preferred option (option 3) for a new strategic funding model for Auckland Citizens Advice Bureaux.

CARRIED

 


 

 

17

Muriwai landslide and stormwater resilience upgrade

 

Nick FitzHerbert - Team Leader Relationship Advisory, Elizabeth Johnson – Principal Healthy Waters Strategic Program, Konrad Heinemann - Zero Carbon Team Manager and Ross Roberts - Head of Engineering Resilience were in attendance for this item.

 

Resolution number RD/2024/87

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      tautoko / support the recommended option (option 3) for the Muriwai landslide and stormwater resilience upgrade project as part of the Making Space for Water programme.

b)      tuhi ā-taipitopito / note that the business case will be formally approved by the Group Recovery Manager and Director of Resilience and Infrastructure under delegations, and subject to final approval by the Crown

c)      tuhi ā-taipitopito / note that the co-funding for the projects is subject to Ministerial approval.

CARRIED

 

 

 

18

Local Board Views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024)

 

Tony Reidy - Senior Policy Planner was in attendance for this item.

 

Resolution number RD/2024/88

MOVED by Deputy Chairperson L Johnston, seconded by Member C Smith:  

That the Rodney Local Board:

a)        whakarite / provide the following local board views on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024)

i)          express concern that in high density urban development with limited open space council is proposing to rezone an open space conservation zone (as identified in Map 21 and 22) to  an urban  residential mixed housing  zone

ii)         request that future Unitary Plan changes impacting the Rodney Local Board area are workshopped prior to the public submission period closing

iii)       express concern that the current resource consents process is not protecting recreational and conservation areas

b)      kopou / appoint a local board member L Johnson to speak to the local board views at a hearing on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024).

c)      tautapa / delegate authority to the chairperson of the Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

 

 


 

 

19

Permanent changes to landowner approval process for filming activities

 

Resolution number RD/2024/89

MOVED by Member M Dennis, seconded by Member I Wagstaff:  

That the Rodney Local Board:

a)      whakaae / agree to permanently waive the requirement (in the Local Board Delegation Protocols) for staff consultation with the local board on landowner approvals, for low and medium impact film shoot permit applications, as defined in the Auckland Film Protocol 2019 Impacts Table

b)      whakaae / agree that Screen Auckland will notify the local board film lead of all low and medium impact film permits granted in local parks and facilities, ahead of these activities taking place

c)      whakaae / agree that Screen Auckland continues to work with Parks and Community Facilities staff in assessing and determining conditions for the use of local parks and facilities, where appropriate, for all film shoot permit applications.

CARRIED

 

 

 

 

20

Options for voting methods in local elections

 

Liam Davies - Governance Graduate was in attendance for this item.

 

Resolution number RD/2024/90

MOVED by Member C Smith, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whakarite / support the recommended voting method provided in this report for the status quo plus option.

CARRIED

 

 

 

 


21

Local board feedback on the draft Te Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024

 

Member M Carmichael declared an interest in Item 14 – Approval of the 2024-2025 Rodney Local Board Local Environmental Work Programme and Item 21 – Local Board feedback on the draft Mahere Hukihuki mot e Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024 and took no part in the discussion or voting on this matter.

 

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

a)        whakarite / provide the following feedback on the draft Te Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024:

a)         express concern that the fortnightly refuse collection is being rolled out to households in rural Rodney; as they do not have access to council’s weekly food scrap collection service and not all rural residents compost all food types and recycling is only fortnightly, the collection for rural Rodney should remain at weekly

b)         support the involvement of Kawau Island locals in the decision making around the medium and long-term solutions for Kawau Island’s waste

c)         agree that Kawau Island’s waste disposal should not be subsided by the region however any charges to Kawau Island residents should only be after a long-term waste solution for Kawau Island has been implemented

d)         further endorse the feedback on the draft Waste Management and Minimisation Plan for 2024-2030 as detailed below, resolved at its 16 August 2023 business meeting – resolution RD/20232/128:

Pathway to zero waste

i)          tautoko / support the new Government regulation around nationwide standardisation of materials to be recycled and food scrap collections in urban areas

ii)         tono / request that the new nationwide waste regulations be in line with the nationwide waste strategy to ensure consistency of messaging in regard to recycling, no matter where in New Zealand

iii)        express concern that nationwide standardisation of materials to be recycled will mean that items in Auckland that previously were recycled will now go to landfill.

Focus areas for commercial waste streams

iv)        tautoko / support focusing on commercial waste as this is a huge contributor to waste to landfill

v)         tono / request that the food scrap collection service be rolled out to the commercial sector

vi)        tautoko / support the importance of product stewardship as this will perform an important role in reducing waste in this area

Advocating for a circular economy

vii)       tono / request council continues to advocate for a further increase in waste levy on landfill to $140 per tonne so that recycling alternatives can compete in this market

viii)      tono / request the waste minimisation fund prioritises funding innovation and projects that offer long term reduction in waste as opposed to funding one off events

ix)        tono / request council investigate the possibility of de-privatising landfill operations in favour of being delivered by council-controlled organisations with a focus on better environmental outcomes rather than just profitability

x)         tono / request council advocate that Zero to Waste policies need to be recognised in the Resource Management Act 1991 and legislative space

xi)        express disappointment that Central Government has deferred the container return scheme and support council in continuing to advocate for this scheme to be rolled out throughout Auckland and the rest of New Zealand

Working together

xii)       tautoko / support the need to lead by example and continue to reduce waste generated across the council family in line with the C40 agreement to be a zero waste organisation

xiii)      tono / request council further investigate Waste to Energy as an alternative to landfills as the landfill effects on the environment cannot be monitored in real time, postponing their effects to future generations.

xiv)     tono / request council advocate for legislation which prohibits the ability to landfill recyclable materials

xv)      recommend that Auckland Council and Auckland Transport adopt the policy of not using private managed fills for sites that have been identified as significant ecological areas

xvi)     recommend the council adopts the policy of not using private landfills for domestic and construction waste that have been identified as sites of significant ecological areas.

 

MOVED by Member G Upson, seconded by Member C Smith an amendment to the original recommendations by way of addition:  

That the Rodney Local Board:

a)         whilst the Rodney Local Board supports the ideology of less rubbish to landfill (or modern method of waste disposal / recycling where appropriate) expresses concerns with the desire to make our entire city completely waste free. If we move to a zero waste city we may experience unintended consequences such as health concerns in the medical sector

b)         the Rodney Local Board thinks the waste plan needs to be considered using logic instead of ideology

c)         the Rodney Local Board expresses concerns that we might see a major increase in sexually transmitted diseases and unwanted pregnancy if Auckland residents are not permitted to use a disposable condom after 2040. There are limitations to what can safely be reused.

A division was called for, voting on which was as follows:

 

For

Member T Holdgate

Member C Smith

Member G Upson

Against

Chairperson B Bailey

Member M Dennis

Deputy Chairperson L Johnston

Member I Wagstaff

Member G Wishart

 

 

The motion was declared lost by 3 votes to 5.

 

The substantive motion was put.

 

Resolution number RD/2024/91

MOVED by Chairperson B Bailey, seconded by Member M Dennis:  

That the Rodney Local Board:

a)        whakarite / provide the following feedback on the draft Te Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024:

a)         express concern that the fortnightly refuse collection is being rolled out to households in rural Rodney; as they do not have access to council’s weekly food scrap collection service and not all rural residents compost all food types and recycling is only fortnightly, the collection for rural Rodney should remain at weekly

b)        support the involvement of Kawau Island locals in the decision making around the medium and long-term solutions for Kawau Island’s waste

c)         agree that Kawau Island’s waste disposal should not be subsided by the region however any charges to Kawau Island residents should only be after a long-term waste solution for Kawau Island has been implemented

d)        further endorse the feedback on the draft Waste Management and Minimisation Plan for 2024-2030 as detailed below, resolved at its 16 August 2023 business meeting – resolution RD/20232/128:

Pathway to zero waste

i)          tautoko / support the new Government regulation around nationwide standardisation of materials to be recycled and food scrap collections in urban areas

ii)         tono / request that the new nationwide waste regulations be in line with the nationwide waste strategy to ensure consistency of messaging in regard to recycling, no matter where in New Zealand

iii)       express concern that nationwide standardisation of materials to be recycled will mean that items in Auckland that previously were recycled will now go to landfill.

Focus areas for commercial waste streams

iv)       tautoko / support focusing on commercial waste as this is a huge contributor to waste to landfill

v)        tono / request that the food scrap collection service be rolled out to the commercial sector

vi)       tautoko / support the importance of product stewardship as this will perform an important role in reducing waste in this area

Advocating for a circular economy

vii)      tono / request council continues to advocate for a further increase in waste levy on landfill to $140 per tonne so that recycling alternatives can compete in this market

viii)     tono / request the waste minimisation fund prioritises funding innovation and projects that offer long term reduction in waste as opposed to funding one off events

ix)       tono / request council investigate the possibility of de-privatising landfill operations in favour of being delivered by council-controlled organisations with a focus on better environmental outcomes rather than just profitability

x)         tono / request council advocate that Zero to Waste policies need to be recognised in the Resource Management Act 1991 and legislative space

xi)       express disappointment that Central Government has deferred the container return scheme and support council in continuing to advocate for this scheme to be rolled out throughout Auckland and the rest of New Zealand

Working together

xii)      tautoko / support the need to lead by example and continue to reduce waste generated across the council family in line with the C40 agreement to be a zero waste organisation

xiii)     tono / request council further investigate Waste to Energy as an alternative to landfills as the landfill effects on the environment cannot be monitored in real time, postponing their effects to future generations.

xiv)     tono / request council advocate for legislation which prohibits the ability to landfill recyclable materials

xv)      recommend that Auckland Council and Auckland Transport adopt the policy of not using private managed fills for sites that have been identified as significant ecological areas

xvi)     recommend the council adopts the policy of not using private landfills for domestic and construction waste that have been identified as sites of significant ecological areas.

CARRIED

 

 

22

Hōtaka Kaupapa – Policy Schedule June 2024

 

Resolution number RD/2024/92

MOVED by Member I Wagstaff, seconded by Deputy Chairperson L Johnston:  

That the Rodney Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa – Policy Schedule update for June 2024.

CARRIED

 

 

23

Rodney Local Board workshop records

 

Resolution number RD/2024/93

MOVED by Deputy Chairperson L Johnston, seconded by Member M Dennis:  

That the Rodney Local Board:

a)      whiwhi / receive the Rodney Local Board workshop records for 22 May 2024, 5 June 2024 and 12 June 2024.

CARRIED

 

 

24

Rodney Ward Councillor update

 

Resolution number RD/2024/94

MOVED by Deputy Chairperson L Johnston, seconded by Member M Carmichael:  

That the Rodney Local Board:

a)      whiwhi / receive Councillor Sayer’s update on activities of the Governing Body.

CARRIED

 


 

25        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

1.14pm                                               The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................