I hereby give notice that an ordinary
meeting of the Rainbow Communities Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 25
June 2024
5.30pm
Room 1, Level
26,
135 Albert Street,
Auckland
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Ngā Hui a te Rōpū
Kaitohutohu Take Hapori Iwi
Takatāpui / Rainbow Communities
Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Josh Martin
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Co-Chairperson
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Teresa Platt
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Members
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Ashe Black
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Luca Bree
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Eric Chou
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Dave Hati
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Tux Hika
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Luis Meirelles
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Ella Sargison
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Theo van de Klundert
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Shayde Young
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Liaison Councillor
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Cr Richard Hills
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Chief Liaison Councillor
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Cr Julie Fairey
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(Quorum 6 members)
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Duncan Glasgow
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
19 June 2024
Contact Telephone: +64 21579761
Email: Duncan.Glasgow@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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TERMS OF REFERENCE
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
all Auckland Council demographic advisory panels. Panel members abide by the
Code of Conduct for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic advisory panels provide
advice to the governing body and council staff within the remit of the Auckland
Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
·
regional and
strategic matters including those that Council-Controlled Organisations deal
with
·
any matter of
particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panels will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should be focused and
integrated across the panels for collaborative input into shared agendas,
particularly in relation to the Auckland Plan, the Long-term Plan and regional
policies. The panels should advise on council’s operational and
organisational strategies relevant to diverse communities.
The panels may also consider whether they
wish to choose, shape and support a project they feel passionate about as part
of their work programme.
The governing body and council staff should work with the panels for
the development of their strategic agendas and work programme. The Planning,
Environment and Parks Committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel cannot make formal submissions to
Auckland Council on council strategies, policies and plans, for example, the
annual plan. However, the panel may be asked for informal feedback during a
consultative process.
In its advisory role to the council, the
panels may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2025.
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Rainbow Communities Advisory Panel
25 June 2024
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ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Other Business 5
5 Whanaungatanga,
Co-Chairs Updates, and Panel Activities 7
6 Demographic Advisory
Panels LTP Closing the Loop Report 9
7 Auckland
Transport Draft Regional Land Transport Plan 2024 - 2034 13
8 Auckland
Emergency Management Community Readiness Programme 15
9 Engagement and
Priorities 17
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
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That the Rainbow Communities Advisory Panel:
a)
whakaū / confirm the extraordinary minutes of its meeting, held on Tuesday,
29 August 2023, as a true and
correct record.
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4 Other Business
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Rainbow Communities Advisory Panel
25 June 2024
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Whanaungatanga,
Co-Chairs Updates, and Panel Activities
File No.: CP2024/07850
Te take mō te
pūrongo
Purpose of the report
1. To
provide the panel with an opportunity to continue information sharing and
relationship building.
2. To support the Rainbow Communities Advisory Panel in discussing
activities its members have been engaged in since the previous meeting which do
not appear as standalone agenda items.
Whakarāpopototanga matua
Executive summary
3. Panel
members are encouraged to speak to the following matters for discussion.
4. Advisory
panels provided feedback on Thu, 24 April 2024 to council’s Budget
Committee on the Long-term Plan.
· Rainbow
Communities Advisory Panel Co-Chair Teresa Platt attended the meeting in person
to help present to the Long-term Plan Engagement Report, Participatory
Forums.
5. Advisory
panels participated in the Representation Project Working Group.
· On
7 May a call for expressions of interest was circulated to all demographic
advisory panel members interested a new cross-panel Representation Project
Working Group. The purpose was to convene eight-12 members of the demographic
advisory panels to provide advice and feedback on early draft consultation
material on potential changes to Auckland Council’s governance structure,
and later to be available to provide advice on the elections programme
including civic engagement and diverse representation.
· Two
members from the Rainbow Communities Advisory Panel, Eric Chou and Tux Hika are
part of this working group.
· The
first meeting was held on 21 May chaired by Disability Advisory
Panel Member, Gerard Martin.
· On
30 May the Governing Body resolved not to proceed to public consultation on a
potential local board reorganisation ahead of the 2025 election.
· The
working group will be ongoing and is expected to provide ongoing advice and
input into the council’s elections programme and initiatives to increase
diverse representation in local board and regional governance.
6. Advisory
panels attended the Local Board and Advisory Panel Members Forum on Mon 27 May
2024.
· At
this event, Rainbow Communities Advisory Panel Co-Chairs Josh Martin and Teresa
Platt were in attendance alongside Member Eric Chou.
· 28
advisory panel members and 52 local board members attended the bi-annual Local
Board Members Forum in the Town Hall and online. This was the first time panel
members and local board members have met together. The meeting was co-chaired
by Josh Martin, Co-Chair, Rainbow Communities Advisory Panel and Kay Thomas,
Chair, Whau Local Board.
· The
purpose of the meeting was to leverage the interest of panel and local board
members in engaging with diverse communities. It provided an opportunity for
local board members to hear from panel members about effective strategies and
challenges in community engagement. Additionally, the meeting aimed to inform
local board members about key considerations for developing their emergency
management readiness and response plans.
· Disability
Advisory Panel Member 
ine Kelly-Costello
briefly presented to the forum on behalf of the advisory panels.
· Local
board members presented case studies in diverse community engagement of
potential interest and application across all local boards followed by mixed
member table discussion on what’s
working well and challenges for local board and panel communities.
· The
second half of the session included a presentation from Auckland Emergency
Management led by Anna Wallace, Head of Planning.
7. The
principal advisor of advisory panels spoke at Co-Chairs Forum on Wed 29 May
2024.
· Auckland
Emergency Management Zoe Marr sought insights from the forum on suggested
approaches to individual panel workshops to inform draft Emergency Readiness
and Response Plans.
· Superintendent
Scott Gemmell from NZ Police introduced himself and his work to the co-chairs.
· There
is an upcoming engagement with Governing Body on 1 August 2024 for advisory
panels, the panels mid-term update. A covering report and attachments for each
advisory panel is due 17 July 2024.
8. Panel
members are recommended to update the panel on any further points or
activities.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) whiwhi /
receive advisory panel co-chair and member updates.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Milly Athy-Timmins - Governance Advisor
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Authoriser
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Maclean Grindell - Lead Officer
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Rainbow Communities Advisory Panel
25 June 2024
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Demographic
Advisory Panels LTP Closing the Loop Report
File No.: CP2024/08328
Te take mō te pūrongo
Purpose of the report
1. To
acknowledge and summarise the involvement of the Auckland Council’s
Advisory Panels in the Long-term Plan 2024-2034.
Whakarāpopototanga matua
Executive summary
2. Under the Local Government Act 2002 (LGA), all councils are required
to adopt a new long-term plan every three years. The LGA also specifies the use
of the special consultative procedure in adopting the long-term plan.
3. To
support decision-making, advisory panels were first asked to provide feedback
on the Mayoral Proposal ahead of the Budget Committee agreeing to items for
consultation in December 2023.
4. Consultation
material was then adopted by the Budget Committee in February 2024 to support
consultation that ran from 28 February to 28 March 2024.
5. During
consultation, we received a total of 27,978 pieces of feedback, including 2,142
pieces of feedback at in-person events. We heard from 391 organisations
(including 38 attending one of three organisation / interest group Have Your
Say events), and 23 Māori entities. This is the largest number of
responses we have received during any long-term plan consultation.
6. During
consultation, advisory panel members took part in a Participatory Forum that met
through a series of workshops to better understand the proposals included for
consultation.
7. The
Participatory Forum was supported by council staff and run by an independent
facilitator to gather recommendations and feedback on the proposals in the LTP,
based on principles agreed by all participants.
8. At
the 24 April 2024 Budget Committee workshop, the participants presented the
main themes identified by the panels during these sessions:
· Support
for a visionary, future focused, and inclusive Tāmaki Makaurau Auckland.
· Support
for centring voices and wellbeing of communities.
· Noted
that benefits and impacts of proposals should be equitable for all Aucklanders.
9. From
the proposals in the LTP the panels voiced:
· Broad
support for central and get more proposals.
o Frontline
services are critical to communities.
o Investment
is needed and cannot wait.
o Mitigating
impacts of rates rises – a priority to ensure equity.
o Cherry
picking from across the proposals should be considered.
· Concern
with the overall framing of the three proposals, which they felt focused
predominantly on cost, without an apparent link to a vision that outlined the
need for investment and the benefits.
10. The
areas that were of highest priority to the participants included:
· Transport:
Transport is critical to connecting Aucklanders across the region and between
communities, ensuring that our city is accessible in a safe and affordable way
for all users including pedestrians, cyclists, those living with disabilities,
seniors, and young people.
· Auckland
Future Fund: Securing Auckland’s future through additional revenue was
supported in principle, however there was no consensus that the fund as
described would achieve this, with questions as to how this fund will be
managed and overseen, what controls there would be to limit foreign ownership
or selling of the airport shares or port, and whether further due diligence
should be undertaken before decisions were made.
· Parks
and Community: Our parks, community services, and facilities should be
strategically situated, fit for purpose, and funding for local boards should be
fair and equitable. Retaining existing assets, including the shifts to a
service focus and possibility of partnerships for delivery with community
organisations, central government agencies, and the private sector were broadly
supported.
11. Gaps
and risks identified included:
· Lack
of a clear vision which articulates where our city’s leaders see Auckland
in the long term and the principles to inform this vision.
· Greater
details and impact analysis on the impacts of the proposals, in particular the
pay less get less proposals, meaning communities were provided with
hypothetical scenarios on impacts to services and investments across the city.
Without this analysis, it is unclear how the proposal groupings were arrived at
and suggests a lack of focus on being visionary, future, focused, inclusive,
and equitable.
· Barriers
to meaningful engagement including a limited consultation period and
presentation of information in ways that can be hard to engage with given their
size, format, and framing.
· A
focus on financial framing which risks a focus, and opposition, to rates
increases, rather than necessary and manageable increases in some charges to
support and ensure the provision of key services to meet the needs of Auckland.
· A
concern that key perspectives were not well articulated, such as mana whenua or
local board views.
12. The
summary of consultation feedback for the LTP 2024-2034, including the findings
of the Participatory Forum, is publicly available on council’s website.
13. On
16 May 2024, the Budget Committee met to agree to final decisions, noting that
feedback received during public consultation was a key consideration. Local
board feedback and advocacy was included on the same agenda along with other
key pieces of staff advice.
14. A
presentation summarising the final decisions and the impact of the advisory
panel’s involvement in the process for the LTP 2024-2034 will be provided
at the meeting, in support of this brief report.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) whiwhi / receive this report as acknowledgment of the input from
Auckland Council’s Advisory Panels to the Long-term Plan 2024-2034.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Demographic Advisory Panels LTP Closing the Loop
presentation
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Ngā kaihaina
Signatories
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Author
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Tamsyn Matchett - Programme Manager
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Authoriser
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Maclean Grindell - Lead Officer
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Rainbow Communities Advisory Panel
25 June 2024
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Auckland
Transport Draft Regional Land Transport Plan 2024 - 2034
File No.: CP2024/08326
Te take mō te
pūrongo
Purpose of the report
1. To
outline Auckland Transport’s draft Regional Land Transport Plan.
2. To
provide an opportunity for the Rainbow Communities Advisory Panel to feedback
into the consultation process for the draft Regional Land Transport Plan.
Whakarāpopototanga matua
Executive summary
3. The
draft Regional Land Transport Plan (RLTP) is the Auckland region’s bid
for national funding for transport in Auckland. It is a statutory document
developed every three years. The final version will be submitted to the New
Zealand Transport Agency Board on 1 August 2024, and be considered as they develop
the National Land Transport Plan, due for release by 1 October 2024.
4. Auckland
Transport produces the RLTP on behalf of the Regional Transport Committee. The
Regional Transport Committee is comprised of members of the Auckland Transport
Board and includes representatives from New Zealand Transport Agency and
KiwiRail.
5. The
draft RLTP includes Auckland Transport projects, along with projects proposed
in the national State Highway Investment Proposal and KiwiRail’s Rail
Network Investment Programme.
6. Auckland
Council recently sought public feedback on its 10-year budget (also known as
the Long-term Plan). The Auckland Transport Programme reflects the Long-term
Plan currently being ratified.
7. Projects
in the final Regional Land Transport Plan are funded by local and central
government so must align to their policies. Auckland Council’s financial
contribution to the draft RLTP is set through the Long-Term Plan (LTP).
8. The
RLTP seeks to support outcomes such as faster and more reliable public transport,
improved transport network resilience and sound asset management, improved
regional economic productivity, improved safety and reduced death and serious
injuries, and continued decarbonisation. The RLTP proposes a $63 billion
programme of investment in renewals, maintenance and operations, public
transport services, and new projects.
9. The
draft RLTP confirms that the following items are effectively mandatory and
should receive funding in all circumstances:
· Renewals and maintenance of local roads, rail and state
highway networks to ensure these remain fit for purpose into the future, and
whole of life costs and disruption are minimised.
· Existing public transport services, along with improvements
such as more rail services enabled by the City Rail Link and the expansion of
the frequent bus network.
· Completing projects that we are already committed to and
are in progress (e.g., Eastern Busway and City Rail Link).
10. In addition, the draft RLTP proposes that public
transport projects are generally our highest priority for funding, followed by
projects to optimise local roads, address growth challenges, and expand the
cycling network. It concludes that delivering all of the State Highway
improvements, while still important, is a lower priority for available funding.
11. Before final
decisions are made, feedback is being sought to make sure the final Regional
Land Transport Plan 2024 reflects the views of Aucklanders about which projects
are the highest priority for funding into the future.
12. Public
engagement runs from 17 May to 17 June and has included mailing notification to
550,000 households and a full media campaign. A programme of local board
engagement and key stakeholders has also been run in parallel, with public
hearings on 26 and 27 June.
13. Advisory
panels do not make submissions and provide feedback outside the public
consultation process.
14. Specific
questions to have in mind:
· Have
we correctly identified the most important transport challenges facing
Auckland?
· Have
we allocated available funding to the highest priorities?
· Are
there other projects that you think should be included? If so, which project(s)
would you remove in order to include any new project(s)?
15. The
panel’s views are sought on some policy changes that would help to
further improve the safety of our roads, reduce congestion and tackle climate
change. For example, does the panel support further detailed investigation into
demand-based road pricing to tackle congestion?
16. Auckland
Transport have provided a summary of the draft RLTP (Attachment A) and a
presentation speaking to this (Attachment B); further reading can be found at
the website AT – Regional Land Transport Plan,
and PDF Draft Auckland Regional Land Transport Plan 2024 – 2034,
105 pages, for those interested.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) arotake
/ review the draft Regional Land Transport Plan in an item led by Auckland
Transport staff and provide their feedback.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Summary of the Regional Land Transport Plan 2024
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b⇨
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Auckland Transport Regional Land Transport Plan
Presentation to Advisory Panels
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Ngā kaihaina
Signatories
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Author
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Idris Jones - RLTP Project Support, Auckland Transport
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Authoriser
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Maclean Grindell - Lead Officer
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Rainbow Communities Advisory Panel
25 June 2024
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Auckland
Emergency Management Community Readiness Programme
File No.: CP2024/08319
Te take mō te pūrongo
Purpose of the report
1. To
seek guidance from the Rainbow Communities Advisory Panel on:
· Opportunities for
Auckland Emergency Management to support rainbow communities and promote
LGBTIQ+ inclusiveness in emergency readiness and response activity
· Key community
stakeholder groups for Auckland Emergency Management to support with emergency
readiness activities
· The draft Local
Board Emergency Readiness and Response Plan template (Attachment A)
Whakarāpopototanga matua
Executive summary
2. The Auckland Emergency Management Planning Unit was created through
the Auckland Emergency Management department structural change process of 2023. As of late January 2024, the Planning Unit was
fully established with new positions filled.
3. The key priorities of the Planning
Unit are set out in the Tāmaki Makaurau Auckland Civil Defence and
Emergency Management Group Plan (2024) and are to support local emergency readiness by:
· improving mana whenua and mataawaka
resilience to disasters
(Group Plan Initiative #1)
· working with local
boards to prepare,
communicate and embed
Local Board Emergency
Readiness and Response Plans (Group Plan Initiative #16)
· encouraging and supporting communities to develop
their own community
resilience plans, in particular those communities who can establish and
run community emergency hubs (Group Plan Initiative #17)
· partnering with organisations that support those communities that may be disproportionately impacted by
disasters (Group Plan Initiative #18).
4. The Planning Unit wishes to engage with the Rainbow
Communities Advisory Panel to identify how the Planning Unit can most effectively support
the rainbow communities of Tāmaki Makaurau in emergency preparedness and response. The Planning Unit also seeks
guidance on the key stakeholder
groups and organisations with which Auckland Emergency Management should work
to better support emergency community readiness and promote LGBTIQ+ inclusiveness.
5. Inclusiveness entails understanding the experience and needs of
rainbow communities that might be less likely to participate in planning for
emergencies (e.g. queer rangitahi who are rough sleepers) and considerations
for Civil Defence Centres and other activities to support members of rainbow
communities who are affected by an emergency.
6. As directed by the Group Plan Initiative 1, the Planning Unit is
working with all 21 local boards to develop a Local Board Emergency Readiness
and Response Plan. The Emergency Readiness and Response Plan will contain
important information about hazards likely to impact the local board areas,
where to seek information during an emergency event, local Civil Defence Centre and Community Emergency Hub locations, and how businesses,
community groups and individuals can ready themselves for an emergency. The Emergency Readiness and Response Plan will also provide information
about roles and responsibilities of the Auckland Council Group, Auckland
Emergency Management office and the Local Board.
7. The draft Local Board Emergency Readiness and Response Plan template
can be found in Attachment A. This template is being shared with local boards
over June and July 2024. Over this period the Planning Unit is working with
local boards to populate the templates with local information. As the Local
Board Emergency Readiness and Response Plans are in the early stage of
development, the Planning Unit is seeking input from the Rainbow Communities
Advisory Panel to ensure that key readiness and response information important
to rainbow communities is embedded in the Local Board Emergency Readiness and
Response Plans and any supporting information sheets and launch activities.
8. Auckland Emergency Management have provided a presentation speaking
to this (Attachment B).
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) whakarite
/ provide the Auckland Emergency Management Planning Unit guidance on:
i) opportunities
to support rainbow communities and promote intersectional awareness and LGBTIQ+
inclusiveness in emergency readiness and response activity
ii) rainbow
communities that could be less likely to receive readiness messaging or seek
assistance during an emergency event
iii) key
community stakeholder groups for Auckland Emergency Management to support with
emergency readiness activities, and recommended engagement approaches
iv) the
draft Local Board Emergency Readiness and Response Plan template (Attachment
A).
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇨
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Local Board Response and Readiness Plan Example
Devonport-Takapuna
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b⇨
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Auckland Emergency Management Presentation to the
Rainbow Communities Advisory Panel
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Ngā kaihaina
Signatories
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Author
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Anna Wallace - Head of Planning
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Authoriser
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Maclean Grindell - Lead Officer
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Rainbow Communities Advisory Panel
25 June 2024
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Engagement
and Priorities
File No.: CP2024/08317
Te take mō te
pūrongo
Purpose of the report
1. To
develop any projects aligned to the Rainbow Communities Advisory Panel’s
strategic priorities.
2. To
plan a possible public meeting for 1 October 2024.
Whakarāpopototanga matua
Executive summary
3. Each
demographic advisory panel develops a set of strategic priorities to show the
high-level areas the panel intends to focus on through its agendas and advice.
4. The
current panel’s strategic priorities are provided in Attachment A.
5. At
its 16 April 2024 workshop, the panel discussed:
· Auckland
Council’s Rainbow Communities Engagement Guidelines
· Theme
Three of the panel’s strategic priorities - Focussing on understanding
and advising on homelessness
· safety
of rainbow communities and the council’s role
· an
ongoing relationship with the council’s Diversity, Equity and Inclusion
teams.
6. The
panel is encouraged to consider if there are any projects they wish to plan to
align to their strategic priorities. Note the panel can provide advice to
Auckland Council on any matter of particular interest or concern to the
community.
7. The
panel must hold up to two public meetings a year. Public meetings are not
required to have a community engagement theme or a particular focus but can do
if the panel wants to use them for this purpose.
8. The
panel previously considered using 1 October 2024 as an opportunity for a public
meeting.
Ngā tūtohunga
Recommendation/s
That the Rainbow Communities
Advisory Panel:
a) whakaae
/ agree to any projects to progress that align with the panel’s strategic
priorities
b) kohuki /
consider if it wishes to continue planning for a public meeting on 1 October
2024.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
Rainbow Communities Advisory Panel Strategic
Priorities
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Ngā kaihaina
Signatories
|
Author
|
Maclean Grindell - Lead Officer
|