Minutes of Franklin Local Board - Tuesday, 23 July 2024

Franklin Local Board

23 July 2024

1 Nau mai | Welcome

The meeting opened with karakia and the Chair welcomed everyone present.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member Cole declared a conflict of interest in Item 15: Patumahoe Tennis Club lease.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number FR/2024/85

MOVED by Member A Kay, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Monday, 1 July 2024, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

There were no acknowledgements.

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1	Deputation: Street Racket and Squash Development - Brian Barnett
	A presentation was provided. A copy has been placed on the minutes and will be available on the Auckland Council website as a Minutes Attachment.
	Resolution number FR/2024/86 MOVED by Chairperson A Fulljames, seconded by Member S Druyven: That the Franklin Local Board: a) thank Brian Barnett for his attendance and presentation on plans on behalf of the Grassroots Trust Street Racket programme. CARRIED
	Attachments a 23 July 2024 Franklin Local Board - Racket Sport presentation

8.2	Deputation - Te Puru (Barry George)
	A presentation was provided. A copy will be attached to the minutes and will be available on the Auckland Council website as a Minutes Attachment.
	Resolution number FR/2024/87 MOVED by Member A Hopkins, seconded by Member M Bell JP: That the Franklin Local Board: a) thank Barry George, Centre Manager for Te Puru Community Centre, for his update on operations and governance of Te Puru. CARRIED
	Attachments a 23 July 2024 Franklin Local Board - Te Puru presentation

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Foum - Te Huia - Lindsey Horne

Resolution number FR/2024/88

MOVED by Member L Soole, seconded by Member S Druyven:

That the Franklin Local Board:

a) thank Lindsey Horne from the Future is Rail advocacy group for her attendance and discussion on the Te Huia train and Pukekohe Station.

b) request that Auckland Transport discuss with Waikato Regional Council the Te Huia service stopping at Pukekohe.

.CARRIED

9.2	Public Forum - Gerry Whittaker- Paparata Road Reserve: change of maintenance levels
	A copy of the presentation was provided. This is attached to the minutes and will be available on the Auckland Council website as a Minutes Attachment.
	Resolution number FR/2024/89 MOVED by Chairperson A Fulljames, seconded by Member G Holmes: That the Franklin Local Board: a) thank Gerry Whittaker for his presentation on changes to the maintenance levels at Paparata Road Reserve and concern around the timing of the consultation process. CARRIED
	Attachments a 23 July 2024 Franklin Local Board - G Whittaker presentation Paparata Reserve

10 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Franklin Local Board Māori Responsiveness report

Coral Timmins, Community Broker, was in attendance to speak to this report.

Resolution number FR/2024/90

MOVED by Chairperson A Fulljames, seconded by Member A Kay:

That the Franklin Local Board:

a) retire the Franklin Māori Responsiveness Action Plan 2019 as Māori outcomes are now integrated into the Franklin Local Board Plan 2023, the local board strategic three-year plan

b) note that key relationship actions will be delivered through the new Māori Partnerships Programme in the local board work programme 2024/2025

c) request that council staff, delivering Franklin Local Board work programme lines in 2024/2025, familiarise themselves with iwi aspirations to be circulated by Governance and Engagement staff as part of the delivery of the Māori Partnerships Programme line item.

CARRIED

Kōkiri Agreement 2024-2025 - A plan for Auckland Transport project and programme engagement

Bruce Thomas, Elected Member Relationship Advisor, Auckland Transport, was online to respond to this item.

Resolution number FR/2024/91

MOVED by Deputy Chairperson A Cole, seconded by Chairperson A Fulljames:

That the Franklin Local Board:

a) whiwhi / receive Auckland Transport’s report in Attachment C to the agenda report and provide the following views on the level of engagement outlined in the draft Kōkiri Agreement 2024-2025 in Attachment A and the Auckland Transport response memo in Attachment B:

i) the Franklin Local Board fully supports the intent of the Kōkiri project but does not believe that intent has sufficiently translated into the draft documents to enable a full endorsement of the suggested levels of engagement from Auckland Transport

ii) note that the Kōkiri project seeks to establish a community focused and place- based approach to Auckland Transport’s work programme, and to develop agreed levels of engagement for programmes of work that Auckland Transport will deliver on behalf of the Franklin community, including unfunded projects

iii) is concerned that Auckland Transport is unwilling to consult on the development of future road corridor renewals programme of work on the basis that this programme needs to be expert led and data driven. It is not the intention of the board to micromanage projects but to provide local knowledge and context for the purposes of prioritisation, prudent use of budgets and improved communication. This is a key priority for the board and the local community, and a key source of frustration as well. The board has many corridor project examples of poor prioritisation, poor financial outcomes and poor communication and believes consultation will enhance financial prudence and financial accountability. The board is unable to endorse Auckland Transport’s response to the board’s request on this matter

iv) is disappointed that Auckland Transport will not include the projects and priorities detailed in the Franklin Local Board Plan Appendix A: Transport Advocacy. The Local Board Plan is a statutory document that is developed through extensive community engagement where transport priorities feature heavily. The refusal to include these in an engagement plan does not assist the board to respond proactively to the Franklin community, address emerging issues, shape forward planning or be strategic in its decision making. The suggestion that what could be key advocacy and safety issues are simply logged through the electedmember@at.govt.nz is unsatisfactory. The board is unable to endorse Auckland Transport’s response to this key priority and requests it be reconsidered

v) notes that the Governing Body has endorsed the Franklin Paths Programme and requests that the status for this in the memorandum and project documents be changed to green

b) request further engagement and negotiation from Auckland Transport to address the concerns raised in a) above so an updated and agreed Kōkiri document can be endorsed by the board

CARRIED

Pahurehure Shoreline Adaptation Plan

Kartik Bhat, Relationship Advisor and Lara Clarke, Principal Coastal Adaptation Specialist, were online for this item.

Resolution number FR/2024/92

MOVED by Deputy Chairperson A Cole, seconded by Member A Kay:

That the Franklin Local Board:

a) support in principle the Pahurehure Inlet Shoreline Adaptation Plan in Attachment A with the following comments:

i) request that Hingaia Bridge Coastal Transition zone both sides is classified as “Hold the line”, not “no active intervention and limited Intervention” ,as this is a key roading network for West Franklin with currently nineteen thousand vehicle movements per day

ii) note that consultation has not adequately incorporated or addressed the views of the board or community.

CARRIED

Proposed new community leases to Counties Manukau Free Kindergarten Association Incorporated at Glenbrook Road Recreation Reserve, Glenbrook; classification of land and new community lease at Rautawa Place Reserve, Kawakawa Bay

Jenny Young, Community Lease Specialist, was in attendance for this item.

Resolution number FR/2024/93

MOVED by Member G Holmes, seconded by Member A Hopkins:

That the Franklin Local Board:

a) karaati / grant, under Section 73(3) of the Reserves Act 1977, a new community lease to Counties Manukau Free Kindergarten Association Incorporated for 996 square meters (more or less) located at Glenbrook Road Recreation Reserve on the land legally described as Lot 5 Deposited Plan 104395, and comprises 8.8940 hectares contained in NA 57C/1321 (Attachment A), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2024, with one 10-year right of renewal and reaching final expiry on 31 July 2044

ii) annual rent – $1.00 plus GST if demanded

iii) community outcomes plan - to be included as a schedule of the lease agreement (Attachment C)

b) whakarōpū / classify, under section 16 of the Reserves Act 1977, the land at 22 Kawakawa-Orere Road, Kawakawa Bay, described as Lot 1 Deposited Plan 47455 comprising 6323 square metres, as a classified Local Purpose (community use) Reserve

c) karaati / grant, under Section 61 (2A) of the Reserves Act 1977, a new community lease to Counties Manukau Free Kindergarten Association Incorporated for 715 square meters (more or less) located at 22 Kawakawa-Orere Road, Kawakawa Bay on the land legally described as Lot 1 Deposited Plan 47455 (Attachment E), subject to the following terms and conditions:

i) term – 10 years, commencing 1 August 2024, with a single 10-year right of renewal; reaching final expiry on 31 July 2044

ii) annual rent – $1.00 plus GST if demanded

iii) annual operational charge - $2,310 plus GST

vi) community outcomes plan - to be included as a schedule of the lease agreement (Attachment D)

d) confirm that the annual operational charge is fixed for the term of the lease (i.e. not inflation adjusted) and if that is the case, consider adjusting the charge for inflation in future years

e) whakaae / approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023) and the Reserves Act 1977

f) tuhi ā-taipitopito / note that Auckland Council’s intention to grant two new community leases to Counties Manukau Free Kindergarten Association Incorporated located at Glenbrook Road Reserve, Glenbrook Road, Glenbrook and Rautawa Place Reserve, 16R Rautawa Place Kawakawa Bay were:

i) publicly notified in August 2023 (Glenbrook) and May 2024 (Kawakawa Bay)

ii) notified to iwi in December 2023/January 2024

g) tuhi ā-taipitopito / note that Auckland Council’s intention to classify Rautawa Place Reserve, 16R Rautawa Place Kawakawa Bay, was publicly notified in May 2024 and notified to iwi in December 2023

h) wtuhi ā-taipitopito / note that no submissions or objections to the notified proposal of the land classification and two new community leases were received.

CARRIED

Member Cole declared a perceived conflict of interest in Item 15 and took no part in discussion or voting on this item.

Transfer of assets and proposed new community lease to Patumahoe Tennis Club Incorporated at Patumahoe War Memorial Domain Reserve, Patumahoe

Jenny Young, , Community Lease Specialist, was in attendance to speak to this item.

Resolution number FR/2024/94

MOVED by Member G Holmes, seconded by Member A Hopkins:

That the Franklin Local Board:

a) whakaaetia te whakawhitinga / approve the transfer of ownership of the tennis building, at 5 Johns Street, Patumahoe, known as SAP Architectural Object ID 10536-B002-100, together with the artificial court surfaces, court lights, posts, nets, umpire’s chair and boundary fences to Patumahoe Tennis Club Incorporated

b) karaati / grant, under Section 54 (1) of the Reserves Act 1977, a new community ground lease to Patumahoe Tennis Club Incorporated for 3,165 square meters (more or less) at 5 Johns Street, Patumahoe on land legally described as Part Allotment 51 and Allotment 124 Suburban Section 1 Parish of Puni (Attachment A), subject to the following terms and conditions:

i) term – 10 years, commencing 1 September 2024, with one 10-year right of renewal; reaching final expiry on 31 October 2044

ii) rent – $1.00 plus GST per annum, if demanded

iii) community outcomes plan - to be appended to the lease as a schedule of the lease agreement (Attachment B)

c) whakaae / approve all other terms and conditions under the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement

d) tuhi ā-taipitopito / note that iwi engagement for Auckland Council’s intention to grant a new community lease has been undertaken in December 2023/January 2024

e) tuhi ā-taipitopito / note that no objections from iwi to the proposal were received.

CARRIED

Local Board Views on Proposed Plan Change 96 - Open Space and Other Rezoning Matters (2024) - Post Workshop

Resolution number FR/2024/95

MOVED by Deputy Chairperson A Cole, seconded by Member M Bell JP:

That the Franklin Local Board:

a) provide the following local board views on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024):

81 Franklin Road, Pukekohe

i) request that the zoning at 81 Franklin Road, Pukekohe be changed to enable Business Mixed Use Zone, noting that this site is not suitable for housing as it is not a residential area

ii) recommend further assessment of the flood risk at this site, noting that it is the board’s observation that this area experienced significant flooding during the Auckland Anniversary Weekend and Cyclone Gabrielle floods

539 Fitzgerald Road

iii) support the proposal on the basis that it enables use consistent with existing occupiers and enables much needed industrial land that is critical to the local employment and economic development that will sustain growth in Franklin communities and the wider area

Linwood Road, Kingseat

iv) note the advice that sites at 1023 and 1039 Linwood Road are no longer suitable as a site to accommodate local growth as sportsfields and support re-zoning of this site based on this advice

v) request that consideration be given to enabling an alternative use of these sites, that enhance local public amenity, noting that some form of public space will still be needed in this village and the Karaka area as it grows to enable active recreation

b) appoint the Chair or Deputy Chair to speak to the local board views at a hearing on Proposed Plan Change 96 – Open Space and Other Rezoning Matters (2024)

c) delegate authority to the chairperson of the Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing

CARRIED

Local board views on Plan Change 98 (Private): 47 Golding Road and 50 Pukekohe East Road, Pukekohe

Resolution number FR/2024/96

MOVED by Deputy Chairperson A Cole, seconded by Member L Soole:

That the Franklin Local Board:

a) provide the following local board views on Plan Change 98 by OMAC Limited and Next Generation Properties Limited;

Water supply and stormwater management

i) support the position of Watercare Ltd regarding the alignment of development with supply capacity

ii) is concerned with the proposal for managing stormwater, and suggest that this site is likely at risk from flooding given the topography and adjacent development that will deliver impervious surfaces that will increase waterflow

Traffic, public transport and active transport

iii) is concerned about the current proposal and implications for on the local traffic network, In particular;

A. the road connecting through the development between Golding Road and Pukekohe East Will become a ‘rat-run’ for both commuter vehicles and freight

B. the supporting Growth programme overlay including the impact of new intersections

iv) consider there is insufficient consideration for how future residents will connect with public transport services including the Pukekohe Train Station and buses, and recommend that the proposal should pro-actively enable resident connection

v) consider there is insufficient consideration for enabling active transport and recommend that the proposal address how it will connect with and facilitate deliverable of the Pukekohe-Paerata Paths plan (walking and cycling aspirational plan)

vi) question if the proposed roading design will adequately support parking for private vehicles, noting that new public transport services are not anticipated to service this area

Open space, parks and public amenity

vii) question if the positioning, scale and access to the proposed neighbourhood park has been adequately considered in the context of the wider open space amenity. The board would request more detail on the form and function of this park, with special consideration for the challenges that the waterways will present in terms of broad access to open space i.e. will footbridges be needed to ensure that any park is easily accessible

viii) note that board’s expectation that any play amenity would be delivered by the developer at their cost in the early stages of the development and as a priority

ix) note that approval of this ‘out of sequence’ development through a plan change should be contingent on planned investment in growth funded local amenity being brought forward

x) note the financial and capacity impact that this additional housing development will have on services funded through limited local board budgets, including Library Services, Art Services, recreational services including pools, indoor recreation centres and note that there is no mechanism for local boards to offset the cost of these through developer contributions

b) appoint the Chair or Deputy Chair to speak to the local board views at a hearing on Plan Change 98.

c) delegate authority to the chairperson of Franklin Local Board to make minor changes to the board’s feedback and to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

CARRIED

Chairperson's Update

Resolution number FR/2024/97

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) receive the verbal report from the Franklin Local Board Chairperson

b)receive the tabled copies of correspondence sent by the chair on behalf of the Franklin Local Board.

CARRIED

Attachments

a 23 July 2024 Franklin Local Board - Chairs report and tabled correspondence

Addition to the 2024 Franklin Local Board meeting schedule

Resolution number FR/2024/98

MOVED by Member G Holmes, seconded by Chairperson A Fulljames:

That the Franklin Local Board:

a) approve the addition of one business meeting date to the 2022-2025 Franklin Local Board meeting schedule to accommodate the Annual Report timeframes as follows:

i) Tuesday, 17 September 2024, 9.30am.

CARRIED

Urgent Decision - Franklin Local Board input into the Auckland Council submission on the draft Land Transport Rule: Setting of Speed Limits 2024

Resolution number FR/2024/99

MOVED by Deputy Chairperson A Cole, seconded by Member M Bell JP:

That the Franklin Local Board:

a) tuhi ā-taipitopito / note the urgent decision of the Franklin Local Board providing feedback for the Auckland Council submission on the draft Land Transport Rule: Setting of Speed Limits 2024 in Attachment A of the agenda report.

CARRIED

Governance Forward Work calendar - Hōtaka Kaupapa - July 2024

Resolution number FR/2024/100

MOVED by Chairperson A Fulljames, seconded by Deputy Chairperson A Cole:

That the Franklin Local Board:

a) tuhi ā-taipitopito / note the Franklin Local Board Hōtaka Kaupapa (governance forward work calendar) dated July 2024 in Attachment A of the agenda report.

CARRIED

Franklin Local Board workshop records

Resolution number FR/2024/101

MOVED by Member G Holmes, seconded by Member A Kay:

That the Franklin Local Board:

a) whiwhi / receive the Franklin Local Board workshop records for June 4, 11, 18 and 25 2024.

CARRIED

23 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The meeting ended with karakia.

10.59am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Alan Cole
Members	Malcolm Bell JP
	Sharlene Druyven
	Gary Holmes
	Amanda Hopkins
	Andrew Kay
	Amanda Kinzett	(online)
	Logan Soole