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Waitematā Local Board
OPEN MINUTES
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Minutes of a meeting of the
Waitematā Local Board held in the Council Chambers,, Auckland Town Hall,,
301-305 Queen Street Auckland on Tuesday, 23 July 2024 at 1.00pm.
Te Hunga kua
Tae mai | present
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Chairperson
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Genevieve Sage
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Deputy
Chairperson
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Greg Moyle,
(JP, ED)
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From 1.57pm,
item 9.2.
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Members
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Alexandra
Bonham
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Allan Matson
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Richard
Northey, (ONZM)
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Anahera Rawiri
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Via electronic
link until 4.07pm, item 14.
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Sarah Trotman,
(ONZM)
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In person
until 5.14pm, item 17, then via electronic link.
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He Hunga atu anō i Tae mai | IN
ATTENDANCE
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Simon Oddie
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Priority
Location Director – City Centre Lead Agency
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Alex
Elton-Farr
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Elected Member
Relationship Partner
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Waitematā Local Board
23 July 2024
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1 Nau mai | Welcome
Chair G Sage
welcomed those present and opened the meeting with a karakia.
2 Ngā Tamōtanga | Apologies
Note: Deputy
Chair G Moyle subsequently entered the meeting at 1.57pm.
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
There were no
declarations of interest.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Deputation - Miriama Tomasi - Mapu Maia -
The services provided by Mapu Maia
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This item has been
withdrawn.
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8.2
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Deputation
- Kelly Olsen - Wingspan - Wingspan's work within the Waitematā board
area
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Kelly Olsen and Louise
VonBenzon were in attendance to speak to the board.
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A PowerPoint presentation was given. A copy has been
placed on the official minutes and
is available on the
Auckland Council website as a minutes attachment.
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MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That the Waitematā Local
Board:
a)
receive the presentation on Wingspan’s work within the
Waitematā Local Board area and thank Kelly Olsen for her attendance.
b)
refer the presentation to staff to advise Wingspan of the best process
to achieve two days of rugby field usage.
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MOVED by Member S Trotman, seconded by Member A Matson, an amendment by way of addition:
That the Waitematā Local
Board:
c)
request further that staff to advise local board members Sarah Trotman
of the process to achieve no charge for this activity.
A division was called for,
voting on which was as follows:
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For
Member A Matson
Member A Rawiri
Member S Trotman
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Against
Member A Bonham
Member R Northey
Chairperson G Sage
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Abstained
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The motion was declared LOST by 3 votes to 4.
The chair exercised their casting vote against so the
motion was Lost.
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The
substantive motion was put.
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Resolution
number WTM/2024/106
MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
receive the presentation on
Wingspan’s work within the Waitematā Local Board area and thank
Kelly Olsen for her attendance.
b)
refer the presentation to staff to
advise Wingspan of the best process to achieve two days of rugby field usage.
CARRIED
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Attachments
a 23 July 2024, Waitematā Local Board: Item 8.2 -
Deputation - Kelly Olsen - Wingspan - Wingspan's work within the Waitematā
board area presentation
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9 Te Matapaki Tūmatanui | Public Forum
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9.1
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Public Forum – Gael Baldock –
Great North Road Improvement Project concerns
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Gael Baldock
was in attendance to speak to the board.
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A presentation
was given. A copy has been placed on the official minutes and is available on
the Auckland Council website as a minutes attachment.
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Resolution number WTM/2024/107
MOVED by Chairperson G Sage, seconded by
Member A Bonham:
That the Waitematā Local Board:
a)
receive the
presentation on the Great North Road Improvement Project concerns, and thank
Gael Baldock for her attendance.
CARRIED
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Attachments
a 23 July 2024, Waitematā Local Board: item
9.1 - Public Forum - Gael Baldock - Great North Road Improvement Project
presentation
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9.2
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Public Forum - Kathryn Avenell – The
online experience of open workshops
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Kathryn Avenell was in attendance to
speak to the board.
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A presentation was given. A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number WTM/2024/108
MOVED by Chairperson G Sage, seconded by
Member A Bonham:
That the Waitematā Local Board:
a)
receive the
presentation on the online experience of open workshops, and thank Kathryn
Avenell for her attendance.
CARRIED
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Attachments
a 23 July 2024, Waitematā Local Board: item
9.2 - Public Forum - Kathryn Avenell - The online experience of open workshops presentation
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9.4
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Public Forum - Boopsie Maran – Great
North Road Safety
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Boopsie Maran was in attendance to speak
to the board.
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A presentation was given. A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number WTM/2024/110
MOVED by Chairperson G Sage, seconded by
Member A Bonham:
That the Waitematā Local Board:
a)
receive the
presentation regarding the Great North Road safety, and thank Boopsie Maran
for her attendance.
CARRIED
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Attachments
a 23 July 2024, Waitematā Local Board: item
9.4 - Public Forum - Boopsie Maran - Great North Road Safety presentation
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
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11
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Ward
Councillor's Update
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This item has been
withdrawn.
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The meeting was adjourned at 2.32pm.
The meeting was reconvened at 2.38pm.
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12
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Freemans
Bay Communty Hall future delivery model
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Lisa Waldner, Place
& Partner Specialist • Community Delivery and Kevin Marriott, Head
of Community Delivery, Community Delivery, were in attendance to speak to the
report.
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MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That the Waitematā Local
Board:
a)
approve a change in service delivery model at Freemans Bay Community
Hall from Auckland Council venue-for-hire to community centre.
b)
approve, in principle, investment of the ongoing revenue stream (which
is estimated to be $145k in FY24/25), to support the provider costs of
providing onsite staff, a hosted venue service and active locally focussed
programming. The actual amount of funding required to be confirmed following
an Expression of Interest process.
c)
approve an Expression of Interest procurement method for selecting a
community provider to operate the centre via a community-led management model
and request officers explore and provide recommendations resulting from the
designated approach.
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MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson, an amendment to the original motion:
b)
support in principle that additional cash funding may be
required, but accept on the advice of staff, due to the high revenue of
Freemans Bay Community Hall, that additional cash funding may not be
necessary.
A division
was called for, voting on which was as follows:
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For
Member A Matson
Deputy Chairperson G Moyle
Member S Trotman
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Against
Member A Bonham
Member R Northey
Member A Rawiri
Chairperson G Sage
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Abstained
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The motion was declared lost by 3 votes to 4.
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MOVED by Member R Northey, seconded by Member
A Rawiri, by the way of
addition, amendments to the original motion:
That the
Waitematā Local Board:
d)
respond to the request by the Ponsonby
Community Centre Incorporated to operate the Freemans Bay Community Hall
utilising a community-led engagement model, having successfully provided
activities there for the last five years, by requesting officers to seek to negotiate
an appropriate operating agreement for the Hall with the Ponsonby Community
Centre Inc.
e)
ask officers to request and assess an in-depth
proposal from the Ponsonby Community Centre Incorporated describing how
they would operate the Freemans Bay Community Hall given that the Ponsonby
Community Centre has established effective services there, issues of
commercial competition do not arise with the provision of community services
by a charitable entity.
A division
was called for, voting on which was as follows:
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For
Member R Northey
Member A Rawiri
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Against
Member A Bonham
Member A Matson
Deputy Chairperson G Moyle
Chairperson G Sage
Member S Trotman
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Abstained
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The motion was declared lost by 2 votes to 5.
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Resolution
number WTM/2024/111
MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
approve a change in service delivery model at Freemans Bay
Community Hall from Auckland Council venue-for-hire to community centre.
b)
approve, in principle, investment of
the ongoing revenue stream (which is estimated to be $145k in FY24/25), to
support the provider costs of providing onsite staff, a hosted venue service
and active locally focussed
programming. The actual amount of funding required to be confirmed following
an Expression of Interest process.
c)
approve an Expression of Interest procurement method for
selecting a community provider to operate the centre via a community-led
management model and request officers explore and provide recommendations
resulting from the designated approach.
CARRIED
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13
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Approval
of the Waitematā Local Board Auckland Emergency Management work
programme 2024/2025
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Resolution
number WTM/2024/112
MOVED by Chairperson
G Sage, seconded by Member A Bonham:
That
the Waitematā Local Board:
a)
approve the Auckland Emergency
Management work programme 2024/2025 which is directed at increasing disaster
awareness and adopting and implementing readiness and response in
collaboration with the Waitemata Local Board and the Community (Attachment A
to the agenda report).
CARRIED
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Member A Rawiri left the meeting at
4.07pm.
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14
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City
Centre Community Safety Plan
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Duncan McLaggan, Community Partnerships & Investment
manager, was in attendance to speak to the item.
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An updated
version of the City Centre Community Safety Plan was given. A copy has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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A supplementary
document was given.
A copy has been
placed on the official minutes and
is available on the
Auckland Council website as a minutes attachment.
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The motion was
put in parts.
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Resolution
number WTM/2024/113
MOVED by Chairperson
G Sage, seconded by Member R Northey:
That
the Waitematā Local Board:
a)
endorse the City Centre
Community Safety Plan (Attachment
A).
The motion was put to the vote by a
show of hands and was declared CARRIED by 6 votes to 0.
CARRIED
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Resolution
number WTM/2024/114
MOVED by
Chairperson G Sage, seconded by Member R Northey:
That the Waitematā Local Board:
b)
note and approve additions
made at the initiative of Waitemata Local Board Members including
“affordable and appropriate housing, much better resourced mental
health and drug and addiction services, increased police presence and access,
assertive outreach services”, and reference to a broader range of
ethnic communities in terms of community building.
A
division was called for, voting on which was as follows:
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For
Member A Bonham
Member R Northey
Chairperson G Sage
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Against
Member A Matson
Deputy Chairperson G Moyle
Member S Trotman
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Abstained
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The
motion was declared CARRIED by 4 votes to 3.
The
chair exercised their casting vote for so the motion was Carried.
CARRIED
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For clarity full resolutions for this item are:
That
the Waitematā Local Board:
a)
endorse the City Centre Community
Safety Plan (Attachment A).
b)
note and approve additions made
at the initiative of Waitemata Local Board Members including
“affordable and appropriate housing, much better resourced mental
health and drug and addiction services, increased police presence and access,
assertive outreach services”, and reference to a broader range of
ethnic communities in terms of community building.
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Attachments
a Updated City Centre Safety Plan
b Supplementary document - City Centre Community
Safety Plan Presentation
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16
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Urgent
Decision - The Waitematā Local Board feedback on the draft Land
Transport Rule: Setting of Speed Limits 2024
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Resolution
number WTM/2024/116
MOVED by Chairperson
G Sage, seconded by Deputy Chairperson G Moyle:
That
the Waitematā Local Board:
a) note
the Waitematā Local Board feedback (Attachment B) provided through the
urgent decision process (Attachment C) on the draft Land Transport Rule: Setting of Speed Limits 2024.
CARRIED
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Note:
Pursuant to Standing Order 1.9.3, Member S Trotman requested that her
abstention to be recorded.
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21 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
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22 Te Mōtini ā-Tukanga hei Kaupare i
te Marea | Procedural
motion to exclude the public
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Resolution
number WTM/2024/121
MOVED by Chairperson G Sage, seconded by
Deputy Chairperson G Moyle:
That the Waitematā Local Board:
a) agree
to exclude the public from the following part(s) of the proceedings of this
meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Proposed
new commercial lease to Warnerair Limited (trading as Parked Up) for the
premises at 203-271 Victoria Street West, Auckland Central (Caretakers
Cottage), Victoria Park.
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h) -
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains commercially sensitive information around a
third-party procurement process.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Proposed
new commercial lease to Honey CBD 2024 Limited (trading as Honey Café)
at the Auckland Central Library Café located at 44-46 Lorne St,
Auckland CBD.
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h) -
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains commercially sensitive information around a
third-party procurement process.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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5.32pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
5.45 pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitematā Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................