Minutes of Performance and Appointments Committee

Performance and Appointments Committee

25 June 2024

1 Ngā Tamōtanga | Apologies

Resolution number PACCC/2024/36

MOVED by Chairperson D Newman, seconded by Cr M Williamson:

That the Performance and Appointments Committee:

a) whakaae / accept the following apologies:

Absence

Mayor W Brown – council business

Cr R Hills

CARRIED

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number PACCC/2024/37

MOVED by Chairperson D Newman, seconded by Cr L Fuli:

That the Performance and Appointments Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 14 May 2024, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Criteria for selecting directors for the Auckland Future Fund Limited board
	Cr C Fletcher entered the meeting at 10.04am. Cr M Lee entered the meeting at 10.04am.
	Note: changes were made to the original recommendations, amending clauses a), b), c), d), e), and adding new clause f), with the agreement of the meeting.
	MOVED by Chairperson D Newman, seconded by Cr M Williamson: That the Performance and Appointments Committee: a) whakaae / approve, subject to Governing Body decision making to adopt the Long-term Plan 2024-2034 and enable the establishment of the Auckland Future Fund, the following criteria for the selection of two directors and a chair for Auckland Future Fund Trustee Limited: i) very strong experience of financial markets and investments with a track record of managing investment portfolios of a significant scale ii) experience developing and executing investment strategies iii) experience within a political environment may be useful b) tautapa / nominate Mayor W Brown and Cr C Fletcher of the enduring pool to serve on the selection panel for Auckland Future Fund Trustee Limited board members, with Cr Fletcher to chair the panel c) pōwhiri / invite the chair of Houkura Independent Māori Statutory Board to serve on the selection panel for Auckland Future Fund Trustee Limited board members d) whakaae / approve base remuneration for directors of Auckland Future Fund Trustee Limited at $36,000 per annum with the chair receiving $72,000 per annum e) tautapa / delegate approval of a short-list of candidates for the Auckland Future Fund Trustee Limited board to the chair and deputy chair of this committee and chair of Houkura Independent Māori Statutory Board f) tūtohungia / recommend to the Governing Body that the monitoring of the financial and non-financial performance of the Auckland Future Fund be delegated to an appropriate committee of the whole.
	MOVED by Cr L Fuli, seconded by Houkura Chair D Taipari, an amendment by way of addition to clause a): iv) that one of the directors for the Auckland Future Fund Trustee Limited board be guaranteed for someone of Māori / Tangata Whenua heritage LOST
	Note: debate on the original motion continued.
	Resolution number PACCC/2024/38 MOVED by Chairperson D Newman, seconded by Cr M Williamson: That the Performance and Appointments Committee: a) whakaae / approve, subject to Governing Body decision making to adopt the Long-term Plan 2024-2034 and enable the establishment of the Auckland Future Fund, the following criteria for the selection of two directors and a chair for Auckland Future Fund Trustee Limited: i) very strong experience of financial markets and investments with a track record of managing investment portfolios of a significant scale ii) experience developing and executing investment strategies iii) experience within a political environment may be useful b) tautapa / nominate Mayor W Brown and Cr C Fletcher of the enduring pool to serve on the selection panel for Auckland Future Fund Trustee Limited board members, with Cr Fletcher to chair the panel c) pōwhiri / invite the chair of Houkura Independent Māori Statutory Board to serve on the selection panel for Auckland Future Fund Trustee Limited board members d) whakaae / approve base remuneration for directors of Auckland Future Fund Trustee Limited at $36,000 per annum with the chair receiving $72,000 per annum e) tautapa / delegate approval of a short-list of candidates for the Auckland Future Fund Trustee Limited board to the chair and deputy chair of this committee and chair of Houkura Independent Māori Statutory Board f) tūtohungia / recommend to the Governing Body that the monitoring of the financial and non-financial performance of the Auckland Future Fund be delegated to an appropriate committee of the whole. CARRIED

Process to make appointments to the boards of Council Organisations

Resolution number PACCC/2024/39

MOVED by Chairperson D Newman, seconded by Cr J Watson:

That the Performance and Appointments Committee:

a) tuhi ā-taipitopito / note the information about appointment processes contained in this report and note that reports on this agenda seek decisions regarding:

i) Auckland Regional Amenities Funding Board

ii) Auckland War Memorial Museum

iii) Eke Panuku Development Auckland Limited

iv) Port of Auckland Limited

v) Watercare Services Limited

b) tuhi ā-taipitopito / note that these reports are confidential due to the personal information regarding candidates that they contain.

CARRIED

Summary of Confidential Decisions and related information released into Open

Resolution number PACCC/2024/40

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:

That the Performance and Appointments Committee:

a) tuhi ā-taipitopito / note the confidential decisions and related information that is now publicly available:

i) Appointment of directors to the Auckland Transport board

ii) Appointment of directors to the Watercare Services Limited board.

CARRIED

Summary of Performance and Appointments Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 25 June 2024

Resolution number PACCC/2024/41

MOVED by Chairperson D Newman, seconded by Cr G Sayers:

That the Performance and Appointments Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of Performance and Appointments Committee information memoranda and briefings.

CARRIED

12 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

13 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PACCC/2024/42

MOVED by Chairperson D Newman, seconded by Cr C Fletcher:

That the Performance and Appointments Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Appointment of the chair of Eke Panuku Development Auckland

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Eke Panuku chair

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Appointment of the Watercare Services Limited Chair

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding candidates for the Watercare Services Limited chair.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3 CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding board members of the Auckland Regional Amenities Funding Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C4 CONFIDENTIAL: Appointments to the Auckland War Memorial Museum 2024

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

s6(b) - The making available of the information would be likely to endanger the safety of a person.

In particular, the report contains personal information regarding board members of the Auckland War Memorial Museum.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6.

C5 CONFIDENTIAL: Reappointment to Port of Auckland Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding board members of council organisations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C6 CONFIDENTIAL: Chief Executive's Performance Objectives FY25-FY27

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the performance objectives for the chief executive, and the committee may discuss matters relating to the chief executive's current performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

11.08am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.48pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board

Resolution number PACCC/2024/43

MOVED by Chairperson D Newman, seconded by Houkura Chair D Taipari:

d) whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

e) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

CONFIDENTIAL: Appointments to the Auckland War Memorial Museum 2024

Resolution number PACCC/2024/44

MOVED by Chairperson D Newman, seconded by Cr L Fuli:

c) whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

d) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

CONFIDENTIAL: Reappointment to Port of Auckland Limited

Resolution number PACCC/2024/45

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:

c) whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

d) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the appointment decision will be made publicly available.

CONFIDENTIAL: Appointment of the chair of Eke Panuku Development Auckland

Resolution number PACCC/2024/46

MOVED by Chairperson D Newman, seconded by Cr M Williamson:

b) whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

c) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

CONFIDENTIAL: Appointment of the Watercare Services Limited Chair

Resolution number PACCC/2024/48

MOVED by Chairperson D Newman, seconded by Cr M Williamson:

b) whakaae / agree that the report will remain confidential due to the private information relating to individuals contained in the report

c) tuhi ā-taipitopito / note that at the conclusion of the appointment process, the decision on the candidate appointed will be made publicly available.

CONFIDENTIAL: Chief Executive's Performance Objectives FY25-FY27

Resolution number PACCC/2024/49

MOVED by Chairperson D Newman, seconded by Deputy Chairperson M Lee:

d) whakaae / agree that the report, attachments and resolutions will remain confidential until reasons for confidentiality no longer exist.

12.48pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Performance and Appointments Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Daniel Newman, JP
Deputy Chairperson	Cr Mike Lee	From 10.04am, Item 8
Members	Cr Christine Fletcher, QSO	From 10.04am, Item 8 Until 12.34pm, Item C6
	Cr Lotu Fuli
	Cr Greg Sayers	Via electronic link
	Cr John Watson
	Cr Maurice Williamson
Ex-officio	Houkura Chair David Taipari

Members	Mayor Wayne Brown
	Cr Richard Hills

	Cr Josephine Bartley
	Cr Kerrin Leoni