I hereby give notice that an ordinary
meeting of the Pacific Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 24
June 2024
5.00pm
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Ngā Hui a te Rōpū
Kaitohutohu Take ā-Iwi o te
Moana-nui-a-Kiwa /
Pacific Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Litiana Karika
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Co-Chairperson
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Seumanu Simon Matāfai, JP
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Members
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Mavae Ahio
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Mary Brown
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Hainoame Fulivai
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Arizona Haddon
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Hassana Kirkwood
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Natano Melvin Le'avasā
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Evo Leota-Tupou
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Taitu'uga Mirofora Mataafa
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Seimoana Naisali
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Penina Tu’una’i-lfopo
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Liaison Councillor
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Cr Lotu Fuli
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Chief Liaison Councillor
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Cr Julie Fairey
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(Quorum 6 members)
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Mike Giddey
Kaitohutohu Mana Whakahaere /
Governance Advisor
18 June 2024
Contact Telephone: +64 27 221 7183
Email: Mike.Giddey@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
all Auckland Council demographic advisory panels. Panel members abide by the
Code of Conduct for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic advisory panels provide
advice to the governing body and council staff within the remit of the Auckland
Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
·
regional and
strategic matters including those that Council-Controlled Organisations deal
with
·
any matter of
particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panels will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should be focused and
integrated across the panels for collaborative input into shared agendas,
particularly in relation to the Auckland Plan, the Long-term Plan and regional
policies. The panels should advise on council’s operational and
organisational strategies relevant to diverse communities.
The panels may also consider whether they
wish to choose, shape and support a project they feel passionate about as part
of their work programme.
The governing body and council staff should work with the panels for
the development of their strategic agendas and work programme. The Planning,
Environment and Parks Committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel cannot make formal submissions to
Auckland Council on council strategies, policies and plans, for example, the
annual plan. However, the panel may be asked for informal feedback during a
consultative process.
In its advisory role to the council, the
panels may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2025.
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Pacific Peoples Advisory Panel
24 June 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 7
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 7
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 7
4 Other Business 7
5 Whanaungatanga,
Co-Chairs Updates, and Panel Activities 9
6 Liaison
Councillor's Update 11
7 Demographic
Advisory Panels LTP Closing the Loop Report 13
8 Pacific
Aucklanders and Climate Change 17
9 Regional Land
Transport Plan 2024 - 2034 Auckland Transport 19
10 Community Engagement Event
- Planning 21
11 Auckland Emergency
Management Community Readiness Programme 23
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Pacific Peoples Advisory Panel:
a)
whakaū / confirm the
extraordinary minutes of its meeting, held on Monday,
28 August 2023, as a true and
correct record.
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4 Other Business
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Pacific Peoples Advisory Panel
24 June 2024
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Whanaungatanga,
Co-Chairs Updates, and Panel Activities
File No.: CP2024/07847
Te take mō te
pūrongo
Purpose of the report
1. To
provide the panel with an opportunity to continue information sharing and
relationship building.
2. To support the Pacific Peoples Advisory Panel in discussing
activities its members have been engaged in since the previous meeting which do
not appear as standalone agenda items.
Whakarāpopototanga matua
Executive summary
3. The
following matters are included in this item for discussion with panel members
encouraged to speak to these, and other individual activities of interest to
the panel.
4. Advisory
Panels feedback to Council’s Budget Committee on the Long-Term Plan, Thursday,
24 April 2024.
5. Representation
Project Working Group.
o On
7 May 2024 a call for expressions of interest was circulated to all demographic
advisory panel members interested in a new cross-panel Representation Project
Working Group. The purpose was to convene eight to twelve members of the
demographic advisory panels to provide advice and feedback on early draft
consultation material on potential changes to Auckland Council’s
governance structure, and later to be available to provide advice on the Elections
programme including civic engagement and diverse representation.
o One
member from the Pacific Peoples Advisory Panel, Co-Chair Seumanu Simon
Matāfai is a part of this Working Group.
o The
first meeting was held on 21 May 2024 chaired by Disability Advisory Panel
Member, Gerard Martin.
o On
30 May 2024 the Governing Body resolved not to proceed to public consultation
on a potential local board reorganisation ahead of the 2025 election.
o The
working group will be ongoing and is expected to provide ongoing advice and
input into the council’s Elections programme and initiatives to increase
diverse representation in local board and regional governance.
6. Local
Board and Advisory Panel Members Forum, Monday, 27 May 2024.
o At
this event, Pacific Peoples Advisory Panel Co-Chairs Litiana Karika and Seumanu
Simon Matāfai were in attendance alongside Members Evo Leota-Tupou,
Hainoame Fulivai, Melvin Le’avasā, and Penina
Tu’una’i-lfopo.
o 28
advisory panels members and 52 local board members attended the bi-annual Local
Board Members Forum in the Town Hall, and online. This was the first time panel
members and local board members had got together. The meeting was co-chaired by
Josh Martin, Co-Chair, Rainbow Communities Advisory Panel and Kay Thomas,
Chair, Whau Local Board.
o The
purpose of the meeting was to build on interest from panel members and local
board members to engage and for local board members to have the opportunity to
hear from panel members as they consider what’s working well and what is
challenging in diverse community engagement, and what local board members might
like to have front of mind as they started to build local board emergency
management readiness and response plans.
o Disability
Advisory Panel Member 
ine Kelly-Costello
briefly presented to the Forum on behalf of the Advisory Panels.
o Case
studies in diverse community engagement of potential interest and application
across all local boards were presented by local board members followed by mixed
member table discussion on what’s
working well and challenges for local board and panel communities.
o The
second half of the session included a presentation from Auckland Emergency
Management led by Anna Wallace, Head of Planning.
7. Principal
Advisor, Panels to speak to Co-Chairs Forum on Wednesday, 29 May 2024.
o Auckland
Emergency Management Zoe Marr seeking insights from the Forum on suggested
approaches to individual panel workshops to inform draft Emergency Readiness
and Response Plans.
o Superintendent
Scott Gemmell from NZ Police introduced himself and his work to the Co-Chairs.
o There
is an upcoming engagement with Governing Body on 1 August 2024 for Advisory
Panels, the panels mid-term update. A covering report and attachments for each
advisory panel is due 17 July 2024.
8. Any
further points panel members and co-chairs wish to raise.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) whiwhi / receive
advisory panel co-chair and member updates.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Mike Giddey - Kaitohutohu Mana Whakahaere / Governance
Advisor
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Authoriser
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Paul Pua – Co-Lead Officer
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Pacific Peoples Advisory Panel
24 June 2024
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Liaison
Councillor's Update
File No.: CP2024/08509
Te take mō te
pūrongo
Purpose of the report
1. To
provide an opportunity for the liaison councillor, Cr Lotu Fuli, to address the
panel.
Whakarāpopototanga matua
Executive summary
2. To
update the panel on recent Governing Body decisions or Council activity that
may be of interest.
3. To
update on any matters raised in the Co-Chairs Update / Report Back on Panel
Activities:
o Advisory
Panels feedback to Council’s Budget Committee on the Long-Term Plan.
o Representation
Project and Local Board Re-Organisation.
4. To
address any upcoming agenda items where insights can be shared:
o Auckland
Emergency Management: Local Board Readiness and Response Plans.
o Pacific
Peoples Advisory Panel discussion on community engagement event.
o Pacific
Aucklanders and Climate Change research.
o Regional
Land Transport Plan 2024 – 2034 Auckland Transport.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) tuhi
ā-taipitopito / note the Liaison Councillor’s update.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Mike Giddey - Kaitohutohu Mana Whakahaere / Governance
Advisor
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Authoriser
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Paul Pua – Co-Lead Officer
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Pacific Peoples Advisory Panel
24 June 2024
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Demographic
Advisory Panels LTP Closing the Loop Report
File No.: CP2024/08480
Te take mō te pūrongo
Purpose of the report
1. To
acknowledge and summarise the involvement of the Auckland Council’s
Advisory Panels in the Long-term Plan 2024-2034.
Whakarāpopototanga matua
Executive summary
2. Under the Local Government Act 2002 (LGA), all councils are required
to adopt a new long-term plan every three years. The LGA also specifies the use
of the special consultative procedure in adopting the long-term plan.
3. To
support decision-making, advisory panels were first asked to provide feedback
on the Mayoral Proposal ahead of the Budget Committee agreeing to items for
consultation in December 2023.
4. Consultation
material was then adopted by the Budget Committee in February 2024 to support
consultation that ran from 28 February to 28 March 2024.
5. During
consultation, we received a total of 27,978 pieces of feedback, including 2,142
pieces of feedback at in-person events. We heard from 391 organisations
(including 38 attending one of three organisation / interest group Have Your
Say events), and 23 Māori entities. This is the largest number of
responses we have received during any long-term plan consultation.
6. During
consultation, advisory panel members took part in a Participatory Forum that met
through a series of workshops to better understand the proposals included for
consultation.
7. The
Participatory Forum was supported by council staff and run by an independent
facilitator to gather recommendations and feedback on the proposals in the LTP,
based on principles agreed by all participants.
8. At
the 24 April 2024 Budget Committee workshop, the participants presented the
main themes identified by the panels during these sessions:
· Support
for a visionary, future focused, and inclusive Tāmaki Makaurau Auckland.
· Support
for centring voices and wellbeing of communities.
· Noted
that benefits and impacts of proposals should be equitable for all Aucklanders.
9. From
the proposals in the LTP the panels voiced:
· Broad
support for central and get more proposals.
o Frontline
services are critical to communities.
o Investment
is needed and cannot wait.
o Mitigating
impacts of rates rises – a priority to ensure equity.
o Cherry
picking from across the proposals should be considered.
· Concern
with the overall framing of the three proposals, which they felt focused
predominantly on cost, without an apparent link to a vision that outlined the
need for investment and the benefits.
10. The
areas that were of highest priority to the participants included:
· Transport:
Transport is critical to connecting Aucklanders across the region and between
communities, ensuring that our city is accessible in a safe and affordable way
for all users including pedestrians, cyclists, those living with disabilities,
seniors, and young people.
· Auckland
Future Fund: Securing Auckland’s future through additional revenue was
supported in principle, however there was no consensus that the fund as
described would achieve this, with questions as to how this fund will be
managed and overseen, what controls there would be to limit foreign ownership
or selling of the airport shares or port, and whether further due diligence
should be undertaken before decisions were made.
· Parks
and Community: Our parks, community services, and facilities should be
strategically situated, fit for purpose, and funding for local boards should be
fair and equitable. Retaining existing assets, including the shifts to a
service focus and possibility of partnerships for delivery with community
organisations, central government agencies, and the private sector were broadly
supported.
11. Gaps
and risks identified included:
· Lack
of a clear vision which articulates where our city’s leaders see Auckland
in the long term and the principles to inform this vision.
· Greater
details and impact analysis on the impacts of the proposals, in particular the
pay less get less proposals, meaning communities were provided with
hypothetical scenarios on impacts to services and investments across the city.
Without this analysis, it is unclear how the proposal groupings were arrived at
and suggests a lack of focus on being visionary, future, focused, inclusive,
and equitable.
· Barriers
to meaningful engagement including a limited consultation period and
presentation of information in ways that can be hard to engage with given their
size, format, and framing.
· A
focus on financial framing which risks a focus, and opposition, to rates
increases, rather than necessary and manageable increases in some charges to
support and ensure the provision of key services to meet the needs of Auckland.
· A
concern that key perspectives were not well articulated, such as mana whenua or
local board views.
12. The
summary of consultation feedback for the LTP 2024-2034, including the findings
of the Participatory Forum, is publicly available on council’s website.
13. On
16 May 2024, the Budget Committee met to agree to final decisions, noting that
feedback received during public consultation was a key consideration. Local
board feedback and advocacy was included on the same agenda along with other
key pieces of staff advice.
14. A
presentation summarising the final decisions and the impact of the advisory
panel’s involvement in the process for the LTP 2024-2034 will be provided
at the meeting, in support of this brief report.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) whiwhi / receive this report as acknowledgment of the input from
Auckland Council’s Advisory Panels to the Long-term Plan 2024-2034.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Long Term Plan 2024 - 2034 Closing the Loop -
Presentation
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Ngā kaihaina
Signatories
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Author
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Tamsyn Matchett - Programme Manager
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Authoriser
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Paul Pua – Co-Lead Officer
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Pacific Peoples Advisory Panel
24 June 2024
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Pacific
Aucklanders and Climate Change
File No.: CP2024/08445
Te take mō te
pūrongo
Purpose of the report
1. The
purpose of the report is:
· To provide initial
information to the panel about the research study, including updates on
progress.
· To explain how the
proposed study aligns with the panel’s strategic focus areas (i.e.
climate justice: adaptation and community resilience).
· To introduce the
research team to the panel and explain who we are and where the research has
come from.
· To seek general
views on the proposed approach to engage with a variety of ethnic-specific communities
(including any recommendations on how to engage with communities and climate
community advocates).
Whakarāpopototanga matua
Executive summary
2. Auckland Council’s Economic and Social Research and Evaluation
team (ESRE) designed a qualitative study to respond to knowledge gaps (which
were identified following a review of existing evidence) about Pacific
Aucklanders and climate change. See presentation in Attachment A.
3. This
study aims to gather evidence of Pacific Aucklanders’ understandings of
and attitudes towards climate change, their perceptions of agency in taking
climate action, potential climate-related impacts for themselves, their
families and other Pacific Aucklanders. We expect these findings will
contribute to community adaptation planning.
4. Specifically,
the study aims to investigate:
· Pacific
Aucklanders’ attitudes and understandings of climate-related
environmental changes in Auckland in the last 10-20 years
· The causes they
attribute to their knowledge, awareness, and attitudes about climate change
· Perceptions of
potential impacts of climate change (e.g. health, social, economic,
environmental) for themselves and their communities
· Enablers and
barriers to undertaking climate-related actions and perceptions of agency/non-agency
· Their knowledge of
customary Pacific practices in responding to environmental changes.
5. This
research is designed to be qualitative and will include up to eight
ethnic-specific focus groups with Pacific peoples and eight in-depth interviews with Pacific climate
community advocates and experts.
6. We
have brought on board independent Pacific researchers to lead this research. In
addition, a Pacific advisory group (consisting of 5 Pacific staff from across
the Auckland Council group) has been established to oversee this project.
7. We
have the following specific
questions that we are seeking advice on:
· Are there any
important considerations for community engagement that should be accounted for
during this research?
· Are there any
sensitive or ethical issues in which we should take a careful approach when
engaging with Pacific Aucklanders on this issue?
8. We
will provide written updates on the study’s progress throughout its
duration and will also feedback the findings towards the end of the project, including potential
applications.
9. Data
collection and analysis are anticipated to run from July to December 2024.We
expect to have report findings
to share with the panel in January/February 2025.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) tuhi
ā-taipitopito / note the update on Pacific Aucklanders and Climate Change
and thank Ashleigh Prakash for her attendance.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Presentation
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Ngā kaihaina
Signatories
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Author
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Ashleigh Prakash, Senior Social
Researcher, RIMU (Economic and Social Research and Evaluation team)
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Authoriser
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Paul Pua – Co-Lead Officer
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Pacific Peoples Advisory Panel
24 June 2024
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Regional
Land Transport Plan 2024 - 2034 Auckland Transport
File No.: CP2024/08477
Te take mō te pūrongo
Purpose of the report
1. To
outline Auckland Transport’s Draft Regional Land Transport Plan.
2. To
provide an opportunity for the Pacific Peoples Advisory Panel to feedback into
the Consultation Process for the Regional Land Transport Plan Draft.
Whakarāpopototanga matua
Executive summary
3. The
draft Regional Land Transport Plan (RLTP) is the Auckland region’s bid
for national funding for transport in Auckland. It is a statutory document
developed every 3 years. The final version will be submitted to the New Zealand
Transport Agency Board on 1 August 2024, and be considered as they develop the
National Land Transport Plan, due for release by 1 October 2024.
4. Auckland
Transport produces the RLTP on behalf of the Regional Transport Committee. The
Regional Transport Committee is comprised of members of the Auckland Transport
Board and includes representatives from New Zealand Transport Agency and
KiwiRail.
5. The
draft RLTP includes Auckland Transport projects, along with projects proposed
in the national State Highway Investment Proposal and KiwiRail’s Rail
Network Investment Programme.
6. Auckland
Council recently sought public feedback on its 10-year budget (also known as
the Long-term Plan). The Auckland Transport Programme included reflects the
Long-term Plan currently being ratified.
7. Projects
in the final RLTP are funded by local and central government so must align to
their policies. Auckland Council’s financial contribution to the draft
RLTP is set through the Long-term Plan (LTP).
8. The
RLTP seeks to support outcomes such as faster and more reliable public
transport, improved transport network resilience and sound asset management,
improved regional economic productivity, improved safety and reduced death and
serious injuries, and continued decarbonisation. The RLTP proposes a $63
billion programme of investment in renewals, maintenance and operations, public
transport services, and new projects.
9. The
draft RLTP confirms that the following items are effectively mandatory and
should receive funding in all circumstances:
· Renewals and maintenance of local roads, rail and state
highway networks to ensure these remain fit for purpose into the future, and
whole of life costs and disruption are minimised.
· Existing public transport services, along with improvements
such as more rail services enabled by the City Rail Link and the expansion of
the frequent bus network.
· Completing projects that we are already committed to and
are in progress (e.g., Eastern Busway and City Rail Link).
10. In addition, the draft RLTP proposes that public
transport projects are generally our highest priority for funding,
followed by projects to optimise local roads, address growth challenges, and
expand the cycling network. It concludes that delivering all of the State
Highway improvements, while still important, is a lower priority for available
funding.
11. Before final
decisions are made, feedback is being sought to make sure the final Regional
Land Transport Plan 2024 reflects the views of Aucklanders about which projects
are the highest priority for funding into the future.
12. Public
engagement runs from 17 May to 17 June 2024 and has included mailing
notification to 550,000 households and a full media campaign. A programme of
Local Board engagement and key stakeholders has also been run in parallel, with
public hearings on 26 and 27 June 2024.
13. Advisory
panels do not make submissions and provide feedback outside the public
consultation process.
14. Specific
questions that the panel may wish to consider are:
15. Have we
correctly identified the most important transport challenges facing Auckland?
16. Have we
allocated available funding to the highest priorities?
17. Are there
other projects that the panel thinks should be included? If so, which
project(s) would the panel remove in order to include any new project(s)?
18. The
panel’s views are sought on some policy changes that would help to
further improve the safety of our roads, reduce congestion and tackle climate
change. For example, does the panel support further detailed investigation into
demand-based road pricing to tackle congestion?
19. Auckland Transport have provided a presentation speaking to this
(Attachment B). Further reading can be found at AT
– Regional Land Transport Plan for those
interested.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples Advisory Panel:
a) arotake
/ review the draft Regional Land Transport Plan in an item led by Auckland
Transport staff and provide their feedback.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Summary of draft RLTP 2024
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b⇨
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Auckland Transport Presentation to the Demographic
Advisory Panels on the Draft RLTP
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Ngā kaihaina
Signatories
|
Author
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Idris Jones - RLTP Project Support
|
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Authoriser
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Paul Pua – Co-Lead Officer
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Pacific Peoples Advisory Panel
24 June 2024
|
|
Community
Engagement Event - Planning
File No.: CP2024/08508
Te take mō te
pūrongo
Purpose of the report
1. To
discuss and consider options for the panel’s planned community engagement
event.
Whakarāpopototanga matua
Executive summary
2. At its workshop on 11 March 2024 the panel agreed
that it wished to undertake community engagement in 2024 and requested Co-Lead
officers provide advice on which specific meeting dates should be allocated for
this purpose.
3. At
its workshop on 22 April 2024 the panel agreed to the staff recommendation that
the panel lead a community engagement event on the Local Board Reorganisation
Plan and requested Co-Lead officers provide a project plan at the 24 June 2024
meeting.
4. The
Co-Lead officers worked with the Principal Advisor Panels, and the
reorganisation/representation review project team to begin planning the
community engagement event. The Co-Lead officers requested the Co-Chairs to ask
consensus of panel members on preferred dates, locations, and times, as well as
volunteer to be part of the planning process.
5. The
Co-Chairs provided feedback via email on Wednesday, 8 May 2024 and the Co-Lead
officers confirmed a date, Thursday 25 July 2024, and a location, Te
Puke ō Tara Community Centre, Main Hall. Next step was to wait for the
Governing Body decision on Thursday, 30 May 2024 on taking the plan
through to public consultation.
6. At
the Governing Body meeting on Thursday, 30 May 2024, the motion to proceed with
full public consultation on a proposed Local Board Reorganisation Plan was
defeated 16 votes against to 5 votes for. This includes delaying the project
towards a 2028 implementation to allow more time for analysis and discussion.
7. The
Co-Lead officers met (informally) to discuss further options for the community
engagement event and have two suggested options:
I. Either
delay the event to September so staff can draft a new event plan around civic
education, the 2025 elections and the makeup of local government. This will:
· provide an opportunity
to educate our pacific communities on civics and the makeup of Auckland’s
governing body.
· provide a chance for
people to discuss diversity in representation.
· give an opportunity
for the elections team to engage with the community and begin the groundwork
for the 2025 elections.
· be a unique
opportunity to network with local politicians and key staff.
· align with the Civic
Engagement, Participation and Democracy focus area.
II. Or
repurpose the event to engage our pacific communities on another issue:
· The Auckland
Emergency Management team can provide an outline on the Emergency Readiness and
Response Plan.
· This will be an
opportunity to understand what it takes to be prepared for a weather event or
any natural disaster.
· A unique opportunity
to network with local politicians and key staff.
· Aligns with the
Climate Justice, Adaptation and Community Resilience focus area.
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) whakaū
/ confirm their intent to go ahead with a panel-led community engagement event
but decide whether to:
i) reschedule
the event to September with a focus on civic education, the 2025 elections and
the makeup of local government or
ii) repurpose
the event to engage our pacific communities on another issue and if so, which
topic would be of most interest.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Paul Pua – Co-Lead Officer
|
|
Authoriser
|
Victoria Wicks-Brown - Principal Advisor Panels
|
|
Pacific Peoples Advisory Panel
24 June 2024
|
|
Auckland
Emergency Management Community Readiness Programme
File No.: CP2024/08580
Te take mō te
pūrongo
Purpose of the report
1. To
seek guidance on from the Pacific Peoples Advisory
Panel on:
· Opportunities
for Auckland Emergency Management to support Tāmaki Makaurau’s
Pasifika communities in emergency readiness and response activities
· Key
community stakeholder groups for Auckland Emergency Management to engage with
and support with emergency readiness activities
· The
draft Local Board Emergency Readiness and Response Plan template (Attachment
A).
Whakarāpopototanga matua
Executive summary
2. The Auckland Emergency Management Planning Unit was created through
the Auckland Emergency Management department structural change process of 2023. As of end January 2024, the Planning Unit was
fully established with all new positions filled.
3. The key priorities of the Planning
Unit are set out in the Tāmaki Makaurau Auckland Civil Defence and
Emergency Management Group Plan (2024) and are to support local emergency readiness by:
· improving mana whenua and mataawaka
resilience to disasters
(Group Plan Initiative #1)
· working with Local Boards to prepare, communicate and embed Local
Board Emergency Readiness and Response Plans (Group Plan Initiative #16)
· encouraging and supporting communities to develop
their own community
resilience plans, in particular those communities who can establish and
run community emergency hubs (Group Plan Initiative #17), and
· partnering with organisations that support those communities that may be disproportionately impacted by
disasters (Group Plan Initiative #18).
4. The Planning Unit wishes to engage with the Pacific
Peoples Advisory Panel to identify how the Planning Unit can most effectively support
the diverse communities of Tamaki Makaurau, including Pasifika, in emergency preparedness and response. The Planning
Unit also seek guidance on the key stakeholder
groups and organisations with which Auckland Emergency Management should engage
and work with to better support emergency community readiness.
5. Work carried out with Culturally and Linguistically Diverse (CALD)
communities, inclusive of Pasifika, to date includes:
· A range of resources in different languages focusing on disaster
preparedness that are distributed during community engagements. These include
one-page forms and booklets (‘Make a Plan’ publications in Samoan,
Tongan, Cook Island Māori, Niuean and Fijian), where families can develop
their own emergency plans and story books written by children in four
languages, including Samoan. Translated versions of various preparedness
resources can be found at getready.govt.nz.
· Resources developed for faith-based groups such as the Resilient
Religious Communities Guide, targeted presentations to Pasifika communities on
request to support their community readiness and a business continuity guide to
help business owners navigate their way in preparing for events that will
impact their businesses.
· A CALD Advisory Function supports the Controller during an emergency
response to address the needs of those who require language support, and to
support Pasifika communities in a culturally appropriate manner. This function
is led by AEM officers who are from Pasifika communities, as represented in
Auckland.
· The overall response, including the CALD and Public Information
Management Functions, are supported by interpretation services to ensure that
correct information reaches key stakeholders in a timely manner and with
appropriate delivery.
6. As directed by the Group Plan Initiative 1, the Planning Unit is
also working with all 21 Local Boards to develop a Local Board Emergency
Readiness and Response Plan. The Emergency Readiness & Response Plan will
contain important information about hazards likely to impact the local board
areas, where to seek information during in an emergency event, local Civil
Defence Centre and Community Emergency Hubs locations, and how businesses,
community groups and individuals can ready themselves for an emergency. The Emergency
Readiness and Response Plan will also provide information about roles and
responsibilities of the Auckland Council Group, Auckland Emergency Management
office and the Local Board.
7. The draft Local Board Emergency Readiness and Response template can
be found at Attachment A. This template is being shared with local boards over
June and July 2024. Over this period the Planning Unit are working with local
boards to populate the templates with local information.
8. As
the Local Board Emergency Readiness and Response Plans are in the early stage
of development, the Planning Unit is seeking input from the Pacific Peoples
Advisory Panel, to ensure that key readiness and response information important
to Pasifika communities is embedded in the Local Board Emergency Readiness and
Response Plans. This will also include any associated, supporting information
sheets and launch activities.
9. Auckland Emergency Management have provided a presentation speaking
to this (Attachment B).
Ngā tūtohunga
Recommendation/s
That the Pacific Peoples
Advisory Panel:
a) whakarite
/ provide the Auckland Emergency Management Planning Unit guidance on:
i) opportunities
to support Pasifika communities in emergency readiness and response activities
ii) key
community stakeholder groups for Auckland Emergency Management to support with
emergency readiness activities
iii) the
draft Local Board Emergency Readiness and Response Plan template (Attachment
A).
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
Draft Local Board Emergency Readiness and Response
Plan
|
|
|
b⇨
|
Presentation
|
|
Ngā kaihaina
Signatories
|
Author
|
Anna Wallace - Head of Planning, Auckland Emergency
Management
|
|
Authoriser
|
Paul Pua – Co-Lead Officer
|