Agenda of Maungakiekie-Tāmaki Local Board

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Maungakiekie-Tāmaki Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 28 May 2024, and the extraordinary minutes of its meeting, held on Tuesday, 11 June 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Semisi Telefoni and Seini Prescott - Ikuna Youth Band

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Semisi Telefoni (Band Manager) and Seini Prescott (Flute Tutor) to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Semisi Telefoni (Band Manager) and Seini Prescott (Flute Tutor) will be in attendance to speak to a PowerPoint presentation outlining their significant impact in the community through music education and performances.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Thank Semisi Telefoni and Seini Prescott for their attendance and presentation.

Attachments

a Deputation, Semisi Telefoni and Seini Prescott - Ikuna Youth Band.............. 307

8.2 Deputation: Kilisitina Dawber and Alex Dawber - Harmony Pasifika Trust

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Kilisitina Dawber (Manager) and Alex Dawber (Clinical Director) from Harmony Pasifika Trust to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Kilisitina Dawber (Manager) and Alex Dawber (Clinical Director) will be in attendance to present a brief PowerPoint introducing the Harmony Pasifika Trust and the services they currently deliver in the community.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Kilisitina Dawber and Alex Dawber for their attendance and presentation.

Attachments

a Deputation, Kilisitina Dawber and Alex Dawber - Harmony Pasifika Trust..... 321

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

9.1 Public Forum: Jacqui Knight - National Butterfly Centre / Te Matauranga o nga Purerehua o Aotearoa

Te take mō te pūrongo

Purpose of the report

1. To enable an opportunity for Jacqui Knight (Founding Trustee) from the Moths and Butterflies of New Zealand Trust to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Jacqui Knight will be in attendance to speak about the need for a National Butterfly Centre / Te Matauraga o nga Purerehua o Aotearoa in Auckland city, and the possibility of finding a site in the Maungakiekie-Tāmaki local board area.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) thank Jacqui Knight for her attendance and presentation.

Attachments

a Public Forum, Jacqui Knight - National Butterfly Centre.................................. 325

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Ward Councillor Josephine Bartley’s May 2024 – June 2024 report	11

No.	Title	Page
a ⇩	Chairperson M Meredith’s 1 May 2024 – 25 June written report	19

Maungakiekie-Tāmaki Local Board

25 June 2024

Approval of the 2024/2025 Maungakiekie-Tāmaki Local Board Environmental Work Programme

File No.: CP2024/06922

Te take mō te pūrongo

Purpose of the report

1. To approve the 2024/2025 Maungakiekie-Tāmaki Local Board’s Local Environmental Work Programme.

Whakarāpopototanga matua

Executive summary

2. Each year a Local Board Environmental Work Programme is developed to respond to the outcomes and objectives identified in the Maungakiekie-Tāmaki Local Board Plan 2023 and available Local Driven Initiatives (LDI) budget from the board.

3. This report presents the proposed Maungakiekie-Tāmaki Local Board’s Local Environmental Work Programme and associated budgets for approval for the 2024/2025 financial year which contributes towards environmental, water quality and sustainability outcomes (see Attachment A).

4. The work programme has been developed by subject matter experts through a series of workshops between November 2023 and May 2024, where the local board provided feedback to staff on programme and activity prioritisation. The development of projects has also been guided by the 2023 Local Board Plan and the continued successful delivery of 2023/2024 programmes.

5. Staff have proposed the new Eastern Bays Songbird work programme line to respond to the board’s request for increased support for volunteer pest plant and pest animal control activity. This programme also aligns with the local board plan outcome that ‘our ecosystems are respected, protected, and restored’. The programme is also funded by the Ōrākei Local Board to deliver in their area, which will enhance pest control outcomes for both board areas.

6. Further detail on what each project will deliver and how is detailed in the analysis and advice section and in Attachment A of this report.

7. The proposed Maungakiekie-Tāmaki Local Board Local Environmental Work Programme includes the following activities to be delivered in 2024/2025, with budgets as listed below:

· Climate action programme - $30,000

· Eastern Bays Songbird Project – Manu Tī Oriori - $9,000

· Glen Innes Bike Hub - $27,000

· Industrial Pollution Prevention Programme – Penrose - $30,000

· Low Carbon Lifestyles - $25,000

· Love Your Neighbourhood - $5,500

· Manukau Harbour Forum - $11,000

· Maungakiekie Songbird - $12,500

· Ope Enviroschools - $32,000

· SPCA cat desexing and microchipping programme - $9,000

· Tāmaki Estuary Environmental Forum - $8,500

· Tiakina te taiao - Maungakiekie-Tāmaki schools’ education - $30,500

8. The proposed work programme has a total value of $230,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2024/2025 financial year.

9. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports and any adjustments to the programme will be sought via the local board. The programme and projects have been prepared to be delivered within the financial year. If the board chooses to not approve the proposed local board work programme there is a risk that some outcomes will not be delivered or will need to be adjusted.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whakaae / approve its 2024/2025 Local Environmental Work Programme and associated budget allocation, as summarised in the table below (Attachment A to the agenda report):

Activity name	2024/2025 budget for approval
Climate action programme	$30,000
Eastern Bays Songbird Project - Manu Tī Oriori	$9,000
Glen Innes Bike Hub	$27,000
Industrial Pollution Prevention Programme - Penrose	$30,000
Love Your Neighbourhood	$5,500
Low Carbon Lifestyles	$25,000
Manukau Harbour Forum	$11,000
Maungakiekie Songbird	$12,500
Ope Enviroschools	$32,000
SPCA cat desexing and microchipping programme	$9,000
Tāmaki Estuary Environmental Forum	$8,500
Tiakina te taiao - Maungakiekie-Tāmaki schools’ education	$30,500
Total	$230,000

Horopaki

Context

10. On an annual basis, each local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the proposed Local Environmental Work Programme for 2024/2025 (Attachment A).

11. The proposed work programme responds to the Our Environment and Our Places outcome areas identified in the Maungakiekie-Tāmaki Local Board Plan 2023. The specific objectives reflected in the work programme are:

· Our ecosystems are respected, protected, and restored

· Our community is resilient and feels prepared for the effects of climate change

· People and traffic move more freely and safely around our area

12. The following adopted strategies and plans also guided the development of the work programme:

· Mahere ā-Rohe Whakahaere Kaupapa Koiora Orotā mō Tāmaki Makaurau: Auckland Regional Pest Management Plan (2020 – 2030)

· Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan (2021)

· Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau: Auckland’s Urban Ngahere Strategy (2019)

· Te Mahere Whakahaere me te Whakaiti Tukunga Para i Tāmaki Makaurau: Auckland Waste Management and Minimsation Plan. (2018)

· Maungakiekie-Tāmaki Local Climate Action Plan (2023)

13. The development of the work programme has been informed by staff and feedback received from the local board at workshops. The rationale for the projects and the anticipated outcomes are discussed in Attachment A and the analysis and advice section below.

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed Local Environmental Work Programme developed for 2024/2025

14. The proposed work programme is made up of activities continuing from previous financial years, including annually occurring events or ongoing programmes. These programmes contribute towards the delivery of the Maungakiekie-Tāmaki Local Board Plan 2023 environmental objectives, as detailed above.

15. This report seeks local board approval for budgets and activities in 2024/2025.

16. The proposed activities for delivery as part of the board’s 2024/2025 Local Environmental Work programme are detailed in Attachment A. Additional details in the development of these programmes are as follows:

Climate action programme - $30,000

17. This programme was first supported by the board in 2021/2022. The initial activity of the programme involved forming a working group of community stakeholders and iwi to prioritise strategic climate action in Maungakiekie-Tāmaki, and then supporting a contractor to work with feedback from this group to publish a local climate action plan.

18. The plan developed through this programme was published in 2022/2023 and 2023/2024, and provides a roadmap for Maungakiekie-Tāmaki to become a low carbon, climate resilient community.

19. In 2024/2025, this programme will activate local community action in the areas of sustainable food, sustainable transport, energy efficient homes, tree planting, local circular economy and climate education initiatives. Funding will support a local climate action activator and investment to amplify community climate action.

20. The local board funded $30,000 towards this project in 2023/2024 for the finalisation of the local climate action plan and some activation of the plan. The board has indicated it will again fund this amount for 2024/2025 to support a local climate action activator and investment to amplify community climate action.

Eastern Bays Songbird Project - Manu Tī Oriori - $9,000

21. This is a new project proposed to the local board. The project group have been operating for seven years and received $7,000 in 2021/2022 through Maungakiekie-Tāmaki Local Board grants to support community pest control around the Glen Innes area.

22. The programme will run workshops and events, including pest trap handouts, to encourage locals to get involved in pest plant and animal control as well as other environmental restoration and conservation activity. It will support existing and emerging environmental community groups and foster collaborations between residents from both the Ōrākei and Maungakiekie-Tāmaki Local Board areas.

23. Staff have proposed including the project in the local board environmental work programme in order to:

· provide the board with greater insight into the project activity

· provide the community group some continuity of funding to bolster their work in Maungakiekie-Tāmaki

· respond to the local board request for increased support and engagement with local environmental volunteers interested in pest plant and animal management in their area.

24. The programme aims to raise community environmental awareness and protect significant ecological areas from pest plant and animal invasion through local events, workshops and activations. The board has indicated it will allocate $9,000 to this programme in 2024/2025.

Glen Innes Bike Hub - $27,000

25. The bike hub first opened in February 2020. The hub encourages the community to bike to stay healthy, reduce their carbon emissions, and connect with the community.

26. The bike hub receives around $39,000 from Auckland Transport towards operational costs and is also funded in part by revenue that it generates.

27. On average, the bike hub sees 3,500 plus visitors and repairs 800 bikes annually. It is open from 10AM to 2PM, Thursday to Sunday. Volunteers also contribute to the operation of the bike hub.

28. In 2023/2024, Waka Kotahi funded an e-bike loan service at the bike hub to enable locals to try out an e-bike for a two-week period. Funding for this scheme will last until 2025.

29. The board provided $25,750 of funding towards the Glen Innes Bike Hub in 2024/2025. The proposed budget increase to $27,000 reflects a cost-of-living wage increase.

Industrial Pollution Prevention Programme – Penrose - $30,000

30. The board has indicated that it will continue funding the Industrial Pollution Prevention Programme. This programme includes site inspections of a local industrial area where contractors discuss with business owners and staff pollution prevention, waste minimisation techniques and spill training.

31. In 2023/2024, the programme visited 100 businesses and identified 34 minor pollution issues, including liquids being stored outdoors with secondary containment, no spill kits or spill training procedures for staff, and contaminants entering stormwater drains.

32. The board contributed $25,000 towards this programme in 2023/2024. An increased budget of $30,000 for the programme would enable 120 new sites to be visited and five spill training sessions to be offered.

Love Your Neighbourhood - $5,500

33. The Love your Neighbourhood programme has been supported by the Maungakiekie-Tāmaki Local Board since 2017/2018.

34. It is designed to respond to the local boards request to make it easier for grassroots environmental projects to access fast, small grant amounts and maintain momentum in delivering local environmental outcomes. These groups often do not need a lot of funding but can lose energy or opportunity during the long turnaround time between the time that applications open and the awarding of council’s local grants. Love your neighbourhood grants are open for applications throughout the financial year rather than at specific times.

35. The board contributed $5,500 to this programme in 2023/2024, and staff recommend a further $5,500 is allocated in 2024/2025.

Low Carbon Lifestyles - $25,000

36. Low Carbon Lifestyles has been supported by the Maungakiekie-Tāmaki Local Board since 2017/2018. It initially provided advice and resources to households to support them to reduce their energy use and associated carbon emissions, while keeping their home warmer and drier.

37. In 2023/2024, the programme ran with a transport focus, encouraging and supporting residents to use active and public transport for their daily commutes. The board supported this change in the project scope to reduce emissions and congestion and increase community awareness of public transport options in the area.

38. The board supported this programme with $25,000 in 2023/2024 and it has indicated an allocation of $25,000 towards the programme in 2024/2025.

Manukau Harbour Forum - $11,000

39. The board has indicated that it would like to continue to fund the Manukau Harbour Forum in the 2024/2025 financial year. The nine local boards surrounding the Manukau Harbour (Franklin, Māngere-Ōtāhuhu, Manurewa, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards) are all part of the forum and have an interest in protecting and restoring the mauri of the harbour.

40. In 2023/2024 financial year, each of the member local boards provided $8,000 to co-fund the Manukau Harbour Forum. This budget supported:

· the employment of a forum coordinator to work 10 hours per week

· a three-day Rangatahi Environmental Action Leaders wānanga (previously known as the youth sustainability wānanga) for up to 50 youth to raise awareness of the harbour, connecting them with the forum's objectives to improve water quality, biodiversity, reduce waste and enhance local areas

· the continued rollout of the communications plan to advocate for improving the health of the harbour and to raise awareness of the issues and initiatives relating to the harbour with a series of community wānanga to discuss priorities and concerns regarding the harbour and allow environmental community groups to connect

· seed funding for community-led initiatives promoting the health of the Manukau Harbour.

41. In April 2024, the forum provided feedback to staff on the activities it would like to support through the Manukau Harbour Forum work programme in 2024/2025. The forum indicated it would like to continue activities supported in 2023/2024, as well as:

· increasing the working hours for the coordinator to better manage the workload from 10 hours per week to between 11 and 15 hours per week

· refresh of the forum’s communication plan

· procuring a consultant to assist in developing and delivering a Manukau Harbour symposium in 2025.

42. For 2024/2025, each local board has been asked to contribute $11,000 towards a proposed budget of $99,000 budget for the Manukau Harbour Forum. Manurewa, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, Papakura, Puketāpapa, Waitākere Ranges, and Whau Local Boards have indicated that they will allocate $11,000 towards this programme in 2024/2025. The Franklin Local Board has indicated to support the programme with $8,000 due to budget constraints.

Maungakiekie Songbird - $12,500

43. The board has supported Maungakiekie Songbird since its inception in 2020. The programme aims to create and maintain a halo around the Maungakiekie-Tāmaki maunga where increased pest control work protects the native wildlife and the significant ecological area. The neighbouring Albert-Eden Local Board also fund this programme.

44. The group currently have a membership base of around 780 residents, 420 of which fall into the Maungakiekie-Tāmaki Local Board area.

45. The local board contributed $10,000 towards this programme in 2023/2024 and has indicated it will contribute $12,500 in 2024/2025 to support increased activity and community engagement within the halo area.

Ope Enviroschools - $32,000

46. This programme was first funded in 2021 to generate momentum for climate resilient, sustainable futures for Maungakiekie-Tāmaki communities by supporting sustainability education in schools as well as student climate action projects.

47. Ope is an Auckland Council programme to help connect Enviroschools and the community around waste reduction and climate change activities. This programme will generate momentum for climate resilient, sustainable futures for Maungakiekie-Tāmaki communities.

48. Delays have been experienced in the project this financial year and so a carry forward of $10,000 has been requested so that some 2023/2024 activity can be completed in quarter one of 2024/2025.

49. The local board funded $33,000 towards this programme in 2023/2024 and has indicated it will contribute $32,000 in 2024/2025 due to budget constraints. At this budget level, five to six schools will be engaged in the programme.

SPCA cat desexing and microchipping programme - $9,000

50. The SPCA cat desexing and microchipping programme has been delivered in the Maungakiekie-Tāmaki Local Board area since 2021/2022.

51. Cats that are not desexed contribute to an increasing stray cat population in Auckland, which has negative impacts on native bird populations In 2012, a study estimated there were 26 stray cats per square kilometre in Panmure – evidencing the need in this community for increased desexing and microchipping of owned cats to prevent growth in the stray cat population. One undesexed female cat can have 96 – 120 kittens within its lifetime, and so stray cat numbers are growing.

52. Since the programme began, demand for the subsidy has been consistent and the SPCA have contributed extra funding to top up the programme.

53. For $9,000, between 70 and 120 cats will be microchipped and desexed. Pricing for desexing varies for female cats, pregnant female cats and male cats.

54. In 2023/2024 the local board provided $5,000 to fund this programme. The local board has indicated it will allocate $9,000 towards this programme in 2024/2025. This will increase the number of cats that can be desexed and microchipped.

Tāmaki Estuary Environmental Forum - $8,500

55. The Tāmaki Estuary Environmental Forum group was formed in 1988 and is supported by Auckland Council and the local boards within the immediate are of the Tāmaki Estuary. The forum includes the Howick, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki, Ōrākei, and Ōtara-Papatoetoe Local Boards. Members include local community groups, businesses and individual residents who have an interest in protecting and restoring the mauri of the Tāmaki Estuary.

56. The forum coordinator organizes bimonthly meetings where topics and issues related to the Tāmaki Estuary are discussed.

57. Objectives of the forum include:

· initiating and enabling community led advocacy and responses to issues adversely affecting the health of the Tāmaki Estuary

· raising awareness about how individual behaviours may negatively affect the Tāmaki Estuary

· supporting elected member advocacy for better outcomes for the Tāmaki Estuary.

58. In 2023/2024, each local board was asked to contribute $8,000 to the forum to cover the wages of the forum coordinator, as well as small-scale community initiatives to promote the health of the estuary.

59. In 2024/2025, staff are requesting $8,500 from each of the five contributing local boards to increase both the coordinator’s hours and enable more forum-led initiatives.

Tiakina te taiao - $30,500

60. This programme was first funded in 2021 as the ‘conservation education and action in Maungakiekie-Tāmaki schools programme’. This programme educates and empowers school students to undertake investigations and management of both native biodiversity and introduced pests in their schools, households and the wider local environment.

61. The board have indicated an allocation of $30,500 to the programme in 2024/2025, which will support delivery of the programme to four schools in the board area.

Activities carried forward from 2023/2024

Ope

62. Due to the need arising to procure a new contractor, delays have been experienced in this programme, meaning some delivery of this year’s programme will need to take place in the first quarter of 2024/2025. Consequently, a carry forward of $10,000 is requested for this programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

63. In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020. In addition the Maungakiekie-Tāmaki Local Board has developed a Climate Action Plan which guides climate activities. The work programme contributes to the realisation of several goals in the local climate action plan, particularly goals in the Natural Environment, Transport and Community and Coast priority areas.

64. Each activity in the work programme is assessed to identify whether it will have a positive, neutral or negative impact on greenhouse gas emissions and contributing towards climate change adaptation.

65. Table 1 outlines the activities in the 2024/2025 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Bike Hub	This project aims to reduce emissions and increase community resilience through expanding community uptake of active transport and reducing carbon footprints, encouraging sustainable living, and increasing community connections. This project pursues the local climate action plan goals of: · Improve local infrastructure for active travel · Support community action on sustainable transport · Advocate for and champion low carbon transport connections within Maungakiekie-Tāmaki and to wider Auckland Council · Educate and empower our community to reduce emissions
Climate action programme	In alignment with priorities of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, specifically the ‘Community and Coast’ priority actions, these programmes will support Aucklanders to become more resilient and reduce their carbon footprint. The programmes aim to reduce emissions by identifying gaps and strategic opportunities and collaborations that will build on existing local activity. The Low Carbon Lifestyles programme will reduce carbon emissions through encouraging and enabling local residents to make changes in personal lifestyle or respond in community-based ways, creating new social norms. These projects pursue the local climate action plan goals of: · Enhance community understanding of the role of trees in climate change mitigation · Support community action on sustainable transport · Advocate for and champion low carbon transport connections within Maungakiekie-Tāmaki and to wider Auckland Council · Educate and empower our community to reduce emissions · Increase our communities’ understanding of climate change · Strengthen the resilience of our communities, people and places. · Support and enable our residents to have food security · Increase the ability of residents to make sustainable food choices, enjoy seasonable, affordable, and locally produced food with a low carbon footprint · Support homeowners and communities to reduce energy consumption
Love Your Neighbourhood
Low Carbon Lifestyles
Manukau Harbour Forum	These programmes will improve the health of freshwater ecosystems which will build resilience to climate change through ecological services such as flood mitigation, habitat for native biodiversity and carbon sequestration through riparian plants. These projects pursue the local climate action plan goals that the taiao is flourishing.
Tāmaki Estuary Environmental Forum
Industrial Pollution Prevention Programme - Penrose
Eastern Bays Songbird Project - Manu Tī Oriori	The improved health of native biodiversity will improve the resilience of Auckland’s indigenous ecosystems against the impacts of climate change. Additionally, the increase of trees through planting and pest control will help reduce carbon in the atmosphere. These projects pursue the local climate action plan goals of: · Protect existing ngahere · Strengthen the resilience of our communities, people and places. · Taiao is flourishing
Maungakiekie Songbird
SPCA cat desexing and microchipping programme
Ope: building sustainable communities	These educational programmes will directly link student action to carbon measures and adaptation behaviours, which will increase community resilience for the future. These projects pursue the local climate action plan goals of: · Rangatahi are leaders in climate solutions · Increase the ability of residents to make sustainable food choices, enjoy seasonable, affordable, and locally produced food with a low carbon footprint · Educate and empower our community to reduce emissions · Increase our communities’ understanding of climate change · Advocate for and champion low carbon transport connections within Maungakiekie-Tāmaki and to wider Auckland Council · Enhance community understanding of the role of trees in climate change mitigation
Tiakina te taiao - Maungakiekie-Tāmaki schools’ education

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

66. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

67. In particular, the attached Local Environmental Work programme reflects the integrated activities developed by Environmental Services and Healthy Waters. Environmental Services staff will work closely with Parks, Sports and Recreation and Community Facilities staff to implement work that will be undertaken on public land.

68. The bike hub programme will also receive $39,000 funding from Auckland Transport.

69. The Industrial Pollution Prevention programme will liaise with Regulatory Services when pollution issues are identified that necessitate compliance action.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

70. The projects proposed for inclusion in the board’s Local Environmental Work Programme will have positive environmental outcomes across the Maungakiekie-Tāmaki Local Board area. Particular focus areas for the 2024/2025 work programme include Glen Innes, Wai o Taiki Bay, Panmure, Maungarei and Penrose.

71. The projects noted above align with the 2023 Our Environment and Our People outcomes in the local board plan. The proposed work programme has been considered by the local board in a series of workshops from November 2023 to May 2024. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

72. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

73. The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how activities are achieving these outcomes will be reported to the local board on a quarterly basis.

74. Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

75. Table 2 outlines the activities in the 2024/2025 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori outcome delivery through proposed activities

Activity name	Māori outcome	Māori outcome description
Climate action programme	Kaitiakitanga	The activator would work with mana whenua and mātāwaka to identify and deliver low carbon outcomes for Māori, as identified in the local board’s Climate Action Plan.
Eastern Bays Songbird Project - Manu Tī Oriori	Kaitiakitanga	The Eastern Bays Songbird Project has a strong partnership with Ngāti Whātua Ōrākei, assisting with pest animal and plant control on their whenua.In the 2024-2025 financial year, they aim to expand engagement with iwi and start working with the Tupuna Maunga Authority to protect the biodiversity values of Maungarei.
Love Your Neighbourhood	Kaitiakitanga and Māori business, tourism, and employment	EcoMatters Environment Trust connects people and place to nurture kaitiakitanga (guardianship of the environment). The Love Your Neighbourhood project has the potential to contribute to the development of Māori capacity through supporting applications from Māori organisations.
Low Carbon Lifestyles	Whānau and tamariki wellbeing	The project supports the wellbeing of whānau and tamariki within the geographic area where the project is delivered through enabling warmer, healthier homes and helping whānau reduce their power bills.
Tāmaki Estuary Environmental Forum	Kaitiakitanga	A strategic focus for Tāmaki Estuary Environmental Forum is engaging with mana whenua to integrate overarching values and guiding principles that align and promote Te Ao Māori. This includes incorporating Te Reo Māori into educational materials produced for TEEF.
Manukau Harbour Forum	Kaitiakitanga and realising rangatahi potential	Māori youth will be involved in the youth sustainability wānanga and are supported to develop and implement programmes relevant to them and their communities. The wānanga also engages with kaumātua from Makaurau Marae to provide advice and mātauranga Māori that informs programme delivery. During the wānanga, te reo Māori is actively promoted, as a key component of programme delivery.
Maungakiekie Songbird	Kaitiakitanga	The main outcome of this programme is kaitiakitanga. The project will encourage others to be kaitiaki of their place. The Tūpuna Maunga Authority will be a stakeholder in this project and therefore will play a key role throughout the programme.
Tiakina te taiao - Maungakiekie-Tāmaki schools’ education	Te reo Māori Kaitiakitanga Realising rangatahi potential Whānau and tamariki wellbeing	These programmes will involve common uses of kupu in te reo Māori when teaching students about sustainability and environmental concepts. Te reo Māori and Te ao Māori will be incorporated throughout the programmes. For the Ope programme, mana whenua and mātāwaka involvement will be sought and established through Ruapōtaka marae. Students will be encouraged to see themselves as scientists and shown career pathways, learning skills on a pathway for green jobs. Connecting students and their community with nature improves mental health and wellbeing.
Ope: building sustainable communities

76. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

77. The proposed Local Environmental Work Programme for 2024/2025 totals to $230,000 of the board’s locally driven initiatives (LDI) operational budget. This budget represents discretionary funding that the local board uses to support projects they wish to realise. This amount can be accommodated within the board’s total draft budget for 2024/2025.

78. A carry-forward of $10,000 has been requested for the OPE programme to enable some delivery of the 2023/2024 programme in quarter one of the 2024/2025 financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

79. If the proposed Local Environmental Work Programme is not approved in a timely manner, there is a risk that activities may be delayed or not delivered within the financial year.

80. Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

81. Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

82. Council is currently undergoing a restructure which will see some movement of departments into new directorates. Staff are working actively to ensure continuity of services and support for the Local Environmental Work Programme during this change and adoption of the work programmes at this stage also mitigates programme delivery risk.

83. Table 3 shows the key risks associated with activities in the proposed 2024/2025 work programme, as well as proposed mitigations.

Table 3: Key risks and mitigations for activities

Activity name	Risk	Mitigation	Rating after mitigation
Bike Hub	This programme is dependent on the continuing availability of a suitable location for the Bike Hub. The programme is also dependent on the availability of a suitable contractor to run the bike hub.	The current location is expected to remain available in the 2022/2023 financial year. The current contractor is expected to be able to continue to run the bike hub in 2022/2023.	Low
Climate action programme	The programme depends on the availability of a suitable contractor to undertake the Climate Action Activator role.	Several potential contractors have been identified and therefore this is considered a low risk.	Low
Eastern Bays Songbird Project	The success of this programme depends on the community’s engagement and commitment to pest trapping activities.	The Eastern Bays Songbird Project group of core staff and volunteers are very experienced with community engagement, and they plan to advertise the benefits of pest control to residents through trap-handouts, social media and speaking to different community groups and schools.	Low
Industrial pollution prevention programme – Penrose	This programme is dependent on the businesses being willing to cooperate. Success is measured by the number of recommendations that have been implemented, so a risk of no implementations does exist.	Enough businesses have been identified to ensure that there are sufficient businesses to engage with if not all are interested. There has been high uptake from businesses in previous financial years.	Low
Love Your Neighbourhood	This programme is dependent on ongoing participation and commitment from individuals and groups.	Long term sustainability of this programme will require ongoing community leadership and co-ordination to support both individuals and groups across the local board area.	Low
Low Carbon Lifestyles	There is a risk of overlapping support with other healthy home programmes.	Recipients of the District Health Board’s healthy homes initiative (Noho Ᾱhuru) or Kāinga Ora residents will be identified through their responses to doorstep questions to mitigate the risk of double-up.	Low
Manukau Harbour Forum	This project is dependent of securing a suitable mana whenua engagement contractor to deliver the mana whenua hui.	Staff have started to investigate options and had sourced through contacts several options and therefore this is considered low risk.	Low
Maungakiekie Songbird	To succeed, this programme is dependent on ongoing participation and commitment from individuals and groups.	Long term sustainability of this programme will require ongoing community leadership and co-ordination to support both individuals and groups across the local board area.	Low
Ope: building sustainable communities	A lack of commitment from schools may affect programme delivery.	This is unlikely due to the relevance of schools’ curriculum topics and their relationship with Auckland Council. Qualifying the school’s commitment prior to commencing the programme will likely mitigate lack of uptake.	Low
Tiakina te taiao - Maungakiekie-Tāmaki schools’ education			Low
SPCA cat desexing and microchipping programme	There is a risk of low uptake of pet owners.	Marketing and promotion of the free desexing and microchipping service to pet owners will be key to establishing demand.	Low
Tāmaki Estuary Environmental Forum	This programme is dependent on the sourcing of a suitable contractor to coordinate the forum. The programme relies on community engagement in the water quality monitoring project.	It is expected that the current coordinator will be able to continue in the role and staff are confident that other contractors would be available if necessary. Individual leaders within the forum will be designated to oversee an area to actively engage the community to participate in monitoring activities to share ownership and responsibility of water quality results for their local area.	Low

84. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

85. Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2025. Activity progress will be reported to the local board on a quarterly basis.

86. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Environmental Work Programme 2024/2025 - Maungakiekie-Tāmaki Local Board	43

Ngā kaihaina

Signatories

Author

Nicola Perry - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Nina Siers - Local Area Manager

No.	Title	Page
a ⇩	External Partnerships-business Association 2024/2025 work programme	53

Maungakiekie-Tāmaki Local Board

25 June 2024

Approval of Customer and Community Services local board work programme 2024-2025

File No.: CP2024/07926

Te take mō te pūrongo

Purpose of the report

1. To approve the 2024/2025 Maungakiekie-Tamaki Local Board Customer and Community Services work programme and its associated budget (Attachment A).

Whakarāpopototanga matua

Executive summary

2. This report presents the 2024/2025 Maungakiekie-Tamaki Local Board Customer and Community Services work programme for approval from the following departments:

· Active Communities

· Connected Communities

· Community and Social Innovation

· Parks and Community Facilities

· Regional Services and Strategy.

3. In addition, the 2025/2026 and 2026/2027 Customer and Community Services – Parks and Community Facilities Department work programme is presented for approval in principle.

4. To support the delivery of the local board’s outcomes and aspirations highlighted in the Maungakiekie-Tamaki Local Board Plan 2023, Customer and Community Services presents a work programme for local board approval each financial year.

5. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

6. The work programme has been developed with the local board providing feedback to staff on project and activity prioritisation through a series of workshops, held between March and May 2024.

7. The work programme development process takes an integrated approach to planning activities, involving collaboration between the local board and staff from across the council.

8. Within the Customer and Community Services work programme, the Parks and Community Facilities Department has identified several projects for the 2025/2026 and 2026/2027 financial years as part of the Risk Adjusted Programme (RAP).

9. Approval is sought for the planning and design of the RAP projects to commence during the 2024/2025 financial year, so they can be prioritised if other, already approved projects cannot be delivered, face higher costs or are delayed due to unforeseen reasons.

10. The work programme includes projects proposed to be funded from regional budgets subject to approval by the Planning, Environment and Parks Committee, including Slips Prevention, Local Parks and Sports Field Development budgets (also referred to as Growth budgets) and discrete local board projects. The local board can provide formal feedback on these regional projects by way of resolutions to this report.

11. The work programme includes references to the recently approved 2024/2025 Annual Budget and the 2024-2034 Long-term Plan decisions.

12. On 22 June 2024, a new organisational structure for Auckland Council will go live. Staff will remap and rename the work programmes of the equivalent directorate and departments. This will be reflected in the quarter one reporting in August 2024.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whai / approve the 2024/2025 Customer and Community Services work programme and its associated budget (Attachment A to the agenda report).

b) whai / approve in principle the 2025/2026 and 2026/2027 Customer and Community Services – Parks and Community Facilities work programme (Attachment A to the agenda report).

c) whai / approve the Risk Adjusted Programme projects identified in the 2024/2025 Customer and Community Services work programme (Attachment A to the agenda report).

d) whakarite / provide feedback for consideration by the Planning, Environment and Parks Committee on projects funded from the Slips Prevention, Local Parks and Sports Field Development budgets and discrete local board projects funded from regional budgets. (Attachment C to the agenda report).

e) tuhi ā-taipitopito / note that funding for the Coastal Renewals, Slips Prevention, Local Parks and Sports Field Development and Local Board Discrete Project budgets is subject to approval by the Planning, Environment and Parks Committee.

Horopaki

Context

13. The Auckland Plan 2050 (Auckland Plan) is council’s long-term spatial plan to ensure Auckland grows in a way that will meet the opportunities and challenges ahead. It aims to contribute to Auckland’s social, economic, environmental and cultural wellbeing.

14. Local board plans align with the Auckland Plan and set out local community priorities and aspirations. The 2024/2025 Customer and Community Services work programme, in turn aligns to not only the local board plans, but the appropriate Auckland Council plans, policies and strategies.

15. Work programme activities align to the following 2023 Local Board Plan outcomes:

· Our people

· Our environment

· Our community

· Our places

· Our economy

16. Development of the work programme is based on consideration of community needs and priorities, availability of resources and funding, Te Tiriti o Waitangi obligations, external partnerships and risk assessment.

17. The Customer and Community Services directorate provides a wide range of services, facilities, open spaces and information which support communities to connect, enjoy and embrace the diversity of Auckland’s people, places and natural environment. These are designed and delivered locally to meet the unique needs of the local community.

18. The work programme includes:

· the maintenance and operational budgets for parks and community facilities like libraries, pools, recreation and community centres

· programmes for community development,⁠ events, play, sport, recreation and the environment

· grants for community groups and facilities

· community leases

· provision of asset management advice

19. Attachments A and C to this report provide detail about the specific projects and programmes delivered.

20. Development of the work programme follows an integrated approach to planning activities through collaboration with the Infrastructure and Environmental Services Directorate and the following departments of the Customer and Community Services Directorate:

· Active Communities

· Connected Communities

· Community and Social Innovation

· Parks and Community Facilities

· Regional Services and Strategy.

Tātaritanga me ngā tohutohu

Analysis and advice

21. The work programme demonstrates the phasing of programme and project delivery for the 2024/2025 financial year.

22. Delivery of the work programme commences from 1 July 2024, and in some cases comprises a continuation of implementation from previous financial years, including annually occurring events or projects and ongoing programmes.

23. Table one summarises the approval status required for the three financial years presented within the work programme.

Table one: Customer and Community Services local board work programme approvals

Department

2024/2025

2025/2026

2026/2027

Parks and Community Facilities

Approve

Approve in principle

All other Customer and Community Services departments

· Active Communities

· Connected Communities

· Community and Social Innovation

· Regional Services and Strategy.

Approve

N/A

24. This is the first work programme which responds to the Local Board Plan 2023. It includes new programmes and projects to deliver on the local board plan objectives and initiatives.

25. Parks and Community Facilities presents a three-year rolling work programme so delivery and financial commitments against the capital works programme can be planned.

26. Approval of unique multi-year projects, particularly capital works, in the 2024/2025 work programme may lead to contractual commitments to the future budget needed to complete the project in 2025/2026 or 2026/2027.The 2024/2025 work programme includes projects with contractual commitments approved in principle as part of the 2022/2023 and 2023/2024 work programmes.

27. Draft Customer and Community Services capital (capex) work programmes for financial years 2024/2025- 2026/2027 were prepared by Parks and Community Facilities staff and discussed with local boards during workshops in March/April and May 2024.

28. The draft work programmes were based on the budgets in the central proposal and or the Fairer Funding consultation modelling, reflecting a combination of reallocation and new funding. Local board feedback was provided based on this information as the workshops occurred before Governing Body decisions on the Long-term Plan 2024-2034 (LTP).

29. On 16 May 2024, the Governing Body resolved to adopt a Fairer Funding model for local boards based on new funding only, without reallocation. Budget changes under this model will take effect from the 2025/2026 financial year.

30. The Fairer Funding model allocates new funding, approved through the Long-term Plan, to local boards currently identified as funded below their equitable levels. This allocation begins from year two of the Long-term Plan (2025/2026) to achieve significant equity for most local boards in both operational (opex) and capex budgets.

31. A new Local Board Funding Policy will be in effect from the financial year 2025/2026 to enable the Fairer Funding model. Under this new policy, local boards will no longer have the distinction of asset-based services (ABS) and locally driven initiatives (LDI) funding. These changes may impact the proposed phasing of projects due to start in 2024/2025 if boards decide to reallocate funding.

32. To start delivery of the work programme from the beginning of the financial year (1 July 2024), the work programmes must be approved in June 2024. A delay in this timeframe will jeopardise the ability to fully deliver the local boards’ build and renewal works in the coming year.

33. This local board was provided with a draft capital work programme for discussion in the Local Board Annual Plan workshop 9 in May 2024: This work programme was based on the fairer funding proposal/central proposal.

34. Any potential impacts to local projects, as a result of decisions made by the Governing Body, will be made on a project-by-project basis after July 2024.

35. The remainder of Customer and Community Services presents the work programme for a single year. Work programmes considered in subsequent years will reflect the new funding effective from July 2025.

36. The local board will formally be updated by staff on the delivery of the programme by way of quarterly performance reports. Parks and Community Facilities will continue to provide informal monthly updates on work programme performance.

Proposed amendments to the 2024/2025 work programme

37. The local board approved the 2023/2024 Customer and Community Services work programme in June 2023 and approved in principle the 2024/2025 Parks and Community Facilities capex work programme. The 2025/2026 Customer and Community Services – Parks and Community Facilities work programme was also approved in principle at this time.

38. The 2024/2025 work programme contains variations to the version which was based on the central proposal in the Long-Term Plan and approved in principle last year. This is the first year of the work programme which supports implementation of the 2023 Local Board Plan. It includes the addition of new activities, changes to existing activities, such as required budget allocation and delivery timeframes, and identifies some activities that have been stopped.

Work programme budget types and purpose

39. Work programme activities are funded from various budget sources, depending on the type of delivery. Some activities within the work programme are funded from two or more sources, including from both local and regional budgets.

40. Table two outlines the different budget types and their purpose in funding the work programme.

Table two: Work programme budget types and purpose

Budget type	Description of budget purpose
Locally Driven Initiatives (LDI)	A development fund used to advance local operational and capital activities at the discretion of the local board.
Asset Based Services (ABS)	Allocated to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services, grants and staff time to deliver activities.
Local renewals	A fund dedicated to the partial renewal or full replacement of assets including those in local parks and community facilities.
Growth (local parks and sports field development)	Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs.
Coastal	A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.
Slips prevention	A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region.
Specific purpose funding	Funds received by the council, often from external sources, held for specific local board areas, including compensation funding from other agencies for land acquisitions required for major projects.
Discrete Local Board Projects	Funds allocated to a local board priority project in alignment with the Long-term Plan 2024-2034.
Long-term Plan discrete	Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure.
Kauri Dieback Funding	Part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund used to implement the national kauri dieback programme standards.
External funding	Budget from external parties, not yet received and held by Customer and Community Services.

Capital projects and budgets

41. The capital projects to be delivered in the Maungakiekie-Tamaki Local Board area, together with identified budgets and main funding sources, are shown in Attachment A.

42. The budgets associated with the work programme are estimates only, costs are subject to change and may need to be refined as the project progresses through the design and delivery process. Once activity details are more clearly defined, staff will update the work programme for approval in subsequent years.

Risk Adjusted Programme

43. The Risk Adjusted Programme was first implemented in 2019 and is designed to mitigate risk so the total budget is delivered.

44. Several capital projects in the 2025/2026 and 2026/2027 work programme have been identified as part of the Risk Adjusted Programme and outlined in Attachment A.

45. Local board approval is sought for the commencement of these projects in the 2025/2026 financial year, so they can be prioritised if other, already approved projects, cannot be delivered or are delayed due to unforeseen reasons.

Regionally funded activities included in the local board work programme

46. Some activities are funded regionally and will be presented to the Planning, Environment and Parks Committee for approval on 25 July 2024.

47. These projects include Slips Prevention, Local Parks and Sports Field Development budgets (also referred to as Growth budgets) and discrete local board projects funded from regional budgets.

48. The local board has decision-making responsibility for these activities within parameters set by the Governing Body, which include project location, scope, and budget. These activities are therefore included in the work programme.

49. The local board can provide feedback on the activities outlined in Attachment C. Staff will report this feedback to the Planning, Environment and Parks Committee when they consider regionally funded activities.

Process for changes to the approved work programme

50. Some projects in the work programme require further local board decisions as they progress through the delivery process.

51. Where further decisions are anticipated they have been indicated in the work programme. Decisions will be sought as required through local board business meetings.

52. In response to more detailed design and costing information, community consultation, consenting requirements and similar factors, amendments to the work programme or specific projects may also be required as projects progress.  

53. Amendments to the work programme or specific projects will be provided to the local board when required.

54. The work programme includes community leases. Lease renewals without variations will be processed by way of a memo, in accordance with agreed delegations.

55. Should the local board signal their intent to change or pursue a new lease that is not contemplated in the leasing work programme, a deferral of an item already programmed for delivery will need to be accommodated.

56. Staff will workshop expired and more complex community leases with the local board and then report on them at a business meeting.

Tauākī whakaaweawe āhuarangi

Climate impact statement

57. As Customer and Community Services is a significant service provider and property owner, the directorate has a leading role in delivering Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

58. In providing asset-based services, Customer and Community Services contributes most of council’s operational greenhouse gas (GHG) emissions through its facilities and infrastructure.

59. Property managed by the directorate, in particular coastal assets, will be adversely affected by climate change. The work programme includes actions, consistent with Te Tāruke-ā-Tāwhiri to halve council’s operational GHG emissions by 2030, and to adapt to a changing climate.

60. Actions include reducing operational GHG emissions through phasing-out gas heating in aquatic centres, improving the efficiency of facilities, investing in renewable energy, and adopting the Sustainable Asset Policy.

61. At the same time, the directorate will mitigate GHG emissions and improve climate resilience through delivering tree planting programmes across the region. This includes the transitioning of unproductive farmland on regional parks to permanent native forest and delivering ecological restoration projects with community groups.

62. Recent significant weather events have influenced criteria for renewing assets. Each renewal project will be assessed for flood plain impacts, as well as any new known consequences council has experienced due to the weather.

63. Work is ongoing to build on the above actions and embed climate change considerations into investment decision-making, planning, and corporate policies, including asset management plans and local board plans.

64. As approved through the 10-year Budget 2021-2031, council’s mandated approach to ‘deliver differently’ is also anticipated to help reduce the council carbon footprint by creating a sustainable service network. This may include a shift to digital service models or the consolidation of services into a smaller footprint.

65. Each activity in the work programme has been assessed to identify whether it will have a positive, negative or neutral impact on greenhouse gas emissions, and affect Auckland’s resilience to climate change.

66. The activities in the Maungakiekie-Tamaki Local Board work programme identified as having a positive or negative impact on climate change are outlined in Attachment D.

67. Types of activities in the work programme that will have positive impacts on emissions and improve community resilience to climate change, include community-led environmental and educational programmes, supporting volunteer planting, delivering council-led planting and sustainable design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

68. The Customer and Community Services work programme was developed collaboratively by staff from the directorate’s departments and Local Board Services, to ensure the activities and delivery of the work programme are integrated, complementary, and reflect council wide priorities.

69. Development of the work programme also follows a cooperative approach to planning activities through association with other directorates like the Infrastructure and Environmental Services directorate.

70. Examples of collaboration on delivery are the kauri dieback programme which is delivered by the Parks and Community Facilities and the Infrastructure and Environmental Services directorate, as well as pathway connections funded by Auckland Transport but delivered by Parks and Community Facilities.

71. The new Auckland Council organisational changes and structure will come into effect on 22 June 2024, work programmes will be remapped to reflect the new structure of the organisation following the adoption of the work programme. This will be reflected in the quarter one reporting in August 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

72. The feedback received from the local board through a series of workshops in March/April and May 2024 has informed the proposed Customer and Community Services work programme.

73. A focus area of the work programme is to respond to local board aspirations through consideration of the local board plans. The work programmes consider communities of greatest need and the building of capacity within those communities through community-led delivery and partnerships.

74. Planning and delivery of some activities involves consultation with the community to ensure their aspirations are understood and responded to.

Tauākī whakaaweawe Māori

Māori impact statement

75. The Auckland Plan’s focus on Māori culture and identity is encapsulated in the outcome: Māori Identity and Wellbeing.

76. Kia Ora Tāmaki Makaurau, council’s Māori outcomes performance measurement framework, captures the majority of council’s Māori outcome strategy and planning. The framework responds to the needs and aspirations Māori in Tāmaki Makaurau, both mana whenua and mataawaka, have identified as mattering most for them.

77. Local boards play a vital role in representing the interests of all Aucklanders and are committed to the Treaty-based obligations and to enabling effective Māori participation (kia ora te hononga).

78. Local Board Plans include Māori outcomes and align Kia Ora Tāmaki Makaurau Outcomes with key initiatives in the local board plan.

79. The work programme delivers on the local board plan key initiatives and includes activities which have an objective to deliver outcomes for and with Māori. Attachment B sets out the activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas. They involve ongoing collaboration with Māori or are delivered by Māori.

80. The provision of services, facilities and open spaces support the realisation of the aspirations of Māori, promote community relationships, connection to the natural environment and foster holistic wellbeing of whānau, hapū and iwi Māori.

81. Projects or programmes in Attachment A may also contribute to Māori outcomes but are not highlighted as they are identified to have a low or no impact.

82. Engagement with Māori is critical. If not already completed, engagement will occur on a programme or individual project basis, where appropriate, prior to any work commencing. Engagement outcomes with Māori will be reported back separately to the local board at the appropriate time.

Ngā ritenga ā-pūtea

Financial implications

83. Each activity line has a budget allocation in one or more of the financial years e.g. 2024/2025 2025/2026 and 2026/2027. Where activity lines show a zero-dollar operating expense opex budget, this reflects implementation costs met through staff salary or other funding sources.

84. The 2024/2025 activities recommended for local board approval can be accommodated within 2024/2025 budgets and staff resources.

85. The budgets allocated to activities in the financial years 2025/2026 and 2026/2027 in the Parks and Community Facilities budgets are indicative and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

86. Table three summarises the budget sources and allocation for each work programme financial year.

Table three: Maungakiekie-Tamaki budget allocation

Local budgets	2024/2025 (approve)	2025/2026 (approve in principle Parks & Community Facilities only)	2026/2027 (approve in principle Parks & Community Facilities only)
Operational (Opex): Locally Driven Initiatives (LDI)	1,019,269	0	0
Opex: Asset Based Services (ABS)	15,333,563	0	0
Capital (Capex): Local Asset Renewals - Budget (ABS)	3,372,923	6,084,033	6,465,839
Capex: Local Asset Renewals - Proposed Allocation (ABS)	1,788,338	4,069,576	5,768,390
Advanced Delivery RAP*	1,584,584	0	0
Capex: Local Asset Renewals - Unallocated budget (ABS)	0	2,014,457	697,449
Capex: Locally Driven Initiatives (LDI) – Budget	547,114	558,827	571,859
Capex: Locally Driven Initiatives (LDI) - Proposed Allocation	543,256	558,827	571,859
Advanced Delivery RAP*	3,857	0	0
Capex: Locally Driven Initiatives (LDI) - Unallocated budget	0	0	0
Capex: Growth projects Allocation	1,461,000	9,292,365	4,050,000
Capex: Slips Prevention projects Allocation	20,000	120,000	0
Capex: Specific Purpose Funding – Allocation	80,000	0	0
Capex: One Local Initiative	0	0	0
Capex: Long-term Plan discrete	7,767,996	3,855,757	0
Capex: External Funding Allocation	250,000	0	0
TOTAL ALLOCATIONS	28,263,422	17,896,525	10,390,249

87. The budgets are based on the allocations in the Long-term Plan 2024-2034. Budgets are subject to change during council’s Annual Budget and future long-term plan processes.

88. During delivery of the 2024/2025 work programme, where an activity is cancelled or no longer required, the local board can reallocate the associated budget to an existing work programme activity or create a new activity within that financial year. This process will include agreement from each department and will need to be formally resolved on by the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

89. The most significant risk is that delivery of the Customer and Community Services work programme is dependent on the local board approving the work programme by the end of June 2024. Approval of the work programme later into the financial year will result in delays to delivery.

90. The majority of opex activities in the work programme are ongoing and occur annually. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

91. Storm recovery investigation work is still in progress. In most cases, some provision has been made to manage the impacts, but mitigation will need to be refined and worked through with the local boards.

92. There are constraints with accessing geotechnical reports and assessing the asset need and location. Consideration also needs to be given to long term flood impacts. Insurance proceeds need to be understood and will, in part, reduce the liability of recovery. Unfortunately, many insurance claims will take time to assess and process.

93. Table four outlines the key risks and mitigations associated with the work programme once it has been approved.

Table four: risks and mitigations

Risk	Mitigation
Non-delivery, time delays and budget overspend of activities that are managed through the work programme.	Having agreed processes to amend the work programme if activities need to be changed or cancelled. Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.
Health, safety and wellbeing factors, including external influences relating to work programme delivery may impact the delivery of activities, resulting in activities requiring adjustment.	Health and safety assessments will be conducted prior to commencement of projects. Work programme activities and projects will be adjusted accordingly where these risks occur during the delivery phase.
Extenuating economic and environmental conditions, as well as the possibility of further COVID-19 outbreaks, may continue to create capex delivery challenges, including increased material and labour costs, as well as shortages in both sectors, this in turn will lead to increased overall project costs and may lead to delays in project delivery.	Development of the work programme has included consideration of potential impacts on delivery due to extenuating economic and environmental conditions, as well as possibly of further COVID-19 outbreaks for all activities. Timeframes for some activities are set to enable delivery within the agreed timeframe despite possible delays. Increased costs and delays will be managed as part of the ongoing management of work programmes via additional RAP projects, and the rephasing of projects to accommodate increased budget and address material shortages. Where activities need to be cancelled the local board can reallocate the budget to other activities.
Adverse weather impacts - delays to construction due to soft ground conditions and being unable to construct in the rain has impacted delivery of the capex work programme in the 2022/2023 financial year. Should this continue, which with climate change is likely, this will once again impact delivery.	Having agreed processes to amend the work programme if activities need to be changed or cancelled. Delays will be managed as part of the ongoing management of work programmes via additional RAP projects.
The geopolitical factors may result in further inflationary and supply chain pressures.	Potential inflationary pressures have been modelled into key forecasts, however, uncertainties remain. The ongoing cost increase may become unsustainable, and may require a reprioritization of potential work programmes, capital spend and a potential discontinuation of some programmes.

Ngā koringa ā-muri

Next steps

94. The new Auckland Council organisational changes and leadership structure will come into effect on 22 June 2024, staff will remap the work programmes and budgets to reflect the new structure of the organisation.

95. Delivery of the Customer and Community Service work programme is scheduled to start on 1 July 2024 and continue until 30 June 2025.

96. Regionally funded projects are an exception and will commence after they have been approved by the Planning, Environment and Parks Committee in July 2024.

97. The local board will receive progress updates on a quarterly basis, with the first quarterly report available in November 2024.

98. When further decisions for activities are needed at project milestones, these will be brought to the local board at the appropriate time.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Customer and Community Services Work Programme 2024/2025	69
b ⇩	Maori Outcomes	89
c ⇩	Regionally Funded Projects	93
d ⇩	Climate Impacts	95

Ngā kaihaina

Signatories

Authors

Darryl Soljan - Manager Customer Experience - North & West Libraries

Claire Stewart - General Manager Active Communities

Taryn Crewe - General Manager Parks and Community Facilities

Justine Haves - General Manager Regional Services & Strategy

Pam Elgar - GM Community and Social Innovation

Authorisers

Claudia Wyss - Director Customer and Community Services

Nina Siers - Local Area Manager

Maungakiekie-Tāmaki Local Board

25 June 2024

Maungakiekie-Tāmaki Quick Response Round One 2023/2024 grant allocations

File No.: CP2024/07461

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Maungakiekie-Tāmaki Quick Response Round One 2023/2024.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Maungakiekie-Tāmaki Quick Response Round One (Attachment B) 2023/2024.

3. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2023/2024 (Attachment A). The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of $120,000 for the 2023/2024 financial year. A total of $120,495 was allocated in the previous grant rounds. An additional fund of $14,674(resolution no. MT/2024/64) was reallocated to the community grants budget. A grant of $2,156 was not uplifted from Local Grants round one this year(Application ID - LG2411-140 and Applicant Name - Blue Light Ventures Incorporated). This leaves a total of $16,380 to be allocated to one quick response round.

5. Eleven applications were received for Maungakiekie-Tāmaki Quick Response, Round One 2023/2024, requesting a total of $18,324.58.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) agree to fund, part-fund or decline each application in Maungakiekie-Tāmaki Quick Response Round One 2023/2024

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2411-103	New Zealand Theatre Company Limited	Arts and culture	Towards performer fees and technical support at Dolphin Theatre on 4 July 2024.	$2,000.00	Eligible
QR2411-104	St George’s Rowing Club Incorporated	Sport and recreation	Towards the coaching fee for a rowing programme from 2 July 2024 to 28 February 2025.	$2,000.00	Eligible
QR2411-105	The Upside Downs Education Trust	Community	Towards the speech-language therapy fees for nine children with Down Syndrome in the local board area.	$2,000.00	Eligible
QR2411-107	Epilepsy Association of New Zealand Incorporated	Community	Towards the educator's fuel and telecommunication costs for support services for people living with epilepsy.	$500.00	Eligible
QR2411-110	Momentum Charitable Trust	Community	Towards the cost of delivering one one-day life and financial skills programmes to 20 at-risk individuals at the Onehunga Probation Centre.	$1,695.00	Ineligible
QR2411-111	Literacy Aotearoa Charitable Trust	Community	Towards the costs of license fees for 20 people from the Maungakiekie-Tamaki local board area.	$1,922.00	Eligible
QR2411-114	Onehunga Toy Library	Community	Towards the hosting cost of data management software and the staff time to update the catalogue on the new system for the Onehunga Toy Library.	$1,342.08	Eligible
QR2411-115	BirdCare Aotearoa	Environment	Towards the purchase of two 20 litres of Sterigene disinfectant to mitigate the spread of Avian influenza H5N1.	$2,000.00	Eligible
QR2411-116	Ellerslie School Board of Trustees	Community	Towards the purchase of four iPads and cases.	$2,000.00	Eligible
QR2411-117	Roberta Carvalho	Arts and culture	Towards materials, 20 panels and the artist fee for a self-portrait workshop followed by a public exhibition showcasing their artworks for 20 women from the Maungakiekie-Tamaki Local Board.	$1,000.00	Eligible
QR2411-118	Blue Light Ventures Incorporated	Community	Towards the cost of tickets to "Rainbows End" for 65 youth from the Māungakiekie-Tāmaki Local Board area.	$1,865.50	Eligible
Total				$18,324.58

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Maungakiekie-Tāmaki Local Board adopted the Maungakiekie-Tāmaki Local Board Community Grants Programme 2023/2024, which sets application guidelines for community contestable grants (Attachment A)

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Maungakiekie-Tāmaki Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

18. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

19. The local board has set a total community grants budget of $120,000 for the 2023/2024 financial year. A total of $120,495 was allocated in the previous grant rounds. An additional fund of $14,674(resolution no. MT/2024/64) was reallocated to the community grants budget. A grant of $2,156 was not uplifted from Local Grants round one this year(Application ID - LG2411-140 and Applicant Name - Blue Light Ventures Incorporated). This leaves a total of $16,380 to be allocated to one quick response round.

20. Eleven applications were received for Maungakiekie-Tāmaki Quick Response, Round One 2023/2024, requesting a total of $18,324.58.

21. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Maungakiekie-Tāmaki Local Board allocating funding for round one of the quick response, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Community Grants Programme 2023/2024	107
b ⇩	Maungakiekie-Tāmaki Quick Response Round One 2023-2024 Grant Applications	115

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Nina Siers - Local Area Manager

Maungakiekie-Tāmaki Local Board

25 June 2024

Fergusson Domain Olea Rd entranceway concept plan

File No.: CP2024/07425

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the Fergusson Domain Olea Road entranceway concept plan.

Whakarāpopototanga matua

Executive summary

2. Kāinga Ora is undertaking significant urban development in the Oranga area of Onehunga. This project includes opportunity through landswaps and Kāinga Ora funded development, to provide a new park entrance at the northern end of Fergusson Domain, off Olea Rd.

3. Authority to pursue a land exchange in this instance has already been granted by the Maungakiekie-Tāmaki Local Board and approval of the attached high level concept for the Olea Road Fergusson Domain park entrance is now being sought by staff. This concept will inform the detailed design and construction work to be progressed by Kāinga Ora through an Infrastructure Funding Agreement.

4. Consultation with iwi and the public on the land exchange and park development opportunities has been undertaken and mana whenua consultation on the detailed design for the Olea Rd entrance will be carried in the near future.

5. Approving the concept plan allows an Infrastructure Funding Agreement (IFA) to be entered into and for Kāinga Ora to progress funding and construction of this important entranceway development at Fergusson Domain.

6. Kāinga Ora do not have an obligation to directly support additional improvements to the park amenity, including the board’s planned upgrade of the play facilities at Fergusson Domain. However, in partnership with Council there are potential joint funding options being investigated that could assist with investment in the park, including the option to turn what is currently a ‘neighbourhood’ play facility to a ‘suburb level’ facility. Further updates will be provided on this investigation in the new financial year.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whakaae / approve the high-level Fergusson Domain Olea Rd entrance concept plan (Attachment A – page three).

b) whakaae / approve the intent to enter into an Infrastructure Funding Agreement with Kāinga Ora for the development of the Olea Road entrance to Fergusson Domain.

c) delegate authority to staff from Parks and Community Facilities to sign off on Kāinga Ora’s detailed plan for the Olea Road entranceway into Fergusson Domain.

Horopaki

Context

7. Kāinga Ora is undertaking a multi-stage planned urban development in the suburb of Oranga, involving the construction of new healthy homes by both Kāinga Ora and their private building partners. This urban development covers the design and build of associated infrastructure including roads, services and parks.

8. Fergusson Domain is at the heart of this neighbourhood intensification project and, by taking advantage of the opportunity to swap land and revise property boundaries in the course of Kāinga Ora’s urban development process, improvements can be made to a number of access, visibility and passive surveillance issues.

9. The outcomes sought through this and other future land exchanges include:

· improved open space quality

· improved safety and surveillance

· improved connectivity

· provision for informal recreation

· revitalised mana whenua identity.

10. It is with intent to deliver these outcomes that 334m² (shaded green in figures 1 and 2) of land located at the northern extent of the park, and currently owned by Kāinga Ora, is being transferred to the council to be held as reserve. In return, 335m² council reserve land (shaded blue in figures 1 and 2), is being transferred to Kāinga Ora for residential development.

Fig 1. Aerial image of exchange areas – green shaded area coming to the council / blue shaded area

going to Kāinga Ora

Fig 2. Plan showing land to be exchanged - green shaded area coming to the council / blue shaded area going to Kāinga Ora

11. The combination of boundary reconfiguration, improvements to the surrounding housing stock and the upgrades set out in the Olea Rd concept plan will help to improve access, address known CPTED issues and lift levels of service within the park.

12. Since Kāinga Ora’s intensificaiton project will result in a greatly increased number of residential properties in the local area, with smaller private gardens, the function served by Fergusson Domain for the future community will become increasingly important and therefore, more valued and valuable. Additional land swaps are anticpated to enable improvements to the entranceways at Roosevelt Avenue and Waitangi Rd.

13. The Maungakiekie-Tāmaki Local Board board have previously approved the principle of the Olea Rd land exchanges (resolution MT/2023/71). Iwi engagement and public consultation have been undertaken with no related objections having been raised.

14. Once the exchange has been given ministerial consent via an application to the Department of Conservation, the intent is to enter an Infrastructure Funding Agreement (IFA) with Kāinga Ora, subject to local board approval. No Landowner Approval (LOA) is required in this instance since all relevant conditions which would be capatured by a LOA will be covered by the IFA.

15. With the signing of the IFA, Kāinga Ora will start physical works to develop the transferred portion of land, along with a portion of existing reserve land, in order to provide a new entry point and gathering space for informal recreation.

16. Construction work will be based on a detailed design, informed by the high level concept plan attached to this report. It is recommended that sign off on the detailed design is delegated to staff.

17. Construction on the entrance way will start after:

· the Infrastructure Funding Agreement has been signed

· the detailed design developed by Kāinga Ora has been approved by the council

· the required consents are in place.

18. Once the entrance has been constructed, Kāinga Ora will maintain the relevant assets for a fixed period of time, after which the board will take back responsibility for the entranceway, including maintenance and renewal responsibilities. ABS opex and capex renewal funds will be automatically generated to cover new financial commitements in regard to the relavent assets.

Tātaritanga me ngā tohutohu

Analysis and advice

Concept plan

19. Before an IFA is entered into with Kāinga Ora, the high-level concept (Attachment A – page three) needs to be formally approved by the Maungakiekie-Tāmaki Local Board.

20. Early plan iterations presented by Kāinga Ora included skate, learn to ride, pump track and exercise elements. Due to the proximity of high-density residential housing, staff considered skate inappropriate for this location.

21. The local board has given clear direction that it would like to see:

· an inviting civic space incorporated into the design

· new play elements at Fergusson Domain integrated around the current playground by Oranga Community Centre, rather than scattered across a number of areas/entranceways.

22. Kāinga Ora have responded to this feedback by submitting the attached concept plan, which retains the basic structure of the original concept while also meeting the outcomes sought by the local board and staff through the provision of:

· a formal but welcoming entrance to the park that applies CPTED principles

· a civic style meeting place where the community can gather and socialise

· non uniform terracing for seating and informal play

· soft landscaping that complements the concrete/civic space elements

· shade increasing in extent as specimen trees grow

· a multi-use open lawn area east of the civic space.

23. The concept for the entranceway generally aligns with the outcomes identified in the Fergusson Domain draft whole of park concept plan.

24. The works proposed within the concept plan are over and above the minimum requirement to ‘make good’ the land impacted by the land swap arrangement. The cost of these works are to be met by Kāinga Ora in full; a situation made possible by the mutual benefit realised and the close working relationship fostered by both parties.

Playground Funding

25. In 2023 the local board requested Kāinga Ora contribute to funding the playground renewal in lieu of placing exercise elements into the Olea Road entrance. Kāinga Ora has advised that, whilst it is supportive of improvements to the playspace and community centre facilities, it’s mandate does not extend to direct funding of improvement works to these assets.

26. There is, however, a further opportunity to investigate joint funding options in partnership with Kāinga Ora for additional improvements to the park, including the playground amenity. Kāinga Ora and Customer and Community Services have recently embarked on a process to work closer operationally to deliver parks and community infrastructure in Kāinga Ora’s Large Scale Project areas.

27. This includes identifying a ‘list of projects’ that are needed to support Kāinga Ora growth, and then preparing joint investment cases and funding agreements to ensure they are delivered. This list of projects is a planning tool. The decisions to commit to the projects, shape scope and approve council-related funding remain with the local board.

28. The playground renewals project is on this draft project list. This provides the council with the opportunity to investigate joint funding of the playground amenity, and a range of other park improvements, with Kāinga Ora through joint development of an investment case for the park.

29. It is therefore recommended that the local board’s request to fund the playground is decoupled from the Olea Rd concept design decision. This will enable Council to realise the benefit of the Kāinga Ora works to enhance the Olea Rd entranceway as part of its current phase of urban development works.

30. It is noted that new widened entrances at Waitangi and Roosevelt Roads into Fergusson Domain (with a land exchange) are also on the draft project list for Oranga. The land exchange, entrance design plus funding and delivery arrangement recommendations with Kāinga Ora will be brought to the local board for decision in the near future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Development work will generate a relatively small carbon footprint which is likely to be more than offset by the provision of improved services to the local community. Improvement to service levels will increase the number of local active transport journeys (walking and cycling) to Fergusson Domain and reduce the number of car journeys made to reserves further from Oranga. The overall project impact on climate outcomes is not quantified but considered to be minor.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The Leasing, Parks and Places Specialist and Area Operations teams within Parks and Community Facilities have worked closely to ensure alignment in terms of meeting land exchange requirements and delivering outcomes that lift levels of service at Fergusson Domain for the Oranga Community and visitors from further afield.

33. The Area Operations team have highlighted existing flooding issues at the northern extent of Fergusson Domain and the need for the entranceway detailed design to incorporate a freely draining lawn area and a civic space that collects rainwater directly into the stormwater system, rather than shedding onto neighbouring areas.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Two workshops were held with the local board in September and November 2023. As well as articulating a desire to have civic space elements incorporated into the draft design, the board requested that play and exercise elements at the Olea Rd entrance be removed and the investment equivalent, or more, be put into the planned renewal of the existing playground in its current location.

35. Kāinga Ora have confirmed that, whilst they do not have an obligation to directly contribute to the intended playground renewal / upgrade, they are supportive of these works and will investigate, with Auckland Council, joint funding options for the park improvements, including playground renewal, in the new financial year via the joint development of an investment case.

Tauākī whakaaweawe Māori

Māori impact statement

36. Parks and Reserves are taonga and hold significant importance to mana whenua. Developing a network of quality open spaces that provide for all ages and abilities will positively benefit the health and wellbeing of mana whenua and the wider community through increased recreation provision.

37. Kāinga Ora will consult with mana whenua on the development of the detailed design for the Olea Road entrance.

Ngā ritenga ā-pūtea

Financial implications

38. Kāinga Ora will progress the concept to detailed design and fund all related construction work. On completion of construction, Kāinga Ora will maintain the entranceway for an agreed fixed term. At the end of this period, the board will become responsible for the maintenance and renewal of all related assets, with the required maintenance and renewals budgets being generated through ABS opex and capex renewal funding sources.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. The intent to develop a new entrance at Olea Road has been publicly consulted on and given the limited extent of the development in terms of wider park impacts, no further consultation is regarded as necessary in this instance.

40. A whole of park draft concept plan will be publicly consulted on in 2025 by Parks and Community Facilities, giving the community opportunity to give feedback on wider park outcomes. This will ensure alignment with community aspirations for the park and reduce risk of challenge to future development work identified by the local board.

41. Given the current economic climate and financial pressure facing Kāinga Ora, it is considered that risks to getting a commitment from Kāinga Ora to fund and deliver the Olea Road entrance are reduced by entering an IFA agreement sooner rather than later.

Ngā koringa ā-muri

Next steps

42. To enter into an IFA agreement with Kāinga Ora for its funding and development of the Olea Rd entrance at Fergusson Domain.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Fergusson Domain Olea Rd entranceway concept plan	167

Ngā kaihaina

Signatories

Author

David Barker - Parks & Places Team Leader

Authorisers

Martin van Jaarsveld - Head of Specialist Operations

Nina Siers - Local Area Manager

Maungakiekie-Tāmaki Local Board

25 June 2024

Auckland Citizens Advice Bureaux Funding Model Options

File No.: CP2024/07946

Te take mō te pūrongo

Purpose of the report

1. To seek feedback on a new strategic funding model for Auckland Citizens Advice Bureaux.

Whakarāpopototanga matua

Executive summary

2. Auckland Citizens Advice Bureaux Inc (ACABx) is the regional governing body for the nine Auckland Citizens Advice Bureaux (CAB) who operate at 32 sites across 19 local boards (not in Upper Harbour or Aotea/Great Barrier).

3. In 2023/2024 Auckland Council granted ACABx $2.224 million, of which $2.1 million was allocated to CAB. ACABx uses the balance of this funding to pay building lease costs on behalf of CAB and to meet its administration costs. Council also provides subsidised leases for office space at peppercorn rent, however this arrangement is outside the scope of this report. Recent Long-term Plan decisions continue the council’s funding for the next three years.

4. The current three-year funding agreement expires on 30 June 2024, and a new agreement needs to be completed in August/September in time for funds to be allocated to CAB for 2024/2025.

5. The current funding model was jointly developed by council staff and ACABx and approved by the council in 2019. This was an interim/transitional model which sought to address population and deprivation changes across the region, during which time a strategic plan was to be developed by CAB. Due to operational complexities including COVID-19, this transition was extended to 30 June 2024.

6. CAB have developed a Regional Strategic Plan 2024-2027, which aligns closely with the Long-term Plan 2024-2034 direction. Council staff have worked with ACABx to develop two new funding model options - both of which support implementation of the strategic plan - and a new three-year funding agreement incorporating new outcome measures.

7. Together a new funding model and a new funding agreement will allow the effective and efficient delivery of the CAB strategic plan whilst better meeting the needs of Aucklanders.

8. Three funding model options are considered in this report:

· Option One: No change, current funding model. The council allocates funds between sites via ACABx based on existing operational costs, as part of an extended transition towards the 2019-model based on the population and deprivation at each site. This model is not supported by ACABx or recommended by council staff.

· Option Two: Subregional model. The council allocates funding between four subregions via ACABx, based on the current number of sites in each subregion and the Auckland-wide average site operational cost. Funding allocations to sites/services would then be made by the three subregional bureaux operating in the north, west, and centre/east. In the south, where there are five bureaux, the fourth tranche of allocations would be made by ACABx following consultation with those bureaux. In addition, ACABx would retain $150,000 per annum for advancing strategic service priorities as identified through its yearly operational plans.

· Option Three: Regional and outcomes focussed model. ACABx allocates the council funding across sites/services while advancing strategic service priorities. This ”bulk-fund” model allows ACABx to invest strategically, with a regional outcome focus, co-ordination and reporting. This option is supported by ACABx and recommended by council staff.

9. A briefing of local board members on 20 May presented the options in this report.

10. Local board feedback, provided through a resolution to this report, will be presented to the Planning, Environment and Parks Committee for consideration as part of their decision on the funding model at their July meeting.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provide feedback, if any, on the preferred option for a new strategic funding model for Auckland Citizens Advice Bureaux.

Horopaki

Context

CAB and ACABx structure

11. There are nine independent Auckland Citizens Advice Bureaux (CAB) operating 32 sites in the Auckland region, across 19 local boards (not in Upper Harbour or Aotea):

· Three CAB operate at a subregional level in the north, west, and centre/east with 22 sites between them.

· Six smaller CAB, one in the north and five in the south, operate 10 sites between them.

12. CAB staff and volunteers offer free information, advice, referral and client advisory services to Aucklanders.

13. Auckland Citizens Advice Bureaux Incorporated (ACABx) is the regional body for CAB. It was established in 2012 to seek and allocate investment from Auckland Council and other funders, and to develop the strategic direction for CAB services across Auckland. Members of the nine CAB elect a board of six representatives, and a chairperson.

Image: Auckland CAB and ACABx Structure

Number and type of client interactions

14. During 2022/2023, there were 100,842 client interactions with Auckland CAB. This is an increase of over 26,000 on the previous year, showing numbers are rebuilding after the impact of COVID-19. However, these figures are still below the 156,892 client interactions in 2018/2019.

15. The changing mode of client interaction may have implications for future CAB operations, which are largely based in council facilities. For the first two quarters of 2023/2024, 54 per cent of these interactions were face to face, a decrease from 64 per cent in 2018/2019. In contrast, the number of phone and electronic interactions have increased during the same period from 36 per cent to 46 per cent of all interactions. In 2023, 1.18 million CAB website visits were made from Auckland.

16. Changes in service mode are reflected in the Auckland CAB Regional Strategic Plan 2024-2027 which aims for CAB to reach out to their customers, whether in an office-based service or by other channels such as pop-ups or digital services. It is important to note however that CAB offices also provide essential access to technology for those who are unable to access and/or use digital services. They host many clinics and other organisations, for example budget, food parcel and quit smoking services and community law, relationship mediation, counselling and rates rebate clinics. CAB offices also allow adherence to the Citizens Advice Bureaux New Zealand membership principle of Confidentiality and Privacy, which mandates bureaux provide a space where people can seek assistance in complete privacy.

Implementation of June 2023 Governance Body decisions

17. On 8 June 2023, the Governing Body resolved to (GB/2023/100):

(f) agree to consider the following approach to preparing the next 10-Year Budget 2024-2034 for consultation and addressing the council’s persistent budget challenges:

(ii) In relation to the Citizens Advice Bureaux of Auckland, funding is provided subject to:

a) ongoing quarterly performance reporting, including number of Aucklanders served by CAB and types of services utilised;

b) proactively work with council to seek sustainable central government funding with the aim of 50 per cent being derived from central government sources by FY 2024/2025;

c) proactively work with council to determine future service delivery model that aligns with council’s Long-term Plan 2024-2034 direction.

18. In response to the above resolution:

a) Council staff and ACABx have prepared new reporting formats to be used from July 2024 to improve the focus on regional impact, while retaining the ability to access data at the site level. Client service satisfaction metrics will also be included.

b) The Mayor and Chair of ACABx made a joint request to the Minister for Social Development and Employment and for the Community and Voluntary Sector, asking for shared financial support from the government in acknowledgement of the shared nature of CAB services provided to Aucklanders. The outcome of this request is yet to be determined.

c) ACABx have worked with volunteers, managers and boards representing CAB to produce the Auckland CAB Regional Strategic Plan 2024-2027. This has established agreement on a three-to-five-year vision for a regional CAB service, strategic priorities and how the goals around these priorities are to be achieved, and time frames and resources required. This plan aligns closely with the Long-term Plan 2024-2034 direction. The ACABx Chair and board members presented the plan during Public Input to the Planning, Environment and Parks Committee at their meeting on 23 May 2024.

Auckland CAB Regional Strategic Plan 2024-2027

19. The Auckland CAB Regional Strategic Plan 2024-2027 has five priorities:

· Auckland CABs working together for better outcomes for clients

· services that meet the needs of clients in a changing environment

· sustainable and adequate funding

· more Aucklanders aware of CAB and the services available to them

· sufficient number of high performing and values driven volunteers.

20. A key element of the strategic plan is to focus on proactive services that meet the needs of clients in a changing environment. This will be a combination of physical premises that provide facilities for those needing or preferring private onsite services, while supporting volunteers to deliver services by phone or online.

21. An overview of the intent of the strategic plan is reproduced below.

Tātaritanga me ngā tohutohu

Analysis and advice

22. A funding agreement between the council and ACABx sets out the basis and mechanism for funding allocations amongst CAB. The current three-year funding agreement expires on 30 June 2024. While the funding agreement references the intention to complete the transition to a funding model agreed in 2019, this has proven operationally complex to implement for the reasons set out below and so this transition was extended to 30 June 2024.

23. A decision is needed on a funding model in July 2024, so that a new funding agreement can be completed in August/September 2024. This will enable funds to be allocated to CAB for 2024/2025 and give certainty as to the model in place beyond that.

24. Three funding model options with a comparative analysis/assessment and their associated advantages and disadvantages/challenges are presented below. The two new options have been jointly developed by council staff and ACABx with the intention of allowing the effective and efficient delivery of the CAB strategic plan whilst better meeting the needs of Aucklanders.

25. The funding model options differ only in terms of the decision-makers determining the specific allocations, and the basis of these allocations. The overall funding amount across all models is the same, including the funding ACABx retains to pay building lease costs on behalf of CAB and to meet its administration costs.

26. All funding options enable the implementation of the cash reserves policy agreed in 2023 between ACABx representing CAB and the Director of Customer and Community Services on behalf of the council. This policy is to form part of the new funding agreement and allows bureaux to hold up to six months operating costs in reserve.

Option One: No change, current funding model. Based on operational costs, intended to transition to a population/deprivation basis

27. The council currently allocates funds between CAB via ACABx based on existing operational costs at each site, as a transition to a model jointly developed by ACABx and council staff and approved by the Environment and Community Committee in 2019 (ENV/2019/58)

28. The 2019 model intended to make allocations based on the population and deprivation associated with each site following a two-year transition, during which time a Regional Network Service Provision Framework was to be developed to plan for future growth and service needs. However, work on this framework ceased in 2020 due to COVID-19 and has now been replaced by the Auckland CAB Regional Strategic Plan 2024-2027.

29. The current funding model does not provide CAB the flexibility to implement the outcomes intended under their strategic plan. Retaining this option is not supported by ACABx or recommended by council staff.

Option Two: Subregional model

30. Under this model, the council would allocate funding via ACABx to four subregions. Three subregional bureaux already operate in the north, west, and centre/east. Note that the Wellsford CAB would be included in the northern subregion alongside the seven sites managed by North Shore CAB for the purposes of subregional funding allocations and decision-making. In the south, five bureaux operate independently. Subregional funding would be determined based on the current number of sites in each subregion and the Auckland-wide average site operational cost. Funding allocations to sites/services would then be made by the three subregional bureaux and in the south by ACABx following consultation with the five bureaux operating there.

31. In addition, ACABx would retain $150,000 per annum for advancing strategic service priorities as identified through the Auckland CAB Regional Strategic Plan 2024-2027. Examples of these priorities for 2024/2025 include working with rangatahi in schools and in particular school leavers, raising awareness of CAB, and increasing engagement with Māori.

Option Three: Regional and outcomes focussed model

32. Under this model, ACABx would allocate the council funding across sites/services while advancing strategic service priorities, guided by the CAB strategic plan. In this way, ACABx and CAB will be enabled to develop a regional focus whilst better meeting the needs of Aucklanders. Together, ACABx and CAB will be incentivised and resourced to deliver on and be accountable for the outcomes (strategic goals and priorities) set out in their strategic plan. They will become more flexible and efficient in the way they address these outcomes and will demonstrate to the council and other funders their effectiveness and sustainability.

33. This model has close similarities to other regional service grants where a regional body allocates the funds granted across the various local subsidiary bodies, such as the arrangement with Surf Life Saving Northern Region Inc.

34. ACABx support this option, which is recommended by council staff.

Table 1: Comparative analysis/assessment of funding models

Analysis/assessment criteria X does not meet ü partially meets üü fully meets	1. Current model	2. Subregional model	3. Regional and outcomes focused model
How funds are allocated	Existing operational costs in each bureau, transitioning to 90% population & 10% deprivation funding	Number of sites currently in each subregion, and average site operating cost $150,000 per annum retained by ACABx to implement strategy	As determined by ACABx to achieve strategic and operational plans, in consultation with bureaux
Decision-maker	Council	Subregional bureaux in the north, west, and centre/east and ACABx in the south	ACABx
Equity	X	ü	üü
Population / demographic change	X	ü	üü
Community need	X	ü	üü
Efficiency / effectiveness	X	ü	üü
Delivery of ACABx strategic plan, aligning with LTP	X	ü	üü
Attractiveness to potential new funders	X	ü	üü
Advantages	· Continues current local service delivery availability and channels	· Allows greater flexibility in determining service delivery sites/channels within subregions · Includes allocation of funding towards implementation of strategic plan	· “Regional and outcomes first” focus - focuses on strategic plan delivery · In line with similar regional grants allocation mechanisms and includes regional reporting
Disadvantages / Challenges	· Is not a regional service approach · Does not support implementation of strategic plan the council has asked for, e.g. investments into improving Māori outcomes	· Is not a regional service approach · Partially supports implementation of strategic plan the council has asked for. ACABx retains only limited funding to support this, and would need to work with subregional bureaux to extend outcomes · Changes to service delivery may impact on some communities and volunteers, e.g. in optimizing locations of physical sites	· High trust funding. Requires willingness of the council to “step back” and provide ACABx and CAB space and accountability to implement strategic plan · Changes to service delivery may impact on some communities and volunteers, e.g. in optimizing locations of physical sites

Proposed implementation of new funding model

35. Under Option Two or Option Three, subregional bureaux or ACABx respectively will assess local community needs before making funding allocations that would result in any changes to the nature of the services delivered in that community, for example, if the locations of existing sites were to be optimized. In recent years, bureaux have trialled enhancements to standard service offerings, such as “pop-up” service centres at weekend markets, attendance at student orientation events, and greater use of social media. ACABx will ensure that those communities most in need of CAB services will be a focus for alternative or enhanced service offerings and will work closely with CAB in those communities to achieve this.

36. ACABx have indicated that if the council agree to Option Three (Regional and outcomes focused model), in 2024/2025 ACABx will distribute the funding between the subregions in a way that allows current operations to be maintained. This will allow time to continue the development of the operational plan underpinning the Auckland CAB Regional Strategic Plan 2024-2027, and review and confirm that the allocation of the funding is meeting CAB needs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

37. CAB across Auckland helped Aucklanders during and following the 2023 weather events and have recently engaged with Auckland Emergency Management to understand how they can enhance that support in future.

38. The application of all the funding model options presented contribute to building communities’ abilities to be resilient. Resilience is a measure of adapting and responding to situations, which could include climate change. However, the specific climate impact activities for each funding model option were not assessed.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. The views of council units and departments including those involved with community delivery, community facility leasing, and regional funding agreements have been obtained as inputs to this report.

40. In support of ACABx’s proposal to maintain existing operations at bureaux sites through 2024/2025 under Option Three, if this option is agreed to, the council’s Property & Commercial Business unit propose to extend all of the existing 25 CAB leases operating at council facilities on a month-by-month basis until June 2025. Nearly all of these leases have expired. Renewing on a month-by-month basis for 12 months will avoid those leases having to be renewed at the higher rate now being applied to new leases, and the rental fee and either OPEX or maintenance fee that would otherwise need to be charged. Twelve months will also give ACABx and CAB time to consider any operational decisions required regarding future site locations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. Local board feedback, provided through a resolution to this report, will be presented to the Planning, Environment and Parks Committee for consideration as part of their decision on the funding model at their July 2024 meeting.

Tauākī whakaaweawe Māori

Māori impact statement

42. In 2022/2023 Māori represented nine per cent of those seeking support from Auckland CAB. CAB data shows Māori disproportionately experience inequity and hardship in accessing essentials such as food, shelter, and financial resources. It also reveals difficulties for whānau Māori in navigating systems that do not uphold their mana or meet their needs. Furthermore, Māori face significant barriers in access to justice in relation to knowing and acting on their rights. These challenges are further exacerbated for Māori who find themselves struggling to engage in an increasingly digital world.

43. All CAB volunteers complete a “Mauri Manaia and the Treaty of Waitangi” training module as part of their probation learning requirement. Some CAB also offer additional Te Reo and Te Ao Māori training. Auckland CAB Bureaux have Māori volunteers and managers, some of who are members of their governance boards.

44. Auckland CAB through their Regional Strategic Plan 2024-2027 intend to engage with mana whenua and mataawaka with a clearly defined kaupapa for that engagement and work with them for positive outcomes for Māori in the Auckland region. Two areas of focus include proposed work with rangatahi in schools (in particular Māori school leavers) and efforts to increase Māori representation on ACABx’s board and to identify Māori leads for projects intended to address Māori outcomes. Reporting on Māori outcomes will be a requirement of the funding agreement.

45. This mahi has linkages to the council’s Māori Outcomes Framework - Kia ora Tāmaki Makaurau, in particular Kia ora te Kāinga, Kia ora te Whānau, and Kia ora te Rangatahi.

Ngā ritenga ā-pūtea

Financial implications

46. The Long-term Plan budget confirms funding for CAB services over the next three financial years. For the 2024-2025 year this is confirmed at $2.030,725. Subsequent years have an inflationary uplift of two per cent.

47. Commercial Finance (Customer & Community Services) supports Option Three as it transitions ACABx to a more strategic and long-term approach in the delivery of its outcomes. The change in accountability in how funding is distributed will assist in this transition. The current operating model is no longer adequate to meet the changing needs of the community and the delivery of its services. There is no financial impact to current Long-term Plan budgets from this change.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. Implementation of the Auckland CAB Regional Strategic Plan 2024-2027 may lead to changes in site locations, to meet community needs. This may impact volunteers and communities, although CAB envisage that improved alternative service offerings will be available to communities such as “pop-up” service centres at weekend markets, attendance at student orientation events, and greater use of social media.

49. ACABx has undertaken that under either of the two new funding model options proposed there will be no closures of current sites in 2024/2025, and beyond that any site closure will require community and council consultation. The new funding agreement will set out the council’s expectation that it will be engaged early regarding any proposed site changes, and mitigations.

50. The funding agreement will require ACABx to report on planned and delivered service changes, including outcomes for Māori, as part of annual reporting on the delivery of the Auckland CAB Regional Strategic Plan 2024-2027.

Ngā koringa ā-muri

Next steps

51. Following the PEP committee decision in July 2024 on a funding model and Long-term Plan budget decisions, council staff will prepare a new three-year funding agreement with ACABx incorporating new outcome measures as appropriate, including new customer satisfaction metrics. Drafting will be undertaken with ACABx and delegation for sign off falls to the Director of Customer and Community Services (Director Community from 22 June 2024).

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Wayne Levick - Regional Partnerships Lead

Authorisers

Claudia Wyss - Director Customer and Community Services

Megan Tyler - Chief of Strategy

Louise Mason - General Manager Local Board Services

Maungakiekie-Tāmaki Local Board

25 June 2024

Permanent changes to landowner approval process for filming activities

File No.: CP2024/07948

Te take mō te pūrongo

Purpose of the report

1. To approve waiving the requirement for staff consultation with the local board on landowner approval for minor category film shoot permit applications (low and medium impact).

Whakarāpopototanga matua

Executive summary

2. Screen Auckland, part of Tātaki Auckland Unlimited, is the film office responsible for attracting, advocating for, and facilitating filming activities across the Tāmaki Makaurau Auckland region. The approval process for filming permits is guided by the:

· Auckland Film Protocol (2019)

· Public Trading, Events and Filming Bylaw 2022

· Local Board General Delegation to the Chief Executive and Delegation Protocols (2023).

3. Screen Auckland staff are authorised to approve film permits with the requirement that officers consult the local board’s dedicated lead when making landowner approval decisions.

4. At the 6 May 2024 Local Board Briefing, Screen Auckland presented to local boards, recommending to waive the requirement in the Local Board Delegation Protocols for staff consultation with the local board on landowner approval for minor category film shoot permit applications (low and medium impact).

5. At the briefing, Screen Auckland informed the local boards that the pilot programme, where three local boards waived this consultation requirement, was a success and all three approved the changes permanently. There was no risk to the quality of permit application decisions, as staff continued to rigorously apply the requirements of the Auckland Film Protocol and the Public Trading, Events and Filming Bylaw 2022.

6. Approving this process as permanent will contribute to promoting Auckland as a film friendly destination, reduce the workload on the local board and contribute to the Auckland economy.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whakaae / agree to permanently waive the requirement (in the Local Board Delegation Protocols) for staff consultation with the local board on landowner approvals, for low and medium impact film shoot permit applications, as defined in the Auckland Film Protocol 2019 Impacts Table

b) whakaae / agree that Screen Auckland will notify the local board film lead of all low and medium impact film permits granted in local parks and facilities, ahead of these activities taking place

c) whakaae / agree that Screen Auckland continues to work with Parks & Community Facilities staff in assessing and determining conditions for the use of local parks and facilities, where appropriate, for all film shoot permit applications.

Horopaki

Context

7. Screen Auckland follows a rigorous process when reviewing applications and considers all applicable national and local legislation. It also liaises directly with the wider Auckland Council Whānau and other decision makers, in the approval process – such as mana whenua groups, Tūpuna Maunga Authority, Auckland Transport, Natural Environment Delivery, Regional Parks, Parks and Community Facilities, Closed Landfills and Heritage.

8. The process for film approvals is currently controlled by:

Local Board Delegation to the Chief Executive (2023)

· Must receive landowner approval when filming is on a park or in a local facility

· Consult with local board portfolio holder on applications where landowner consent is required

· Must refer the landowner consent decision to the local board portfolio holder where required

· That land owner approvals for film permits can be administered by Community Facilities staff without the requirement for feedback from local board film representatives

Auckland Film Protocol (2019)

· Film facilitator issues the Application Summary document, summarising the information supplied by the filmmaker to the appropriate council local board(s) and external stakeholders for consideration.

Public Trading, Events and Filming Bylaw (2022)

· Minimises public safety risks, nuisance and misuse of council-controlled public places by enabling council to prescribe conditions and requirements in relation to all filming.

9. To encourage economic activity, the Auckland Film Protocol and the Public Trading Events and Filming Bylaw 2022, provide detailed guidance and purposefully seek to enable filming where there is negligible impact on public facilities – i.e. low and medium impact categories, also known as Minor Categories. Being able to reflect this ‘film-friendly’ intention in our administration processes, supports the intention of this regional policy.

10. Screen Auckland is currently required to consult with local boards on minor category film permits. Minor category applications are low or medium impact filming that do not contain sensitive content e.g. smoking, weapons, alcohol, drugs etc. Filming permits of low and medium impacts are described on page 14 of the 2019 Auckland Film Protocol.

11. In addition to considerations on impact scale, local boards can also advise Screen Auckland of any specific location-based areas that staff should consider when processing permit applications, such as ecologically sensitive areas. These are added to Screen Auckland’s film permit processing software system, FilmApp, for the future reference of Screen Auckland facilitators.

12. Screen Auckland ran a pilot programme with Upper Harbour, Waitematā and Henderson-Massey Local Board for one year starting in September 2022. This pilot programme removed the requirement for Screen Auckland to consult with the local board on film permits of minor category. Film leads still received a notification of all film permits.

13. At the conclusion of the pilot programme, all three local boards permanently adopted the changes to the consultation process for minor film categories.

Tātaritanga me ngā tohutohu

Analysis and advice

14. At the 6 May 2024 Local Board Briefing, Screen Auckland reported that there was a positive response to filming activity in the community, including minor category applications, with no detrimental effects. A June 2023 “People’s Panel” survey provided the following statistics:

Perceptions of Filming (when asked about professional filming in general)

· 87 per cent agree filming creates job opportunities

· 81 per cent agree it is good for tourism

· 72 per cent agree it influences our art and culture

· 71 per cent agree it is great for my community

Aucklanders Experiences

· 3 in 5 have seen or encountered professional filming in public places

· 7 in 10 would like to see more filming in Auckland as well as in their local area.

15. Screen Auckland recommends all local boards consider adopting changes to the film permit consultation so local board consultation is not required for minor film categories (low and medium impact). Film leads will still receive a notification of all film permits and can require a consultation process if deemed necessary.

16. Establishing the change to the minor categories process will reduce the administration time and workload involved in processing and approving film permit applications.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. As this is a change in internal delegation processes, there are no impacts on the climate, however the screen sector does take improving climate impacts and sustainability seriously.

18. Screen Auckland is working with the screen sector to identify ways it can help contribute to a more sustainable Aotearoa. The New Zealand Screen Sector Emissions Study, produced by Screen Auckland in partnership with the environmental consultancy Arup, seeks to understand the climate impacts of the sector so together, we can map out a transition to sustainability.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Establishing the Minor Categories Pilot as a permanent process will reduce the administration time and workload involved in processing and approving film permit applications.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. Screen Auckland presented the implementation of minor categories as a permanent process to local boards on Monday, 6 May 2024 (Attachment A). No major concerns about the minor category process were raised. Questions were predominantly around the usual approvals and notification process, how this could be affected or altered, and how mitigations were being adhered to.

Tauākī whakaaweawe Māori

Māori impact statement

21. The existing permit system requires consultation with mana whenua on sites identified in the Auckland Unitary Plan section D21, Sites and Places of Significance to Mana Whenua, as well as Tūpuna Maunga Authority spaces and co-governance/co-managed spaces. The minor category programme does not change this requirement to engage with Māori.

Ngā ritenga ā-pūtea

Financial implications

22. This is an internal process change around decision making only, thus it will have no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. Screen Auckland film facilitators work closely with the Auckland Council Whānau and other decision makers in rigorously applying the Auckland Film Protocol 2019, The Public Trading, Events and Filming Bylaw 2022 as well as the Local Board Protocol 2023 when assessing film permit applications, to mitigate risks to businesses, residents and the environment.

24. The local board film lead will still have oversight of all applications, so a risk increase is very unlikely. The only thing changing is this process will shift from a consultation with a local board film representative to a notification. All information will still be supplied.

Ngā koringa ā-muri

Next steps

25. If approved, the minor categories programme will become permanent from Friday, 5 July 2024.

26. Local boards will be notified of all applications that are received. Feedback remains required for high and major impact category film applications, however the local board are welcome to provide feedback on minor category low and medium applications if deemed necessary.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	6 May Local Board Briefing presentation	187

Ngā kaihaina

Signatories

Authors

Maclean Grindell - Senior Advisor Operations and Policy

Hayley Abbott – Screen Facilitation Team Lead

Jess Hansen – Film Facilitator Engagement

Kelly Boyed – Film Facilitator Process and Tech

Authorisers

Matthew Horrocks – Screen Auckland Manager

Louise Mason - General Manager Local Board Services

Maungakiekie-Tāmaki Local Board

25 June 2024

Local board feedback on the draft Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / Waste Management and Minimisation Plan 2024

File No.: CP2024/08492

Te take mō te pūrongo

Purpose of the report

1. To seek the local board’s feedback on the draft Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para Waste Management and Minimisation Plan 2024.

Whakarāpopototanga matua

Executive summary

2. Auckland Council’s draft Te Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para, Waste Management and Minimisation Plan 2024 (draft plan) continues the Zero Waste journey of council’s previous waste plans. However, it has a strengthened focus for actions at the top of the ‘waste hierarchy, with a greater emphasis on reducing, redesigning, reusing or repairing items, while maintaining support for actions at the recycling level.’

3. The draft plan proposes 12 key priorities which are outlined in the snapshot summary in Attachment A.

4. On 30 November 2023 the Planning, Environment and Parks Committee approved the draft plan for public consultation (resolution PEPCC/2023/165). This includes the draft Hauraki Gulf Islands Waste Plan 2024 which is an appendix to the regionwide draft plan.

5. The draft plan was formally consulted on alongside the Long-term Plan 2024-2034 in February and March 2024.

6. Auckland’s Waste Assessment 2023 was prepared to inform the draft plan and reflect the requirements of Te rautaki para Aotearoa / the New Zealand Waste Strategy. This was made available with the draft plan as part of the for public consultation process, pursuant to sections 50 (3)(a) and 44(e) of the Waste Minimisation Act 2008.

7. Consultation on the draft plan sought feedback on key aspects of the plan, from the overall direction to specific priorities for action. The key proposals included:

· a shift to fortnightly rubbish collections

· a focus on construction and demolition waste and five further priority waste materials: organic, plastics, packaging and textile waste, and biosolids

· support for product stewardship (including a container return scheme)

· addressing litter and illegal dumping.

8. There was also a question relating to the draft Hauraki Gulf Islands Waste Plan and an opportunity to provide any other comments.

9. Council received 2,737 written submissions on the draft plan. In addition, Auckland Have Your Say Events (AKHYS) with the public attracted 1,410 responses on proposals within the plan. At these AKHYS events, particular attention was given to receiving feedback on the fortnightly rubbish collection proposal.

10. The majority of written submissions supported six out of the seven consultation questions, ranging from 64 per cent support for the general direction of the draft plan to 84 per cent support for the proposed priority for addressing litter and illegal dumping. Notably the proposal to shift to fortnightly collections received the most mixed feedback. In written submissions 53 per cent of submitters did not support the proposed shift to fortnightly rubbish collections. Whereas, 56 per cent of people providing feedback at AKHYS events, supported this proposal.

11. A workshop was held with the local board between May and June to discuss a summary of the submissions. The presentation from this workshop is also included Attachment B and covers:

· the level of support for the proposals outlined in the feedback form, both regionally and from residents of this local board

· themes from local board residents on the feedback form questions

· feedback from any organisations linked to the local board area.

12. Staff are seeking local board feedback on the draft plan. This will be incorporated into a report with recommended changes to the draft plan for final consideration and adoption by the Planning, Environment and Parks Committee in September 2024.

13. Once the final version is adopted, the Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024, will be the guiding document for waste management and minimisation services in the Auckland region over the next six years (2024-2030).

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) whakarite / provide feedback on the draft Waste Management and Minimisation Plan 2024, including the Hauraki Gulf Islands Waste Plan 2024.

Horopaki

Context

14. Auckland Council is required by the Waste Minimisation Act 2008 to review its waste management and minimisation plan (waste plan) every six years. This waste plan is Council’s guiding document for achieving effective and efficient waste management and minimisation in Tāmaki Makaurau / Auckland.

15. On 30 November 2023 the Planning, Environment and Parks Committee approved Te Mahere Hukihuki mo te Whakahaeretanga me te Whakaitinga o te Para / draft Waste Management and Minimisation Plan 2024 (draft plan), for public consultation (resolution PEPCC/2023/165).

Local boards have provided feedback that informed the draft plan

16. As part of drafting the 2024 plan, council staff worked with mana whenua, and sought input from, local boards, the Governing Body, the Auckland Council Group and community partners. Feedback from local boards on the proposed direction of the draft plan was sought in August 2023 and incorporated into the draft plan.

17. Resolutions from all local boards on the proposed direction of the draft plan can be located here.

Draft plan vision, key priorities and targets

18. The draft plan (available at AKHYS.co.nz) builds on the previous waste plans of 2012 and 2018, continuing the Zero Waste journey. However, it has a strengthened focus for actions at the top of the ‘waste hierarchy’:

· reduce, rethink, redesign

· reuse repair, repurpose.

19. This is reflected in the revised vision, principles and 12 key priorities of the plan which are summarised in the snapshot document in Attachment A. The key proposals included in the feedback form are identified below:

· a shift to fortnightly rubbish collections

· a focus on construction and demolition waste and five further priority waste materials: organic, plastics, packaging and textile waste, and biosolids

· support for product stewardship (including a container return scheme)

· addressing litter and illegal dumping, and

· a specific question relating to the draft Hauraki Gulf Islands Waste Plan and an opportunity to provide any other comments.

20. A new draft Hauraki Gulf Islands Waste Plan 2024 is included within the plan, reflecting the unique waste needs of the islands.

Consultation materials and process

21. Public consultation included a publicity campaign to promote the draft plan through digital, print and radio platforms, while also working through our community partners and business contacts and through council’s channels such as, OurAuckland and social media accounts.

22. Staff attended ten Auckland Have Your Say (AKHYS) events across the region, including two on the Hauraki Gulf Islands of Waiheke and Aotea / Great Barrier Island.

23. Alongside the draft plan, the following materials were made available on the AKHYS website:

· the Waste Assessment 2023 (a document of research that informs the draft plan)

· the snapshot summary of the draft plan (translated into Māori, Samoan, Tongan, Chinese, Korean, Hindi and New Zealand sign language, which was also made available in an ‘easy read’ format)

· submission feedback forms (translated into Māori, Samoan, Tongan, Chinese, Korean, and Hindi)

· a document of frequently asked questions on the fortnightly rubbish collection proposal.

24. Two webinars on the draft plan were held alongside a video introduction to the plan. Two hearing-style events for Māori organisations and regional organisations and interest groups were held in March 2024.

25. Staff also workshopped the plan with six advisory panels hosted by Auckland Council. Attachment D summarises the panels’ key points. The panels offered unique perspectives from their communities, for example, that many disabled people have large amounts of medical waste that they cannot influence, so actions are needed to target health providers or suppliers and support these communities to reduce waste.

Tātaritanga me ngā tohutohu

Analysis and advice

Consultation Questions

26. Consultation asked respondents whether they supported key aspects of the draft plan, from the overall direction to specific priorities for action, as identified in paragraph 18.

27. A copy of the consultation feedback form for the draft plan is provided in Attachment E.

Submissions – regionwide

28. A summary of submissions on the draft plan as presented to the board between May and June 2024 is appended to this report as Attachment B.

29. A total of 2,737 written submissions were received including online, hard copy surveys and emails, including 11 verbal submissions at hearing-style events for organisations, of which eight organisations also provided a written submission.

30. In addition, AKHYS events with the public attracted 1,410 responses on various proposals in the draft plan. These predominantly addressed the fortnightly rubbish collection proposal, as staff made this a key focus of face-to-face interactions with Auckland residents.

31. A majority of written submitters supported six out of the seven consultation questions, as shown in Attachment B. Support ranged from strong support for the general direction of the draft plan (64 per cent), priority waste materials (70 per cent) and product stewardship (73 per cent) to very strong support for actions on construction and demolition waste (79 per cent) and the proposed priority for addressing litter and illegal dumping (84 per cent).

32. The proposal to shift to fortnightly collections received the most mixed feedback. In written submissions 53 per cent of submitters did not support the proposed shift to fortnightly rubbish collections. Whereas 56 per cent of people providing feedback at AKHYS events, supported this proposal.

Submissions breakdown by local board

33. The number of written submissions per local board area is shown in Attachment C and identifies the total number of submissions per person by local board and the total number of Have Your Say responses.

34. The submissions by local board area largely reflected the summarised regional results, with all supporting six out of the seven consultation questions. The exception was Question 2A fortnightly rubbish collections, where results were more varied. Table 1 below shows the level of support for this proposal by local board area.

35. Table 1 does not include feedback from AKHYS events on this topic by local board area as local board information was not captured from people at these events. The responses from the Have Your Say events are captured separately at the bottom.

Table 1: Breakdown of submissions to Q2A Fortnightly rubbish collections by local board area (red = majority do not support; green = majority support).

Local Board	Support (%)	Don't know (%)	Other (%)	Do not support (%)	Total number of submissions
Albert-Eden	39	1	5	55	274
Aotea/Great Barrier	70	0	0	30	10
Devonport-Takapuna	50	2	4	44	116
Franklin	26	1	8	64	72
Henderson-Massey	31	1	5	63	142
Hibiscus and Bays	49	3	5	43	159
Howick	31	1	4	64	208
Kaipātiki	52	2	4	42	181
Māngere-Ōtāhuhu	29	3	2	66	62
Manurewa	29	0	3	69	77
Maungakiekie-Tāmaki	19	1	36	44	335
Ōrākei	27	0	4	69	249
Ōtara-Papatoetoe	25	0	7	68	69
Papakura	44	2	2	52	52
Puketāpapa	29	2	6	63	51
Rodney	44	3	6	47	115
Upper Harbour	43	0	3	53	118
Waiheke	65	3	3	29	31
Waitākere Ranges	41	0	13	46	80
Waitematā	48	1	7	43	136
Whau	48	2	4	45	97
AKHYS Events	56	6	0	38	798
TOTAL					3436

Request for local board feedback

36. Local boards are being asked whether they support the proposed approach for the draft 2024 Waste Plan. Staff are particularly interested in hearing local board views on the 12 priorities for action outlined in the summary document in attachment A – Summary Snapshot – draft Waste Management and Minimisation Plan 2024, and on the goals and actions of the of the Hauraki Gulf Islands plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Auckland’s climate emissions and waste

37. Responding to the challenge of climate change is a key priority for Auckland Council and in 2020, the council approved Te-Tāruke-a-Tawhiri: Auckland’s Climate Plan, the region’s plan to tackle this challenge. The plan includes actions and priorities relevant to reducing emissions related to waste to reduce our greenhouse gas emissions through reduced consumption-emissions and emissions generated by disposal, dealing with climate-related risks and looking at the opportunities that may arise.

38. To address the urgency to move to a low waste and low emissions economy, Auckland’s Waste Assessment 2023 placed an emphasis on identifying the emissions factors of all waste streams. This resulted in retaining focus on reducing construction and demolition waste and expanding the list of priority wastes for the draft plan to include textiles and biosolids. Including actions that aim to reduce disposal of materials with high emissions factors to landfill will further support meeting our climate change obligations.

39. From a council perspective, information on embodied carbon of materials (where available) and emissions from transport and energy associated with collecting and processing waste are other common greenhouse gas factors to consider when making decisions on important waste issues, and this has helped to shape the draft plan considerations.

40. Over the lifetime of the proposed 2024 plan, the impact of greater diversion both from food scraps collection and general recycling will result in an estimated reduction in carbon emissions from waste by 125,000 tonnes CO2-e per annum increasing to 250,000 tonnes over the 20-year project period. Fortnightly refuse collection maximises this opportunity by reducing waste and associated emissions further.

41. This plan focuses on actions at the top of the waste hierarchy to design out waste and keep resources in their highest value for as long as possible; the expanded Resource Recovery Network and shift to a circular economy proposed within the plan should ultimately result in fewer greenhouse gas emissions.

42. A focus on waste-related emissions reduction is not only important because of the human impact, but because climate-related disasters and events can result in significant amounts of waste from damaged properties, assets and possessions, along with waste streams such as ash, sediment, vegetation or hazardous wastes. These wastes are often hard to divert from landfill due to high contamination levels.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43. In developing the draft plan, staff worked with departments and Council-controlled Organisations (CCOs) within the Auckland Council Group that are likely to create or manage waste in their operations. This included work to test the direction and actions within the plan related to operational waste or are within scope of other council units or CCOs, such as managing public waste and biosolids, and closed landfills.

44. We also worked across units to capture data on operational waste. Initial data collection indicates that construction and demolition together with soils and biosolids are among the largest waste streams from council activities. Demonstrating best practice in waste minimisation within the council is a clear opportunity to change the way our staff and suppliers approach waste minimisation, such as transitioning from demolition to deconstruction approaches when renewing assets and capital expenditure.

45. Acknowledging the complexity of establishing meaningful baselines for operational waste across the Auckland Council Group, the target for in-house operational waste is staged within the draft plan to set specific deadlines for data collation and establishing baselines, before setting targets in 2025 for the years 2026 to 2030. The initial in-house operational waste targets can be found on pages 23 and 24 of the draft plan, and a section on how the council is leading the way in meeting those targets can be found on page 57 of the draft plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. Local boards are integral to the success of the draft plan, particularly in working with local communities to promote waste minimisation.

47. A local board briefing was held on 7 August 2023, with an update on the Waste Assessment 2023 and the review of the Waste Management and Minimisation Plan 2018. This was followed by a report to all local boards in August 2023, providing an opportunity to give feedback on proposed priority actions to be included in the revised plan.

48. Staff also sought feedback from the local boards of Aotea Great Barrier, Waiheke (which includes Rakino Island) and Kawau (Rodney Local Board) seeking early input on the draft Hauraki Gulf Islands Waste Plan 2024.

49. All 21 local boards provided feedback in August 2023, which in turn was provided to the Planning, Environment and Parks Committee when they approved the draft plan for consultation on 30 November 2023. These points were considered in drafting the draft plan and will be considered when developing work programmes. Staff will continue to liaise with local boards to ensure their concerns are addressed.

50. During May and June 2024 staff have scheduled workshops with all 21 local boards to provide an overview of regional and local consultation responses, with an opportunity for local boards to ask questions and clarify any areas of concern prior to providing a formal response through this report.

Tauākī whakaaweawe Māori

Māori impact statement

51. The zero-waste vision of the draft plan is aligned with the broader holistic framework and values of te ao Māori, and staff have continued to seek close engagement with Māori to strengthen the plan through the post-draft consultation phase. This included working closely with representatives from Te Ahiwaru, supported by Māori specialists, and Ngāti Whātua Ōrākei (NWŌ), supported by technical experts. Key feedback from these iwi included the need:

· to address commercial waste through creating a Resource Recovery and Infrastructure Plan (RRIP).

· for future work with Mana Whenua to strengthen te ao Māori in the draft plan. Both Te Ahiwaru and Ngāti Whātua Ōrākei suggest reflecting the Māori priorities and te ao Māori throughout the plan. NWŌ suggest this be done through creating the RRIP noted above.

· for better alignment between the WMMP and the Auckland Unitary Plan (AUP), with suggested wording to reflect the role of the AUP in land use planning for waste infrastructure.

52. Para Kore, a national Māori zero waste organisation, provided a submission strongly supporting the direction of the plan but noting they expected to see more at the top of the waste hierarchy. They suggest the plan ‘defers to Central Government’ and that the language of the plan revolves too much around diversion from landfill rather than actions further up the hierarchy.

Ngā ritenga ā-pūtea

Financial implications

53. The actions proposed in the draft plan are achievable within existing funding, being a combination of:

· commercial revenue, which includes revenue generated from waste management and minimisation activities, such as gate fees at council’s Waitakere Waste and Resource Recovery Facility, income from investment, and user-pays charges for bin tags and bags for kerbside refuse collections (until shift to regionwide rates-funded service)

· targeted rates for rubbish collections, recycling collections, food scraps collections, and a minimum base charge that covers inorganic collections and the resource recovery network

· general rates that cover litter and illegal dumping removal, and enforcement of the Waste Bylaw and the Litter Act

· waste disposal levy revenue

· Long-term Plan 2024-2034 budgets when confirmed e.g. for expansion of the Resource Recovery Network.

54. The actions rely on council capability and resourcing, alongside collaborative efforts with external partners and stakeholders. Should specific council-led research or advocacy actions identify the need to implement new initiatives, separate business cases will be developed and where appropriate, external funding sought through central government funding for infrastructure and enabling private sector investment.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. If local board views are not captured, the direction of the plan will not reflect the range of local views and issues. We are mitigating this risk by providing this opportunity for local board feedback.

Ngā koringa ā-muri

Next steps

56. Local board feedback on the draft plan will be incorporated into a report with recommended changes to the draft plan. This will be taken to the Planning, Environment and Parks Committee in August or September 2024 for their consideration and adoption.

57. Once approved, the Waste Management and Minimisation Plan 2024 will form the basis of Auckland Council’s work on waste for the next six years (2024-2030).

Ngā kaihaina

Signatories

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A – Summary Snapshot – draft Waste Management and Minimisation Plan 2024	213
b ⇩	Attachment B_Summary of submissions as workshopped with the local board Maungakiekie-Tamaki	233
c ⇩	Attachment C – Number of submissions by local board area	257
d ⇩	Attachment D – Summary of advisory panel responses	259
e ⇩	Attachment E - Copy of consultation feedback form	261

Ngā kaihaina

Signatories

Authors

Sarah Le Claire - Waste Planning Manager

Tania Utley – Senior Waste Planning Specialist

Authorisers

Parul Sood - General Manager Waste Solutions

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason – General Manager – Local Board Services

Nina Siers - Local Area Manager

Maungakiekie-Tāmaki Local Board

25 June 2024

Views on the Draft Auckland Regional Land Transport Plan 2024-2034

File No.: CP2024/08690

Te take mō te pūrongo

Purpose of the report

1. To provide views on the Draft Auckland Regional Land Transport Plan 2024-2034.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) is leading engagement on the Draft Regional Land Transport Plan 2024-2034 (RLTP) and is seeking local board views.

3. Public engagement on the draft RLTP finished on 17 June 2024. AT has provided local boards with summaries of public feedback to aid local boards in developing their views.

4. This report formalises the local board’s views. Local boards are recommended to use the template in Attachment A to provide their views.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) provide views on the Draft Regional Land Transport Plan 2024-2034 using the template in Attachment A to this report.

Horopaki

Context

What is the Regional Land Transport Plan

5. The draft Regional Land Transport Plan (RLTP) is the Auckland region’s bid for national funding for transport in Auckland. It is a 10-year investment proposal.

6. Auckland Transport (AT) produces the RLTP on behalf of the Regional Transport Committee (RTC) which is comprised of members of the AT Board and includes representatives from New Zealand Transport Agency (NZTA) and KiwiRail.

7. The draft RLTP includes projects proposed in the national State Highway Investment Proposal and KiwiRail’s Rail Network Investment Programme. It also includes projects from the Department of Conservation.

8. After local boards provide their feedback, the process to finalise and adopt the RLTP has the following steps.

a) It is considered and endorsed by the RTC and by Auckland Council’s Transport and Infrastructure Committee (TIC).

b) The final RLTP is submitted to the NZTA’s board for consideration no later than 1 August 2024.

c) The NZTA Board considers every region’s submitted RLTP and produces the National Land Transport Plan by 1st October 2024. This sets out the activities and projects provisionally expected to receive funding from the National Land Transport Fund (subject to confirmation of business cases).

9. Auckland Council’s financial contribution to the draft RLTP is set through the Long-term Plan.

Local board views

10. The statutory role of local boards within the development of the RLTP is to state the expectations of their communities. Local boards do not decide whether transport projects or programmes are included in the draft RLTP, but perform an important role by providing a community perspective about the proposed programme.

11. Local boards are encouraged to present their feedback directly to the RTC during hearings on 26 and 27 June 2024. Local board feedback is considered by the RTC, which is the legislated decision-making body for transport matters in Auckland.

12. Local board views will also inform the Transport and Infrastructure Committee when it deliberates at its 4 July 2024 meeting.

Information about public engagement

13. Public engagement was conducted from 17 May 2024 – 17 June 2024. The engagement met the requirements for a special consultative procedure as outlined in the Local Government Act 2002.

14. AT’s engagement included:

· mailing notification of engagement to 550,000 households across Auckland

· running radio, print and social media notification of engagement

· providing opportunities to engage electronically through the AT website

· conducting more than 20 community drop-in sessions at which communities could engage with officers from AT, NZTA and Kiwi Rail

· providing hard copies of the draft RLTP and paper submission forms at libraries and Auckland Council service centres

· meeting with Auckland Council’s advisory panels

· constituting an RTC hearings panel and hearing submissions from the public.

Tātaritanga me ngā tohutohu

Analysis and advice

A summary of the draft RLTP

15. The draft RLTP responds to the challenges of the region’s growing population as well as Auckland Council and government transport policy. Specifically, that the transport network is:

a) Fast and connected. Improvements that make public transport faster, more accessible, and more reliable

b) Resilient. Investments that ensure our network is ready for challenges and less vulnerable to storms, flooding and other emergencies

c) Productive. Projects that support regional growth and productivity like technology to better manage traffic flow and make journeys quicker and more reliable at peak times

d) Safe. Investments that support a network that gets everyone home safely

e) Sustainable. Investments that help Auckland reduce its transport emissions.

16. The draft RLTP proposes a $63 billion programme of investment in renewals, maintenance and operations, public transport services and new projects. However, the costs of this programme are a lot more than Auckland is likely to receive. Therefore, AT is leading engagement on behalf of the RTC on which projects are the highest regional priorities for funding. The draft RLTP proposes that the following items are effectively mandatory and should receive funding in all circumstances:

a) renewal and maintenance of local roads, rail and state highway networks, to ensure these remain fit for purpose into the future and that whole-of-life costs and disruptions are minimised

b) existing public transport services, along with improvements such as more rail services enabled by the City Rail Link and the expansion of the frequent bus network

c) completing projects already committed to or in progress (for example, Eastern Busway and City Rail Link).

17. This leaves choices around which new capital projects should be a priority, especially over the next three years. The main options are that AT concentrates on:

a) smaller projects that can be delivered quickly to improve the speed and reliability of our bus and ferry network, including dynamic bus lanes, improved stations and low-emissions options

b) larger rapid transit projects that will provide new high-speed public transport links across Auckland but will cost more and take longer to deliver

c) smaller projects that can be delivered quickly to optimise traffic movement on our road network and motorways and encourage more sustainable travel from key growth areas

d) major state highway projects that will improve resilience, reliability and travel times on the motorway network and enhance our links to other regions

e) cycling projects that will increase the size of the cycling network

f) investment in safety infrastructure to reduce deaths and serious injuries on our transport network.

18. The draft RLTP proposes that public transport projects are generally our highest priority for funding, followed by projects to optimise local roads, address growth challenges and expand the cycling network. It concludes that delivering all of the State Highway improvements, while still important, is a lower priority for available funding.

19. The draft RLTP also includes a proposal for the Local Board Transport Capital Fund of $62.8 million across all local boards over three years. For comparison, the fund was $7 million for the 2023/2024 financial year, but in the draft RLTP this increases to $19.8 million for 2024/25, $21.3 million for 2025/26 and $21.7 million for 2026/27. Local boards are recommended to provide their views on the proposed increase to the fund in their feedback.

Providing local board views

20. RLTP’s are developed every three years. This is an opportunity for local board elected members to influence longer-term transport planning in Auckland.

21. AT recommends local boards use all the information gathered from their local board plan, the Long-term Plan and RLTP processes to help inform their feedback.

22. Additionally, all local boards are supported by an AT Elected Member Relationship Partner (EMRP) who has provided opportunities for workshops or discussions with subject matter experts about the draft RLTP. The workshops were also an opportunity to support local boards to prioritise their feedback.

23. The Maungakiekie-Tāmaki local board workshopped the draft RLTP on 21 May 2024.

24. Attachment B provides the workshop presentation with the EMRP’s advice, using their local knowledge of the area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. AT engages closely with Auckland Council when developing strategy. The actions and measures that support the outcomes sought by the Auckland Plan 2050 and the council’s directions on climate change through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan all inform the priorities. The draft RLTP is informed by these discussions and AT reviews the potential climate impacts of all projects to minimise carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The draft RLTP is developed with input from Auckland Council, the Mayor’s Office, officials from Auckland Council and the Transport and Infrastructure Committee.

27. One of the most important council inputs is the budget expectations set for AT during development of the Long-term Plan. This process confirms Auckland Council’s funding offer to AT that is made based on agreed assumptions about levels of service.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Local board plans inform development of the council’s Long-term Plan which identifies levels of transport funding that AT should expect from Auckland Council. Local board plans are reviewed by AT and provide information that informs transport planning. Essentially, the draft RLTP is the result of a long engagement with local boards and the community.

29. The RLTP team engaged with local boards directly in October and November 2023. The team discussed current priorities and plans for engagement.

30. During the same period, local boards received their annual AT Forward Works Programme briefing that provided an update about AT’s current and planned work programme. In March 2024, local boards provided feedback about their priorities, which was shared within AT.

31. The draft RLTP was endorsed by the Transport and Infrastructure Committee and approved by the RTC for consultation. This was then circulated publicly on 17 May 2024, initiating a month-long period of public engagement.

32. Local boards were able to request information about the draft RLTP either by asking their AT Elected Member Relationship Partner or contacting the project team directly. Elected Member Relationship Partners organised workshops with local boards to discuss providing feedback.

33. The Maungakiekie-Tāmaki l local board workshopped the draft RLTP on 21 May 2024. Attachment B provides the workshop presentation with the EMRP’s advice, using their local knowledge of the area.

34. Additionally, local boards are provided with summaries of feedback from public consultation in their area.

Tauākī whakaaweawe Māori

Māori impact statement

35. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

36. Auckland iwi were engaged during the development of the draft RLTP and were individually informed of the public engagement.

37. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua iwi in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

38. There are no direct financial implications for local boards in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. Broadly, the key risk associated with this RLTP is increased public expectations for delivery of projects that may not receive National Land Transport Plan funding. This will be mitigated by highlighting key parts of the programme that are expected to be subject to higher risk, based on Government Policy Statement on Land Transport 2024 activity class allocations. There is also a risk that NZTA does not fund elements of AT’s programme contained in the RLTP.

40. The most significant direct risk to local board budgets is a reduction in the currently proposed Local Board Transport Capital Funding. Local boards can mitigate this risk by clearly advocating their position on this fund.

Ngā koringa ā-muri

Next steps

41. The RTC will review the feedback from all local boards and consider it during its deliberations about the RLTP.

42. Local board formal views will be provided to the Transport and Infrastructure Committee when it resolves on the RLTP at its 4 July 2024 meeting.

43. The draft RLTP will be considered by the RTC and confirmed by 1 August 2024, after which the document becomes a confirmed programme for transport work in Auckland.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Template for local board views on the Draft Regional Land Transport Plan 2024-2034	285
b ⇩	Maungakiekie-Tāmaki RLTP presentation - 21 May 2024	289

Ngā kaihaina

Signatories

Author	Ben Stallworthy, Principal Advisor Strategic Relationships, Auckland Transport
Authoriser	Louise Mason - General Manager Local Board Services

Chairperson	Maria Meredith
Deputy Chairperson	Debbie Burrows
Members	Don Allan
	Nerissa Henry
	Chris Makoare
	Peter McGlashan
	Tony Woodcock

Author	Jessica Prasad - Democracy Advisor
Authoriser	Nina Siers - Local Area Manager