Minutes of Planning, Environment and Parks Committee

Planning, Environment and Parks Committee

25 July 2024

Cr S Stewart joined the meeting at 10.02am.
Cr M Williamson joined the meeting at 10.02am.

1 Ngā Tamōtanga | Apologies

Resolution number PEPCC/2024/60

MOVED by Cr G Sayers, seconded by Deputy Mayor D Simpson:

That the Planning, Environment and Parks Committee:

a) whakaae / accept the apologies from:

Absence

Houkura Member T Henare

Lateness

Cr J Bartley
Cr J Watson, on council business

CARRIED

Note: An apology was subsequently received from Cr M Lee for lateness.

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Houkura Members G Wilcox and E Ashby declared an interest in Item 9: Waitākere Ranges Heritage Area Deed of Acknowledgement – progress update and initial advice.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Mayor Brown entered the meeting at 10.03am.

Resolution number PEPCC/2024/61

MOVED by Deputy Chairperson A Dalton, seconded by Deputy Mayor D Simpson:

That the Planning, Environment and Parks Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 13 June 2024, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

6.1	Local Board Input: Waitematā Local Board - Seismic Strengthening of Leys Institute
	Cr C Darby entered the meeting at 10.08am.
	Allan Matson and Richard Northey – Members - Waitematā Local Board addressed the committee provided a PowerPoint presentation. A copy of the presentation and speaking notes have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment Additional material from Heritage New Zealand and Friends of Leys is attached copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2024/62 MOVED by Cr C Fletcher, seconded by Mayor W Brown: That the Planning, Environment and Parks Committee: a) whiwhi / receive the local board input from the Waitematā Local Board relating to seismic strengthening of Leys Institute; and whakamihi / thank them for their attendance. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 6.1 - Local Board Input: Waitematā Local Board - Seismic Strengthening of Leys Institute - Presentation b 25 July 2024, Planning, Environment and Parks Committee, Item 6.1 - Local Board Input: Waitematā Local Board - Seismic Strengthening of Leys Institute - Speaking notes c 25 July 2024, Planning, Environment and Parks Committee, Item 6.1 - Local Board Input: Waitematā Local Board - Seismic Strengthening of Leys Institute - Heritage New Zealand d 25 July 2024, Planning, Environment and Parks Committee, Item 6.1 - Local Board Input: Waitematā Local Board - Seismic Strengthening of Leys Institute - Friends of Leys

6.2	Local Board Input: Whau Local Board - proposed changes to the programming of the Parks and Community One Local Initiatives
	Cr K Turner joined the meeting at 10.13am. Cr J Fairey joined the meeting at 10.13am.
	Kay Thomas, Chair, Ross Clow, Member and Member Sarah Paterson-Hamlin – Whau Local Board addressed the committee. A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2024/63 MOVED by Cr K Leoni, seconded by Deputy Mayor D Simpson: That the Planning, Environment and Parks Committee: a) whiwhi / receive the local board input from the Whau Local Board relating to proposed changes to the programming of the Parks and Community One Local Initiatives; and whakamihi / thank them for their attendance. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 6.2 - Local Board Input: Whau Local Board - proposed changes to the programming of the Parks and Community One Local Initiatives - Presentation

6.3

Local Board Input: Waitākere Ranges Local Board - Waitākere Ranges Heritage Area Deed of Acknowledgement - progress update and initial advice

Greg Presland, Chair - Waitākere Ranges Local Board and Ross Clow, Member – Whau Local Board addressed the committee.

Resolution number PEPCC/2024/64

MOVED by Cr S Henderson, seconded by Cr K Turner:

That the Planning, Environment and Parks Committee:

a) whiwhi / receive the local board input from the Waitākere Ranges Local Board relating to the Waitākere Ranges Heritage Area Deed of Acknowledgement - progress update and initial advice; and whakamihi / thank them for their attendance.

CARRIED

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

Kaipara Moana Remediation programme update

Cr J Bartley entered the meeting at 10.26am.
Cr J Watson entered the meeting at 10.42am.

Resolution number PEPCC/2024/65

MOVED by Cr K Leoni, seconded by Cr G Sayers:

That the Planning, Environment and Parks Committee:

a) tuhi ā-taipitopito / note the Kaipara Moana Remediation programme annual reports for 2021/2022 and 2022/2023 set out in Attachment A and Attachment B, respectively, to this report

b) whakamihi / thank the Kaipara Moana Remediation team for its attendance at this meeting and mahi in restoring the harbour.

CARRIED

The meeting adjourned 10.53am and reconvened at 11.10am.

9	Waitākere Ranges Heritage Area Deed of Acknowledgement – progress update and initial advice
	Houkura Members G Wilcox and E Ashby declared an interest in Item 9: Waitākere Ranges Heritage Area Deed of Acknowledgement – progress update and initial advice, however the meeting agreed that there was no conflict.
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the original recommendation, adding new clauses b) and c), as a Chair’s recommendation.
	Cr W Walker left the meeting at 11.26am. Cr L Fuli entered in-person at 11.27am.
	Resolution number PEPCC/2024/66 MOVED by Cr S Henderson, seconded by Houkura Member E Ashby: That the Planning, Environment and Parks Committee: a) ohia / endorse the proposed plan to work with Te Kawerau ā Maki and Ngāti Whātua to complete the Deed(s) of Acknowledgement provided for by the Waitākere Ranges Heritage Area Act 2008 b) tono / request that the internal staff working group liaise with Cr K Turner and Cr S Henderson, as part of the work to progress the development of the Deed(s) c) tuhi ā-taipitopito / note that staff will liaise with Houkura – Indepdendent Māori Statutory Board secretariat on this matter. CARRIED UNANIMOUSLY
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 9 - Waitākere Ranges Heritage Area Deed of Acknowledgement – progress update and initial advice - Presentation

The meeting adjourned at 12.00pm and reconvened at 12.15pm.

The meeting adjourned at 12.16pm and reconvened at 12.49pm.

Mayor W Brown, Cr C Darby, Cr J Fairey, Cr A Filipaina, Cr C Fletcher, Cr G Sayers, Deputy Mayor D Simpson, Cr K Turner and Cr J Watson were not present.

Cr J Fairey returned to the meeting at 12.44pm.

Cr W Walker returned to the meeting at 12.46pm.

Cultural Initiatives Funding 2024/2025 Marae and Papakāinga Development

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note: changes were made to the original recommendation, adding new clause e) and f), as a Chair’s recommendation.

Cr A Filipaina returned to the meeting at 12.41pm.
Cr C Darby returned to the meeting at 12.51pm.
Cr G Sayers returned to the meeting at 12.51pm.
Deputy Mayor D Simpson returned to the meeting at 12.52pm.
Mayor W Brown returned to the meeting at 12.56pm.
Cr J Watson returned to the meeting at 12.56pm.
Cr K Turner returned to the meeting at 1.05pm.
Cr C Fletcher returned to the meeting at 1.02pm.
Cr K Turner left the meeting at 1.47pm.

Resolution number PEPCC/2024/67

MOVED by Houkura Member G Wilcox, seconded by Cr K Leoni:

That the Planning, Environment and Parks Committee:

a) whakaae / approve the following 2024/2025 Cultural Initiatives Fund grants, at a total value of $617,750 for marae:

CIF Marae Development
Te Herenga Waka o Orewa	$33,000
Kaipātiki Community Facilities Trust – He Oranga Wairua Marae	$170,000
Taimanawaiti Marae	$28,750
Ruapōtaka Marae	$170,000
Otakanini Haranui Marae	$70,000
Omaha Marae	$20,000
Ngāti Ōtara Marae	$45,000
Te Hana Community Development Charitable Trust	$80,000
Total amount:	$617,750

b) tono / request that the Tumuaki Huanga Māori - Director Ngā Mātārae Māori Outcomes set appropriate conditions, including timing for releasing funds, for each of the grants identified in clause a).

c) tautapa / delegate to the Tumuaki Huanga Māori – Director Ngā Mātārae decision making for reallocation of up to $1,200,000 of the 2024/2025 Cultural Initiatives Fund to other projects that can be delivered by 30 June 2025.

d) tono / request through the Chief Executive, that the Tumuaki Huanga Māori – Director Ngā Mātārae report back to the committee via memo any reallocation activity that occurred in July 2025.

e) tuhi ā-taipitopito / note a review of the Cultural Initiatives Fund and the Marae Infrastructure Programme is to be undertaken during the current financial year, as part of the planned review of the Māori Outcomes Fund.

f) tuhi ā-taipitopito / note that as part of the review of the Māori Outcomes Fund, input will be sought from the existing Māori Outcomes Political Working Group which includes membership from the Governing Body and Houkura.

CARRIED

Attachments

a 25 July 2024, Planning, Environment and Parks Committee, Item 10 - Cultural Initiatives Funding 2024/2025 Marae and Papakāinga Development - Presentation

11	Parks and Community Regional Capital Investment Work Programme 2024/2025
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Staff advised there were errors contained in Attachment B to the report. A corrected version was circulated to members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr M Lee entered the meeting at 2.01pm.
	Resolution number PEPCC/2024/68 MOVED by Chairperson R Hills, seconded by Deputy Chairperson A Dalton: That the Planning, Environment and Parks Committee: a) whakaae / approve the 2024/2025 financial year work programmes for capital investment as set out in Attachments A, B, C, D and E of the agenda report. b) whakaae / approve, in principle, the 2025/2026 and 2026/2027 financial years’ work programmes as set out in Attachments A, B, C, D and E of the agenda report. c) whakaae / approve financial year 2024/2025 Public Art’s Regional Work Programme investment areas and initiatives as per Attachment F of the agenda report. d) whakaae / approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachments A – E of the agenda report), as projects that will commence, and may be delivered in advance of the expected delivery year, to offset unforeseen delays in other planned projects, to meet expected financial expenditure for the 2024/2025 financial year. e) whakaae / approve allocating funding for discrete projects as shown in Attachment G to: i) Hibiscus and Bays Local Board for Ōrewa Beach erosion prevention work ii) Howick Local Board for Flat Bush Library and Community Centre and Flat Bush Aquatic and Leisure Centre iii) Whau Local Board for Whau Aquatic and Recreation Centre iv) Kaipātiki Local Board for Birkenhead War Memorial Park renewals v) Henderson-Massey Local Board for investigations to support delivering an aquatic facility differently in advance of securing land for an aquatic facility f) tautapa / delegate to the General Manager Parks and Community Facilities authority to approve amendments to the 2024-2027 Parks and Community Facilities Regional Work Programme. g) tautapa / delegate to the Manager, Public Art authority to approve amendments to the 2024/2025 Public Art Work Programme. h) tuhi a-taipitopito / note that approval of budget allocation in the 2024/2025 financial year, for multi-year projects, implies the committee’s support for the projects in their entirety. i) tuhi a-taipitopito / note that where budget is allocated to a project in the Regional Work Programme that falls within a local board decision-making allocation e.g. a local park, that the project is included in the local board work programme, and the local board then has decision-making responsibility for that project, within the parameters set by the Planning, Environment and Parks Committee, namely location, scope and budget. j) tuhi a-taipitopito / note the feedback provided by local boards in relation to the projects funded from the Slips Prevention and Remediation, the Local Parks and Sports Field Development (Growth), Seismic, and the Discrete Projects budgets, in Attachment H to the agenda report. k) tuhi a-taipitopito / note that budget allocations for all projects are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 11 - Parks and Community Regional Capital Investment Work Programme 2024/2025 - Presentation b 25 July 2024, Planning, Environment and Parks Committee, Item 11 - Parks and Community Regional Capital Investment Work Programme 2024/2025 - Corrected Attachment B

Cr K Leoni left the meeting in-person at 2.32pm and rejoined the meeting via electronic link at 2.34pm.

Auckland Citizens Advice Bureaux Funding Model Options

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Deputy Chairperson A Dalton retired from the meeting at 3.27pm.

Resolution number PEPCC/2024/69

MOVED by Cr C Fletcher, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) whakaae / approve a regional and outcomes focussed model as the new strategic funding model for Auckland Citizens Advice Bureaux, which will allow Auckland Citizens Advice Bureaux Incorporated (ACABx) to allocate Auckland Council funding as necessary to achieve the outcomes set out in the Auckland Citizens Advice Bureau Regional Strategic Plan 2024-2027.

b) tuhi ā-taipitopito / note that the existing 25 Auckland Citizens Advice Bureaux leases of council sites will be continued on a month-by-month basis until June 2025.

c) tuhi ā-taipitopito / note that the Long-term Plan 2024-2034 provides $2.030 million of funding in 2024/2025 (with inflationary uplifts in each of the following two years) to support Auckland Citizens Advice Bureaux services across the region.

d) tuhi ā-taipitopito / note that any new strategic funding model for Auckland Citizens Advice Bureaux would come into effect from the 2024/2025 financial year and would be implemented in such a way that there will be no changes to the network of existing sites and services during the 2024/2025 financial year, and thereafter only after consultation with communities and the council.

A division was called for, voting on which was as follows:

For

Houkura Member E Ashby

Cr A Baker

Cr J Bartley

Mayor W Brown

Cr C Darby

Cr J Fairey

Cr C Fletcher

Cr L Fuli

Houkura Member T Henare

Cr S Henderson

Chairperson R Hills

Cr M Lee

Cr K Leoni

Cr G Sayers

Deputy Mayor D Simpson

Cr S Stewart

Cr J Watson

Cr M Williamson

Against

Cr A Filipaina

Cr D Newman

Abstained

The motion was declared carried by 18 votes to 2.

CARRIED

Note: During the division, Cr W Walker did not respond and therefore did not register a vote.

Attachments

a 25 July 2024, Planning, Environment and Parks Committee, Item 12 - Auckland Citizens Advice Bureaux Funding Model Options - Presentation

The meeting adjourned at 3.35pm and reconvened at 3.42pm.

13	Auckland Council feedback on Making it Easier to Build Granny Flats
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the original recommendation, amending clause b), as a Chair’s recommendation.
	Cr M Williamson returned to the meeting at 3.46pm. Cr W Walker retired from the meeting at 3.48pm.
	At 3.59pm, it was: Extension of Meeting Time
	Resolution number PEPCC/2024/70 MOVED by Chairperson R Hills, seconded by Cr L Fuli: That the Planning Committee: a) whakaae / agree under standing order 1.1.3 that an extension of time be granted, until the business of the agenda is complete. CARRIED
	Resolution number PEPCC/2024/71 MOVED by Chairperson R Hills, seconded by Mayor W Brown: That the Planning, Environment and Parks Committee: *a) ohia / endorse an approach for Auckland Council’s feedback on Making it Easier to Build Granny Flats* that: i) recognises the Government’s desire to increase the supply of small, detached houses for all New Zealanders, creating more affordable housing options and choice. ii) identifies areas of agreement and areas of concern with the proposals in their current form. iii) recommend improvements to the regulatory regime to safeguard: A) Building safety, performance and liability B) Confidence in building quality C) Effective management of environmental effects D) Infrastructure planning E) Infrastructure funding and financing F) Rating / property information.** b) tautapa / delegate approval of the council feedback on Making it Easier to Build Granny Flats to the Mayor, Chair and Deputy Chair of the Planning, Environment and Parks Committee, and a member of Houkura – Independent Māori Statutory Board. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 13 - Auckland Council feedback on Making it Easier to Build Granny Flats - Presentation

14	Auckland Unitary Plan - Making operative Private Plan Change 89 - Clevedon Quarry
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2024/72 MOVED by Cr A Baker, seconded by Cr C Darby: That the Planning, Environment and Parks Committee: a) whakaae / approve Private Plan Change 89 to the Auckland Unitary Plan (Operative in Part) under clause 17(2) of Schedule 1 of the Resource Management Act 1991. b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which the plan change becomes operative as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 14 - Auckland Unitary Plan - Making operative Private Plan Change 89 - Clevedon Quarry - Presentation

15	Auckland Unitary Plan - Making operative Private Plan Change 91 - 80 McLarin Road, Glenbrook Beach
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PEPCC/2024/73 MOVED by Cr A Baker, seconded by Cr L Fuli: That the Planning, Environment and Parks Committee: a) whakaae / approve Private Plan Change 91 to the Auckland Unitary Plan (Operative in Part) under clause 17(2) of Schedule 1 of the Resource Management Act 1991 as set out in Attachments A and B to the agenda report b) tono / request staff to complete the necessary statutory processes to publicly notify the date on which the plan change becomes operative in part as soon as possible, in accordance with the requirements in clause 20(2) of Schedule 1 of the Resource Management Act 1991. CARRIED
	Attachments a 25 July 2024, Planning, Environment and Parks Committee, Item 15 - Auckland Unitary Plan - Making operative Private Plan Change 91 - 80 McLarin Road, Glenbrook Beach - Presentation

Status Update on Action Decisions from Planning, Environment and Parks Committee - 25 July 2024

Resolution number PEPCC/2024/74

MOVED by Deputy Mayor D Simpson, seconded by Chairperson R Hills:

That the Planning, Environment and Parks Committee:

a) tuhi ā-taipitopito / note the status of decisions made at the 13 June 2024 meeting.

CARRIED

Summary of Planning, Environment and Parks Committee information memoranda, workshops and briefings (including the Forward Work Programme) - 25 July 2024

Resolution number PEPCC/2024/75

MOVED by Deputy Mayor D Simpson, seconded by Cr G Sayers:

That the Planning, Environment and Parks Committee:

a) tuhi ā-taipitopito / note the progress on the forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of the Planning, Environment and Parks Committee information memoranda, workshops and briefings – 25 July 2024.

CARRIED

18 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

19 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number PEPCC/2024/76

MOVED by Chairperson R Hills, seconded by Deputy Mayor D Simpson:

That the Planning, Environment and Parks Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Auckland Unitary Plan - Plan Change 80 - Amendments to the Regional Policy Statement - Environment Court Appeal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

In particular, the report contains a confidential position to settle an appeal on Plan Change 80 to the Unitary Plan.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

4.09pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.57pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Auckland Unitary Plan - Plan Change 80 - Amendments to the Regional Policy Statement - Environment Court Appeal

Resolution number PEPCC/2024/77

MOVED by Cr C Darby, seconded by Chairperson R Hills:

f) whakaae / agree that the resolutions above remain confidential but are to be released following the Plan Change 80 appeal being resolved and the Environment Court confirming the appeal file is closed for Plan Change 80.

4.57pm The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Planning, Environment and Parks Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cr Richard Hills
Deputy Chairperson	Cr Angela Dalton	Until 3.27pm, Item 12
Members	Houkura Member Edward Ashby
	Cr Andrew Baker
	Cr Josephine Bartley	From 10.26am, Item 8
	Mayor Wayne Brown	From 10.03am, Item 1.
	Cr Chris Darby	From 10.08am, Item 6.1
	Cr Julie Fairey	via electronic link from 10.13am, Item 6.2
	Cr Alf Filipaina, MNZM	Via electronic link
	Cr Christine Fletcher, QSO
	Cr Lotu Fuli	via electronic link in person from 11.27am
	Cr Shane Henderson
	Cr Mike Lee	From 2.01pm, Item 11.
	Cr Kerrin Leoni
	Cr Daniel Newman, JP	via electronic link until 4.47pm, Item C1
	Cr Greg Sayers
	Deputy Mayor Desley Simpson, JP
	Cr Sharon Stewart, QSM	From 10.02am, Item 1
	Cr Ken Turner	via electronic link from 10.14am, Item 6.2
	Cr Wayne Walker	via electronic link until 3.48pm, Item 19
	Cr John Watson	From 10.42am, Item 8
	Houkura Member Glenn Wilcox - Alt
	Cr Maurice Williamson	From 10.02am, Item 1

	Chair Greg Presland, Waitākere Ranges Local Board
	Member Allan Matson, Waitematā Local Board
	Member Richard Northey, Waitematā Local Board
	Chair Kay Thomas, Whau Local Board
	Member Sarah Paterson-Hamlin, Whau Local Board