Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 15 August 2024 at 10.01am.

 

Te Hunga kua Tae mai | present

 

Chairperson

Ella Kumar, JP

 

Deputy Chairperson

Fiona Lai

 

Members

Roseanne Hay

 

 

Mark Pervan

 

 

Bobby Shen

 

 

Jon Turner

 

 

Te Hunga Kāore i Tae Mai | ABSENT

 

Councillors’

J Fairey (with apology)

 

 

C Fletcher (with apology)

 

 

 

 

 

 


Puketāpapa Local Board

15 August 2024

 

 

 

1          Nau mai | Welcome

            Deputy Chair Fiona Lai delivered the Welcome Message.

 

 

2          Ngā Tamōtanga | Apologies

 

There were no apologies.

 

 

3          Te Whakapuaki i te Whai Pānga | Declaration of Interest

 

There were no declarations of interest.

 

 

4          Te Whakaū i ngā Āmiki | Confirmation of Minutes

 

Resolution number PKTPP/2024/139

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)    whakaū / confirm the ordinary minutes of its meeting, held on Thursday, 18 July 2024 as true and correct.

CARRIED

 

 

5          He Tamōtanga Motuhake | Leave of Absence

 

There were no leaves of absence.

 

 

6          Te Mihi | Acknowledgements

 

 

7          Ngā Petihana | Petitions

 

There were no petitions.

 

 

8          Ngā Tono Whakaaturanga | Deputations

 

There were no deputations.

 

 

9          Te Matapaki Tūmatanui  | Public Forum

 

There was no public forum.

 

 

 

 

 

 

 

10        Ngā Pakihi Autaia | Extraordinary Business

 

There was no extraordinary business.

 

 

Note: The Chair adjourned the meeting at 10.09am and reconvened the meeting at 10.14am all members were present.

 

 

11

Kōkiri Agreement 2024-2025 - A plan for Auckland Transport project and programme engagement

 

Jennifer Fraser, Elected Member Relationship Partner was in attendance on-line via Microsoft Teams to speak to this report.

 

Resolution number PKTPP/2024/140

MOVED by Deputy Chairperson F Lai, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)        endorse the levels of engagement established by Auckland Transport (AT) in the Puketāpapa Local Board Kōkiri Agreement 2024-2025 with the following comments or requests:

i)          request planned footpath maintenance that Auckland Transport plans to deliver  this year be included on the ‘Planned road and footpath maintenance’ page.

ii)         request the following ‘AT Collaborate projects and programmes’ be removed from the list as these have already been completed:

A)     1: Constructing a mid-block crossing at 244 Hillsborough Road

B)     3: Safety improvements at the intersection of Hillsborough and Mt Albert Roads.

iii)       request the following Inform projects: be removed as they are now completed:

A)     5: Building a bus layover and driver rest on Hillsborough Road

B)     7: Richardson Road between Glass Road and 654 Richardson Road raised pedestrian crossing, speed cushions, new speed table and zebra crossing markings on the existing speed table.

iv)       request the following Inform projects to be removed based on advice from Auckland Transport that these have been removed from their works programme:

A)     3: Traffic flow and safety improvements on Stoddard Road between Sandringham Road and Maioro Road.

B)     4: Traffic flow and safety improvements on White Swan Road outside Lynfield College.

v)         in principal, request the following Consult project from the Albert-Eden Kokiri Agreement is also included in the Puketāpapa Kokiri consult projects for the aspects that sit within the local board area:

A)   Dominion Road corridor safety improvements, particularly for pedestrians.

vi)       request the following Inform project 1: Building a new raised signalised pedestrian crossing near 127 May Road to be changed to Consult.

b)        whakamihi / thank Jennifer Fraser for her attendance on-line via Microsoft Teams.

 

CARRIED

 

 

12

​​Proposed new community lease to Eden Roskill District Cricket Club at Keith Hay Park South, 13 Noton Road, Mount Roskill South

 

Malinda Naidoo, Community Lease Specialist, Parks and Community Facilities was in attendance to speak to this report.

 

Resolution number PKTPP/2024/141

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board: 

a)   ​karaati / grant under Section 54(1)(b) of the Reserves Act 1977, a new community ground lease to Eden Roskill District Cricket Club for 781 square meters (more or less) located at 13 Noton Road, Mount Roskill South on the land legally described as Allot 78 Sec 13 Suburbs of Auckland and Section 2 SO 518562 (as per Attachment A – Site Plan - Eden Roskill District Cricket Club at 13 Noton Road, Mount Roskill South), subject to the following terms and conditions: 

i)       ​term – 5 years, commencing 24 September 2024, with one 5 year right of renewal 

ii)      ​rent – $1,300 plus GST per annum 

iii)     ​Community Outcomes Plan - to be appended to the lease as a schedule of the lease agreement (as per Attachment B – Community Outcomes Plan). 

b)   ​whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement.  

c)   ​tuhi ā-taipitopito / note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Eden Roskill District Cricket Club at Keith Hay Park South, 13 Noton Road, Mount Roskill South has been undertaken. 

d)   ​tuhi ā-taipitopito / note that no objections to the notified proposal of the new community lease to Eden Roskill District Cricket Club at Keith Hay Park South, 13 Noton Road, Mount Roskill South were received.​ 

e)   whakamihi/ thank Malinda Naidoo for her attendance.

 

CARRIED

 

 

 

 

 

 

 

 

 

 

 

13

​​Community lease renewal to the Auckland Kindergarten Association for land at Bob Bodt Reserve, 1327 Dominion Road Extension, Mount Roskill

 

Malinda Naidoo, Community Lease Specialist, Parks and Community Facilities was in attendance to speak to this report.

 

Resolution number PKTPP/2024/142

MOVED by Deputy Chairperson F Lai, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      karaati / grant under Section 61 (2B) of the Reserves Act 1977, a community lease renewal to Auckland Kindergarten Association for 867 square metres (more or less) located at Bob Bodt Reserve, 1327 Dominion Road Extension, Mount Roskill on the land legally described as Lot 15 Deposited Plan 17659 contained in NA130/157 (as per Attachment A – Site Plan - Bob Bodt Reserve, 1327 Dominion Road Extension, Mount Roskill), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 April 2025

ii)      rent – $1,300 plus GST per annum.

b)        whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement. 

c)         whakamihi / thank Malinda Naidoo for her attendance.

CARRIED

 

 

14

​​Community lease renewal to Auckland Kindergarten Association for land at Lynfield Reserve, 108 Halsey Drive, Lynfield

 

Malinda Naidoo, Community Lease Specialist, Parks and Community Facilities will be in attendance to speak to this report.

 

Resolution number PKTPP/2024/143

MOVED by Member M Pervan, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      ​karaati / grant under Section 61 (2B) of the Reserves Act 1977, a community ground lease renewal to Auckland Kindergarten Association for 258 square metres (more or less) located at Lynfield Reserve, 108 Halsey Road, Lynfield on the land legally described as Lot 65 DP 68507 contained in NA23D/529 (as per Attachment A – Site Plan - Lynfield Reserve, 108 Halsey Road, Lynfield), subject to the following terms and conditions:

i)     term – 10 years, commencing on 1 April 2025

ii)    rent – $1,300 plus GST per annum.

b)    ​whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (Updated July 2023), and the Auckland Council standard form community lease agreement.

c)    whakamihi / thank Malinda Naidoo for her attendance.

CARRIED

15

​​Community lease renewal to Auckland Kindergarten Association for land at Keith Hay Park South, 660 Richardson Road, Hillsborough

 

Note: This Item was withdrawn.

 

 

16

Community lease renewal to Auckland Kindergarten Association for land at Harold Long Reserve, 19 Akarana Avenue, Mount Roskill

 

Malinda Naidoo, Community Lease Specialist, Parks and Community Facilities will be in attendance to speak to this report.

 

Resolution number PKTPP/2024/144

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      ​karaati / grant under Section 61 (2B) of the Reserves Act 1977, a community lease renewal to Auckland Kindergarten Association for 2732 square metres (more or less) located at Harold Long Reserve, 19 Akarana Avenue, Mount Roskill on the land legally described as Part Lot 113 Deposited Plan 16446 (as per Attachment A – Site Plan - Harold Long Reserve, 19 Akarana Avenue, Mount Roskill), subject to the following terms and conditions: 

i)     term – 10 years, commencing 1 April 2025 

ii)    rent – $1,300 plus GST per annum.

b)        ​whakaae / approve all other terms and conditions to be in accordance with the Reserves Act 1977, the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement.

c)        whakamihi / thank Malinda Naidoo for her attendance.

CARRIED

 

 

17

​​Variation of community lease to Auckland United Football Club, Keith Hay Park, 660 Richardson Road, Mount Roskill South

 

Malinda Naidoo, Community Lease Specialist, Parks and Community Facilities will be in attendance to speak to this report.

 

Resolution number PKTPP/2024/145

MOVED by Member B Shen, seconded by Chairperson E Kumar:  

That the Puketāpapa Local Board:

a)      ​approve a variation of the community lease to Auckland United Football Club, located on part of Keith Hay Park, 660 Richardson Road, Mount Roskill South (Attachment A), subject to the following terms and conditions:

i)     the existing clause 18.4 be deleted.

ii)    that a new clause would include reverting back to the original alcohol trading times from 2pm to 12 midnight, should it be required.

b)      ​all other terms and conditions in accordance with the Deed of Lease dated 10 November 2020 and any subsequent renewals.

c)      whakamihi / thank Malinda Naidoo for her attendance.

CARRIED

 

18

Auckland Council’s Quarterly Performance Report: Puketāpapa Local Board for quarter four 2023/2024

 

Vanessa Phillips (Local Board Advisor) was in attendance to speak to this report.

 

Resolution number PKTPP/2024/146

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      receive the performance report for quarter four ending 30 June 2024.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

c)      whakamihi / thank Vanessa Phillips for her attendance.

CARRIED

 

 

19

Response to Ombudsman's recommendation to open workshops by default

 

Resolution number PKTPP/2024/147

MOVED by Chairperson E Kumar, seconded by Member R Hay:  

That the Puketāpapa Local Board:

a)      tuhi ā-taipitopito / note that to meet transparency, the Ombudsman expects workshops to be open by default.

b)        whakaae / agree that workshops will be open to the public to attend in person by default, unless the chairperson deems it reasonable to close a specific workshop.

c)        request staff to urgently prepare guidance to support an open by default approach into the Best Practice Guidance, noting open workshops will commence from 07 October 2024.

CARRIED

 

 

20

Feedback on the representation review initial proposal

 

An updated report was tabled.  The Acting Local Area Manager informed the board of the changes in the updated report.

The highlights were that the local board can make submissions during the public consultation process, and can then can elect to be heard in relation to that submission by council (in this case the Joint Governance Working Party).

A copy of the report has been placed on the official minutes and is available on the Auckland Council website as minutes attachment.

 

Resolution number PKTPP/2024/148

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting.

b)      tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024.

c)      whakarite / provide the following formal submission on the proposal:

i)          endorse the proposed minor changes to local board boundaries between the Puketāpapa and Maungakiekie-Tāmaki Local Board areas.

ii)        note at a high level, feedback is generally in support of the proposed changes, with the majority of feedback indicating that the changes are minor and logical.

d)     tono / request to speak to its submission in front of the Joint Governing Working Party (JGWP) at the hearing.

CARRIED

 

Attachments

a     TABLED Report Feedback on the representation review initial proposal

 

 

21

Addition to the Puketāpapa Local Board meeting schedule

 

Item withdrawn.

 

Note:   This item was withdrawn as the board had resolved at Item 20: Feedback on the representation review initial proposal their submission.

 

22

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Resolution number PKTPP/2024/149

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         whiwhi / receive Councillor Julie Fairey’s Ward Councillor Update for July 2024.

CARRIED

 

 

23

Chairperson's Report

 

Resolution number PKTPP/2024/150

MOVED by Deputy Chairperson F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Ella Kumar’s Chairperson’s update for the period 01 July – 31 July 2024.

CARRIED

 

 

24

Board Member Reports

 

 

24.1

Fiona Lai member report

 

 

Resolution number PKTPP/2024/151

MOVED by Chairperson E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Fiona Lai member report.

CARRIED

 

 

Bobby Shen member report

 

 

Resolution number PKTPP/2024/152

MOVED by Chairperson E Kumar, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Bobby Shen member report.

CARRIED

 

 

24.3

Jonathan Turner member report

 

MOVED by Member R Hay, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive Jonathan Turner member report.

 

 

 

25

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2024/153

MOVED by Member J Turner, seconded by Member M Pervan:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Puketāpapa Local Board workshop notes for: 18 July and 01 August 2024.

 

CARRIED

 

 

26

Hōtaka Kaupapa/Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2024/154

MOVED by Chairperson E Kumar, seconded by Deputy Chairperson F Lai:  

That the Puketāpapa Local Board:

a)      whiwhi / receive the Hōtaka Kaupapa/governance forward work programme calendar as at 08 August 2024.

 

CARRIED

 

 

27        Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

 

10.56am                                             The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................