1 Nau mai | Welcome
2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Manukau Harbour Forum:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Friday, 19 April 2024 as true and correct.
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5 He Tamōtanga Motuhake | Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Te Mihi | Acknowledgements
7 Ngā Petihana | Petitions
8 Ngā Tono Whakaaturanga | Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Manukau Harbour Forum. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
9 Te Matapaki Tūmatanui | Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of
three minutes per speaker is allowed, following which there may be questions
from members.
10 Ngā Pakihi Autaia | Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
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Manukau Harbour Forum
21 June 2024
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Approval of
the 2024/2025 Manukau Harbour Forum Local Board Infrastructure and
Environmental Services Work Programme
File No.: CP2024/07206
Te take mō te
pūrongo
Purpose of the report
1. To
approve the 2024/2025 Manukau Harbour Forum Local Board’s Environmental
Work Programme.
Whakarāpopototanga matua
Executive summary
Te take mō te
pūrongo
Purpose of the report
1. To
approve the 2024/2025 Manukau Harbour Forum Local Board’s Environmental
Work Programme.
Whakarāpopototanga matua
Executive summary
1. This report presents the Manukau Harbour Forum Environmental
Work Programme and associated budgets for approval for the
2024/2025 financial year.
2. The work programme responds to the purpose of
the forum as stated in its Terms of Reference – ‘to
provide for a means of collective local board advocacy on issues affecting the
Manukau Harbour, and the adjacent foreshore’.
3. An increased budget of $11,000 was requested
from each member local boards’ locally driven initiatives budget to go
towards the Manukau Harbour Forum in 2024/2025. This increased budget will go
towards a Manukau Harbour Symposium, increased engagement and communications
promoting the forum and increased forum coordinator hours.
4. Collectively, the boards have indicated a budget
totalling $96,000 for the forum in 2024/2025, which is broken down in
attachment A. Eight of the nine contributing boards have indicated they will
approve $11,000 towards the forum, while the Franklin Local Board has indicated
approval of $8,000 due to budget constraints. The full allocation of funds to
the forum is subject to the final resolutions of all nine local boards.
5. As the full formal allocations will not all
occur until the end of June 2024, this report asks the forum to approve the
programme based on the expected contributions and note this in parallel
process. In the event of changes to the expected allocation, the report also
asks that the Chair and Deputy Chair of the Manukau Harbour Forum be delegated
the ability to make minor changes to the programme if needed.
6. In 2023/2024, the Manukau Harbour work programme
supported:
· the employment of a forum coordinator to work 10
hours per week
· a three-day youth sustainability wānanga (now renamed as the
Rangatahi Environmental Action Leaders wānanga) for up to 50 youth to
raise awareness of the harbour, connecting them with the forum's objectives to
improve water quality, biodiversity, reduce waste and enhance local areas
· continuing rollout of the communications plan to advocate for
improving the health of the harbour and to raise awareness of the issues and
initiatives relating to the harbour. In 2023/2024, these initiatives included a
series of community wānanga to discuss priorities and concerns regarding
the harbour and allow environmental community groups to connect. In 2024/2025,
implementation of the communications plan will include providing seed funding
for community-led initiatives promoting the health of the Manukau Harbour.
7. The forum provided feedback to staff on the
programmes it would like to fund in 2024/2025 at a workshop on 19 April 2024.
The forum indicated it would like to continue activities supported in
2023/2024, as well as:
· increasing the working hours for the coordinator
to better manage the workload from 10 hours per week to between 11 and 15 hours
per week
· a refresh of the forum’s communications
plan
· procuring a consultant to assist in developing
and delivering a Manukau Harbour symposium in 2025.
8. Updates on the delivery of this work programme
will be provided at Manukau Harbour Forum workshops throughout the financial
year, and through the individual member local boards’ quarterly
performance reports.
Ngā tūtohunga
Recommendation/s
That the Manukau Harbour Forum:
a) whakaae
/approve its 2024/2025 Environmental Work Programme,
which includes:
· the Manukau Harbour Forum coordinator role (11
to 15 hours per week)
· delivery of the Manukau Harbour Forum communications
plan
· continued delivery and refresh of the
forum’s communications plan
· a three-day the Rangatahi Environmental Action
Leaders wānanga
· a consultant to assist in developing and
delivering a Manukau Harbour Symposium in 2025
b) tuhi
ā-taipitopito / note that the nine Manukau Harbour Forum member local
boards are agreeing their respective funding for the forum over June 2024 as
noted in attachment A, and that the total budget is subject to this process and
note that indications are that the forum budget will total to $96,000, which is
reflected in Attachment A.
c) taupapa / delegate to the Chair and Deputy
Chair of the Manukau Harbour Forum to make minor changes to the work programme
if the full allocation is not resolved by all nine of the local boards that
support the Manukau Harbour Forum.
Horopaki
Context
9. The
Manukau Harbour Forum is comprised of nine-member local boards: Franklin,
Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki,
Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and
Whau Local Boards. All of these local boards surround the Manukau Harbour and
have an interest in protecting and restoring the mauri of the Manukau Harbour.
10. Each
year, the member local boards decide which activities to allocate their annual
budget toward through a series of workshops. The local board feedback in these
workshops informs the work programme.
11. The
proposed 2024/2025 work programme was discussed with Manukau Harbour Forum
members at a workshop on 19 April 2024.
12. The
proposed work programme responds to the purpose of the Manukau Harbour Forum as
identified in its Terms of Reference (2022). The specific issues identified in
its Terms of Reference which are reflected in the work programme are
‘advocacy on issues related to both natural and human activities
affecting the harbour foreshore’ and ‘the role of mana whenua in
relation to the Manukau Harbour’.
13. The
development of the work programme has been informed by staff assessments and
identification of local environmental priority areas, and feedback received
from members at the workshop.
Tātaritanga me ngā
tohutohu
Analysis and advice
14. The proposed work programme is made up of
activities continuing from previous financial years, as well as a work
programme line that supports the development and delivery of a Manukau Harbour
symposium.
15. The proposed activities in the Manukau Harbour
Forum’s work programme 2024/2025 are detailed below.
Manukau Harbour
Forum coordinator $52,000
16. Staff recommend that the forum approve
increasing the hours of the forum coordinator from 10 hours per week to 11 to
15 hours per week in 2024/2025.
17. The coordinator will continue to:
· work with the forum to support the delivery of its vision including
identifying and planning key actions and approaches that will support the
priorities and objectives of the forum
· assist with relationship building between the forum, government, and
community representatives, and identify opportunities for advocacy and input
into local and central government initiatives and programmes that relate to the
Manukau Harbour
· assist with planning a work programme, programme identification,
management, and some administration, including refreshing the communications
plan and ensuring implementation of the plan with staff approval and guidance.
· support conservation efforts and education efforts including
planting or education days in the harbour area
· raise community awareness by attending and connecting with formed
community and mana whenua groups across the harbour
· identify and present to the forum any other information,
studies and work programmes that might assist the forum in gaining a deeper understanding
of the issues affecting the harbour, and ways of addressing these issues
· assist local environmental groups to plan and deliver small
projects that will contribute to water quality outcomes in the Manukau Harbour.
18. The forum coordinator will also contribute
towards development and delivery of a Manukau Harbour symposium to be held in
2025. This will include investigating private sponsorship opportunities for the
symposium.
19. The remit of the coordinator role may change
based on the needs of the forum and its members.
Rangatahi Environmental Action Leaders (REAL)
wānanga (previously youth sustainability wānanga) $17,000
20. Staff recommend that the forum approve the
continuation of the annual Rangatahi Environmental Action Leaders wānanga
(previously known as the Youth Sustainability Wānanga) in 2024/2025. This
wānanga has been run over the last six years in partnership with the
forum, the Council’s Sustainable Schools’ team, and mana whenua
hapū Ngaati Te Ahiwaru and Ngāti Mahuta of Te Wai-o-hua iwi, from
Makaurau marae.
21. The student participants proposed changing the
name of their group from Young Leaders to Rangatahi Environmental Action
Leaders (REAL), which was approved by the Manukau Harbour Forum in 2023/2024.
22. This programme aims to build the capability of
Auckland’s rangatahi to become future leaders and influencers within
their communities. Each year a series of events and activations are delivered
which includes the three-day wānanga. Secondary students from the nine
Manukau Harbour Forum local boards are targeted as participants in the
programme. Students create and then are supported to deliver action plans
that take on environmental and sustainability issues.
23. The programme accommodates up to 50 students
each year. Spending associated with this work programme line covers the venue,
catering and transportation costs, as well as the costs of contracting our mana
whenua partner to host the wānanga at their marae. This wānanga
builds the capacity of students to return as leaders to work on action around
the Manukau Harbour.
Manukau Harbour Forum Communications Plan
delivery and refresh $12,000
24. Staff recommend that the forum approve the
continuation of delivery of the communications plan developed and resolved by
forum members on 11 February 2022 business meeting (MHFJC/2022/6) in 2021/2022.
25. Progress against delivery of the current
communications plan will be reported through the local board quarterly updates.
Approval and guidance of any communications will be overseen by support staff
of the Manukau Harbour Forum.
26. The coordinator will review and refresh the plan
in 2024/2025. Proposed changes to the plan will be presented to the Manukau
Harbour Forum and will be resolved on during one of their business meetings.
27. As part of delivery of the communications plan
and raising the profile of the forum, staff recommend that the forum support
small-scale community-led initiatives that promote the health of the Manukau
Harbour Forum. Initiatives may include projects such as planting and stream
clean ups.
28. Support for grassroots initiatives will
encourage increased community engagement, as well as provide ecological and
water quality outcomes.
29. To request proposals for small community-led
initiatives that the forum could support, the coordinator and project manager
will put together criteria for groups/community to work against to request
funding. Project proposals will be assessed by staff and the forum coordinator,
and then presented at a forum meeting where members will decide on funding
allocations. Funding may be awarded through providing plant vouchers to
successful community groups.
Manukau Harbour symposium $15,000
30. Staff recommend that the forum approve the
development and delivery of a one-off Manukau Harbour symposium in 2024/2025 to
raise the profile of the Manukau Harbour Forum, showcase the harbour and
provide an opportunity for residents passionate about the health of the harbour
to connect and collaborate.
31. An events specialist would be brought on to
support the forum coordinator to seek sponsorship for the symposium, and
planning and managing the event which will take place in 2025. Staff expect
that $15,000 of forum budget will go towards the Manukau Harbour symposium,
with additional budget sought from sponsorship. The project manager will also
seek funding from other regional budget sources.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
32. The
programmes within this work programme are aligned with Te
Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and will
contribute to the resilience of the community and environment by promoting
protection and enhancement of waterways and the marine environment. Freshwater
and marine ecosystems provide many ecosystem services such as flood mitigation,
habitat for native biodiversity and carbon sequestration. These services are
enhanced when the ecosystems are restored.
33. The
Rangatahi Environmental Action Leaders wānanga also fosters young leaders
to take action around sustainability and environmental restoration.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
34. The
budget for the Manukau Harbour Forum is managed by Healthy Waters. The
Rangatahi Environmental Action Leaders wānanga will be delivered by staff
in Environmental Services. A cross-council working group has been meeting to
assist with planning for the Manukau Harbour Forum which has participants from
Natural Environment Strategy, Healthy Waters, Local Board Services, and
Environmental Services.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
35. All
nine member boards have indicated ongoing support for the Manukau Harbour Forum
work programme through including provisional funding for 2024/2025 through
their own Local Environmental Work Programmes. Indicative budget contributions
from each local board through their Local Environmental Work Programmes are
listed in Attachment A. These Local Environmental Work Programmes were
workshopped with the boards between November 2023 and May 2024, and all boards
indicated continued support for the forum.
36. The
programmes proposed for inclusion in the forum’s work programme will have
positive environmental outcomes across the Manukau Harbour.
37. The
programmes noted above align with the Manukau Harbour Forum’s goals
outlined in its terms of reference including ‘restoration of the health
and wellbeing of the Manukau Harbour’, and ‘a unified management
approach to the Manukau Harbour’.
38. The
proposed forum work programme was considered by the forum in a workshop in
April 2024. The views expressed by forum members during the workshops have
informed the recommended work programme.
Tauākī whakaaweawe
Māori
Māori impact statement
39. Auckland Council is committed to meeting its
responsibilities under Te Tiriti o Waitangi and its broader obligations to
Māori.
40. The work programme includes activities that aim
to deliver outcomes for and with Māori, in alignment with the strategic
priority areas outlined in Kia ora Tāmaki Makaurau (Auckland
Council’s Māori Outcome Framework). Progress on how the activities
are achieving these outcomes will be reported to the local board on a quarterly
basis.
41. Staff recognise that environmental management,
water quality and land management have integral links with the mauri of the
environment and concepts of kaitiakitanga.
42. Table 1 outlines the activities in the 2024/2025
work programme that contribute towards the delivery of specific Māori
outcomes.
Table 1:
Māori outcome delivery through proposed activities
|
Activity name
|
Māori outcome
|
Māori outcome
description
|
|
Rangatahi
Environmental Action Leaders wānanga
|
· Kaitiakitanga
· Realising rangatahi potential
|
Māori
youth will be involved in the wānanga and are supported to develop and
implement programmes relevant to them and their communities. The wānanga
also engages with kaumātua from Makaurau Marae to provide advice and
mātauranga Māori that informs programme delivery. During the
wānanga, te reo Māori is actively promoted, as a key component of
programme delivery. The
coordinator will continuously look to bring more Rangatahi Māori into
the programme by engaging directly with schools around the harbour. This is
in response to feedback received from the Auckland Council Kaitiaki Forum.
|
|
Manukau
Harbour Symposium
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· Māori identity and culture
· Māori business, tourism and employment
|
Staff and the
forum coordinator will seek opportunities to co-deliver the symposium with a
mana whenua partner and promote tikanga and te ao maori through the symposium
event.
|
|
Delivery
of the communications plan, including seed funding for community-led
initiatives promoting the health of the Manukau Harbour
|
· Māori business, tourism and employment
|
Where possible,
eco-sourced plants from mana whenua suppliers will be purchased to assist
community groups with their small-scale environmental projects.
|
43. Where aspects of the proposed work programme are
anticipated to have a significant impact on activity of importance to
Māori then appropriate engagement will be undertaken.
Ngā ritenga
ā-pūtea
Financial implications
44. The
proposed work programme outlined in this report has a total budget of $96,000.
This will be the full allocation of the forum’s 2024/2025 budget. Each of
the nine member boards have proposed contributing between $8,000 and $11,000 to
the forum in 2024/2025 from their locally driven initiatives (LDI) operational
budgets, as reflected in attachment A. The difference in funding contributions
is due to the budget constraints and prioritisation of each member board.
45. All
member boards are expected to confirm their funding towards this work programme
line at their respective business meetings held over June 2024. If some member
boards do not allocate their previously indicated amounts, the programme will
be adjusted accordingly.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
46. If the proposed work programme is not approved
in a timely manner, there is a risk that activities may be delayed or not
delivered within the financial year.
47. Council is currently undergoing a restructure which will see some
movement of departments into new directorates. Staff are working actively to
ensure continuity of services and support for the work programme during this change
and adoption of the work programme at this stage also mitigates programme
delivery risk.
48. Resourcing of the work programme is based on
current staff capacity within departments. Therefore, changes to staff capacity
may also have an impact on work programme delivery.
49. Table two shows the key risks associated with
activities in the proposed 2024/2025 work programme, as well as proposed
mitigations.
Table 2: Key risks and mitigations for activities
|
Activity name
|
Risk
|
Mitigation
|
Rating after mitigation
|
|
Manukau
Harbour Forum coordinator
|
There is
a risk the coordinator may leave the role or become unable to continue
working for a time, which could delay the programme or lead to a decrease in
programme delivery.
|
Staff have
confirmed with the current coordinator that they intend to stay on for the
duration of 2024/2025.
|
Low
|
|
Rangatahi
Environmental Action Leaders wānanga
|
The
delivery of the wānanga could be affected by an extreme weather event.
|
The
programme team will reschedule the wānanga within two months of original
delivery date if needed. The programme team will also consider in the
programme plan alternative delivery models for the wānanga.
|
Low
|
|
This
programme is dependent on the availability of a mana whenua contractor to
co-deliver the wānanga.
|
The
programme team will contact its mana whenua contacts early to build
relationships and secure a co-delivery partner.
|
Low
|
|
A
kayaking tour of the harbour is part of the programme to allow students to
observe and engage with the harbour to reinforce their learnings. The
kayaking tour is only possible in certain tides.
|
A bike
tour around the harbour is the contingency plan to this aspect of the
wānanga. The bike tour provides a similar opportunity for students to
observe the harbour.
|
Medium
|
|
Delivery
of the communications plan, including seed funding for community-led
initiatives promoting the health of the Manukau Harbour
|
There is
a risk that the forum will not receive many applications to support
environmental, community-led initiatives around the Harbour.
|
The
opportunity for seed funding will be communicated by the coordinator to local
groups known to work in the environmental space.
The
coordinator will feedback to the forum on the level of interest registered in
seed funding and will update the board once projects are completed.
|
Medium
|
|
Manukau
Harbour Symposium
|
There
could be difficulty in booking a suitable venue for the symposium.
|
A venue
for the symposium will be sought early on to mitigate this risk. The
symposium is not planned to be held until 2025.
|
Low
|
|
There
could be difficulty in bringing on an events consultant to support
development and delivery of the symposium.
|
A
potential consultant to support the symposium has already been identified.
This consultant has experience organising similar environmental events in
Auckland, has extensive communications experience and has worked with Healthy
Waters in the past.
|
Low
|
39. Where a work
programme activity cannot be completed on time or to budget, due to unforeseen
circumstances, this will be signalled to the forum members at the earliest
opportunity.
Ngā koringa ā-muri
Next steps
50. Delivery of
the activity in the approved work programme will commence once approved and
continue until 30 June 2025. Activity progress will be reported to the Manukau
Harbour Forum, and the member local boards on a quarterly basis.
51. Where the
work programme identifies further decisions and milestones for each activity,
these will be brought to the Manukau Harbour Forum when appropriate.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Indication of funding for the Manukau Harbour Forum in
2024/2025
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89
|
Ngā kaihaina
Signatories
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Author
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Kartik Bhat – Relationship Advisor
|
|
Authoriser
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Barry Potter - Director Infrastructure and
Environmental Services
Glenn Boyd - Local Area Manager
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