Agenda of Howick Local Board - Thursday, 15 August 2024

1 Nau mai | Welcome

The Chair will open the meeting and welcome everyone present.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Howick Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Aaron Martin - Chairperson East Skate Club Inc

Te take mō te pūrongo

Purpose of the report

1. Aaron Martin Chairperson of the East Skate Club Inc will present to the Board a deputation on the topic of the Lloyd Elsmore Skatepark development.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Aaron Martin from the East Skate Club Inc for his deputation and attendance.

8.2 Deputation - Morgan Darkwa - GM Community & Marketing Waka Pacific Trust

Te take mō te pūrongo

Purpose of the report

1. Morgan Darkwa - GM Community & Marketing and CEO - David Comery from the Waka Pacific Trust will present to the Board a deputation on the community value provided by the Due Drop Events Centre and the Vector Wero Whitewater Park.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Morgan Darkwa and David Comery from the Waka Pacific Trust for their deputation and attendance.

8.3 Deputation - Josh Little - Research on the Walkability of the Howick/Pakuranga, Botany, and Flatbush Local Baord Area.

Te take mō te pūrongo

Purpose of the report

1. Josh Little – former student at Botany Downs Secondary College in 2023, will present to the Board a deputation on the Walkability of the three geographical areas in the Howick ward: Howick/Pakuranga, Botany and Flatbush, with research data captured in May/June 2023.

2. The aim of the research is to conclude to what extent the Howick/Pakuranga, Botany, and Flatbush regions compare in terms of the walkability and the factors that contribute to how walkable they are.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Josh Little for his deputation and attendance.

8.4 Deputation - Maria Shallard and Ray Freeman - Co-Event Directors of Barry Curtis Parkrun Group

Te take mō te pūrongo

Purpose of the report

1. Maria Shallard and Ray Freeman - Co-Event Directors of the Barry Curtis Parkrun group will present to the Board a deputation on the challenges of running the Parkrun events in Barry Curtis Park.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakamihi / thank Maria Shallard and Ray Freeman from the Barry Curtis Parkrun group for their deputation and attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇨	15 August 2024, Howick Local Board: Chairperson's Report - Chair Light's Written Report

Howick Local Board

15 August 2024

Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Four 2023/2024

File No.: CP2024/11153

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Howick Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year. The work programme is produced annually and aligns with Howick Local Board Plan outcomes.

3. 94 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected), 7 activities have an Amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), 3 activities have a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and 10 activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Howick Youth Facility and Programmes (ID 198)

· Howick War Memorial Hall (ID 207)

· Pest Free Howick Ward (ID 574)

5. Key activities not delivered / not progressed as expected include:

· Howick Celebrated Citizens (ID 1428)

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the performance report for quarter four ending 30 June 2024.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Howick Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services.

· External Partnerships;

· Plans and Places;

· Auckland Emergency Management;

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. Operational grant to Howick Historical Village (ID 187): Howick Historical Village held 65 programmes over 136 sessions for 9914 participants.

14. Howick Youth: Facility and Programmes (ID 198): The Te Taiwhanga Taiohi Howick Youth Space opened after an inaugural event on 6 April.

15. Youth: Howick Youth Council (ID 204): They ran a Quiz Night at the new Te Taiwhanga Taiohi Howick Youth Space, as well as a Sports Festival, a very successful Pride Allied event, Youth Week and the annual Youth Summit.

16. Anzac Services Howick (ID 209): The Howick Local Board co-hosted the Anzac Day dawn and civic services held at Stockade Hill. The services were attended by 3,000 people from the local community.

Key activity achievements from the 2023/2024 work programme

17. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

· Howick Youth Facility and Programmes (ID 198): A permanent Youth Space Te Taiwhanga Taiohi was secured in Botany Town Centre and was opened on 6 April 2024. It now operates to a very high number of young people.

· Howick War Memorial Hall (ID 207): At its 16 May 2024 business meeting, the Howick Local Board resolved to approve the Howick War Memorial Hall to operate as a venue for hire.

· Pest Free Howick Ward (ID 574): Six primary schools completed the Pest Free Howick Ward (PFHW) Conservation Cadetship, reaching 150 students. Six conservation workshops were delivered, engaging an estimated 140 community members and 600 students. The Moth Plant Pod competition produced 128,108 pods or vines across 33 active teams. Mission Heights Junior College hosted a Pestival and unveiled the Matariki Legacy Planting viewing platform in June. Eleven schools are signed up to receive native trees and support for school planting days in financial year 2024/2025.

Overview of work programme performance

Customer and Community Services work programme

18. In the Customer and Community Services work programme, there are 83 activities with a green RAG status, 7 activities with an amber RAG status, 3 activities with a red RAG status and 9 activities with a grey RAG status. Activities with significant impact are discussed below. Note that some activities have a Red RAG status but are listed as “In progress”. In these cases, the work on these activities remains ongoing, but they are not expected to be completed until after the first quarter in 2024/2025:

Table 2: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Howick Local Board - Sport and Recreation Initiatives	Amber	In progress	The funding for this line has bene distributed between three projects: 1. Howick Sport and Recreation Plan refresh - in development, aiming for draft plan end of August. 2. Sport Auckland programme delivery in Howick - agreement signed and delivery being planned. 3. Pakuranga United Rugby Club - agreement signed for funding towards delivery of the 2024 Howick Sports Awards on 29 August 2024.
Howick LDI - Heritage - install interpretative signage	Grey	Cancelled	This project has been cancelled as it is no longer required. Funding re-allocated to project ID 37343 Relocate flagpole from 34 Moore Street to Stevenson Reserve.
Mangemangeroa Development Plan - develop implementation plan	Red	In progress	The 2019 development plan needs to be revisited to consider feedback that had not occurred with previously with Ngāi Tai ki Tāmaki. The next steps will involve meeting with Ngāi Tai and Friends of Mangemangeroa so that the development plan can reflect both important partners principles for the development of Mangemangeroa Reserve.
Howick - renew signage - Te Kete Rukuruku - Māori naming of parks and places	Red	In progress	This project is now on hold. The local board resolved on the parks/reserves to be gifted names with Ngāi Tai ki Tāmaki at its 21 March 2024 business meeting. Staff have confirmed with the naming lead in the Māori outcomes unit that gifting of names could take up to two years. Project will remain on hold and reviewed when and as names become available. No funding has been allocated to this line in the 2024/25 work prorgamme.
Aviemore Drive - landslide prevention	Grey	Cancelled	This project is in the process of being cancelled as the assessment memo completed by the Geotech team recommended that there is no Auckland Council asset at risk and no further actions are required. The memo has been passed onto Auckland Transport if further actions want to be taken.
Howick toilet provision assessment	Amber	In progress	The final draft assessment was presented to local board members for feedback at a workshop. Additional requests regarding the original scope have been made and are currently being assessed. The final report will be presented for a formal decision at the September 2024 business meeting.
Local civic events Howick	Grey	Deferred	No activity occurred as no civic events were scheduled in 2023/2024.
Howick Celebrated Citizens	Grey	Deferred	This event was not held in 2023/2024.
Howick Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche One	Red	In progress	The shared interest discussions are ongoing. Funding applied to be carried forward for iwi payments when this is resolved.
160 Murphys Road, Flat Bush - Korean Positive Ageing Charitable Trust	Grey	Deferred	The building needs to be renewed before a new lease will be progressed. Item deferred to FY26/27 when renewal works can be undertaken.
Bramley Drive Reserve: Farm Cove Maritime Trust	Amber	In progress	This leasing item should have appeared in WP 2024/2025 as lease expiry is November 2024. Code of Compliance obtained, lease will be progressed in WP 2024-2025.
Howick Domain at 90R Wellington Street, Howick	Grey	Deferred	The progression of this lease is on-hold and deferred until renewal works for the building are completed.
Howick Domain at 90R Wellington Street, Howick: Howick Tennis Club Incorporated	Grey	Deferred	The progression of this lease is on-hold and deferred until renewal works for the building are completed.
Howick Domain: Howick Brass Incorporated	Grey	Deferred	The progression of this lease is on-hold and deferred until the Area Operations Project Manager renews the facility in the 2025/26 FY.
Howick Recreation Centre at 563R Pakuranga Road, Howick: The Scout Association of New Zealand (Minerva Group)	Amber	In progress	Staff have followed up during quarter four regarding the status of the lease application and are waiting on the group to submit their lease documentation.
Lloyd Elsmore Park at 2R Bells Road, Pakuranga Heights The Depot: Howick Community MenzShed Incorporated	Amber	In progress	Staff are meeting with the group in quarter one of the new financial year to confirm the progression of an Agreement to Lease for the site.
Lloyd Elsmore Park at 2R Bells Road, Pakuranga Heights The Depot-Cession Community Trust	Amber	In progress	Groups will come back to staff regarding the type of lease arrangement- either individual contracts with Council or one group holds the lease for the entire building.
Lloyd Elsmore Park at 2R Bells Road: Pakuranga Athletic Club Incorporated	Grey	Deferred	The progression of this lease is on-hold and deferred until the tenant attends to building maintenance works.
Morrow Avenue Reserve at 19R Morrow Avenue, Bucklands Beach: The Bucklands Beach Bowling Club Incorporated	Amber	In progress	The group requested to meet on-site. Staff will meet with group in the new financial year.

Infrastructure and Environmental Services work programme

19. In the Infrastructure and Environmental Services work programme, there are 6 activities with a green RAG status, no activities with an amber RAG status, no activities with a red RAG status and no activities with a grey RAG status.

External Partnerships work programme

20. In the External Partnerships work programme, there are 3 activities with a green RAG status, no activities with an amber RAG status, no activities with a red RAG status and no activities with a grey RAG status.

Plans and Places work programme

21. In the Plans and Places work programme, there is 1 activity with a green RAG status, no activities with an amber RAG status, no activities with a red RAG status and 1 activity with a grey RAG status.

Table 3: Plans and Places activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Coordination of Howick Village Centre Plan implementation	Grey	Cancelled

Auckland Emergency Management work programme

22. In the Auckland Emergency Management work programme, there is 1 activity with a green RAG status, no activities with an amber RAG status, no activities with a red RAG status and no activities with a grey RAG status.

Deferred activities

23. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

25. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Pest Free Howick (ID 574) – Supporting a community campaign encouraging residents to control pest plants and animals. Restoration work will continue with Ngāi Tai ki Tāmaki, enabling them to manage pest plants and animals on their land.

· Howick Schools Waste Minimisation Programme (ID 575) – Funding a community waste coordinator for eight hours a week to support schools to minimise waste. The majority of funding for this programme will go to schools to encourage participation and fund teacher-release.

· Industrial Pollution Prevention Programme (ID 576) - To educate and inform industry about the impacts that their activities may be having on local waterways through site inspections and discussions with business owners as well as providing pollution risks management support and spill training. A second programme is recommended to educate new businesses and follow up on existing practices.

· Howick Stream Improvement Programme (ID 578) – Funding the Ōtara Waterways and Lake Trust to carry out stream restoration and engagement activities.

· Tāmaki Estuary Environmental Forum – Howick (ID 1240) – Continuing to fund the Tāmaki Estuary Environmental Forum coordinator for 18 hours per week to support the forum and progress the vision for the Tāmaki estuary.

· Construction waste Enforcement and Leadership (577) - Funding a Construction Waste Advisor role focused on visiting sites and engaging with builders in the Flat Bush area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report informs the Howick Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

28. Māori Engagement: Improving responsiveness to local Māori (ID 199). All funding has been distributed. The recipients are providing service as anticipated.

29. Local implementation Ngā Hapori Momoho (Thriving Communities) councils social wellbeing strategy – Howick Local Board (ID 205). This includes supporting Māori-led community initiatives.

30. Library services – Howick (ID 1132). Libraries provide welcoming, safe and inclusive environments that deliver digital, facility and community-based services and programmes to promote te reo Māori.

31. Howick - renew signage - Te Kete Rukuruku - Māori naming of parks and places (ID 36484). Staff have confirmed with the naming lead in the Māori outcomes unit that gifting of names could take up to two years. Project will remain on hold and reviewed when and as names become available.

Ngā ritenga ā-pūtea

Financial implications

32. This report is provided to enable Howick Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programmes. There are no financial implications associated with this report.

Financial Performance

33. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

34. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

35. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

37. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

38. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a⇨	15 August 2024, Howick Local Board - Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Four 2023/2024 - 1 April to 30 June 2024 Work Programme Update
b ⇩	15 August 2024, Howick Local Board - Auckland Council's Quarterly Performance Report: Howick Local Board for Quarter Four 2023/2024 - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Authors	Matt Fletcher – Local Board Advisor
Authoriser	Ian Milnes - Acting Local Area Manager

Howick Local Board

15 August 2024

Local board views on a Notice of Requirement for an alteration to an existing designation at Chapel Downs School, 170 Dawson Road, Flat Bush

File No.: CP2024/11070

Te take mō te pūrongo

Purpose of the report

1. To invite local board’s views on a Notice of Requirement (NoR) from the Minister of Education for an alteration to an existing designation for Chapel Downs School, 170 Dawson Road, Flat Bush

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views on the Notice of Requirement if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.

4. The Minister of Education [MoE], as the Requiring Authority [RA], has served a notice of requirement [NoR] on Auckland Council [the council] for an alteration to an existing designation (4912) for Chapel Downs School, 170 Dawson Road, Flat Bush.

5. The alteration will enable the school to provide for students in Years 9 and 10. The school currently only provides for students from Years 0 - 8. The NoR thus seeks amendments to the purpose of the designation and also proposes conditions to address potential transport and acoustic effects, as well as providing for conditions for a new School Travel Plan and a Communications plan. The latter would raise awareness of aircraft noise in the school environment.

6. The NoR was notified on 23 May 2024 and submissions closed on 23 June 2024. Three submissions were received. One submission from the school’s Board of Trustees, supports the NoR. Two other submissions were received from Auckland International Airport Ltd and from the Board of Airline Representatives. Both oppose the NoR and raise issues relating to the effects of aircraft noise on the school and the potential reverse sensitivity effects on the airport/airlines.

7. This report is the mechanism for the local board to resolve and provide its views on the NoR. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide local board views on the Notice of Requirement to alter the purpose, amend existing conditions and provide new conditions to an existing designation in regard to Chapel Downs School at 170 Dawson Road, Flat Bush.

b) appoint a local board member to speak to the local board views at a council hearing [if one is held] on the Notice of Requirement

c) delegate authority to the chairperson of Howick Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[1]}

9. The Notice of Requirement is intended to alter the purpose and conditions of an existing designation [4912] within the Auckland Unitary Plan [AUP (OP)]. Local boards have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

10. If the local board chooses to provide its views, the planner includes those views in the [s42a] hearing report. Local board views are included in the analysis of the NoR, along with all submissions.

11. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who will make a recommendation on the NoR pursuant to section 171 of the Resource Management Act 1991 (RMA).

12. Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision in this regard pursuant to section 172 of the RMA from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

13. This report provides an overview of the NoR and a summary of the key themes in submissions.

14. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The general locality of the site is shown in Figure 1 below. The school is near the corner of Chapel Road and Dawson Road, with vehicle and pedestrian access provided from both roads. The school buildings are mainly on the southern part of the site, with playing fields to the east and open spaces to the north. There is an early childhood centre in the south-eastern corner and a dental clinic in the north-eastern corner of the site. The site is a typical primary school with classrooms, hall, library, gymnasium and playing fields and surrounded by residential properties.

16. This NoR was lodged by the Minister of Education and proposes to alter the purpose [i.e extend the year group from Year 0 - 8 to also provide for Year 9 and10 students], amend existing conditions attached to the designation as well as proposing new conditions to be attached to designation 4912 at Chapel Downs School. The changes to conditions address school design as they relate to potential transport and acoustic effects at Outline Plan of works stage. New conditions relate to a School Travel Plan and a Communications Plan.

17. There are a number of standard conditions [for all Minister of Education (MoE) designations] and two site specific conditions on the existing designation. The site-specific conditions both relate to acoustic treatment measures relative to aircraft noise. These are required to meet internal noise levels for new or relocated classrooms, libraries or halls or additions or alterations to existing classrooms, libraries and halls.

Figure 1: Location of the site (shown in blue outline) at 170 Dawson Road, Flat Bush and surrounding area

A aerial view of a city

Description automatically generated

18. There are no restrictions on student numbers or a roll cap on the existing designation.

19. The site is located within the Aircraft Noise Overlay – Moderate Aircraft Noise Area [MANA] which requires specific consideration of acoustic treatment measures given the presence of aircraft noise relative to Auckland Airport.

20. As there are increasing demands for schooling in the community, the MoE seek amendments to the purpose, to existing conditions and new conditions as set out above. The amended and new conditions are intended to ensure that any adverse effects resultant from accommodating Year 9 and Year 10 students can be avoided, remedied or mitigated.

21. The MoE included technical reports that evaluated acoustic and transport and traffic effects with their NoR, along with a civil assessment [stormwater, wastewater and water] and a preliminary site investigation assessment [contaminated land]. The report and other NoR details are available on council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=259

Council’s planner and other experts will evaluate the NoR with particular regard to transport and acoustic assessments supplied by the MoE as well as submissions received on the NoR and the views and preferences of the local board, if the local board passes a resolution to provide its views.

22. The NoR was notified on 23 May 2024 and submissions closed on 23 June 2024.

Submissions received

23. Submissions were made by three organisations.

24. The School’s Board of Trustees support the NoR and state that the proposed composite Y1-Y10 model provides a coherent pathway for students, an enhanced learning environment, and supports middle years development and richer learning opportunities.

25. Auckland International Airport Ltd (AIAL) and Board of Airline Representatives New Zealand Inc. (BARNZ) both oppose the NoR.

26. Both AIAL and BARNZ have similar concerns about the proposed alteration to the NoR. AIAL has concerns about the increase in numbers of students, teachers and support staff at the school which is in the MANA. AIAL states in their submission that the MANA is not a desirable location for other development or intensification of schools. AIAL advises that “although a degree of mitigation can be provided for internal learning environments through building design and acoustic treatment, this is not a complete solution….. design and acoustic treatment cannot address the adverse effect of high levels of aircraft noise on outdoor learning, playgrounds, sports fields and other such areas.” AIAL notes that they are dependent on planning controls in the Aircraft Noise Contours to protect its infrastructure from reverse sensitivity effects.

27. BARNZ also notes that acoustic mitigation measures cannot remedy or mitigate the effects of aircraft noise on the external environment which is an essential part of school activities. BARNZ states that “people on the site will be exposed to moderate levels of aircraft noise with may give rise to an undesirable learning environment which may culminate in noise complaints from the school community”.

28. Both submitters indicate that this proposal could give rise to increased reverse sensitivity effects on Auckland Airport [and the airlines]. Reverse sensitivity effects concerns in this regard are considered to potentially arise where there is a greater intensity of sensitive uses in proximity (i.e. within the MANA) to the lawfully established airport infrastructure such that complaints could occur which could result in constraints to the airport’s (and airlines’) operations.

29. The other feedback is from Auckland Transport [AT] who continue to work with council’s transport expert on outstanding concerns. These matters relate to the school bus service and upgrading of the existing pedestrian refuge outside the Chapel Road school entrance.

30. Information on individual submissions and the summary of all decisions requested by submitters, will be reported in the hearings report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation) and to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

32. The local board could consider if the NoR will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions and prepare the region for the adverse impacts of climate change (i.e. does the NoR elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

33. No submissions received raised matters relating to climate change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The NoR does not relate to public land for which the local board has decision making powers.

Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan, local board agreement

· responsibilities and operation of the local board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the NoR.

Tauākī whakaaweawe Māori

Māori impact statement

36. If the local board chooses to provide its views on the NoR, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori Communities or Te Ao Māori (Māori world view). Approximately 8000 residents in the local board area identify as Māori (2018 census results).

37. Representatives of the MoE sent an information package outlining the project and a proposed masterplan to all mana whenua groups who have an interest in the area in September 2023.

38. The MoE has advised in section 8.4 of the AEE that Te Ākitai Waiohua have prepared a Cultural Values Assessment (CVA) for this project and that they have met with Ngāi Tai ki Tāmaki to discuss the project. The main points of the discussion included stormwater treatment, erosion and sediment control, native planting and incorporating Māori values and concepts within the design aspects of the development. The MoE notes that these requirements can be accommodated and implemented in the design and development of the project’s future delivery stages. In addition, Ngāti Tamaoho and Ngāti Whanaunga – Coromandel have responded to the MoE confirming an interest in discussing some aspects of the project. The MoE’s representatives continue to engage with these iwi and I am aware that effects on mana whenua values continue to be assessed by the MoE through on-going consultation with iwi.

39. The MoE’s representatives will continue to engage with any mana whenua “who express an interest in this project either as a direct response to communications sent out by the MoE or through the formal part of the designation process”. No submissions have been received from mana whenua as a result of the notification process.

Ngā ritenga ā-pūtea

Financial implications

40. The NoR request does not pose any financial implications for the local board’s assets or operations and there are no financial implications with the local board providing its views.

41. Costs associated with processing the NoR request will be recovered from the MoE.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[2]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. The planner will advise the local board of the recommendation and decision on the NoR by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Vanessa Leddra - Policy Planner

Authorisers

John Duguid - General Manager Planning and Resource Consents

Ian Milnes - Acting Local Area Manager

Howick Local Board

15 August 2024

Approval for two new private road names at 304 Flat Bush School Road, Flat Bush (Tuscany Development, Stage 6B)

File No.: CP2024/10916

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name two new private roads, being commonly owned access lots, created by way of a subdivision development at 304 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer and applicant, Neil Construction Limited, has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5. The proposed names for the new private roads at 304 Flat Bush School Road, Flat Bush (Tuscany Development, Stage 6B) are:

Applicant’s Preference

Alternatives

Lane 1

Ligurian Lane

Elba Lane

Tyrrhenian Lane

Lane 2

Versilia Lane

Montalbano Lane

Sangiovese Lane

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakaae / approve the following names for the two new private roads created by way of subdivision undertaken by Neil Construction Limited at 304 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60336275, SUB60336277-A, road naming reference RDN90117010).

i. Ligurian Lane (Lane 1)

ii. Versilia Lane (Lane 2)

Horopaki

Context

6. Resource consent reference BUN60336275 (subdivision reference number SUB60336277-A) was issued in September 2020 for a staged subdivision to create residential lots and associated roading.

7. Roading and location plans of the development can be found in Attachment A and B to the agenda report.

8. In accordance with the standards, every public road and any private way, COAL, or right of way, that serves more than five lots generally requires a new road name in order to ensure safe, logical and efficient street numbering.

9. In Stage 6B of this development, the two private roads (COALs) require a road name because they serve more than five lots. The other roads in this stage have already been named. This can be seen in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road name/s for the local board’s approval.

11. The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The theme is based on Tuscany (the existing theme and name of the subdivision), Italy.

	Proposed name	Meaning (as described by applicant)
Lane 1	Ligurian Lane (applicant’s preference)	The Ligurian Sea is on Tuscany’s western coastline.
	Elba Lane (alternative)	Off Tuscany’s western coastline is the Tuscan Archipelago, of which the most significant island is Elba.
	Tyrrhenian Lane (alternative)	The Tyrrhenian Sea is on Tuscany’s western coastline.
Lane 2	Versilia Lane (applicant’s preference)	Versilia is a part of Tuscany in the north-western province of Lucca and the southern part of Massa-Carrara and is named after the Versilia River.
	Montalbano Lane (alternative)	Montalbano is 1 of 7 sub-areas of the Chianti Classico Region in Tuscany.
	Sangiovese Lane (alternative)	Sangiovese is the dominant grape variety, used in the making of Chianti wine, in the Chianti Classico Region in Tuscany.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is an acceptable road type for the new private roads, suiting their form and layout.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 25 June 2024 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho

22. By the close of the consultation period, no responses, comments, or feedback were received. While acknowledging that this does not automatically signify a lack of interest in the matter, and noting that dependent on the scale of a development and its level of significance, not all road naming applications do receive comments from mana whenua. In this instance the other roads in this development have already been named and these are two relatively minor and privately owned accesses, and for those reasons the applicant now wishes to continue to a decision from the local board.

23. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Report Attachment A Roadning Plan
b ⇨	Report Attachment B Location Plan

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Ian Milnes - Acting Local Area Manager

Howick Local Board

15 August 2024

Approval of the concept plan for the viewing platform and recreation area at 304 Flat Bush School Road, Flatbush

File No.: CP2024/11204

Te take mō te pūrongo

Purpose of the report

1. To seek approval from Howick Local Board for the concept plan for the proposed viewing platform and seating development on a portion of the drainage reserve and esplanade reserve located at 304 Flat Bush School Road, Flat Bush. This is to be vested to Auckland Council and, following an initial five-year maintenance period, to be maintained by Auckland Council.

Whakarāpopototanga matua

Executive summary

2. Neil Construction Limited (the applicant) was granted a resource consent by Auckland Council on 25 September 2020 for the subdivision of the site at 304 Flat Bush School Road. The two stages (6A and 6B) include rural lifestyle lots, a drainage reserve, an esplanade reserve and a recreation reserve.

3. Working with council staff, the developer produced a concept plan (Attachment A – Viewing Platform Package), for the development of a viewing platform and seating area, which will be located partially within an esplanade reserve and partially within a drainage reserve.

4. The proposal includes paths, stairs and a boardwalk terminating in a viewing platform and seating area. The development is being undertaken by Neil Construction Limited and will be maintained by the developer for the first five years following construction. The council will own and maintain the new amenity assets on the reserve in the long term.

6. Developing these reserves aligns with the Howick Local Board Plan 2023 outcome, Our Community. It will provide a meeting space for people to interact.

7. Pathways, stairs and planting elements of the proposal have been managed via the resource consent process. Local board approval is therefore sought in relation to the decking, benches, lighting and the boardwalk.

8. Staff recommend that the Howick Local Board approve the concept plan and subsequent construction of the viewing platform and seating area in the development at 304 Flat Bush School Road.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the concept plan (Attachment A – Viewing Platform Package), and subsequent construction of viewing platform and seating area at 304 Flat Bush School Road, Flat Bush and approve that the assets be taken on by the council upon practical completion.

b) delegate to the General Manager of Parks and Community Facilities authority to negotiate the IFA on terms acceptable to the council’s Infrastructure Funding team, including maintenance periods.

c) delegate to the General Manager of Parks and Community Facilities authority to assess and approve variations to the Engineering Plan Approval stage for the open space development.

Horopaki

Context

9. The development site is irregularly shaped and located to the southeast of Flat Bush just within the rural urban boundary denoted within the Auckland Unitary Plan (Operative in Part).

10. The drainage reserve (Lot 104) covers an estimated area of 1.741 hectares and is located within Stage 6B of the wider development. The esplanade reserve (Lot 108) covers an estimated area of 1.9194 hectares and is located within stage 6A of the wider development. Both lots are located within the central area of the overall development between stage 6A and 6B.

Figure 2: Showing location of viewing platform in wider development

11. Neil Construction Ltd is overseeing the development of 304 Flat Bush School Road, Flatbush, Auckland. The overall development of this land was consented in 2020 (consent number BUN60336275).

12. The resource consent approved subdivision of the subject site into two stages (6A and 6B) to create 5 rural lifestyle lots, a local purpose esplanade reserve, a residue lot, 53 residential lots, private rights of way, a local purpose drainage reserve, a recreation reserve, and roads to vest to Auckland Council.

13. The concept plan includes a staircase leading to a boardwalk and central gathering space followed by a circular timber seating area. There will also be an accessible pathway leading to the gathering area which will be lit by solar sensor pedestrian lighting. The paths and staircase are covered under the approved resource consent. The elements requiring local board approval are outlined in Table 2 below.

14. The drainage and esplanade reserves to vest are currently in private ownership and will vest to the council (and in the case of the drainage reserve, specifically to Healthy Waters) as part of the residential subdivision.

15. The concept plan was discussed with the local board at a workshop held on 10 May 2024. The local board expressed their support for the concept plan but raised queries about the potential for lighting to be provided as a means of crime prevention through design, and options for the materials used in construction of the boardwalk.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Table 1 sets out an acquisition assessment for the acquisition of the proposed assets on the drainage and esplanade reserve.

Table 1: Acquisition assessment

Strategic Alignment
Howick Local Board Plan 2023	Our Community We support community participation through the provision of services and spaces for people to interact
Development Costs	Operational Costs
Local boards decide how local open spaces are developed. In this case the developer will develop the land and an IFA will provide the contractual basis for the development, to be agreed between the developer and the IFA team.	The estimated annual maintenance cost for the public open space is up to $7,758 per annum. Maintenance costs are met by operational budget allocated as a percentage of the acquisition cost through the Long-term Plan 2024-2034.

17. Following the local board workshop, feedback was received from the council’s landscape architect, in relation to the board’s suggestion for the use of a composite material (rather than timber) for the boardwalk.

18. Where composite decking has been used in regional parks, the surface has become slippery as the narrow grooves become clogged with dirt or moss. ‘Grip strips’ have been installed on top of the composite to make the surface safe.

19. Staff therefore recommended that the material is not utilised in this area, where shading and leaf drop are likely to lead to issues with clogging and slippage. The developer will proceed with natural timber decking.

20. The local board’s request for some lighting around the pathways to the meeting area and seating area has been communicated to the applicant and the plans updated to include solar sensor lighting. Solar lighting comes with a 10-year product warranty, according to standard specifications. Replacement lights will have an indicative CAPEX cost of approximately $300 per light. There are three lights proposed along the pathway and the total cost of replacement would therefore be approximately $900.

21. The council’s Healthy Waters specialists do not have any concerns with the latest design for the viewing platform within the drainage reserve but noted that they would need access to the manhole for a stormwater management pipe. The developer provided an updated location for this, and Healthy Waters confirmed they were satisfied with the updated location.

22. Staff are seeking approval for the concept plans, and delegation to the General Manager of Parks and Community Facilities to assess and approve variations to the approved engineering detail for the open space development.

23. If developed as proposed, the open space will serve the local community with an additional recreation space now and in the future, which aligns with the ‘Our Community’ outcome in the Howick Local Board Plan, noted above.

24. The recreation space is located on a drainage reserve that meets Healthy Waters’ network plan. The development provides an opportunity to address multi-purpose needs and create flexible and adaptable public space. It will therefore provide future residents with easily accessible infrastructure for day-to-day informal gathering opportunities and enhance the environment.

25. Staff recommend that the land be developed as proposed by the applicant and in line with the applicant’s concept plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

27. Climate change is expected to bring increasing temperatures, rising sea levels, and changing rainfall patterns. Vegetation on parks and open space, including grass, can serve as temperature regulators through shade and evapotranspiration. Vegetation processes and stores carbon, helping to offset the accumulation of greenhouse gases in the atmosphere. The incorporation of planting around the edges of the informal recreation assets ensures that the reduction in green space for planting is minimal.

28. Parks and open space act as collection points for surface and run-off water, reducing flood risks during storms by buffering peak flows, reducing the volume and velocity of stormwater runoff, and helping create resilience in our infrastructure.

29. Parks and open spaces also serve as ecological stepping-stones or corridors. They can promote and protect native plants and animals, enhance biodiversity, and increase resilience to environmental change.

30. Any formal development of park infrastructure will contribute to climate change through carbon emissions, particularly during the construction and renewal phases, and through ongoing maintenance. This needs to be carefully considered when creating new park assets. Consideration has been given to this and it is noted that the materials being utilised are sustainable.

31. Whilst a composite material made from recycled plastics was recommended by the local board during the workshop, issues with slips and consideration of the carbon emissions associated with the development of composite decking have been considered and as such, staff recommend that in this case natural timber decking is utilised.

32. It is anticipated that the proposed planting methodology and species proposed for this drainage reserve and on the esplanade reserve, will over time absorb and store a portion of the carbon dioxide emissions created by human activities in relation to construction and travel to and from the reserve.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Specialist staff from within the council, including Healthy Waters, Parks and Community Facilities Area Operations, Parks Planning, Landscape Architects and Parks and Places have collaborated on this development proposal.

34. Staff have engaged with the developer directly through the subdivision consent application process. The IFA team will engage with the developer and are anticipating entering into an IFA to manage the funding of this development.

35. Staff support the development proposal as it will help meet informal recreational needs of future residents of the Flat Bush School Road area and the wider community.

36. Healthy Waters have been consulted about the proposal and confirmed that they are supportive of the portion of the structure within the drainage reserve.

37. The council’s Area Operations team have confirmed that they are supportive of this developer project and the opportunities it presents to this growing community that surrounds it.

38. Pathways, stairs and planting elements of the proposal have been managed via the resource consent process. Local board approval is therefore sought in relation to the decking, benches, lighting and the boardwalk.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The proposed development of land will provide recreation opportunities for the local community and is in line with required service provisions in the area while ensuring stormwater management within the drainage reserve is not compromised.

40. The local board has allocated decision-making responsibility for developing local parks within the Howick Local Board area. Staff attended a local board workshop on 9 May 2024 to discuss the proposal and assets to be developed. Queries raised by the local board related to the lighting for the proposed viewing platform and seating area, and the use of materials.

41. The local board indicated general support for parks service outcomes proposed for the site.

42. The development of the concept plan aligns with the following Howick Local Board Plan 2023 outcome and objectives:

Area	Objective
Our community	Community facilities, spaces and activities enable people to participate, learn and grow.
Our community	Parks and open spaces support a wide variety of recreational activities.

Tauākī whakaaweawe Māori

Māori impact statement

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māri Responsiveness Framework and local board plans.

44. The development discussed in this report will benefit Māori and the wider community by creating a space for people to participate and connect, and supporting recreational activities.

45. The proposed park does not contain any known sites of significance to Māori identified in the Auckland Unitary Plan. Any Māori significance is assessed during the resource consent stage.

46. The development of the drainage reserve with informal recreation assets is therefore considered in this light and no further engagement was undertaken.

Ngā ritenga ā-pūtea

Financial implications

47. There are no financial CAPEX implications directly related to actions, recommendations or decisions required for the Parks and Community Facilities department, other than consequential OPEX of maintaining the reserves and assets in the future. The open space is being developed at the sole cost of the developer.

48. Pursuant to the developer entering into an IFA, they will cover the entire capital expenditure to develop the open spaces and are obliged to maintain the assets for five years following practical completion of the assets.

49. Operational expenditure will commence following practical completion and conclusion of maintenance periods in accordance with an IFA. Practical completion for all stages of the development is currently expected to be in the 2025 financial year.

50. If approved, annual maintenance will be paid for out of the local board budget as per Table 2 below, to be administered by Parks and Community Facilities after a five-year maintenance period.

51. The figures below have been received from the council’s quantity surveyors and were provided after receiving the areas and number of the relevant assets. This was also reviewed by the council’s Area Operations specialist who confirmed that Parks and Community Facilities could take on this asset.

52. Confirmation has been received that sufficient funds for the maintenance (OPEX) and establishment (CAPEX) are available to address the financial implications to the local board.

Table 2: Estimated consequential Opex costs per annum for maintenance of the acquired land

Service Area	Service Category	Estimated Consequential Opex
Garden Maintenance	Amenity Gardens	$1,814
Tracks and Paths (sealed)	Tracks and Footpaths	$1064
Furniture and Fixtures Maintenance and Repairs	Tables and Seats (3 benches)	$182
Structure Maintenance and Repairs	Steps	$182
Structure Maintenance and Repairs	Boardwalk	$148
Structure Maintenance and Repairs	Circular Timber Boardwalk	$89
Amenity Lighting	Lighting	$425
Total OPEX Cost		$3,904
Scheduled work for the whole site estimated additional 10%	Plant pest removal, dead animal/carcass removal, loose litter collection, garden irrigation repairs and maintenance, drain clearing and repair	$390
Response work - estimated additional 15%		$586
General Ecological Maintenance – estimated additional 5%		$195
Grand Total		$5,075

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53. There is an increasing need for the council to consider development of open spaces, solutions, and budgets, as continued urban development places increased pressure on available budget to maintain assets placed on open space.

54. There are two potential issues that may arise during the delivery of the open space development: cost escalation and inadequate handover. To address these concerns, an IFA will be established.

55. The IFA will be entered into by the developer’s representative and the council to ensure that proper handover of all documents, warrantees, as-builts and producer statements occurs. The IFA will also place all responsibility for delivery of the reserve on the developer who will be responsible for absorbing any and all cost escalations in order to deliver the complete park development.

56. Additionally, all assets entrusted to the council will receive engineering plan approval prior to the commencement of construction to ensure assets are constructed appropriately.

Ngā koringa ā-muri

Next steps

57. Subject to local board approval of the concept plan, the developer wishes to develop the open space network as soon as the engineering plan approval has been obtained and the IFA has been signed.

58. The plans will progress to the engineering plan approval (EPA) stage and council staff will assess and endorse engineering detail based on the local board’s decision on this business report. All assets to vest with the council will require sign-off via the EPA process.

59. Should the local board approve the concept plan, staff will finalise the IFA with the developer.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	OPEX budget
b ⇨	Viewing platform plan package

Ngā kaihaina

Signatories

Authors

Louise Thomas - Senior Parks Planner

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Ian Milnes - Acting Local Area Manager

Howick Local Board

15 August 2024

Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2)

File No.: CP2024/11271

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on Auckland Council’s submission to New Zealand’s Second Emissions Reduction Plan (ERP2).

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment - Manatū Mō Te Taiao (MfE) has opened consultation on New Zealand’s Second Emissions Reduction Plan (ERP2), with a closing date of 21 August 2024. The final ERP2 needs to be published by the end of 2024, and must outline the strategy and actions that the Government will take across all sectors of the economy to meet emissions reduction targets.

3. A memo outlining key elements of the proposal was circulated to local boards on 31 July.

4. The ERP2 focuses on sectors that are the key drivers of emissions:

· energy

· transport

· agriculture

· forestry

· waste.

5. The aim of the plan is to reduce net greenhouse gas emissions at least cost to New Zealanders, while adapting to a changing climate.

6. The government is also formally consulting on amendments to the first emissions reduction plan (ERP1). These are intended to reflect changes in the government’s approach to emissions reduction and to align with their broader climate response strategy.

7. Auckland Council submitted on the First Emissions Reduction Plan (ERP1) in 2021. A copy of the full submission can be found at Report Plans of Environment and Climate Change Committee - Thursday, 10 March 2022 (aucklandcouncil.govt.nz)

8. This previous council submission:

· advocated for more ambitious budgets and actions, including steeper reduction targets and, where appropriate, bringing forward deadlines for meeting those targets to deliver on New Zealand’s commitment to the Paris Agreement.

· expressed concern at the lack of funding for infrastructure resilience, as well as for upskilling, education, information, and awareness raising campaigns to influence behaviour change needed to achieve reduction targets.

· emphasised the importance of ensuring that Auckland undergoes a rapid, fair, and equitable transition to a low-emissions, regenerative and climate resilient economy.

· advocated that that Resource Management Act reforms should include legislative links to the Climate Response (Zero Carbon Amendment) Act.

· recommended that government should use every lever at its disposal to achieve emissions reduction targets, including ensuring alignment of all significant government reforms and policy updates with ERPs.

· emphasised the importance of partnership with iwi / Māori in developing the ERP

· recommended using a futures or foresight approach in developing the ERP and any future related policy developments.

9. The ERP2 is likely to affect the Auckland region in the following ways:

· It will set specific sectoral direction regarding actions to be taken to reduce emissions, particularly for public transport, waste and energy transition.

· It will result in increased reliance on the Emission Trading Scheme (ETS) and private sector investments to finance mitigation actions with a reduction in central government funding and incentives (e.g. Climate Emergency Response Fund, Government Investment in Decarbonising Industry, incentives for electric vehicles).

· There will be a reduced focus on gross emissions mitigation and a stronger reliance on forestry sequestration and market-led initiatives (including capture and storage systems, even if most of them are not commercially viable and will also take many years to evolve).

· Indirectly, this would jeopardise Auckland Council's climate interventions and outreach efforts aimed at empowering the community and businesses to significantly lower their carbon footprints while promoting the many co-benefits such as saving money and enhancing resilience in the face of climate events.

10. MfE’s ERP2 consultation page can be found here:

· https://consult.environment.govt.nz/climate/second-emissions-reduction-plan/

11. Further information and summary documents on the ERP2 can be found here:

· Emissions reduction plans explained (2min video)

· Read a short summary of the discussion document [PDF, 2.3 MB]

· Read the full discussion document [PDF, 4.9 MB]

· Read the technical annex [PDF, 2 MB]

12. Public webinars are also being hosted by MfE, with a webinar focused on local and central government taking place on Monday 12 August. Details of other webinars can be found here: New Zealand’s second emissions reduction plan - Ministry for the Environment - Citizen Space

13. The draft Auckland Council ERP2 submission will be distributed to all local board members on 12 August and will be an agenda item for the 15 August Planning, Environment and Parks Committee meeting.

14. The final date for local boards to provide feedback to be considered for incorporation into the submission is 8 August. Local board feedback received by 16 August 2024 will be appended to the submission to be lodged by 21 August.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) whakarite / provide feedback to be incorporated and/or amended to Auckland Council’s submission to New Zealand’s Second Emissions Reduction Plan (ERP2).

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors	Kat Ashmead - Senior Advisor Operations and Policy
Authorisers	Ian Milnes - Acting Local Area Manager

No.	Title	Page
a ⇨	18 August 2024, Howick Local Board - Howick Local Board Workshop Records - 25 July 2024 Record of Workshop
b ⇨	18 July 2024, Howick Local Board - Howick Local Board Workshop Records - 1 August Record of Workshop
c ⇨	18 August 2024, Howick Local Board - Howick Local Board Workshop Records - 8 August 2024 Record of Workshop

No.	Title	Page
a ⇨	15 August 2024, Howick Local Board - Hōtaka Kaupapa \| Governance Forward Work Calendar - Copy of the Hōtaka Kaupapa

[1] Local Government (Auckland Council) Act 2009, ss15-16.

[2] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Damian Light
Deputy Chairperson	Bo Burns
Members	Katrina Bungard
	David Collings
	Bruce Kendall
	John Spiller
	Mike Turinsky
	Adele White
	Peter Young, JP

Authors	Claire Bews - Democracy Advisor
Authoriser	Ian Milnes - Acting Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987