1 Nau mai | Welcome

Chairperson S Milne will welcome those present with a karakia.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Ōrākei Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2024, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Auckland Cricket Association - Update on proposal for Colin Maiden Park

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for individuals and groups to deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Ian Francis (Interim Chief Executive) and Brendon Gibson (Chair) of Auckland Cricket Association will be in attendance presenting and update on the Association’s proposals for the Colin Maiden Park sports precinct.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the presentation and updates from Auckland Cricket Association on their proposals for the Colin Maiden Park sports precinct and thank Ian Francis and Brendon Gibson for their attendance.

Attachments

a 15 August 2024, Ōrākei Local Board, Item 8.1, Deputation - Auckland Cricket Association - Presentation................. 145

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōrākei Local Board

15 August 2024

Auckland Transport - Merton Road proposed pedestrian safety improvement project

File No.: CP2024/11130

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to give the Ōrākei Local Board an opportunity to provide formal feedback to the Merton Road Traffic-Light Controlled Dual Crossing project as provided for in the Kōkiri Auckland Transport and Ōrākei Local Board transport engagement agreement.

Whakarāpopototanga matua

Executive summary

2. As part of the Kōkiri process, local boards were asked to nominate projects in the FY2024-2025 to which they would like to provide formal feedback as part of Auckland Transport’s work to build a more structured and effective process for local boards to engage with.

3. It is expected that Kōkiri will assist local boards to influence transport projects and programmes as part of its drive to improve its relationship with local boards.

4. As part of this process, Ōrākei Local Board requested an opportunity to provide formal feedback to Auckland Transport’s proposal for an improved pedestrian and cycle crossing facility at #34 Merton Road, St Johns.

5. Auckland Transport proposed through public submission, to provide a traffic-light controlled dual crossing at #34 Merton Road complete with associated works to help manage traffic on this busy road and give priority to people on foot and bikes to cross the road.

6. This project was progressed by Auckland Transport after the Ōrākei Local Board put it forward as a possible candidate for its local board transport capital fund. Auckland Transport analysis established network benefit in the project and identified opportunity to include it as part of its road safety programme.

7. The project went out for public consultation in June and July of this year and Auckland Transport workshopped the proposal with the Ōrākei Local Board in February 2024 and July 2024.

8. After the local board provides its formal views, Auckland Transport will decide on next steps for the project, including consideration of other possible options for moving the crossing closer to Howard Hunter Avenue.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) supports the construction of a proposed traffic-light controlled dual crossing on Merton Road between #34 Merton Road and Howard Hunter Avenue.

b) requests Auckland Transport to consider the merits of locating the crossing either at #34 Merton Road or further east and proceeding with the most suitable location.

Horopaki

Context

9. Auckland Transport (AT) manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

10. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisatioins in 2020; and are as follows:

Collaborate - AT and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

Consult - AT leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

Inform – AT leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions or views that need to be taken and recorded.

12. The level of engagement for the Merton Road Traffic-Light Controlled Dual Crossing project is consultation.

Tātaritanga me ngā tohutohu

Analysis and advice

13. When discussing its local board transport capital fund, the local board identified that crossing points on Merton Road between the roundabout at Morrin Road and the roundabout at College Hill did not provide a good level of service for those wanting to access facilities in Colin Maiden Park.

14. Auckland Transport offered to take on investigation of a crossing facility on Merton Road as part of its road safety programme.

15. Our investigation found that the only pedestrian facilities near the swimming facility (a popular crossing point) are a refuge island at the College Hill roundabout approximately 370m west or a midblock or a pedestrian refuge 510m east of the proposed location.

16. The investigation came up with three possible locations for the crossing and brought these to a workshop with the Ōrākei Local Board in February 2024 for discussion.

17. Three locations were monitored to find the desire line for pedestrian movements outside the Swimming facility and Tennis Courts as shown in the figure below.

18. Out of the three-locations identified, based on our survey, location 1 is the preferred location to cross the road.

19. It was noted that buses were frequently arriving at the swimming facility car park to pick up and drop off children, in addition, a significant number of children were dropped off by parents in the car parking area of the swimming facility after school hours. A few children with adults were noted to park on street and cross Merton Road to access the swimming facility.

20. As AT intends in the future to improve cycle facilities on Merton Road, several options for dual crossings were considered. These options included a raised crossing, a crossing at-grade, a Swedish style crossing and a signalised crossing.

21. After consideration, Auckland Transport recommended a signalised crossing as this:

· Provides a safe crossing facility and dedicated green time for those using the crossing,

· Increases visibility and awareness of the pedestrian/cyclist,

· Caters to the pedestrian desire line in this area,

· Improves accessibility for wheeled or less mobile pedestrians,

· Allows heavy vehicles to travel with minimal noise pollution and vibration to adjacent residential property as compared to raised tables.

· Removes the issue for buses tracking out of the swimming facility.

· As the signals would operate on demand only so would provide minimum disruption to vehicles using Merton Road.

22. The proposal for a signalised crossing at the preferred location was open for public submission in June 2024. Along with the proposal for a dual signalised crossing, other improvements were noted such as:

· Rebuilding footpaths next to the new green cycle marking outside #32 Merton Road and near the crossing and installing yellow tactile pavers at the crossing point.

· Installing green tactile pavers and cycle ramps along with holding rails for cyclists waiting at the lights.

· Painting no-stopping-at-all times (broken yellow lines) on all approaches to the crossing. Clearing access and re-allocating road space by removing six on-street parks and one tree.

· Installing new signage and painting new road markings to support the proposed changes.

Consultation

23. In total, there were eleven responses to the public consultation.

24. Two submitters supported the proposal, one identified as the spokesperson for Stonefields School. Comments were made that children from St Johns would be able to safely cross Merton Road and walk to school in Stonefields. Additionally, this would enhance safety around the sports fields on busy days when cars are parked on the opposite side of the road.

25. Four submitters did not support the proposal, mainly due to the location of the crossing. They did support measures aimed at improving safety and enhancing access to cycle paths and walkways, but they suggested that the crossing be moved further to the east. This they said would remove any potential conflict with access to the carpark opposite #34 Merton Road. They also cited safety concerns due to its proposed location near a corner, the downhill slope from College Hill roundabout and issues about possible congestion in the carpark when the signals were in heavy use.

Auckland Transport’s response to submitters

Regarding Safety concerns

26. The design ensures that the sight distance of the crossing signal is visible for motorists coming around the bend and there is enough safe distance to slow down and stop for pedestrians to cross.

Location suggestion

27. Auckland Transport conducted observations on site and the location proposed was the best location near #34 Merton Road, away from driveways with enough width for a crossing.

28. We will consider the feedback received from the public through this consultation and the views of the local board and look at crossing opportunities closer to Merton Road/ Howard Hunter Ave intersection and assess which is the best option.

29. The Links to Glen Innes project proposes improvements to the Merton Road/Morrin Road roundabout which will improve accessibility to the shopping area. This improvement will still leave a lack of crossing opportunities at the western end of Merton Road, which this project is proposing to improve.

Delays on Merton Road

30. The pedestrian crossing operates on a push button system, so when there are no pedestrians crossing, the signal will remain green. We have also conducted traffic modelling on Merton Road to ensure there will be minimum effect on the traffic flow.

Parking demand

31. We considered the parking demand, but we also need to balance this with the pedestrian safety needs of the area.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

33. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. The project is being delivered by Auckland Transport and does not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This project was originally suggested by the local board as a possible project for its local board transport capital fund programme.

36. The project was discussed with the local board in February 2024 and the board supported the option of a signalised dual crossing close to #34 Merton Road proceeding to design and consultation. The board expressed a preference for a signalised rather than a raised dual crossing that might have effects on traffic flow.

37. The consultation results were presented to the local board in July 2024. At that meeting, there was discussion around the location of the crossing and its proximity to the carpark used by the swimming facility and the tennis club.

38. After reviewing the public feedback, the local board supported the installation of the crossing and were of the view that the option of moving the crossing location further east should be a consideration for Auckland Transport.

Tauākī whakaaweawe Māori

Māori impact statement

39. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsive or effective to Māori.

40. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

41. This report has no financial implications for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. The local board is being asked to provide formal feedback to this project as provided for in the Kōkiri agreement.

43. There is little risk to the local board in providing its formal view as a crossing point at approximately #34 Merton Road has been supported by Stonefields School and facility providers at Colin Maiden Park but questions over the location have been raised.

Ngā koringa ā-muri

Next steps

44. Auckland Transport will consider both the feedback received from the public through this consultation and the formal feedback from the local board. The project team will look at crossing opportunities closer to Merton Road/ Howard Hunter Avenue intersection and assess the best option.

45. AT will then inform the local board on the outcome of those considerations and next steps.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Initial consultation design - Merton Road proposed pedestrian safety improvement project	15

Ngā kaihaina

Signatories

Authors	Lorna Stewart – AT Elected Member Relationship Partner
Authorisers	John Gillespie – AT Head of Stakeholder and Local Board Relationships
	Glenn Boyd - Local Area Manager

Ōrākei Local Board

15 August 2024

Approval for eight new road names at 79 Ladies Mile, Remuera, and 100 Ascot Avenue, Greenlane

File No.: CP2024/10909

Te take mō te pūrongo

Purpose of the report

1. To approve the names for eight new roads being created by way of the subdivision development at 79 Ladies Mile, Remuera, and 100 Ascot Avenue, Greenlane.

Whakarāpopototanga matua

Executive summary

2. A resource consent was issued on 17 April 2023 for the construction of 357 units and associated subdivision at 79 Ladies Mile, Remuera, and 100 Ascot Avenue, Greenlane.

3. The New Zealand Road Naming Standards require that in this particular instance, a road name is necessary in the interests of public safety and administration, and the Ōrākei Local Board has been delegated the responsibility for the naming of new roads in this local board area by Auckland Council.

4. The developer in this instance, Fletcher Residential Ltd., has proposed the following names for consideration by the local board:

Road Number	Applicant’s Preference	Alternative	Alternative
Road 1	Furlong Avenue	Steeplechase Drive	Kia Toi Drive
Road 2	Eke Hoiho Crescent	Whanatu Crescent	Kia Toi Crescent
Road 3	Extension of Derby Downs Place
COAL A	Great Northern Terrace	Steeplechase Lane	Kia Toi Terrace
COAL B	Kiatere Lane	Kia Toi Lane	Whanatu Drive
COAL C	Hihiko Close	Whanatu Lane	Whakaraka Close
COAL D	Piki Ake Rise	Sunline Rise	Steeplechase Drive
COAL E	Tawhai Lane	Whanatu Lane	Whakaraka Close

5. Those names are assessed in this report by the council’s technical specialists as all being acceptable for the location and are now presented to the Ōrākei Local Board to consider which if any name might be approved under the delegation.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the following names for the eight new roads (Attachment A) created by a development undertaken by Fletcher Residential Ltd. at 79 Ladies Mile, Remuera, and 100 Ascot Avenue, Greenlane, in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90116707, resource consent reference BUN60412411).

i. Furlong Avenue (Road 1)

ii. Eke Hoiho Crescent (Road 2)

iii. Derby Downs Place (Road 3)

iv. Great Northern Terrace (COAL A)

v. Kiatere Lane (COAL B)

vi. Hihiko Close (COAL C)

vii. Piki Ake Rise (COAL D)

viii. Tawhai Lane (COAL E)

Horopaki

Context

6. Resource consent reference BUN60412411 was issued on 17 April 2023 for the construction of 357 new residential units and associated subdivision creating a number of public roads to be vested to Council and Commonly Owned Access Lots (COALs).

7. The Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the NZ Standards) require that in most instances, a road name is required in the interests of public safety and administration when the accessway services more than five dwellings, as in this instance.

8. The Ōrākei Local Board has been delegated by Auckland Council the responsibility for the naming of new roads within this local board area and as required by section 319(1)(j) of the Local Government Act 1974.

9. To aid developers, the Ōrākei Local Board has provided the Ōrākei Local Board Road Naming Policy and Guidelines (the Guidelines) that set out the requirements and criteria for obtaining road names within the area. The Guidelines state that where a new road needs to be named, the subdivider/developer shall provide one preferred and several alternate road names for the local board’s consideration.

10. The developer in this instance, Fletcher Residential Ltd., has proposed the following names for consideration by the local board:

Road Number	Applicant’s Preference	Alternative	Alternative
Road 1	Furlong Avenue	Steeplechase Drive	Kia Toi Drive
Road 2	Eke Hoiho Crescent	Whanatu Crescent	Kia Toi Crescent
Road 3	Extension of Derby Downs Place
COAL A	Great Northern Terrace	Steeplechase Lane	Kia Toi Terrace
COAL B	Kiatere Lane	Kia Toi Lane	Whanatu Drive
COAL C	Hihiko Close	Whanatu Lane	Whakaraka Close
COAL D	Piki Ake Rise	Sunline Rise	Steeplechase Drive
COAL E	Tawhai Lane	Whanatu Lane	Whakaraka Close

Site and location plans for the development can be found in Attachment A and B.

11. The proposed names are necessarily assessed against both the NZ Standards and the Guidelines, so that the local board can have confidence in its decision-making.

12. Having identified the need for a road name, the NZ Standards require that the name chosen is not duplicated nearby and that the roading typology (Avenue, Drive, Crescent, Place, Terrace, Rise, Lane etc.) is suitable for this particular situation. These matters are considered by direct consultation with Land Information New Zealand (LINZ), which is responsible for ensuring that addressing matters comply with the NZ Standards across New Zealand.

13. The Guidelines contain three principles to aid the consideration of an appropriate name:

Principle 1: Road names to minimise confusion

This Principle and the helpful “Road Naming Criteria” contained at Appendix B addresses the same public safety and prevention of administrative confusion matters that are set out in the NZ Standards, it is therefore considered that the requirements of Principle 1 would be considered to have been met in the event the proposed road names are technically acceptable to LINZ.

Principle 2: Road names to reflect the heritage of an area

At section (2), Principle 2 states that: “Proposed names should reflect the historical or cultural or existing thematic or environmental identity of an area, to recognise the unique characteristics of that area and possibly the community.” This provides a lens through which the appropriateness of a road name might be considered.

Section (4) requires that “The Board expects that there will be consultation with the local residents’ and local business associations, local special interest groups, historical societies and mana whenua to develop new names.” Assessment against this section provides the local board certainty that consultation has taken place with the groups most appropriate to determining the acceptability of a particular name.

Section (7) states that “Where an ancestral linkage to mana whenua is proposed the applicant must consult with the appropriate iwi to ensure cultural propriety”. This section sets the expectation in relation to the appropriate use of te rēo in road names. Assessment of this component of Principle 2 is undertaken in the Tauākī whakaaweawe Māori section of this report below.

Principle 3: Road Types

This Principle addresses the same matters for consideration in respect to road typology as set out in the NZ Standards, Principle 3 would be considered to have been met in the event the proposed typologies are acceptable to LINZ.

14. The analysis and advice that follow is undertaken with reference to the NZ Standards and the Guidelines and as described above.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The proposed names and their meaning are provided in the table immediately below:

Road Number	Proposed name	Meaning (as described by the applicant)
Road 1	Furlong Avenue (applicant’s preference)	The name is suggested by Auckland Thoroughbred Racing (ATR). A furlong is a measure of distance in imperial units that is used to describe the length of a horse race. In 1970, ATR purchased the land below the Steeplechase hill to improve the start of the five-furlong race.
	Steeplechase Drive (alternative)	This name is suggested by ATR in honour of the Great Northern Steeplechase that took place on the site between 1885 and 2022.
	Kia Toi Drive (alternative)	This name is suggested by Ngāti Te Ata Waiohua. The name translates to “to trot or move quickly”.
Road 2	Eke Hoiho Crescent (applicant’s preference)	The name is suggested by Ngāti Te Ata Waiohua. This name translates to ‘‘ride horses”. This road was deemed most appropriate for this name because it aligns with the road naming theme of motion and movement while also doubling as a way finder to the ATR in-field access that is located at the southern corner of the site.
	Whanatu Crescent (alternative)	This name is suggested by Ngāti Te Ata Waiohua which translates to “to go ahead or move” Typically used to describe the motion or movement of moving forward.
	Kia Toi Crescent (alternative)	This name is suggested by Ngāti Te Ata Waiohua. The name translates to “to trot or move quickly”.
Road 3	Extension of Derby Downs Place
COAL A	Great Northern Terrace (applicant’s preference)	This name is suggested by ATR. The name is proposed in honour of the Great Northern Steeplechase that took place on the site between 1885 to 2022. COAL A is deemed to be the most appropriate road for this name as the COAL follows the alignment of the old rack track.
	Steeplechase Lane (alternative)	This name is suggested by ATR in honour of the Great Northern Steeplechase that took place on the site between 1885 and 2022.
	Kia Toi Terrace (alternative)	This name is suggested by Ngāti Te Ata Waiohua The name translates to “to trot or move quickly”
COAL B	Kiatere Lane (applicant’s preference)	Kiatere was the name of the 1905 and 1907 champion of the Great Northern Steeplechase. Kiatere also means “be quick” or “be fast” in Te Reo which aligns with the road naming theme. COAL B was considered the most appropriate road for the name due to its location adjacent to the race track.
	Kia Toi Lane (alternative)	This name is suggested by Ngāti Te Ata Waiohua. The name translates to “to trot or move quickly”.
	Whanatu Drive (alternative)	This name is suggested by Ngāti Te Ata Waiohua which translates to “to go ahead or move”. Typically used to describe the motion of moving forward.
COAL C	Hihiko Close (applicant’s preference)	This name is suggested by Ngāti Te Ata Waiohua. It translates to “to be quick” and is used in reference to “speed” and “swiftness”. It is typically used to describe the movement of people which aligns with the road naming theme. COAL C is deemed to be the most appropriate road for this name because there are stairs proposed between COALs C and E to promote the movement of people within the development.
	Whanatu Lane (alternative)	This name is suggested by Ngāti Te Ata Waiohua which translates to “to go ahead or move”. Typically used to describe the motion of moving forward.
	Whakaraka Close (alternative)	This name is suggested by Ngāti Te Ata Waiohua and it is translates to “to walk and step out”.
COAL D	Piki Ake Rise (applicant’s preference)	This name is suggested by Ngāti Te Ata Waiohua. The meaning of the name is “to ascend upwards”. This name aligns with the road naming theme of movement and motion. It speaks to the gradient change that occurs within the COAL, between Roads 1 and 2. It also reflects on the maunga surrounding the site. Furthermore, it provides context to the seating proposed within the COAL to provide an area for resting and appreciation of the surrounding maunga.
	Sunline Rise (alternative)	This name is suggested by ATR in honour of the one of the greatest New Zealand trained galloping horses this century. Sunline was buried at Ellerslie Racecourse in 2009. Sunline won 32 of 48 starts between 1998 and 2002 including two at Ellerslie Racecourse in 1998 and 1999.
	Steeplechase Drive (alternative)	This name is suggested by ATR in honour of the Great Northern Steeplechase that took place on the site between 1885 and 2022.
COAL E	Tawhai Lane (applicant’s preference)	Tawhai means “to step out, stride or pace” in Te Reo. It is typically used to describe the movement of people which aligns with the road naming theme. COAL E is deemed to be the most appropriate road for this name because there are stairs proposed between COALs C and E to promote the movement of people within the development.
	Whanatu Lane (alternative)	This name is suggested by Ngāti Te Ata Waiohua which translates to “to go ahead or move”. Typically used to describe the motion of moving forward.
	Whakaraka Close (alternative)	This name is suggested by Ngāti Te Ata Waiohua and it is translates to “to walk and step out”.

16. The proposed road names have been checked against the NZ Standards in consultation with LINZ. LINZ has confirmed that, as there is no duplication or similarity to other names nearby, all names are technically suitable for use at this location. As Principle 1 of the Guidelines addresses the same public safety and prevention of administrative confusion matters that are set out in the NZ Standards, it can be considered that the requirements of Principle 1 have also been met in this instance.

17. Principle 2 section (2) of the Guidelines requires that the road names “… should reflect the historical or cultural or existing thematic or environmental identity of an area, to recognise the unique characteristics of that area and possibly the community.”

The names proposed generally fall into three themes. Some of the proposed names reflect the historical use of the land, being the Ellerslie Racecourse steeplechase. Some proposed names reflect landscape features within the development and surrounding area. The names suggested by mana whenua have a theme of motion and movement to reflect historical passage through the site. For these reasons, it is considered that the Principle 2 section (2) matters have been appropriately addressed.

18. Principle 2 section (4) of the Guidelines anticipates consultation with potentially affected community and other groups prior to decision-making. On 15 November 2023, ATR suggested seven road names for the development. Reviewing the names suggested by ATR, against the road naming guidelines, Fletcher Residential Ltd has decided to adopt four of the names suggested by ATR.

19. On 20 June 2024, Fletcher Residential Ltd. contacted both the Stonefields Residents Association and the Ellerslie Residents Association for feedback on the proposed road names No feedback was received from the Ellerslie Residents Association. Feedback was received from board members of the Stonefields Residents Association on 24 July 2024. Overall, the names proposed by Fletcher Residential Ltd are supported. Questions have been raised over the potential mispronunciation of ‘Eke Hoiho’ and ‘Piki Ake’ One of the board members has also suggested the following names after looking through PapersPast, with the keywords ‘Ellerslie Race Course’:

· Steeplechase

· Strong Field

· Champion

· Harriers

20. Having considered the feedback received, Fletcher Residential Ltd. has decided to not incorporate the names ‘Strong Field’, ‘Champion’, and ‘Harriers’ into this development. The proposed names, including ‘Steeplechase’ have known backstory and reasons for their inclusion and have been through due process with the major stakeholders. Fletcher Residential Ltd. believes that the Te Reo Māori names which are gifted by Mana Whenua are not difficult to pronounce. It is also worthwhile noting that the names suggested by Stonefields Residents Association board member have not been checked by LINZ.

21. Principle 2 section (7) requires consideration of ancestral linkages to Mana Whenua. Consultation was also carried with Mana Whenua with an interest in the general area. Commentary on this consultation is provided in the Tauākī whakaaweawe Māori section that follows.

22. LINZ has also confirmed that ‘Avenue’, ‘Drive’, ‘Crescent’,’ Terrace’, ‘Lane’, ‘Close’, and ‘Rise’ are acceptable road types and reflect the form and layout of the COALs and public roads. As Principle 3 of the Guidelines addresses the same matters for consideration as set out in the NZ Standards, it can be considered that the requirements of Principle 3 have also been met.

23. Having provided an assessment of the relevant NZ Standards and the Guidelines in the commentary above, it is therefore considered that the relevant matters have been adequately addressed by the applicant and the preferred road names can be supported.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond that outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

27. To aid local board decision-making, the Guidelines include Principles recognising cultural and ancestral linkages to areas of land through engagement with mana whenua.

28. Prior to the lodgment of the road naming application, Fletcher Residential Ltd has consulted with Ngāti Te Ata Waiohua, Ngāti Tamaoho, Ngāti Whanaunga, Ngāti Pāoa, Ngāti Whātua Ōrākei and Ngāti Maru regarding road naming for the development. As part of that consultation, it was determined that ancestral names should be avoided, and the theme of motion and movement was considered appropriate, reflecting the historical passage through the land and the transformations over time. The proposed names were presented in a hui held on 30 April 2024, attended by representatives of Ngāti Te Ata Waiohua and Ngāti Maru. No concerns around the road names were raised in the hui.

29. On 17 June 2024, the council contacted all mana whenua on behalf of the applicant, through the Resource Consenting department’s central facilitation process. Representatives of the following groups with an interest in the general area were contacted:

• Te Rūnanga o Ngāti Whātua

• Ngāti Whātua o Kaipara

• Ngāti Whātua Ōrākei

• Ngāi Tai Ki Tāmaki

• Te Kawerau ā Maki

• Ngāti Tamaoho

• Te Ākitai Waiohua

• Te Ahiwaru Waiohua

• Ngāti Te Ata Waiohua

• Ngāti Paoa Iwi Trust

• Ngāti Maru

• Ngāti Tamaterā

• Waikato-Tainui

• Ngāti Whanaunga

• Te Patukirikiri

30. By the close of the consultation period, feedback was received from Te Akitai Waiohua indicating that they prefer all names put forward by Ngāti Te Ata Waiohua to be the new road names. No further feedback has been received, and was not anticipated due to the earlier engagement with mana whenua undertaken by Fletcher Residential Ltd.

31. This site is not listed as a site of significance to Mana Whenua.

32. For these reasons it is considered that appropriate Mana Whenua consultation has taken place and that the preferred names, including those gifted by Mana Whenua, can be supported.

Ngā ritenga ā-pūtea

Financial implications

33. The road naming process does not raise any financial implications for the council.

34. The applicant has the responsibility for ensuring that appropriate signage will be installed once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of that process.

Ngā koringa ā-muri

Next steps

36. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan with roads for 79 Ladies Mile, Remuera, and 100 Ascot Avenue, Greenlane.	25
b ⇩	Location Map	27

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Glenn Boyd - Local Area Manager

Ōrākei Local Board

15 August 2024

Approval for nine new road names at 100 Morrin Road, St Johns and 20 Stonefields Avenue, Stonefields

File No.: CP2024/10913

Te take mō te pūrongo

Purpose of the report

1. To approve the names for nine new roads being created by way of the subdivision development at 100 Morrin Road, St Johns, and 20 Stonefields Avenue, Stonefields.

Whakarāpopototanga matua

Executive summary

2. A resource consent was issued on 17 April 2024 for the creation of 113 residential allotments and associated residential units, infrastructure, Commonly Owned Access Lots, and roads to be vested at 100 Morrin Road, St Johns, and 20 Stonefields Avenue, Stonefields.

3. The New Zealand road naming standards require that in this particular instance a road name is necessary in the interests of public safety and administration and the Ōrākei Local Board has been delegated the responsibility for the naming of new roads in this local board area by Auckland Council.

4. The developer in this instance, Fletcher Residential Ltd., has proposed the following names for consideration by the local board:

· Marutūāhu Road (Road 1)

· Hauāuru Drive (Road 2)

· Liane Ngamane Road (Road 3)

· Whareponga Lane (Road 4)

· Ngārahu Lane (Road 5)

· Morehu Wilson Road (Road 6)

· Puhata Way (Road 7)

· Warenga Lane (Road 8)

· Te Aranui Lane (Road 9)

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) approve the following names for the nine new roads (Attachment A) created by a development undertaken by Fletcher Residential Ltd at 100 Morrin Road, St Johns, and 20 Stonefields Avenue, Stonefields in accordance with section 319(1)(j) of the Local Government Act 1974 (road naming reference RDN90116929, resource consent references BUN60422850 and SUB60422852).

i. Marutūāhu Road (Road 1)

ii. Hauāuru Drive (Road 2)

iii. Liane Ngamane Road (Road 3)

iv. Whareponga Lane (Road 4)

v. Ngārahu Lane (Road 5)

vi. Morehu Wilson Road (Road 6)

vii. Puhata Way (Road 7)

viii. Warenga Lane (Road 8)

ix. Te Aranui Lane (Road 9)

Horopaki

Context

6. Resource consent reference BUN60422850 (subdivision reference number SUB60422852) was issued on 17 April 2024 for the creation of 113 residential allotments and associated residential units, infrastructure, Commonly Owned Access Lots (COALs), and roads to be vested at 100 Morrin Road, St Johns and 20 Stonefields Avenue, Stonefields.

8. The Ōrākei Local Board has been delegated by Auckland Council, the responsibility for the naming of new roads within this local board area and as required by section 319(1)(j) of the Local Government Act 1974.

10. For this development, Fletcher Residential Ltd has not provided any alternative name options because the names are gifted by the Marutūāhu Iwi and the development is a a joint venture between the Marutūāhu Iwi and Fletcher Residential Ltd.

11. Fletcher Residential Ltd and Marutūāhu Iwi have proposed the following names for consideration by the local board:

· Marutūāhu Road (Road 1)

· Hauāuru Drive (Road 2)

· Liane Ngamane Road (Road 3)

· Whareponga Lane (Road 4)

· Ngārahu Lane (Road 5)

· Morehu Wilson Road (Road 6)

· Puhata Way (Road 7)

· Warenga Lane (Road 8)

· Te Aranui Lane (Road 9)

12. Site and location plans of the development can be found in Attachment A and B.

13. The proposed names are assessed against both the NZ Standards and the Guidelines so that the local board can have confidence in its decision-making.

14. Having identified the need for road names, the NZ Standards require that the names chosen are not duplicated nearby and that the roading typology (Way, Drive, Lane, Road, etc.) is suitable for this particular situation. These matters are considered by direct consultation with Land Information New Zealand (LINZ), which is responsible for ensuring that addressing matters comply with the NZ Standards across New Zealand.

15. The Guidelines contain three principles to aid the consideration of an appropriate name:

Principle 1: Road names to minimise confusion

This Principle and the helpful “Road Naming Criteria” contained in Appendix B address the same public safety and prevention of administrative confusion matters that are set out in the NZ Standards, it is therefore considered that the requirements of Principle 1 would be considered to have been met in the event the proposed road names are technically acceptable to LINZ.

Principle 2: Road names to reflect the heritage of an area

Section (7) states that “Where an ancestral linkage to Mana Whenua is proposed the applicant must consult with the appropriate iwi to ensure cultural propriety”. This section sets the expectation in relation to the appropriate use of Te Reo Māori in road names. This component of Principle 2 is assessed in the Tauākī whakaaweawe Māori section of this report below.

Principle 3: Road Types

This Principle addresses the same matters for consideration in respect to road typology as set out in the NZ Standards. Principle 3 would be considered to have been met in the event the proposed typologies are acceptable to LINZ.

16. The analysis and advice that follow is undertaken with reference to the NZ Standards and the Guidelines and as described above.

Tātaritanga me ngā tohutohu

Analysis and advice

17. The proposed names and their meaning are provided in the table immediately below:

Road Number	Proposed name	Meaning (as described by the applicant)
Road 1	Marutūāhu Road (applicant’s preference)	The eponymous tupuna of the Marutūāhu Iwi (Ngāti Maru, Ngāti Pāoa, Ngāti Whanaunga and Ngāti Tamaterā). The land has great significance to the Marutūāhu Iwi as the nearby small volcanic cones provided steep slopes that offered excellent defensive capabilities in times of warfare, and the surrounding flat terrain offered rich fertile volcanic soils for cultivations. Examples include the historical Te Tauoma pā and related kāinga (villages) and māra (cultivations). One important crop grown by the tūpuna was hue (gourd fruit) which provided sustenance as a staple food source and once hollowed and dried out, was utilised as either water receptacles or musical instruments. This is also referenced in local naming (Ngā-hue Reserve). The development is a joint venture between the Marutūāhu Iwi and Fletcher Residential.
Road 2	Hauāuru Drive (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.
Road 3	Liane Ngamane Road (applicant’s preference)	A Marutūāhu leader who passed away in 2022. Her significant legacy includes being a katiaki of the tikanga and mātauranga of the Marutūāhu Iwi, especially Ngāti Tamaterā and Ngāti Maru. This name honours her mahi, and the Ngamane whānau are in support of the road naming.
Road 4	Whareponga Lane (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.
Road 5	Ngārahu Lane (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.
Road 6	Morehu Wilson Road (applicant’s preference)	A Marutūāhu leader who passed away in 2022. His significant legacy includes being a katiaki of the tikanga (customary system of values and practices) and mātauranga (traditional knowledge) of the Marutūāhu Iwi, especially Ngāti Pāoa and Ngāti Whanaunga. The naming honours his mahi, and the Wilson whānau are in support of the road naming.
Road 7	Puhata Way (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.
Road 8	Warenga Lane (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.
Road 9	Te Aranui Lane (applicant’s preference)	This name represents Marutūāhu Tupuna who lived in the area.

18. The proposed road names have been checked against the NZ Standards in consultation with LINZ. LINZ has confirmed that, as there is no duplication or similarity to other names in close proximity, all names are technically suitable for use at this location. As Principle 1 of the Guidelines addresses the same public safety and prevention of administrative confusion matters that are set out in the NZ Standards, it can be considered that the requirements of Principle 1 have also been met in this instance.

19. Principle 2 section (2) of the Guidelines requires that the road names “… should reflect the historical or cultural or existing thematic or environmental identity of an area, to recognise the unique characteristics of that area and possibly the community.”

The names proposed reflect the cultural linkage the Marutūāhu Iwi has with the area. For this reason, it is considered that the Principle 2 section (2) matters have been appropriately addressed.

20. Principle 2 section (4) of the Guidelines anticipates consultation with potentially affected community and other groups prior to decision-making. Consent from the Ngamane whānau is obtained for the name of Road 3. Consent from the Wilson whānau is obtained for Road 5. It is understood that Fletcher Residential Ltd. had a meeting with the Chair of Ōrākei Local Board on 23 July 2024 and it was confirmed in the meeting, that for this particular development, consultation with the Stonefields Residential Association would not be required. Overall, it is considered that the Principle 2 section (4) matters are also considered to have been suitably addressed.

21. Principle 2 section (7) requires consideration of ancestral linkages to Mana Whenua. Consultation was also carried out with Mana Whenua with an interest in the general area. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

22. LINZ has also confirmed that ‘Way’, ‘Lane’, ‘Drive’, and ‘Road’ are acceptable road types and reflect the form and layout of the COALs and public roads. As Principle 3 of the Guidelines addresses the same matters for consideration as set out in the NZ Standards, it can be considered that the requirements of Principle 3 have also been met.

23. Having provided an assessment of the NZ Standards and the Guidelines in the commentary above, it is therefore considered that the relevant matters have been adequately addressed by the applicant and the preferred road names can be supported.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

27. To aid local board decision-making, the Guidelines include Principles recognising cultural and ancestral linkages to areas of land through engagement with mana whenua.

28. Prior to the lodgment of the road naming application, Fletcher Residential Ltd. has consulted with representatives of the Marutūāhu Iwi (Ngāti Maru, Ngati Pāoa, Ngāti Tamaterā, Ngāti Whanaunga, and Te Patukirikiri) who have gifted the names which Fletcher Residential Ltd. has proposed as preferred names.

29. It is noted that whilst a number of other Mana Whenua have not been specifically consulted regarding the road naming of the development, Fletcher Residential Ltd. has consulted with them throughout the resource consent process.

30. For these reasons it is considered that appropriate Mana Whenua consultation has taken place and that the preferred name, having been gifted by Mana Whenua can be supported.

Ngā ritenga ā-pūtea

Financial implications

31. The road naming process does not raise any financial implications for the council.

32. The applicant has the responsibility of ensuring that appropriate signage will be installed once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of that process.

Ngā koringa ā-muri

Next steps

34. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan with roads for 100 Morrin Road, St Johns, and 20 Stonefields Avenue, Stonefields	35
b ⇩	Location Map	37

Ngā kaihaina

Signatories

Authors

Amy Cao - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Glenn Boyd - Local Area Manager

Ōrākei Local Board

15 August 2024

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board for quarter four 2023/2024

File No.: CP2024/11614

Te take mō te pūrongo

Purpose of the report

1. To provide the Ōrākei Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Ōrākei Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year. The work programme is produced annually and aligns with Ōrākei Local Board Plan outcomes.

3. A total of 78 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 or multi-year projects that have progressed as expected), three activities have an Amber RAG status (activities that were expected to be completed in 2023/2024, which are now expected to be completed in the first quarter in 2024/2025 or multi-year projects that have not progressed as expected or activities that are on hold), five activities have a Red RAG status (activities that were not delivered or activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 or multi-year projects that are significantly delayed or activities that are on hold with significant issues), and five activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the entire 2023/2024 financial year work programme (which may have occurred in quarter four) include:

· ID 306: Placemaking: Neighbourhood development Ōrākei: As part of this line, Tagalad Reserve open day was held on 25 May to celebrate the return of Tagalad to local board governance and to hear from the community their thoughts on the future use of the reserve.

· ID 307: Māori Responsiveness Ōrākei: Funding provided to Ngāti Whātua Ōrākei, and matched by them, to create artwork for Ngāti Whātua Ōrākei’s whare waka for their waka taua at The Landing.

· ID 309: Youth: Youth empowerment Ōrākei: Youth of Ōrākei (YOO) has successfully run six events over the past year. These events are: games night, YOO community brunch, QuizEx, tree planting, social media awareness campaign (ongoing), and a music competition.

· ID 18299: St Heliers Library - interior and exterior renewals: This project covered the refurbishment of the library interior and exterior, seismic strengthening and renewal works to align with all accessibility and heritage requirements. The project was completed July 2023 with the opening ceremony held 15 August 2023.

· ID 32061: Crossfield Reserve - implement eastern section masterplan - renewals: Physical works to upgrade Crossfield Reserve playground have been completed and it was officially opened on 4 May 2024. Works also included renewing footpaths, resurfacing the basketball court, park furniture, riparian planting and shade.

· ID 715: Sustainable schools moth plant competition - Ōrākei. The fourth Ōrākei Local Board Schools' Moth plant Competition Project has been completed. A prizegiving was attended by 61 adults and 38 students from nine schools and early childhood centres on 26 May. Eighteen teams from ten schools participated. In Ōrākei, 26,989 pods and vines were collected this year compared with 10,132 last year. This equates to 18,892,300 moth plant vines that will not germinate this year. St Thomas's, the top school, had six teams and collected 8370 pods. Newmarket Playcentre ‘Moth Plant Warriors’ were the first early childhood centre with 4111 pods and a spot prize for the most small vines by root. Glendowie Kindergarten were the second early childhood centre with 1044 pods plus spot prizes for integrating their pod collecting into artwork and developing an innovative weeding tool.

5. Key activity achievements from quarter four of the 2023/2024 financial year work programme include:

· ID 302: Ōrākei Community arts programmes - Māori arts and culture: The Whenua Give Back Day (community planting day) was delivered on Saturday 22 June, attracting more than 200 people from the community.

· ID 2987: Community arts broker programme – Ōrākei: Oro Ōrākei: Sound Walk, an experiential sound walk featuring live performers and sound installations along the Ōrākei Basin walkway was presented by Audio Foundation on 26 May, attracting an estimated 600 plus visitors to experience this four-hour event. Responses to the event were overwhelmingly positive.

· ID 26480: Tahuna Torea - renew tracks and pathways: A contractor was selected and construction started May 2024 to renew tracks and pathways at Tahuna Torea in alignment with the concept plan. The works are continuing.

· ID 37498: Remuera Library - undertake seismic strengthening and minor renewals: A contract was awarded in May 2024 to carry out seismic strengthening works to align with all accessibility and heritage requirements at the Remuera Library. The project also includes renewing the gutters, copper flashing, data and security system, carpet and flooring in bathrooms, stairs, and painting the external wall and mezzanine. the library will close at the end of June 2024 and will resume services from temporary premises at Somervell Presbyterian Church in mid-July 2024.

· ID 314: Local civic events Ōrākei: The Crossfield Reserve playground re-opening was held on 4 May 2024 with an attendance of about 100 guests from the community and stakeholders. Guests included Ōrākei Local Board members, Deputy Mayor, representatives from Ngāti Whātua Ōrākei, Kāinga Ora, Glendowie Community centre and Auckland East Community Network.

· ID 323: Local Civic events Ōrākei - Environmental Forum: The Environmental Forum was held on 29 May 2024 with an attendance of 90 guests from the community and stakeholders.

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high-level summary only) on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) receive the performance report for quarter four ending 30 June 2024.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Ōrākei Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Auckland Emergency Management

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end-of-year report are outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end-of-year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. ID 302: Ōrākei Community arts programmes - Māori arts and culture: The Whenua Give Back Day (community planting day) was delivered on Saturday 22 June, attracting more than 200 people from the community.

14. ID 2987: Community arts broker programme – Ōrākei: Oro Ōrākei: Sound Walk, an experiential sound walk featuring live performers and sound installations along the Ōrākei Basin walkway was presented by Audio Foundation on 26 May, attracting an estimated 600 plus visitors to experience this four-hour event. Responses to the event were overwhelmingly positive.

15. ID 26480: Tahuna Torea - renew tracks and pathways: A contractor was selected and construction started May 2024 to renew tracks and pathways at Tahuna Torea in alignment with the concept plan. The works are continuing.

16. ID 37498: Remuera Library - undertake seismic strengthening and minor renewals: A contract was awarded in May 2024 to carry out seismic strengthening works to align with all accessibility and heritage requirements at the Remuera Library. The project also includes renewing the gutters, copper flashing, data and security system, carpet and flooring in bathrooms, stairs, and painting the external wall and mezzanine. the library will close at the end of June 2024 and will resume services from temporary premises at Somervell Presbyterian Church in mid-July 2024.

17. ID 314: Local civic events Ōrākei: The Crossfield Reserve playground re-opening was held on 4 May 2024 with an attendance of about 100 guests from the community and stakeholders. Guests included Ōrākei Local Board members, Deputy Mayor, representatives from Ngāti Whātua Ōrākei, Kāinga Ora, Glendowie Community centre and Auckland East Community Network.

18. ID 323: Local Civic events Ōrākei - Environmental Forum: The Environmental Forum was held on 29 May 2024 with an attendance of 90 guests from the community and stakeholders.

Changes to the local board work programme in quarter four

Activities with changes in quarter four

19. The following work programmes activities have changes that were formally approved by the board in quarter four:

· On 16 May 2024, the board approved the reallocation of $40,437 from the local board’s Customer and Community Services 2023/2024 work programme line item 3844, Meadowbank Community Centre, to the Somervell Church in advance of the lease commencement (resolution OR/2024/47)

· On 16 May 2024, the board approved the Young Enterprise Scheme (OR) (Activity ID 1269) and associated budget of $2,000 into the 2023/2024 Customer and Community Services Work Programme from unallocated locally driven initiatives (LDI) operational budget. Due to changes at Tātaki Auckland Unlimited, the approval of the Young Enterprise Scheme (OR) (Activity ID 1269) into financial year 2023/2024 work programmes was delayed while an alternative team to manage the activity was agreed upon. The responsibility within council for the Young Enterprise Scheme (YES) has now been re-allocated from Tātaki Auckland Unlimited to the council grants team. The YES event was delivered by the Auckland Business Chamber on behalf of the Young Enterprise Trust in quarter three.

· On 16 May 2024, the board allocated from Local Community Leases - Outboard Boating Club, where $57,000 of opex funding was available, to the following projects for financial year 2023/2024:

o $5,500 to Placemaking line (ID 306) for a Tagalad information event on 25 May 2024

o $15,000 to Placemaking line (ID 306) for a grant to Ellerslie BID for their Fairy Festival event

o $10,000 to Placemaking line (ID 306) to the Auckland East Community Network for Mission Bay kiosk activation

o $18,000 to Placemaking line (ID 306) for a Neighbourhood Support activator

o $1,500 to Placemaking line (ID 306) to Mission Bay Residents Association for a cover and extra paddles for a defibrillator

o $2,000 to Placemaking line (ID 306) for the Remuera Residents Association for a community forum

o $5,000 to project N.010580.01 - Local Comms Activities within the Communications Department to produce a mid-term achievements report, video and other communications

Key activity achievements from the 2023/2024 work programme

20. ID 306: Placemaking: Neighbourhood development Ōrākei: As part of this line, Tagalad Reserve open day was held on 25 May to celebrate the return of Tagalad to local board governance and to hear from the community their thoughts on the future use of the reserve.

21. ID 307: Māori Responsiveness Ōrākei: Funding provided to Ngāti Whātua Ōrākei, and matched by them, to create artwork for Ngāti Whātua Ōrākei’s whare waka for their waka taua at The Landing.

22. ID 309: Youth: Youth empowerment Ōrākei: Youth of Ōrākei (YOO) has successfully run six events over the past year. These events are: games night, YOO community brunch, QuizEx, tree planting, social media awareness campaign (ongoing), and a music competition.

23. ID 18299: St Heliers Library - interior and exterior renewals: This project covered the refurbishment of the library interior and exterior, seismic strengthening and renewal works to align with all accessibility and heritage requirements. The project was completed July 2023 with the opening ceremony held 15 August 2023.

24. ID 32061: Crossfield Reserve - implement eastern section masterplan - renewals: Physical works to upgrade Crossfield Reserve playground have been completed and it was officially opened on 4 May 2024. Works also included renewing footpaths, resurfacing the basketball court, park furniture, riparian planting and shade.

25. ID 715: Sustainable schools moth plant competition - Ōrākei. The fourth Ōrākei Local Board Schools' Moth plant Competition Project has been completed. A prizegiving was attended by 61 adults and 38 students from nine schools and early childhood centres on 26 May. Eighteen teams from ten schools participated. In Ōrākei, 26,989 pods and vines were collected this year compared with 10,132 last year. This equates to 18,892,300 moth plant vines that will not germinate this year. St Thomas's, the top school, had six teams and collected 8370 pods. Newmarket Playcentre ‘Moth Plant Warriors’ were the first early childhood centre with 4111 pods and a spot prize for the most small vines by root. Glendowie Kindergarten were the second early childhood centre with 1044 pods plus spot prizes for integrating their pod collecting into artwork and developing an innovative weeding tool.

Overview of work programme performance

Customer and Community Services work programme

26. In the Customer and Community Services work programme, there are 70 activities with a green RAG status, five activities with a red RAG status, three activities with an amber RAG status and five activities with a grey RAG status.

27. Activities with a red RAG status are as follows:

· ID 31057: Nehu Triangle Reserve – development: Healthy Waters capex – flooding. Activity status: in progress. The first stage of the proposal, tree planting through the Urban Ngahere Plan, has been completed. Progression of the concept plan will recommence in FY2024/2025 in alignment with the nearby Kainga Ora development.

· ID 24279: Meadowbank Community Centre - Re-develop community centre: ABS: Capex – Development. Activity status: in progress. The development partner has advised that the recent quantity surveyor cost estimate for the project has indicated that the construction costs have escalated by more than 30 per cent between October 2022 and March 2023, which has resulted in the project currently being commercially unviable. The development partner has advised that they are still committed to the project. Once the project re-commences an updated programme will be requested and the project milestones and financial forecast for the life of the project will be reviewed.

· ID 3817: The Landing - Investigate car park charging options. LDI opex. Activity status: in progress. This activity is deferred to FY25. Staff will initiate the Expression of Interest (EOI) for a commercial operator in Q1 which is expected to be completed within this timeframe. Staff will advise the local board of the terms for the EOI and provide status updates.

· ID 1319: Ōrākei Local Parks Management Plan: $4,100 LDI opex. Activity status: in progress. Staff are working on responses to questions raised during the hearing panel deliberations will provide the hearing panel with a response in Q1 FY25.

· ID 3627: Little Rangitoto Reserve: The Scout Association of New Zealand - Saint Aidan's Scout Group. New lease. Activity status: Deferred. The deadline provided for a completed application form was not met. Further attempts to contact the group have been unsuccessful. The local board directed that this matter be placed on hold and moved to the 2025/2026 work programme. The lease will continue to roll over on a monthly basis.

28. Activities with an amber RAG status are as follows:

· ID 2774: The Landing Concept Plan (2013) refresh: $160,000 LDI opex. Activity status: in progress. In response to the failure to secure a commercially driven haul out service through an EOI process, the local board is now considering a licence to occupy agreement based on a not-for-profit cost-recovery model. A workshop with a consortium of parties interested in providing a service based on this model was held. Further talks or negotiations may be required before the local board makes any decision. Staff intend to complete the refresh of The Landing Concept Plan once the conclusion of these negotiations has been reached.

· ID 3633: The Landing - Akarana Marine Sports Charitable Trust. Renewal of lease. Activity status: Deferred. Another meeting with the group resulted in a request for more time to go over the proposed lease variation and seek legal advice. Lease variations can only be entered into if both parties agree. This item has been added to the 2024/2025 work programme.

· ID 3501: Waiatarua Reserve: Mens Shed Auckland East Incorporated. New lease. Activity status: Deferred. This lease matter has been added to the 2024/2025 work programme as it could not be resolved without landowner approval. The landowner approval is sitting with Land Advisory.

29. Activities with a grey cancelled or deferred RAG status are as follows:

· ID 3844: Meadowbank Community Centre. $40,437 ABS opex. Activity status: cancelled. This project line reflects the operation and programming budget towards the Meadowbank Community Centre. This line has not been delivered due to the delay in the new centre development and the centre has continued to be a venue-for-hire only. On 16 May 2024, the board approved the reallocation of $40,437 from this line item to the Somervell Church in advance of the lease commencement (resolution OR/2024/47).

· ID 31942: Bastion Point - erosion protection. $20,000 ABS: Capex – Slips Prevention (regional). Activity status: cancelled. Upon completion of site investigation, it was determined no further site intervention is required and the project was cancelled accordingly.

· ID 3629: Colin Maiden Park - Auckland University Cricket Club Incorporated. Renewal of lease. Activity status: Deferred. After workshopping this matter again with the local board and taking advice from legal, this requires a variation of the lease agreement and is not a streamlined renewal. After communications with the group, they will present to the local board at a public deputation. A business report will be tabled in the new financial year. This item has been deferred to the beginning of the 2024/2025 work programme.

· ID 3305: Lawry Reserve: Tamaki Playcentre Association - Ellerslie. Renewal of lease. Activity status: Deferred. After further attempts to contact the group about the application form and site visit scheduled for April were unsuccessful, head office advised they would try and send a completed application form. This was not received and the local board directed to put the item on hold and move it to the 2025/2026 work programme. The lease will continue on a monthly roll over.

· ID 3307: Rutherford Reserve: The Scout Association of New Zealand - Saint Chads Scout Group. New lease. Activity status: Deferred. Site visit completed. Report to be presented at a business meeting early in the new financial year. This item is deferred to the beginning of the 2024/2025 work programme to be resolved.

Infrastructure and Environmental Services work programme

30. In the Infrastructure and Environmental Services work programme, there are seven activities with a green RAG status, zero activities with an amber RAG status, zero activities with a red RAG status and zero activities with a grey RAG status.

Auckland Emergency Management work programme

31. In the Auckland Emergency Management work programme, there is one activity with a green RAG status, and no other activities in this work programme.

Deferred activities

32. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. This report informs the Ōrākei Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

36. The following activities from the 2023/2024 work programme have a direct Māori outcome focus.

37. ID 307: Māori Responsiveness Ōrākei: Funding provided to Ngāti Whātua Ōrākei, and matched by them, to create artwork for Ngāti Whātua Ōrākei’s whare waka for their waka taua at The Landing.

38. ID 2774: The Landing Concept Plan (2013) refresh: Through the refreshed concept plan the board proposes to accommodate the aspirations of Ngāti Whātua Ōrākei by providing space for a whare waka for their waka taua.

39. ID 302: Ōrākei Community arts programmes - Māori arts and culture: The Whenua Give Back Day (community planting day) was delivered on Saturday 22 June, attracting more than 200 people from the community.

Ngā ritenga ā-pūtea

Financial implications

40. This report is provided to enable the Ōrākei Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

41. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

42. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX on or about 29 August 2024.

43. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

45. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

46. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board - 1 April to 30 June 2024 Work Programme Update	49
b ⇩	Ōrākei Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Authors	Justin Kary – Senior Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

No.	Title	Page
a ⇩	Memo July 2024	77
b ⇩	Ōrākei Local Board feedback on the Making it easier to build granny flats proposal (Ministry of Business, Innovation and Employment)	87
c ⇩	Urgent Decision approval form	95

No.	Title	Page
a ⇩	Memo - July 2024	99
b ⇩	New Zealand Second Emissions Reduction Plan Report	103
c ⇩	Urgent Decision approval form and Ōrākei Local Board feedback on Auckland Council's Submission to New Zealand’s Second Emissions Reduction Plan (ERP2).	107

Ōrākei Local Board

15 August 2024

Amendments to the 2022-2025 Ōrākei Local Board meeting schedule

File No.: CP2024/11423

Te take mō te pūrongo

Purpose of the report

1. To seek approval for one meeting date to be added to the 2022-2025 Ōrākei Local Board meeting schedule to accommodate receiving public consultation feedback and providing input into the Representation Review 2024 and the Joint review of Auckland Transport and Auckland Council traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. The Ōrākei Local Board adopted its 2022-2025 meeting schedule during its Thursday, 24 November 2022 meeting (OR/2022/121).

3. At that time the specific times and dates for meetings for local board decision-making in relation to the Representation Review 2024 and the Joint review of Auckland Transport and Auckland Council traffic-related bylaws were unknown.

4. The local board is being asked to approve one meeting date as an addition to the 2022-2025 Ōrākei Local Board meeting schedule to allow the local board to receive public consultation feedback and provide input on both the Representation Review 2024 and the Joint review of Auckland Transport and Auckland Council traffic-related bylaws.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a) whakaae / approve the addition of one additional business meeting date to the 2022-2025 Ōrākei Local Board meeting schedule to provide feedback on the Representation Review and the Joint review of Auckland Transport and Auckland Council traffic-related bylaws as follows:

i) Thursday, 29 August 2024, 12.00pm, Ōrākei Local Board Office, 25 St Johns Road, Meadowbank, Auckland.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Ōrākei Local Board adopted its 2022-2025 business meeting schedule during its Thursday, 24 November 2022 meeting (OR/2022/121).

8. At the 30 May 2024 Governing Body meeting, the Governing Body resolved on the following (GB/2024/61):

a) whakaae / agree to undertake, alongside the representation arrangements consultation for 2025 local elections, an initial public consultation process on the regional structure of local boards, ahead of a later public consultation on a full local board reorganisation proposal to implement for the 2028 local elections.

9. The timeframes for local board input into the Representation Review 2024 and the Joint review of Auckland Transport and Auckland Council traffic-related bylaws were unavailable when the meeting schedule was originally adopted in 2022.

10. The board is being asked to provide input by 30 August 2024 for the Representation Review and by 19 September 2024 for the Joint review of Auckland Transport and Auckland Council traffic-related bylaws. This timeframe is outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The local board has two choices:

i) Add the meeting as an addition to the meeting schedule

ii) Add the meeting as an extraordinary meeting.

12. For option one, statutory requirements allow enough time for this meeting to be scheduled as an addition to the meeting schedule and other topics may be considered as per any other ordinary meeting.

13. For option two, only one specific topic may be considered for which the meeting is being held.

14. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

18. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

19. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. If the local board decides not to add this business meeting to their schedule this would result in the input of this local board not being able to be presented to the Governing Body.

Ngā koringa ā-muri