I hereby give notice that an ordinary
meeting of the Ethnic Communities Advisory Panel will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Tuesday, 13
August 2024
4.30 pm
Council
Chambers
Ground Floor Auckland Town Hall,
301-305 Queen Street
|
|
Ngā Hui a te Rōpū
Kaitohutohu Take Āhua Iwi Kē / Ethnic Communities Advisory Panel
OPEN AGENDA
|
MEMBERSHIP
|
Co-Chairperson
|
Ireen Rahiman-Manuel
|
|
|
Co-Chairperson
|
Krish Naidu
|
|
|
Members
|
Aadil Basha
|
|
|
|
Eva Chen
|
|
|
|
Dr Acacia Cochise
|
|
|
|
Roz Kumar, JP
|
|
|
|
Abdul Mohamud, JP
|
|
|
|
Luke Qin, JP
|
|
|
|
Parminder Singh, JP
|
|
|
|
Jasmine Yang
|
|
(Quorum 6 members)
|
|
|
Milly Athy-Timmins
Kaitohutohu Mana Whakahaere /
Governance Advisor
8 August 2024
Contact Telephone: +6427 205 6495
Email: milly.athy-timmins@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
TERMS OF REFERENCE
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
all Auckland Council demographic advisory panels. Panel members abide by the
Code of Conduct for members of Auckland Council advisory panels.
Purpose
As one of council’s engagement
mechanisms with diverse communities, the demographic advisory panels provide
advice to the governing body and council staff within the remit of the Auckland
Plan on the following areas:
·
Auckland
Council’s regional policies, plans and strategies
·
regional and
strategic matters including those that Council-Controlled Organisations deal
with
·
any matter of
particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panels will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and
set a strategic agenda for the term. The agendas should be focused and
integrated across the panels for collaborative input into shared agendas,
particularly in relation to the Auckland Plan, the Long-term Plan and regional
policies. The panels should advise on council’s operational and
organisational strategies relevant to diverse communities.
The panels may also consider whether they
wish to choose, shape and support a project they feel passionate about as part
of their work programme.
The governing body and council staff should work with the panels for
the development of their strategic agendas and work programme. The Planning,
Environment and Parks Committee will approve the panel’s work programme
and any subsequent major changes to it.
Submissions
The panel cannot make formal submissions to
Auckland Council on council strategies, policies and plans, for example, the
annual plan. However, the panel may be asked for informal feedback during a
consultative process.
In its advisory role to the council, the
panels may have input to submissions made by the council to external
organisations but do not make independent submissions, except as agreed with
the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may
be reviewed prior to or after, the end of the panel’s term in September
2025.
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
ITEM TABLE
OF CONTENTS PAGE
1 Ngā Tamōtanga | Apologies 5
2 Te Whakapuaki i te Whai Pānga | Declaration of Interest 5
3 Te Whakaū i ngā Āmiki | Confirmation of Minutes 5
4 Other Business 5
5 Whanaungatanga,
Co-Chairs Updates, and Panel Activities 7
6 Liaison
Councillor's Update 9
7 Development of
the ECAP Strategic Priorities 11
8 Refreshing the
Regional Pest Management Plan 13
9 Early
Engagement, 2025 Elections Programme 15
10 Presentation from Hon
Melissa Lee, Minister for Ethnic Communities 17
11 Discussion with Hon
Melissa Lee, Minister for Ethnic Communities 19
12 City centre overnight
parking changes - Auckland Transport 21
1 Ngā Tamōtanga | Apologies
2 Te Whakapuaki i te Whai Pānga | Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
|
That the Ethnic Communities Advisory Panel:
a)
whakaū / confirm the ordinary minutes of
its meeting, held on Tuesday,
22 August 2023 as a true and
correct record.
|
4 Other Business
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Whanaungatanga,
Co-Chairs Updates, and Panel Activities
File No.: CP2024/10585
Te take mō te
pūrongo
Purpose of the report
1. To
provide the panel with an opportunity to continue information sharing and
relationship building.
2. To support the Ethnic Communities Advisory Panel in discussing
activities its members have been engaged in since the previous meeting which do
not appear as standalone agenda items.
3. To
supply the panel with an Information Memo, provided for the panel’s
interest.
Whakarāpopototanga matua
Executive summary
4. The
following matters are included in this item for discussion, with panel members
encouraged to speak to these and other individual activities of interest to the
panel.
5. On
Tuesday 9 July Co-Chairs Krish Naidu and Ireen Rahiman-Manuel were invited to speak
with a Wellington City Council delegation, hosted by Auckland Council, about
the Advisory Panel model.
6. On
Wednesday 10 July, the third Co-Chairs forum was held. Speaking to the forum
was Chief Executive Phil Wilson, and Lead Advisor Diversity, Equity and
Inclusion Lynette Reed.
7. On
Thu 11 July Ethnic Communities Advisory Panel Co-Chairs Krish Naidu and Ireen
Rahiman-Manuel met with Chief Executive Phil Wilson to discuss engagement and
communications with ethnic communities.
8. On
Tuesday 30 July, Co-Chairs Krish Naidu and Ireen Rahiman-Manuel alongside panel
members Eva Chen and Luke Qin met with Auckland Emergency Management staff Greg
Morgan, Principal Business Resilience, and Anaru Peteru, Senior Community
Planning and Readiness Advisor, to speak about further action in
council’s emergency readiness and response planning.
9. On
Thursday 1 August, demographic Advisory Panel Co-Chairs attended and provided
verbal updates to the Governing Body for the Demographic Advisory Panel
Mid-Term Report.
10. Any further
points panel members and co-chairs wish to raise.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) whiwhi / receive
advisory panel co-chair and member updates.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
Local Board and Advisory Panel Members Forum Themes
|
|
Ngā kaihaina
Signatories
|
Author
|
Milly Athy-Timmins - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authorisers
|
Victoria Wicks-Brown - Principal Advisor Panels
Manoj Ragupathy – Ethnic Communities Advisory
Panel Co-Lead Officer
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Liaison
Councillor's Update
File No.: CP2024/10924
Te take mō te pūrongo
Purpose of the report
1. To
provide an opportunity for the liaison councillor, Cr Kerrin Leoni, to address
the panel.
Whakarāpopototanga matua
Executive summary
2. To
update the panel on recent Governing Body decisions or Council activity that
may be of interest.
3. To
update on any matters raised in the Co-Chairs Update / Report Back on Panel
Activities:
i)
Advisory Panel Co-Chairs presenting to the Advisory Panels Mid-Term
Report as part of the Governing Body meeting on Thursday 01 August.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) tuhi
ā-taipitopito / note the Liaison Councillor’s update.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Milly Athy-Timmins - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
Michalea Seto - Ethnic Communities Advisory Panel
Co-Lead Officer
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Development
of the ECAP Strategic Priorities
File No.: CP2024/11391
Te take mō te
pūrongo
Purpose of the report
1. To
provide an opportunity for members to update on any progress to the
panel’s strategic priorities presented at the April workshop.
Whakarāpopototanga matua
Executive summary
2. At
the start of the term the panel decided on some strategic priorities (Attachment
A) and success factors to work towards over this term.
3. At
the 7 November 2023 panel workshop, panel members voiced their preference for
which strategic priority they would like to champion.
4. Panel
members have been prompted to consider if there are any areas of focus or
progress within each strategic priority area.
5. It
is intended that discussing, reviewing, and progressing the strategic
priorities and activities will be a standing item at panel
meetings.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities Advisory Panel:
a) whiwhi /
receive any updates to the strategic priorities.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
Ethnic Communities Advisory Panel Strategic Priorities
|
|
Ngā kaihaina
Signatories
|
Author
|
Milly Athy-Timmins - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
Manoj Ragupathy - Ethnic Communities Advisory Panel
Co-Lead Officer
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Refreshing
the Regional Pest Management Plan
File No.: CP2024/11386
Te take mō te
pūrongo
Purpose of the report
1. To
provide information on the development of the Regional Pest Management Plan
2030-2040 and to seek guidance on how to tailor upcoming early public engagement
to suit the needs and interests of ethnic communities.
Whakarāpopototanga matua
Executive summary
2. Regional
Pest Management Plans (RPMPs) are statutory plans that are created by all
regional councils under the Biosecurity Act 1993, using rules and powers under
the Act to coordinate pest management in the region.
3. Auckland
Council has an existing Regional Pest Management Plan 2020-2030, which covers a
wide range of pest (and pathogen) species (over 300 species in total),
including weeds, mammals such as possums and feral pigs, turtles, birds, kauri
dieback disease, wasps and marine pests.
4. Several
new pests, such as exotic caulerpa seaweed, freshwater gold clam and new weed
species have emerged since the current RPMP was drafted. Auckland’s
changing climate, and evolving community perspectives, are altering patterns of
risk and social views on some existing pests.
5. Biosecurity
Act processes for creating RPMPs are lengthy, so it is necessary to begin
reviewing the plan now, to ensure a new, fit-for-purpose RPMP is in effect when
the current RPMP lapses in 2030.
6. As
part of the preliminary information gathering phase, an initial phase of public
engagement in November 2024 will test public views on a few high-profile new
pests, and existing species where more understanding is needed of
Aucklanders’ current views. Key topics will include:
i) cat
management, with a particular focus on threatened indigenous wildlife
protection
ii) pest-free
islands, peninsulas and the regional journey towards Predator Free 2050
iii) a
clean anchor rule to prevent the spread of exotic caulerpa seaweed and other
marine pests
iv) reducing
the spread and impact of freshwater pests, including freshwater gold clam
v) pest
management for climate resilience.
7. Council
would like to deepen its understanding of the perspectives held by ethnic
communities regarding these and other pest management issues.
8. Many
species that are, or could be, classified as pests can also hold positive
values in some circumstances or for some communities, for example as food
resources, garden plants, pets or as part of religious or cultural practices.
9. For
ethnic communities, staff are aware of medicinal or culinary uses of some pest
species, particularly of pest plants. Examples of this are:
i) Houttuynia (also known as chameleon plant, yu xing
cao, fish mint),
ii) Chinese Knotweed (also known as liane rouge, red
bush, huo tan mu)
iii) Sagittaria (also known as arrowhead)
10. Another
example staff are already aware of is the release of koi carp and red-eared slider turtles into waters on specific
dates of cultural significance.
11. There are
likely to be a range of other values associated with current or potential pests
that council staff are not yet aware of.
12. In addition,
members of ethnic communities are also involved in conservation activities and
are regular users of public open spaces and the region’s natural
environment and will have views on how the environment should be managed.
13. In the
upcoming early public engagement period, staff are setting targets to achieve
submissions from a demographically representative range of Aucklanders. We are
leveraging the Community Partner Programme, designed to empower and facilitate
engagement initiatives led by community organisations within their respective
communities.
Next steps
14. The council
is seeking feedback from the Ethnic Communities Advisory Panel about how the
RPMP may be of interest to or affect ethnic communities across Tāmaki
Makaurau.
15. The council
is also seeking guidance from the panel on how we best adapt our early
engagement approach, both through the Community Partner Programme and during
early public engagement, to effectively access and suit the needs of ethnic
communities across Tāmaki Makaurau.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) whiwhi /
receive the update on the Regional Pest Management 2030-2040 review.
b) whakarite
/ provide feedback on how the RPMP may be of interest to or affect ethnic
communities, and how we may best tailor our early engagement approach to suit
the needs of ethnic communities.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇨
|
ECAP briefing RPMP 20240813
|
|
Ngā kaihaina
Signatories
|
Author
|
Dr Imogen Bassett – Biosecurity Principal
Advisor
|
|
Authorisers
|
Sam Hill - General Manager, Environmental Services
Rachel Kelleher – Director, Community
Michalea Seto - Ethnic Communities Advisory Panel
Co-Lead Officer
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Early
Engagement, 2025 Elections Programme
File No.: CP2024/10927
Te take mō te
pūrongo
Purpose of the report
1. To
introduce staff who are facilitating early engagement of the 2025 Elections
Programme to the panel.
Whakarāpopototanga matua
Executive summary
2. For
Elodie Fontaine, Elections Programme Manager, and Oliver Roberts, Planning
& Operations Manager, to meet the panel members and facilitate early
engagement at the inception of the 2025 Elections Programme.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) whakamihi
/ thank Elodie Fontaine and Oliver Roberts for their introduction.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Milly Athy-Timmins - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authorisers
|
Oliver Roberts - Planning & Operations Manager
Victoria Wicks-Brown - Principal Advisor Panels
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Presentation
from Hon Melissa Lee, Minister for Ethnic Communities
File No.: CP2024/10588
Te take mō te
pūrongo
Purpose of the report
1. To
receive a presentation from Hon. Melissa Lee, Minister for Ethnic Communities
on her priorities within the scope of her role.
Whakarāpopototanga matua
Executive summary
2. Minister
Lee was invited to present to the Ethnic Communities Advisory Panel at their
open meeting scheduled on 13 August 2024, in her capacity as Minister for
Ethnic Communities.
3. Minister
Lee will be presenting on the panel’s strategic priority “Belonging
and Inclusion” and on issues such as, but not limited to:
i)
Minister’s priorities for ethnic communities.
ii)
The Ministry for Ethnic Communities’ support for ethnic
communities, opportunities, and challenges for ethnic communities.
iii)
Current and future prosperity for Auckland and support provisions, if
any, considered for ethnic small and medium businesses and retail safety.
iv)
Engagement strategy of the Ministry of Ethnic Communities.
v)
Emergency Readiness and communications with ethnic communities in the
event of a disaster.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) whakamihi
/ thank Hon. Melissa Lee for her presentation to the Ethnic Communities
Advisory Panel.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Michalea Seto - Ethnic Communities Advisory Panel Co-Lead
Officer
|
|
Authorisers
|
Victoria Wicks-Brown - Principal Advisor Panels
Manoj Ragupathy - Ethnic Communities Advisory Panel
Co-Lead Officer
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
Discussion
with Hon Melissa Lee, Minister for Ethnic Communities
File No.: CP2024/10589
Te take mō te
pūrongo
Purpose of the report
1. Hon
Melissa Lee, Minister for Ethnic Communities has been invited by the Ethnic
Communities Advisory Panel to participate in a facilitated discussion with the
panel members and the public in attendance.
Whakarāpopototanga matua
Executive summary
2. Minister
Lee has been invited to the Ethnic Communities Advisory Panel open meeting
scheduled on Tuesday 13 August 2024 and has agreed to participate in a
facilitated discussion with the panel members and the public in attendance.
3. The
session will be facilitated by the co-chairs of the panel, Krish Naidu and
Ireen Rahiman-Manuel.
4. Minister
Lee will be available to discuss her role, her priorities for the portfolio,
the challenges and opportunities facing ethnic communities in Aotearoa and how
the Ministry for Ethnic Communities is supporting ethnic communities.
5. This
discussion primarily aligns with the panel’s strategic priority of
“Belonging and Inclusion”.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) tautoko
/ support a facilitated discussion with Minister Lee, panel members, and any
members of the public in attendance.
b) whakamihi
/ thank Hon. Melissa Lee for her time and engagement with the panel and the
public.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Michalea Seto - Ethnic Communities Advisory Panel
Co-Lead Officer
|
|
Authorisers
|
Manoj Ragupathy - Ethnic Communities Advisory Panel
Co-Lead Officer
Victoria Wicks-Brown - Principal Advisor Panels
|
|
Ethnic Communities Advisory Panel
13 August 2024
|
|
City centre
overnight parking changes - Auckland Transport
File No.: CP2024/11403
Te take mō te
pūrongo
Purpose of the report
1. To
provide information to the Ethnic Communities Advisory Panel about Auckland
Transport’s proposal to implement overnight parking charges in the city
centre.
2. To
provide an opportunity for the Ethnic Communities Advisory Panel to feedback
into the decision-making process before the revised proposal is
confirmed.
Whakarāpopototanga matua
Executive summary
3. In
May 2024 Auckland Transport (AT) announced its plan to make changes to paid
parking in the city centre.
4. The
announcement was not well received by individuals who live, work, or study
within the city centre, as well as community and business
representatives.
5. Following
internal discussion, AT made a decision to delay the overnight paid parking to
1 October to enable discussion with stakeholders and ensure alignment with the
overarching Room to Move strategy.
6. It
proceeded with Sunday and public holiday paid parking on 1 July 2024 as
planned. Minimal concern was shared with AT, and this is now live.
7. AT
reached out to a number of stakeholders in June 2024 to discuss the overnight
proposal. These stakeholders included representatives for businesses, workers
(including unions), mana whenua, motorists, individuals, residents, youth,
students, seniors, vulnerable community groups, and disability groups. Meetings
with interested parties were held in June and July 2024.
8. Following
is a summary of concerns raised (noting that concerns were raised first, before
AT provided additional context about why these changes are planned).
10. Following
concerns raised, there was an opportunity for AT to provide context and a
refined rationale for why overnight charges will help the city centre’s
nighttime economy and improve accessibility for drivers. This is summarised
below.
11. Extending
the paid parking hours to operate at all times will support the growth of the
city centre as it evolves into a 24-hour destination. By creating
‘turnover’ of parking spaces and enable wider use by those who
choose to drive into the city after 6pm.
12. This
change will free up coveted kerbside spaces for casual users needing to find a
space quickly, close to their destination.
13. It
will benefit many people who might need a short-term parking space the city at
night, including:
i)
a) people coming into the city to enjoy a
late-night dinner out;
ii)
b) people visiting friends in their
apartments late at night;
iii)
c) people with accessibility requirements
who may not be able to walk very far;
iv)
d) hospitality workers (people who work in
restaurants, bars, nightclubs and hotels) who might not have to walk as far to
reach their car at night;
v)
e) overnight shift workers who should find
it easier to find a short-term park;
vi)
f) service workers including cleaners
that will be able to park closer to buildings they are servicing; and
vii) g) businesses requiring loading zones closer to their premises
(users can park for free in any parking space for 10 minutes, enabling loading
across the city centre).
14. We
want people to feel safe and welcomed when coming into the city. Increasing the
turnover of cars should naturally deliver an extra layer of security as
increasing the presence of people is known to deter crime and inappropriate
behaviour.
15. Parking
spaces turning over more frequently will stimulate the nighttime economy. Our
data shows that most people using a parking space on the street in the city
centre park in the space all night. Research undertaken by Tātaki Auckland
Unlimited indicates that people want to drive into the city at night, but
parking is a significant barrier, often driving them to other evening hotspots
such as Ponsonby.
16. Ensuring
that parking spaces are available for those who are actively contributing to
the nighttime economy is a better outcome for the city than parking spaces
being occupied by vehicles parked overnight for free.
17. Lively
cities around the world operate a 24-hour user pays model in their city
centres. It's helpful to make this change now so that we provide space for
change to occur. Auckland's city centre has more parking spaces than Sydney.
18. The
number of public parking spaces impacted is relatively small when considering
the total number of public parking spaces that people can access in the city
centre. This change only impacts 2,400 parking spaces.
19. Residential
permits would not be effective. If permits were to be offered to residents and
workers, parking spaces would remain fully occupied all day and night, with
little turnover.
20. Leasing
a carpark in the city centre is fairly common for regular users, with 17,000
public spaces available for leasing (4,500 of these are in AT carparks). Leases
in AT’s buildings generally start at $200 a month, and as of today, 1,200
leases are still available. Short term arrangements typically demand a
premium.
21. Car
share is a growing travel option in the city centre too, with users able to
park in allocated spaces throughout the city as part of the service. Easily
rentable parking spaces are also becoming easier to find and access, with many
businesses and apartments leasing out unused carparks overnight.
22. We
are committed to ensuring charges are set at a fair, affordable rate while
balancing vehicle turnover and commercial needs. We are interested in whether
there is demand to increase the opening hours of AT carparking buildings.
23. We
are also making improvements to loading zones, time restricted parking,
mobility parking and motorcycle parking in the city centre so that these become
operational at all times as well, as these users often require these spaces
outside of the allocated times.
24. Suggestions
to soften the impact were offered by representatives. These are listed below. 
26. These
suggestions are being reviewed internally and AT will be in a position to share
early ideas with panel members at the meeting on Tuesday 30 July.
Ngā tūtohunga
Recommendation/s
That the Ethnic Communities
Advisory Panel:
a) arotake
/ review the information above to participate in a discussion on the proposal.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Hannah Ross – Auckland Transport Strategic Communications
and Engagement Lead
|
|
Authoriser
|
Victoria Wicks-Brown - Principal Advisor Panels
|