Minutes of Ōrākei Local Board - Thursday, 20 June 2024

Ōrākei Local Board

20 June 2024

1 Nau mai | Welcome

Deputy Chairperson S Powrie welcomed those present with a karakia.

2 Ngā Tamōtanga | Apologies

Resolution number OR/2024/61

MOVED by Deputy Chairperson S Powrie, seconded by Member A McPhee:

That the Ōrākei Local Board:

a) accept the apology from Chairperson S Milne for absence.

CARRIED

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number OR/2024/62

MOVED by Deputy Chairperson S Powrie, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 May 2024, and the extraordinary minutes of its meeting, held on Thursday, 13 June 2024, including the confidential section, as a true and correct record.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

There were no deputations.

9 Te Matapaki Tūmatanui | Public Forum

9.1	Public Forum - David McKenzie, Royden Tsui, Marty van der Burg – Tautari Reserve stormwater connection
	David McKenzie, Director of Airey Consultants, Royden Tsui, of Airey Consultants, and Marty van der Burg, of van der Burg Builders Limited, were in atttendance to speak to the item.
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2024/63 MOVED by Deputy Chairperson S Powrie, seconded by Member D Wong: That the Ōrākei Local Board: a) receive the presentation from David McKenzie, Royden Tsui, and Marty van der Burg on landowner approval for a stormwater connection at 82 Tautari Street and thank them for their attendance. CARRIED
	Attachments a 20 June 2024, Ōrākei Business Meeting: item 9.1 - Public Forum - David McKenzie, Royden Tsui, Marty van der Burg - Image - PDF

9.2

Public Forum - Paul Fletcher - Request for improved lighting at Rutherford Reserve

Paul Fletcher, St Chads Scout Group, was in attendance to speak to the item.

Resolution number OR/2024/64

MOVED by Deputy Chairperson S Powrie, seconded by Member T Churton:

That the Ōrākei Local Board:

a) receive the presentation from Paul Fletcher on a request for improved lighting at Rutherford Reserve and thank him for his attendance.

b) refer to the Parks and Community Facilities team to investigate lighting options and come back to the local board with advice.

CARRIED

9.3

Public Forum - Buddy Curson - Dingle Dell Reserve

Buddy Curson was in attendance to speak to the item.

Resolution number OR/2024/65

MOVED by Deputy Chairperson S Powrie, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) receive the presentation from Buddy Curson on Dingle Dell Reserve and thank him for his attendance.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Approval of the 2024/2025 Ōrākei Local Board Environmental Work Programme

Nicola Perry, Relationship Advisor – Infrastructure and Environment Services, was in attendance to speak to the item.

Resolution number OR/2024/66

MOVED by Member M Voyce, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) approve its 2024/2025 Local Environmental Work Programme and associated budget allocation, as summarised in the table below (Attachment A to the agenda report):

Activity name	2024/2025 budget for approval
Eastern Bays Songbird Project	$90,000
Newmarket / Middleton stream restoration – Ōrākei	$9,000
Ōrākei schools marine programme	$28,000
Responsible Pet Ownership – SPCA cat desexing and microchipping programme	$10,000
Sustainable schools moth plant competition	$17,000
Tāmaki Estuary Environmental Forum	$8,500
Waiata Reserve restoration – Hobson catchment	$12,000
Total	$174,500

b) note the allocation of $500,000 regionally funded asset based services capital expenditure budget towards the Cliff Road coastal protection (investigations) and Tahuna Torea Beach Management (investigation and design) programmes in the 2024/2025 financial year.

c) request that the Eastern Bays Songbird Project present in person to the local board to provide an update on their work to enable the local board to better understand the environmental outcomes they are achieving.

d) request that the Ōrākei schools marine programme provide additional acknowledgement of and engagement with the local board.

CARRIED

12	Approval of Customer and Community Services local board work programme 2024-2025
	Linda Smith, Principal Integration Specialist, Glenn Boyd, Local Area Manager, Sugenthy Thomson, Lead Financial Advisor, and Katrina Morgan, Work Programme Lead, were in attendance to speak to the item.
	Two documents were tabled in support of this item. Copies of the tabled documents have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number OR/2024/67 MOVED by Deputy Chairperson S Powrie, seconded by Member A McPhee: That the Ōrākei Local Board: a) approve the 2024/2025 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report). b) approve in principle the 2025/2026 and 2026/2027 Customer and Community Services – Parks and Community Facilities work programme (Attachment A to the agenda report). c) approve the Risk Adjusted Programme projects identified in the 2024/2025 Customer and Community Services work programme (Attachment A to the agenda report). d) support the projects listed in the Slips Prevention, Local Parks and Sports Field Development budgets and discrete local board projects to be funded from regional budgets. (Attachment C to the agenda report). e) note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Local Board Discrete Project budgets is subject to approval by the Planning, Environment and Parks Committee. f) note that $80,000 of locally driven initiative (LDI) operational expenditure remains to be scoped and allocated, and further note that staff are aware of the local board’s intention to activate local board community assets and that staff will need to undertake further investigations and provide advice to realise the local board’s intention g) reallocate within the current 2023/2024 financial year, from ID 323, Local Civic events Ōrākei - Environmental Forum, $3,390.50 to ID 306, Placemaking: Neighbourhood development Ōrākei, to the Stonefields Residents’ Association for a family event h) reallocate within the 2024/2025 financial year work programme from ID 323, Local Civic events Ōrākei - Environmental Forum ($24,300), to the following: i. $10,000 to ID 2987, Community arts broker programme – Ōrākei, bringing this line to $60,000 ii. $4,300 to ID 4020, Ōrākei Sail Event - Splash Landing, bringing this line to $39,300 iii. $10,000 to ID 306, Placemaking: Neighbourhood development Ōrākei, bringing this line to $60,000 CARRIED
	Attachments a 20 June 2024, Ōrākei Business Meeting: item 12 - Approval of Customer and Community Services local board work programme 2024-2025 - Attachment B - Māori Outcomes - PDF b 20 June 2024, Ōrākei Business Meeting: item 12 - Approval of Customer and Community Services local board work programme 2024-2025 - Attachment C - Climate Impacts - PDF

Churchill Park Ngahere (Forest) Enhancement Project

David Stejskal, Regional Arborists and Ecological Manager, was in attendance to speak to the item.

Resolution number OR/2024/68

MOVED by Member M Voyce, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) approve delivery of the Churchill Park Ngahere (Forest) Enhancement Project, involving pine tree removals, replacement planting, control of weed species and fencing in Churchill Park as follows:

i. in 2024, the removal of pine trees in stands 1, 2A and 2B, restoration planting in the footprint stands 2A and 2B, and fencing of this restoration planting

ii. in 2025, the removal of the pine trees in stands 3A and/or 3B, and infill planting in the footprint of stands 3A and/or 3B (where the removals have taken place)

iii. in 2026, the removal of any remaining pine trees in stands 3A and/or 3B and infill planting in the footprint of stands 3A and/or 3B (where the removals have taken place)

iv. from 2025 onwards, liaison with tree nurseries to grow the exotic tree component tree stock for planting at a later stage when the tree stock reaches sufficient size (45L root ball, approximately 2m in height).

CARRIED

Landowner approval to install a stormwater pipe and new manhole within Tautari Reserve

Gail Lorier-Mary, Land Use Advisor, and Lakshmi Nair, Principal Healthy Waters Development Specialist, were in attendance to speak to the item.

Resolution number OR/2024/69

MOVED by Member T Churton, seconded by Member D Wong:

That the Ōrākei Local Board:

a) approve the application by Marty van der Burg Builders Limited for landowner approval to install a stormwater pipe and new manhole at the junction with the existing public stormwater pipe within Tautari Reserve.

b) note that, if approved, the applicant has agreed to pay a planting contribution to cover the cost of the tree purchase, planting, maintenance and aftercare of two new trees that will be planted in Tautari Reserve to mitigate the reduction of amenity from the proposed manhole.

c) note that Council are reluctant to support proposals which may reduce Auckland Council’s ability to further develop reserves and provide enhanced community facilities.

d) note where a developer cannot address their stormwater needs within private property and believes the use of the reserve is unavoidable, staff may assess the infrastructure be located within public land on an “in-principle” basis only and may work with the developer to explore the least intrusive solution.

e) note advice confirming there is no restriction on Ōrākei Local Board
seeking consideration as part of any exercise of its delegated authority to grant a landowner consent.

f) request Land Advisory and/or Healthy Waters to provide a report to Ōrākei Local Board at its earliest possible meeting providing guidance and giving recommendations on appropriate wording to:

i) include into future landowner approval application material for any application in the Ōrākei area which outlines that the Ōrākei Local Board has a requirement for any grant of landowner consent for stormwater and / or wastewater infrastructure within an Ōrākei reserve may attract an additional charge at a rate of up to 25% of the cost of installing that infrastructure.

ii) note that the additional local charge, if any, is to be returned to the local board for local allocation.

g) request that these resolutions be circulated to all 21 local boards and the appropriate Governing Body committee.

CARRIED

Options for voting methods in local elections

Resolution number OR/2024/70

MOVED by Member P Tucker, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) support Option Two – Status Quo Plus and provide the further feedback as outlined below:

i) extend the time period of postal votes that can be posted and received (currently the postal voting period is 10 days and votes cannot be posted after midday on election day).

ii) continue to provide ballot boxes at Woolworths Supermarkets (or similar), train stations, libraries, and council facilities.

iii) combine booth voting with postal voting and continue the operation of 14 super centres across Auckland for on-site voting, however all centres should be equipped to deal with special votes across Auckland and not just the local board area in which they are situated (noting that only 2% of votes were cast as special votes).

iv) as the key reason people did not vote was because they did not know enough about candidates or the remit of local boards, a link for more information could be provided on the Vote Auckland website.

v) online voting is not endorsed as an option, owing to fact that online voting platforms are not secure and open to exploitation and manipulation.

CARRIED

Member M Voyce left the meeting at 4.17pm.

Member M Voyce returned to the meeting at 4.20pm.

Auckland Citizens Advice Bureaux Funding Model Options

Resolution number OR/2024/71

MOVED by Deputy Chairperson S Powrie, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) support Option Three, a regional and outcomes focused model where Auckland Citizens Advice Bureaux allocates council funding across sites/services while advancing strategic service priorities.

CARRIED

Local board feedback on the draft Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024

Resolution number OR/2024/72

MOVED by Member M Voyce, seconded by Member T Churton:

That the Ōrākei Local Board:

a) provide the following feedback on the draft Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024:

i) in principle, the board agrees with the aim to reduce waste to ensure a cleaner environment. The board supports Auckland’s vision of Zero Waste by 2040.

ii) based on the new draft plan, the board supports maximising circularity of resources and products in accordance with the waste hierarchy.

iii) the board supports minimising harm by addressing the impacts of waste on the environment and communities including reducing harmful waste litter and illegal dumping.

iv) the board recommends the following for council waste and recycling services:

a. recycling collection:

1) the board supports the fortnightly recycling collection service, with an expanded education on how to recycle (e.g., no lids, clean containers).

b. food scraps collection:

1) the board supports the weekly service, although certain people who already do their own compost could opt out of the service (e.g., a user’s pay method).

c. inorganic collection:

1) the board supports this initiative although believe it would be more beneficial for it to be part of a predetermined time and date.

d. rates-funded refuse collection with a 3-choice bin size:

1) support the status quo.

e. rates-funded refuse collection with a choice of 3 bin sizes:

1) the board do not support this. Ōrākei residents have given ample submissions to show that most feel that weekly collections are part of the core council business. Hence, the board does not support fortnightly rubbish collection.

f. resource recovery network:

1) the board supports a localised recovery network / place e.g., Tāmaki Zero Waste Hub.

g. Hauraki Gulf Islands:

1) the board supports the Hauraki Gulf Islands work towards a circular economy.

h. commercial waste:

1) the board acknowledges that 80% of Auckland’s waste is commercial and would like commercial entities to collaborate and utilise each other's waste.

i. the board supports the container return scheme and product stewardship

j. litter and illegal dumping:

1) the board would like to see more enforcement in this area and would support any B2B schemes whereby waste can be used by an alternate.

k. the board believes there needs to be more education on the Reduce, Rethink, Redesign waste campaign.

CARRIED

Public notification of Auckland Council’s intention to grant an agreement to lease and subsequent community ground lease to Whai Māia Charitable Trust 1 at Ōrākei Domain, Reihana Street, Ōrākei

Phillippa Carroll, Principal Lease Advisor, and Leigh Redshaw, Investment Specialist – Sport and Recreation, were in attendance to speak to the item.

Resolution number OR/2024/73

MOVED by Member D Wong, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) approve the public notification of Auckland Council’s intention to grant under Section 54 of the Reserves Act 1977 an agreement to lease and subsequent community ground lease to Whai Māia Charitable Trust 1 for an area up to a maximum of approximately 8,800m² of land legally described as Section 1, SO 6333 and Allotment 819 Town of Ōrākei, subject to the following terms and conditions:

i) the agreement to lease conditional on the development commencing within five years or any other date specified by council.

ii) subject to completion of the first stage of the development and fulfilment of all conditions of the agreement to lease, issue a community ground lease to Whai Māia Charitable Trust 1 on the following terms:

a. term of 11 years with two further 11-year rights of renewal.

b. permitted activity for the site to be for the development and operation of a recreation centre comprising up to two indoor courts and associated sports facilities. The Trust will be permitted to operate a café on site.

iii) the total area to be leased shall be finally determined once a decision is made whether the facility shall comprise one or two indoor courts.

iv) include options in public notification on the core application of a recreation centre and indoor courts including an option for the future development to include padel tennis courts and/or a swimming pool.

v) all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement.

b) delegate to the Ōrākei Local Board Chairperson to appoint a panel to consider submissions or objections received following the public notification of the intention to lease, and for the panel to make a decision.

c) request that council staff report back to the local board following public notification for a decision or final approval of the proposed agreement to lease and community lease.

CARRIED

Ōrākei Local Board Workshop Records

Resolution number OR/2024/74

MOVED by Member P Tucker, seconded by Deputy Chairperson S Powrie:

That the Ōrākei Local Board:

a) note the records for the workshops held on 2, 9, 23, 30 May 2024.

CARRIED

Governance Forward Work Calendar and Resolutions Pending Action Report

Resolution number OR/2024/75

MOVED by Member A McPhee, seconded by Member P Tucker:

That the Ōrākei Local Board:

a) note the draft governance forward work calendar as at 20 June 2024.

b) note the Ōrākei Local Board Resolutions Pending Action report as at 20 June 2024.

CARRIED

21	Chairperson and Board Members' Report
	A document was tabled in support of this item. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2024/76 MOVED by Member A McPhee, seconded by Member D Wong: That the Ōrākei Local Board: a) receive the tabled Ōrākei Local Board Chairperson and Board Members’ Report for May 2024. CARRIED
	Attachments a 20 June 2024, Ōrākei Business Meeting: item 21 - Chairperson and Board Members' Report - PDF

22 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.45 pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Deputy Chairperson	Sarah Powrie
Members	Troy Churton
	Angus McPhee
	Penny Tucker
	Margaret Voyce
	David Wong, JP