Agenda of Devonport-Takapuna Local Board

1 Nau mai | Welcome

The meeting was opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

An apology from Deputy Chairperson T Harpur has been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Alan Reekie QSM

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Alan Reekie QSM, who was a prominent member of the Performing Arts community on the North Shore.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledge the passing of Alan Reekie QSM and offer condolences to his family and friends.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Devonport Skatepark Advisory Group - Woodall Park

Te take mō te pūrongo

Purpose of the report

1. Dave Casey will be in attendance on behalf of Devonport Skatepark Advisory Group to address the board regarding skatepark provision in Woodall Park.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the presentation from Dave Casey on behalf of Devonport Skatepark Advisory Group and thank them for their attendance.

Attachments

a Devonport Skatepark Advisory Group - Woodall Park update.................... 261

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Devonport-Takapuna Local Board

20 August 2024

Ngataringa skatepark relocation, Woodall Park - consultation and design

File No.: CP2024/11450

Te take mō te pūrongo

Purpose of the report

1. To present the assessment of the 19 sites investigated for the relocation of Ngataringa skate park and recommend Woodall Park as the preferred location for staff to then undertake formal community consultation, before commencing the design of a suburb level skatepark.

Whakarāpopototanga matua

Executive summary

2. Devonport-Takapuna Local Board approved a project ‘Ngataringa Park – investigate the skatepark use and relocation’ as part of their 2022/2023 Customer and Community Services work programme on 21 June 2022 (resolution number DT/2022/96). Funding of $946,000 was allocated for the project from their ABS Capex renewals budget between 2023/2024 and 2025/2026.

3. Auckland Council closed landfill specialists have advised against rebuilding the skate facility on Ngataringa Park in its current location as there is a significant risk that a new skate facility would be subject to differential settlement due to depth of refuse-type material (asbestos containing material).

4. A landscape architect’s assessment concluded Woodall Park as the preferred site for Devonport’s suburb level skate facility due to its geographic location and association with complementary recreational activities and infrastructure.

5. Woodall Park is a closed landfill site. The approximate landfill extent covers the park’s grassed open space area in its entirety.

6. Preliminary geotechnical reports indicate that soils in the potential skatepark development area (east of squash courts) of Woodall Park are generally stiff and may have capacity to bear skate park structures.

7. Staff recommend that detailed soil contamination and bearing capacity investigations are carried out at the open grass space in Woodall Park.

8. Staff recommend conducting community consultation via AK Have Your Say online surveys and an open day at Woodall Park. The consultation will target interested residents, Ngataringa skate park users, Woodall Park users and interested local community groups.

9. Staff will present the community consultation feedback and concept design to the local board in February 2025.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakaae / approve Woodall Park as the preferred site for the relocation of the Ngataringa skate park

b) tono / request staff to conduct community consultation on their usage, preferred activities, design features, and concerns within Woodall Park, and commence the design of a suburb level skatepark incorporating the community feedback.

Horopaki

Context

10. Devonport-Takapuna Local Board approved the project ‘Ngataringa Park – investigate the skatepark use and relocation’ as part of their 2022/2023 Customer and Community Services work programme on 21 June 2022 (resolution number DT/2022/96). Funding of $946,000 was allocated for the project from their ABS Capex renewals budget in financial years 2023/2024 and 2025/2026, with construction likely to start in financial year 2026.

11.

Woodall Park is in Narrow Neck, bounded by Seabreeze Road, Old Lake Road and Wairoa Road. Location plan of the park as below.
Figure 1: Location plan of Woodall Park

12. Woodall Park is a closed landfill site. The approximate landfill extent covers the park’s grassed open space area in its entirety.

13. The existing Ngataringa skate park continues to subside due to ongoing settlement pressures.

14. Auckland Council closed landfill specialists have advised against rebuilding the skate facility on Ngataringa Park in its current location. There is a significant risk that a new skate facility would be subject to continued differential settlement due to the depth of refuse-type material (asbestos containing material) and the associated inadequate bearing capacity.

15. There is an increased risk of encountering hazardous materials at Ngataringa Park as it was operational as a landfill site before proper controls were in place to manage waste safety.

16. The existing skate facility at Ngataringa Park is not visible from Lake Road, has limited access points and lacks passive surveillance.

17. Woodall Park is characterised as a generous grassed open space adjacent to Waitematā Golf Club. Tennis and basketball courts along with the Devonport Squash Club are located at the park.

18. Woodall Park offers excellent catchment coverage from a geographic and accessibility perspective.

19. The grassed open space adjacent to Wairoa Road has the potential to accommodate the development of a 1000m² suburb level skate facility. The proposed area where a new skate facility can be accommodated is shown below.

Figure 2: Area for new skate facility.

Tātaritanga me ngā tohutohu

Analysis and advice

20. An assessment was undertaken by landscape architects in March 2023 to review the option of renewing the existing skatepark in its current location including the alternative of relocation of the skatepark to other sites within the local area.

21. The criteria used by landscape architects for the initial investigation to determine the parks suitability for a new suburb level skate facility included:

- park size, a minimum of 1000m² is required for a suburb level skate facility

- catchment size

- accessibility and visibility

- existing complementary facilities/amenities.

22. A total of 19 parks within the local board area were assessed for the relocation of the skatepark.

23. A summary of the assessment is shown in the table below:

Table 1: Assessment of parks suitability for a new suburb level skatepark

Park	Assessment findings	Location suitability
Achilles Crescent Reserve	Overlap with adjacent reserve catchments. No supporting facilities within reserve. Playspace and open area is clearly visible from the street network. Capable to accommodate a 1000m² suburb level facility.	Not favoured in this location as existing facilities in the adjacent Woodall Park offer better potential to leverage off existing infrastructure.
Allenby Reserve	Playspace and open area is clearly visible from the street network. Capable to accommodate a 1000m² suburb level facility.	Not favoured in this location as existing facilities in the adjacent Woodall Park offer better potential to leverage off existing infrastructure.
Bayswater Park	Overlap with adjacent reserve catchments. Park accommodates a wide range of age groups participating in sports (football and cricket).	Not a suitable location as extent of available open space precludes the development of a 1000m² suburb level skate facility.
Bath Street Reserve	No supporting facilities within reserve Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility without removal of existing playspace.	Not suitable
Belmont Rose Gardens	Surrounded by multiple community and commercial facilities. Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility without removal of existing playspace.	Not suitable
Devonport Domain	Park accommodates a wide range of age groups participating in sports (bowls and cricket). Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility without removal of existing playspace.	Not suitable
Kawerau Reserve	Grass and open space is visible from the street network. Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility without removal of existing playspace.	Not suitable
Kiwi Reserve	Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.	Not suitable
Lake Town Green	Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.	Not suitable
Lansdowne Reserve	Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.	Not suitable
Melrose Reserve	Reserve has the capacity to accommodate the development of a 1000m² suburb level skate facility.	Not suitable due to the absence of complementary activities and facilities/amenities
Montgomery Reserve	Overlap with adjacent neighbourhood parks. Grass and open space is visible from the street network. Capable to accommodate a 1000m² suburb level facility.	Not favoured in this location as existing facilities in the adjacent Woodall Park offer better potential to leverage off existing infrastructure.
Narrow Neck Reserve	Grass and open space is visible from the street network.	Not suitable as available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.
Ngataringa Park	Excellent catchment coverage from a geographic and accessibility perspective. Open space and existing skate facility are not visible from the street network. Southern area of the reserve has the potential and capacity to accommodate the development of a 1000m² suburb level facility.	Suitable location but no complementary activities, amenities, or facilities on site.
Quinton Park	Small catchment area associated with location. Capable to accommodate a 1000m² suburb level facility.	Not suitable due to absence of complementary facilities and amenities.
Stanley Bay Reserve	Park hosts to a wide range of age groups participating in sports (football, cricket and tennis).	Not suitable as available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.
Wairoa Road Reserve	Available open space does not have the capacity to accommodate the development of a 1000m² suburb level facility.	Not suitable
Windsor Reserve	Esplanade reserve adjacent to good public transport links and parking. Capable to accommodate a 1000m² suburb level facility.	Not suitable - skatepark development may compromise valuable flexible open space and the capacity to hold community events.
Woodall Park	Excellent catchment coverage from a geographic and accessibility perspective. Capable to accommodate a 1000m² suburb level facility. Existing facilities and amenities will complement the provision of a skatepark.	Suitable location

Assessment summary

24. The landscape architects assessment concluded Woodall Park as the preferred site for Devonport’s suburb level skate facility due to its geographic location and association with complementary recreational activities and infrastructure.

25. Based on preliminary geotechnical testing, Woodall Park is considered the more suitable location for the relocated skatepark facility. The geotechnical testing revealed that the soil at Woodall Park is generally stiff and possesses sufficient bearing capacity to support skatepark features.

26. Results from preliminary soil sampling indicate that soil contamination exceeds the applicable standard in localized areas. Any development on site will require a Site Management Plan to manage any health risks.

27. A remedial action plan detailing remediation of the soil will need to be prepared to ensure risks are effectively mitigated if asbestos or other contaminates are confirmed with detailed geotechnical testing.

28. Current facilities at Woodall Park will complement the provision of a skatepark. There is an existing carpark to the north of the grassed open space and a car park to the east which services the Devonport Squash Club and associated courts, with a fenced asphalt area accommodating three tennis courts, one basketball court, one netball court, and a pump track. Local skateboarders have also recently added temporary moveable skate features onto the netball courts.

29. These activities are appropriate for youth related activities and act as a youth hub. An existing public toilet is accessible by Narrow Neck beach with a distance of approximately two hundred meters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. The project will deliver improvements to the needs of the local skate community.

31. Council staff from within the Customer and Community Services (Parks and Places Specialist, Community Facilities operational management and maintenance teams) have been consulted. They are supportive of the renewal as it will improve the quality of the park.

32. Collaboration with staff will be ongoing to ensure that the development of a skatepark at Woodall Park is integrated appropriately into the operational maintenance and asset management systems once completed.

33. The Devonport-Takapuna Local Parks Management Plan is currently being developed and community consultation is planned for October 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. This project directly addresses population growth in the area by creating a new recreation area and social hub for surrounding residents. This aligns with the local board's objective of ensuring affordable and fit-for-purpose public spaces.

35. Staff presented a memo and presentation to the local board in May 2023 detailing the options analysis which considered 19 parks in the local board area to identify the best location for the new suburb level skatepark. The local board indicated their support to locate the skatepark at Woodall Park.

36. The project has engaged with the Devonport Skatepark Advisory, East skate club, Devonport Rotary Club, local skaters, and residents.

37. An on-site meeting held on 19 February 2024 with Devonport Skatepark Advisory, East skate club, Devonport Rotary Club and local skaters generated strong enthusiasm for the proposed suburb level skatepark development at Woodall Park.

38. Letters were delivered to local residents in April 2024 to inform them of the challenges encountered with the Ngataringa Skate Park and the potential relocation of the permanent skate facility to Woodall Park. Feedback received is summarised below.

a) Noise generated by a skatepark is significant.

b) Referred to Woodall Park management plan being amended due to amount of public opposing a skate facility.

c) Concerns identified around safety, bad language, bad behaviour and potential broken glass left by skaters.

d) There is a shortfall of netball amenities with skateboarders using the courts.

39. Staff recommend conducting community consultation via AK Have Your Say online surveys and an open day at Woodall Park. The consultation will target interested residents, Ngataringa skate park users, Woodall Park users and interested local community groups. Survey questions will include, but are not limited to the following:

a) Currently, on average, how often would you or the people living in your house visit Woodall Park?

b) What are your main activities while at Woodall Park?

c) What activities would you and the members of your household like to do at Woodall Park?

d) What do you think of a new skate facility at Woodall Park?

e) What design features would you like in a new skate facility?

f) Do you foresee any problems with a new skate facility at Woodall Park?

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), Whiria Te Muka Tangata Māori Responsiveness Framework and local board plans.

41. Iwi engagement is not anticipated for the skatepark investigation. However, the project will provide indirect outcomes to the Māori Responsiveness programme as it supports the wellbeing of all members of the community, including mana whenua.

Ngā ritenga ā-pūtea

Financial implications

42. A total budget of $946,000 ABS Capex renewals has been allocated for the project over multiple financial years (2023 – 2026) by the local board as part of their 2024/2025 Customer and Community Services Work Programme.

Table 2: Outline of funding allocated for the project

Budget source	FY2022/2023	FY2023/2024	FY2024/2025	FY2025/2026
ABS: Capex – Local Renewals	$22,078.40	$22,921.60	$40,000.00	$861,000.00

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. The following risks and mitigations have been considered as detailed in the table below:

Table 3 – Risks and Mitigations:

Risks identified	Mitigation
Timeframe
The local board does not support the concept plan	The scope would need to be redefined, but this will subsequently delay and extend the timeframes to deliver the project.
Health & Safety
	Health and safety measures will be identified and will be put in place to manage any risks during construction.
Budget
Current cost estimate is at concept level only	The budget required for the physical works phase will be confirmed once the project is tendered. Should the cost required for physical works come in significantly higher than the budget, then the local board will be consulted to discuss a way forward.
Construction
Poor weather during construction may hold up delivery	Construction methodology and programme to allow for wet weather.
Damage to existing paths due to construction works	Jakmats or similar will be used to minimise the impact of machinery on the path. If damage were to occur, this would have to be remedied at a cost to the project. A small contingency has been factored into the budget to account for this.
Reputational	If the plans are not supported, it may lead to community disappointment and contribute to a drop in consultation and engagement of future projects. There will be a lack of provision of skate facilities in the local area and informal skating equipment may continue to be installed in the local park. If the plans are supported, it may lead to disgruntled neighbours due to additional noise. Skatepark will be positioned as remotely as possible from residential properties.

Ngā koringa ā-muri

Next steps

44. Table 3 below summarises the anticipated next steps and estimated delivery timeframes for the project.

45. The estimated timeframes assume successful and timely completion of each identified project step. Unforeseen delays in the procurement of a build partner or the resource consent process have the potential to delay completion of the project beyond the identified timeframe.

Table 3 – Project phasing and timelines

Project phase	Planned completion timeframe
Community consultation Subject to local board approval, staff will conduct community consultation via AK Have Your Say online surveys and host an open day at Woodall Park.	September 2024
Develop design A co-design group with representatives from the skate community and the local community groups will be set up to develop the design and feedback from the community will be incorporated into the skatepark design.	September 2024 – December 2024
Draft concept design Staff will update and present the proposed skatepark design at a local board workshop for feedback.	January 2025 – February 2025
Concept design approval Staff will present a report to the local board for approval of the skatepark concept design.	March 2025
Procure physical works contractor. The tender will be submitted to a suitable contractor as per the procurement guidelines.	April 2025
Physical works An accurate commencement date and the duration of the physical works is not known at this time and will be confirmed at a later stage but is envisaged between the dates specified.	September 2025 – December 2025

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Xavier Choi - Project Manager

Authorisers

Julie Pickering - Head of Area Operations

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 August 2024

Third Party Approval - 48 Esmonde Road - Shared Pathway and Seating

File No.: CP2024/11440

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Devonport-Takapuna Local Board for the hard assets proposed as part of the Pathway/Boardwalk Plan for 48 Esmonde Road, Takapuna as a part of the Engineering Plan Approval (EPA). Hard assets are to be vested to Auckland Council and, following an additional maintenance period, to be maintained by Auckland Council.

Whakarāpopototanga matua

Executive summary

2. The development of the proposed esplanade reserve to vest is being carried out by Maven on behalf of KBS Capital Limited.

3. The developer has lodged an application for EPA for consultation with council staff for the local board’s consideration and approval of assets to vest (see Attachment A).

4. The assets proposed to be vested to the council pending local board approval as part of this EPA include:

· Seating furniture - five timber seats and three timber benches.

· Removable timber bollards.

· Signage/Pathway markings.

5. The proposed EPA plans were presented to the local board at a workshop on 9 April 2024. Questions received from local board members were answered through an answer sheet circulated by staff.

6. The local board’s approval is sought for the development of assets within the esplanade reserve. These will be developed and constructed at the cost of KBS Capital Limited and vested to Auckland Council.

7. It is recommended that an Infrastructure Funding Agreement (IFA) is entered into between the Auckland Council and KBS Capital Limited. This agreement will record the assets being delivered and handed over to the council, clarify responsibilities and timeframes, and discuss maintenance obligations.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakaae/accept the proposed assets within the EPA package for 48 Esmonde Road and the subsequent construction of assets within the open space shown on the KBS Capital LTD, 48 Esmonde Road - Shared Pathway Design Structural Engineering Drawings, and approve the assets to be vested in the Council upon practical completion.

b) tautapa/delegate to the General Manager, Parks and Community Facilities authority to negotiate the Infrastructure Funding Agreement on terms acceptable to the Council’s Infrastructure Funding team.

c) tautapa/delegate to the General Manager, Parks and Community Facilities authority to assess and approve engineering detail for the hard assets for the development.

Horopaki

Context

8. KBS Capital Limited holds a resource consent (LUC60423488 & SUB60415456) granted on the 25 January 2024 for the establishment of a walkway and boardwalk around the perimeter of the development site, and the undertaking of associated earthworks, vegetation alteration and landscaping.

9. The subject site location is within the site at 48 Esmonde Road, Takapuna, located within the estuary of Shoal Bay adjacent to Esmonde Road. The land around the site which is part of Shoal Bay is a low-lying marshland primarily occupied by mangroves and a narrow waterway along the western edge of the site.

10. The proposed activation of the esplanade reserve is captured under the EPA process. This EPA is captured under two work streams as follows:

a) Work Stream 1 (Granted) – No hard assets requiring local board approval. The EPA signoff related only to the connection path/boardwalk and planting which will not affect Local Board Operational Expenditure (OPEX) budgets.

b) Work Stream 2 – Local board approval for assets that will require OPEX approval for seating, removable bollards and signage/pathway markings. This will be contingent on the provision of a carried resolution by the Devonport-Takapuna Local Board.

11. Given the developer’s strict timeframes, and noting dates for planting seasons, the above work streams were considered an appropriate way forward for the development.

12. The subject site for this consent is part of a larger staged development that is not the subject for consideration. This includes:

a) 169 hotel rooms in the Stage 1 Hotel (not yet constructed, due to commence end of 2024).

b) 104 apartments in the Stage 2 Apartment Block (Constructed).

13. The stage 1 hotel construction is due to commence at the end of 2024 and is expected to take two years.

14. The specific site of development (the esplanade reserve) follows the line of Mean High-water Springs (MHWS) for the subject site adjacent to the Waitematā Harbour. In respect to topography, the esplanade reserve slopes down toward the line of MHWS with sloping topography down from the Coastal Hazard Line.

15. The esplanade reserve follows natural contours, measured at a 20m esplanade reserve (Lot 4) with a total area of 8,249m².

16. Parks Planning staff presented to the Devonport-Takapuna Local Board at a workshop on 9 April 2024. Staff presented the applicant’s lodged EPA including the proposed assets by KBS Capital Limited.

17. The following assets which are proposed to be vested to Auckland Council as part of the EPA, will also be maintained by Auckland Council.

Table 1: Proposed assets to be vested to and maintained by Auckland Council

Esplanade Reserve

Local Board Approval - Local Purpose (Esplanade) Reserve

· 5 timber seats

· 3 timber benches

· Removable timber bollards

· Signage/Pathway markings

Lot 4: Local Purpose (Esplanade) Reserve elements (in total)

· Timber boardwalk

· Landscaping and revegetation

· 5 timber seats

· 3 timber benches

· Removable timber bollards

· Signage/Pathway markings

Tātaritanga me ngā tohutohu

Analysis and advice

18. Maven on behalf of KBS Capital Limited engaged Auckland Council’s Parks and Community Facilities department in providing design details around the esplanade reserve.

19. The design details and assets include pathways, seats, signage and other landscaping features with an overall strategic approach to the development of a pathway linkage through the esplanade reserve area.

20. Developing this esplanade reserve and providing the pedestrian and cycling connection aligns with the 2023 Devonport-Takapuna Local Board Plan which refers to providing a ‘strong connected network of safe and quality spaces for all members of our community to enjoy now and in the future.’

21. A pedestrian pathway and boardwalk are proposed on the esplanade reserve with seats, benches, removable bollards and signage/pathway markings in accordance with Auckland Council’s common practice and standards.

22. The purpose of the proposed pathway around the esplanade reserve is to provide opportunities for walking, relaxing, cycling with additional pause points associated with the natural environment, as reinterpreted through contemporary materials and forms.

23. Parks and Community Facilities staff have provided strategic direction for the service outcome delivery in the esplanade reserve, as well as advice regarding design and maintenance.

24. Overall, the proposed esplanade reserve development consists of hardscape and softscape elements which will require maintenance. Relevant conditions of the resource consent granted for the development included maintenance obligations to be undertaken by the consent holder for five years after completion of the works, as noted below. This is not for consideration by the local board.

a) Hardscape (Concrete footpaths and boardwalk)

· Concrete = 980.9m²

· Timber = 180.9m²

b) Softscape (planting in the reserve)

· Planting area = 2564m²(revegetation)

· Mulched Area = 2564m²

· Pest removal area and infill planting = 4143m²

25. The proposal for consideration will be developed at the sole cost of the developer, but it is important that the development provides quality landscaping and infrastructure while balancing operational and maintenance costs aligned with agreed community affordability.

26. The Area Operation Manager was actively involved in discussions to ensure consistency with industry design procedures, and to guide minimum design standards required for landscaping, reserve development and other infrastructure design for maintenance purposes.

27. The maintenance obligation for all proposed hard assets has been reduced and managed to meet the council’s operational and maintenance costs in alignment with agreed community affordability. This includes seating and benches to be ‘off the shelf’.

28. While the maintenance obligations of the soft landscaping (planting) on the esplanade reserve have been captured through resource consent conditions, the maintenance obligations of the hard assets proposed within the EPA are required to be captured in a separate agreement between Auckland Council and the developer.

29. The local board queried the inclusion of lighting for the shared pathway. KBS Capital Limited advised that they will not install lighting bollards or strip lighting.

30. Following design revisions and assessments under Crime Prevention Through Environmental Design (CPTED) principles, it was determined that only essential designated pathways in parks and reserves should be illuminated. This is to discourage pedestrians and cyclists from utilising any pathways after dark.

31. The developer concluded that lighting does not inherently enhance pathway safety and that the absence of lighting would discourage night-time access to the reserve. Additionally, higher or larger lights that comply with CPTED principles would cause issues with light spill under the land use consent.

32. Council’s Landscape Architect concluded that there would be sufficient passive surveillance over the pathway due to the sectional profile between the buildings and the pathway.

33. Crown lifting of existing trees will be carried out to provide clear sightlines in line with CPTED principles, while low native planting will encourage passive sightlines of 20 meters over the reserve area.

34. Lastly, the pathway is less likely to be used by the public at nighttime, as there is a well-lit, street front public pathway along Esmonde Road.

35. The local board queried additional connections from the development to Francis Street through the bridge option as per Attachment F (Figure 3). As per Attachment C and F, the Council’s Parks and Places Specialist noted that the bridge structure option is not funded. Moreover, the proposed shared path layout proposed with the hard assets is consistent with the approved resource consent.

36. As per Attachment F, the alternative option to connect Harley Road West to Esmonde Road via the existing and future esplanade reserve network is considered more feasible. This option would not require the construction and funding of a bridge.

37. Any consequential OPEX cost associated with the proposed assets within the EPA will be varied into the consequential OPEX maintenance contract.

38. Auckland Council’s Quantity Surveyor has provided a high-level estimate of consequential OPEX costs per annum based on the plans and information provided, which are the subject of an Infrastructure Funding Agreement.

Table 2: Estimated OPEX

OPEX for Local Board	Estimated Consequential OPEX per annum
Benches/seating, removable bollards and signage/pathway markings	$550.00

39. The above estimated cost is based on the Full Facility Maintenance Contract. The cost estimate is exclusive of GST and does not account for inflation.

40. The project team provided a high-level estimate of the establishment cost of the assets which are to be vested in Auckland Council. An Infrastructure Funding Agreement will be required to address the costs associated with the development of the assets to ensure delivery of the proposed outcome.

41. Table 3 provides an outline of the establishment and capital expenditure (CAPEX) costs of the proposed hard assets on the reserve at the cost of KBS Capital Limited.

Table 3: Estimated establishment cost (CAPEX) for Walkway Construction

Proposed hard assets	Total establishment cost
Reserve (Concrete path, boardwalk, signage/pathway markings, removable bollards, seats, benches, landscaping and revegetation)	$591,492.00

Tauākī whakaaweawe āhuarangi

Climate impact statement

42. In June 2019, Auckland Council declared a climate emergency and a commitment to the community to look at ways we can consider climate implications in everything that we do. The Parks and Community Facilities Department at Auckland Council is committed to the regional sustainability targets of Te-Tāruke-ā-Tāwhiri-Auckland's Climate Plan.

43. Linking walkways are proposed to provide for walking and cycling opportunities to enable wider connectivity and activation. While this will contribute to health and physical activation, it will also reduce carbon emissions, improve air quality and decrease dependency on non-renewable resources.

44. Any formal development of the reserve’s infrastructure will contribute to climate change through carbon emissions, particularly during construction and renewal phases, and through ongoing maintenance. These impacts need to be carefully considered when creating new assets on the esplanade reserve area.

45. Forest Stewardship Council (FSC) approved hardwood timber is used for the seating and benches, emphasizing natural material use. This approach aims to reduce construction and demolition waste, as well as climate risks and lifecycle emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. The feedback from the council's various specialists on the proposed hard assets was largely positive. The council's Landscape Architect expressed satisfaction with the incorporation of seating and benches. Similarly, the council’s Landscape Specialist raised no concerns relating to any landscaping species adjacent to the proposed hard assets.

47. The Manager Area Operations accepted the proposal's accessible pause points and the material palette, with design changes that included off-the-shelf seating, removable bollards, and adequate saw cuts and joints. Lastly, the council's Parks and Places Specialist confirmed that the proposed plans were consistent with previous discussions regarding the layout and alignment of the local shared path.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The local board has allocated decision-making responsibility for the development of local parks within the Devonport-Takapuna Local Board area. Members of the local board provided feedback at a workshop on 9 April 2024 indicating they were generally satisfied with the proposed plans and noting the opportunity for future connections.

49. The development of the concept plan aligns with the following Devonport-Takapuna Local Board Plan focus areas and objectives:

Devonport-Takapuna Local Board	Objectives
Our Environment	· Canopy coverage is increased.
Our Community and Facilities	· Provide a strong connected network of safe and quality spaces for all members of our community to enjoy now and in the future. · Use of sustainable and locally sourced materials and practices are encouraged and supported. · Parks and facilities are accessible to people of all ages and abilities. · Opportunities to participate in sport and active recreation are available and accessible.
Our Places and Transport	· Our transport network is connected and provides multiple transport modes that are safe, efficient, reliable, and affordable.

Tauākī whakaaweawe Māori

Māori impact statement

50. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

51. The applicant’s records outline an approved consent labelled as LUC60423488 & SUB60415456 granted on 25 January 2024. The granted consent as per the limited notification assessment did not identify any matters of interest to mana whenua relating to the hard assets.

Ngā ritenga ā-pūtea

Financial implications

52. There will be ongoing financial implications relating to the consequential OPEX for maintaining the assets in the future.

53. The developer will cover the entire CAPEX costs to develop the esplanade reserve and is obligated to maintain the assets for five years by means of an Infrastructure Funding Agreement.

54. Funding will be required to ensure ongoing maintenance of new assets constructed within the reserve at the conclusion of the maintenance periods agreed in accordance with an Infrastructure Funding Agreement.

55. As per Table 3 above, the estimated establishment cost (CAPEX) is being fully undertaken by the KBS Capital Limited, with a five-year maintenance period before Council OPEX responsibility commences.

56. Auckland Council’s Quantity Surveyor has conducted a high-level assessment and estimated the OPEX for the Local Board is $550.00 per annum, which pertains to seating/benches, removable bollards and signage/pathway markings. This estimated OPEX commences after the applicant’s five-year maintenance period.

57. Operational expenditure for the Local Board will commence following practical completion and the conclusion of the five-year maintenance period undertaken by KBS Capital Limited. Practical completion for Work Stream 2 (Hard assets) and the installation for the hard assets will be completed directly after a Local Board Resolution is received. All stages of the development are currently expected to take 2 years and be completed at the end of the 2026 financial year.

58. The Operations Manager for the Devonport-Takapuna Local Board area has reviewed and agreed to the cost estimated by the QS.

59. Confirmation has been received that sufficient funds for the maintenance (OPEX) and establishment (CAPEX) are available to address the financial implications to the Local Board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

60. Risks for the delivery of the open space network are cost escalation and inadequate handover. This will be managed via an Infrastructure Funding Agreement that will be signed by both the developer’s representative and Auckland Council to ensure that proper handover of all documents, warranties, as-builts and producer statements occurs.

61. The procedure for inspections and handover to Community Facilities is outlined in the Resource Consent. A five-year maintenance period for the applicant to undertake is conditioned as per the approved resource consent. This maintenance period will commence after practical completion, with regular Council monitoring and final sign offs required before any OPEX responsibility is incurred.

62. The Infrastructure Funding Agreement will also place all responsibility for delivery on the developer, who will be responsible for absorbing any and all cost escalations.

Ngā koringa ā-muri

Next steps

63. The developer wishes to commence with the development of the Work Stream 2 and the installation of seating, removable bollards and signage/pathway markings as soon as possible following the Local Board’s approval.

64. Following Local Board approval, staff will review the proposed plans and assets included within the Engineering Plan Approval package and finalise the Infrastructure Funding Agreement with the developer.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local Board Memo - 9 April 2024	29
b ⇩	Structural Engineering Plans	35
c ⇩	Local Board Questions and Answers	53
d ⇩	Walkspace Bench	59
e ⇩	Walkspace Seat	61
f ⇩	Subject Site	63

Ngā kaihaina

Signatories

Author

Cas Hannink - Planner

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 August 2024

Auckland Council's Quarterly Performance Report: Devonport-Takapuna Local Board for quarter four 2023/2024

File No.: CP2024/11488

Te take mō te pūrongo

Purpose of the report

1. To provide the Devonport-Takapuna Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Devonport-Takapuna Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year. The work programme is produced annually and aligns with Devonport-Takapuna Local Board Plan 2020 outcomes.

3. One hundred activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected), eleven activities have an Amber RAG status (activities that were expected to be completed in 2023/2024, which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), eight activities have a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and four activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Delivery of Food Security Initiatives by Grow Forrest Hill (GFH). GFH have reached 537 people through cooking demonstrations, Sunday Soup to Share sessions and community dinners demonstrating ‘Grow your own / share the aroha / garden to table’ principles. 261 produce bags have been distributed through the launch of the Food Together produce bag pop up, with the surplus of 45 bags of fruit and vegetables from this being donated to the Bardia St Kāinga Ora community pātaka kai. (ID 3854)

· Adoption of the Devonport-Takapuna Ethnic Communities Plan. (ID 87)

· Delivery of a new migrant focussed Matariki celebration through the Māori Outcomes line. (ID 95)

· Completion of Fort Takapuna Reserve vehicle access elimination. Boulders have been installed and the park grounds cannot be accessed by vehicles. (ID 32051)

· Renewal of signage at Achilles Crescent Reserve, Mt Victoria Cemetery, entry to Sylvan Park, and Windsor Reserve completed. (30073)

· Completion of Allenby Reserve playground renewal. (ID 30098)

· Completion of the roof renewal and lift refurbishment at 2 Mary Poynton Crescent. (ID 27832)

· Completion of the pathway renewal along the southern boundary of Brian Byrnes Reserve. (ID 30085)

· Delivery of the Devonport-Takapuna Volunteer Awards and Recognition event, recognising all community volunteers in the area. (ID 4045)

5. Key activities not delivered / not progressed as expected include:

· Renewal of the Kennedy Park carpark and site drainage has been placed on hold. This project is on hold while other urgent projects at Kennedy Park are being investigated. (ID 27717)

· The development of the Devonport-Takapuna Greenways Plan is paused pending public consultation. Public consultation will be taking place alongside the Local Parks Management Plan which is scheduled for late 2024. (ID 521)

· The Auburn Street Reserve service assessment is being revised following feedback from the local board. The revision of this service assessment will consider results from the public consultation of the Local Parks Management Plan which is scheduled for late 2024. (ID 2784)

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the performance report for quarter four ending 30 June 2024.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Devonport-Takapuna Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services.

· Auckland Emergency Management;

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. Key activity updates in the delivery of the local board work programmes for 2023/2024 include:

Activity Name	RAG Status	Activity Status	Quarter Four Comments
Sunnynook Park - develop and renew skate facilities (ID 23962)	Green	In Progress	Engineering Plan Approval (EAP) has been lodged and in progress. Detailed design is near completion. Next steps: Lodge consent and start the procurement process of physical works.
Takapuna Beach - investigate permanent accessibility options to the beach (ID 31867)	Green	In Progress	A draft concept plan with options for the accessible access is complete and it is with council's Coastal team for review. Next steps: Prepare a memo to the local board with the pathway options for their consideration.
Achilles Crescent Reserve - renew playground (ID 31688)	Green	In Progress	A report detailing the public choice is currently under review and will be presented at the upcoming business meeting. Next steps: Commence the physical works.
Knightsbridge Reserve - renew playground (32052)	Green	In Progress	Two concept designs have been presented to the local board at a workshop. Next steps: A formal report will be coming to the local board seeking a formal decision on the preferred option for consultation. Following the local board's decision, public consultation will commence on the chosen design.
Takapuna Pool and Leisure Centre - renew spa pool, pool plant, roof, cladding, hall windows (ID 30448)	Green	In Progress	Canopy for the spa is installed, which is the final part of the whole renewal. Next steps: Soft opening to be planned by the management in early July.
Takapuna Beach Reserve - develop playground extension (ID 31425)	Green	In Progress	Takapuna Beach playground was opened in December. Planting is underway. Next steps: Project close out.
Devonport-Takapuna Local Board, community and business emergency response plans and resilience programme (ID 3953)	Green	In Progress	Local Board Emergency Readiness & Response Plan template has had input by a range of key stakeholders, Council departments, local board members and communities. An initial draft design has been received for the local board plan template, and edits have been made. Photos for the local board template are currently being organised, and new photos will be taken across all local boards areas in the upcoming weeks. First local board forum for Local Board Emergency Leads was held on 1/7/24. First working group meeting with Devonport-Takapuna Local Board Emergency Leads was held on 28/6/24 - feedback and input on the plan and launch strategy was sought from the group ahead of workshopping with the Devonport Takapuna Local Board on 11/6/24. Final draft of plan (pre-design) plus draft launch strategy presented. Connecting with, advising, and assisting Devonport Peninsula Emergency Support Group, Milford Business Association, Takapuna Hauraki Civil Defense Group, and Sunnynook Community Centre with emergency preparedness and planning. Next steps: final edits of the design, photos taken, final workshop - August, business meeting - September/October.

Key activity achievements from the 2023/2024 work programme

14. Key achievements in the delivery of the local board work programmes for 2023/2024 include:

Activity Name	RAG Status	Activity Status	Quarter Four Comments
Activation of parks, places, and open spaces (ID 1008)	Green	Completed	The Activation programme 2023/2024 has been delivered and funding fully allocated. With 3,644 participants attending 53 activations. A full summary of the programme will be presented to the local board in September 2024.
Devonport-Takapuna - Play Advocacy (ID 3821)	Green	Completed	Tree swings scheduled for installation in July 2024 at four sites across Sunnynook, Forrest Hill, and Takapuna. A small underspend was invested in an indoor play activation to be delivered at Devonport Community House by local play delivery partner Creative Wonder by the end of Q1 FY25. Play plan scheduled for workshopping with the local board in Q1 FY25. Play advocacy funding secured for FY25.
Food security initiatives (ID 3854)	Green	Completed	The Food Security Initiatives work programme proved to be of great value for the Devonport-Takapuna community. Grow Forrest Hill (GFH) excelled on the delivery of the objectives of the funding, demonstrating not only commitment but also passion for what they do. Volunteer hours from May to June were 156 hours. GFH continue to operate as a model of local food security initiatives, promoting cooking demonstrations, Sunday Soup to Share sessions and community dinners demonstrating ‘Grow your own / share the aroha / garden to table’ principles. An estimated 537 people were reached through these initiatives this quarter. Food Together produce bag pop-up was successfully launched on May 15. From May to June, 261 produce bags were distributed. GFH has been able to donate surplus fruit and vegetables from this initiative to the Bardia St Kāinga Ora community pātaka kai (45 bags this quarter). A Food Security Map is available in both digital and print formats. Promotion is happening online, via network groups, notice boards in libraries and malls, and via Community Activators. https://www.growcollective.co.nz/foodmapGFH identified Bayswater as a potential next location for another pātaka kai in partnership with Kai4Communities. Networking on food security topics continues. Highlights: North Shore Food Insecurity Network; North Shore Horticultural Society; Shore Junction. In the pipeline: hosting groups from New Dawn (opportunities for young adults with disabilities); presenting to residents of Milford Haumaru (community garden and produce bags)
Inclusion and participation of cultural and diverse communities (ID 87)	Green	Completed	In Q4, The Asian Network Incorporated (TANI) completed the final draft of the Devonport-Takapuna Ethnic Communities Plan after several iterations. The draft was submitted to the local board for feedback and received favorable comments. On June 18, 2024, the local board adopted the Devonport-Takapuna Ethnic Communities Plan 2024-2029. This plan will serve as a guiding strategic document for local board decision-making regarding support for ethnic communities. The Plan will now be published and distributed to the wider Devonport-Takapuna community. Council staff and community groups will collaborate on achieving the deliverables associated with the Ethnic Communities Plan. The Plan will be reviewed annually. Additionally, staff members will continue to engage with the Ministry for Ethnic Communities to explore further funding and partnership opportunities for the project.
Fort Takapuna Reserve - investigate options to eliminate vehicle access (ID 32051)	Green	Completed	Project completed June 2024 - the boulders have been installed and vehicles can no longer gain access to the park grounds.
Allenby Reserve - renew playground (ID 30098)	Green	Completed	Project completed in March 2024.
Sunnynook Park - develop new toilet facility (30862)	Green	Completed	Project completed in October 2023.
2 Mary Poynton Crescent - renew roof and refurbish the building lift (ID 27832)	Green	Completed	Project completed April 2024.
Wairau Estuary enhancement (ID 550)	Green	Completed	In 2023/2024, planting on the western side of the estuary focused on zones 1 and 2 as per the planting plan map. Maintenance was conducted for all previously planted zones. Site preparation included weed control through spraying by Te Ngahere on 13 April 2024 and scrub barring, which consists of removing the woody weeds to the bare ground, a week before planting. Over this period 28 volunteers participated in cleaning and plant maintenance with 24 kg of litter collected. Approximately 750 m² of weeds were cleared. Plants were delivered and laid out by CVNZ staff on 24 May 2024 and planting was completed on 26 May with 1,406 plants planted. There were 126 volunteer days completed. Outcomes across the 2023/2024 financial year: · 1,880 m² area cleared of weeds. · habitat for native fauna increased. · estuary banks stabilised. · reduced sediment and excess nutrients/pollutants entering the estuary. · harmful litter removed from the environment. · volunteers educated on protecting and enhancing the Wairau Estuary.
4 Wynyard Street, Devonport: Devonport Senior Citizens Association Incorporated Community Lease (ID 3197)	Green	Completed	Lease granted in quarter four and resolved at the local board's business meeting on 21 May 2024 (Resolution Number DT/2024/63).

Overview of work programme performance

Customer and Community Services work programme

15. In the Customer and Community Services work programme, there are 96 activities that with a green RAG status, 11 activities that with an amber RAG status, eight activities that with a red RAG status and four activities that with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Windsor Reserve – Water feature renewal (ID 39960)	Amber	In Progress	Work on this project has commenced and is due to be completed by the end of Q1 2024/2025.
Urban Ngahere – Knowing Phase (ID 3001)	Amber	In Progress	The Canopy Analysis Report was presented to the board in June 2024. Next steps involve completing the report and seeking board approval before the end of Quarter One FY24/25. Work will commence on developing a Ngahere Action Plan to strategically plant trees across the local board area over the next 10 years, aiming to increase tree canopy cover on public land.
Cycling and Walking Guide (ID 3996)	Amber	In Progress	The draft walking and cycling guide was delayed due to professional services resourcing. The draft is now due to be presented to the local board for feedback in Quarter One FY 24/25.
Supporting Business Improvement Districts (BIDs) Takapuna Beach Business Association	Amber	In Progress	Accountability report for funding is due in August 2024.
Supporting Business Improvement Districts (BIDs) Milford Village Business Association	Amber	In Progress	Accountability report for funding is due in August 2024.
Supporting Business Improvement Districts (BIDs) Devonport Business Association	Amber	In Progress	Accountability report for funding is due in August 2024.
Review of library and community services in Takapuna	Amber	In Progress	The local board confirmed the options to be progressed to a detailed business case at their May 2024 business meeting. The scope of work and timeframes will be workshopped with the local board in Quarter One FY24/25.
Devonport Domain/Vauxhall Sports Fields: North Shore Rugby Football Club Incorporated Community Lease (ID 3462)	Amber	In Progress	The community organisation has returned its new ground lease application and supporting documentation. The proposal is ready for staff evaluation and has been carried over for the financial year 2024/2025.
Ngataringa Park: Ngataringa Organic Garden Society Incorporated Community Lease (ID 3052)	Amber	In Progress	Now incorporated and finalising application. The proposal has been carried forward for the financial year 2024/2025.
Ōperetū/Fort Takapuna Reserve: Occupancy of the former Devonport Peninsula Trust Community Lease (ID 3493)	Amber	In Progress	Restoring Takarunga Hauraki Charitable Trust has submitted its completed lease application, and a site visit has been conducted. Staff recommend foregoing the expression of process and granting the proposed new sublease to the trust, which is visible and delivers exceptional outcomes to the local community. Staff anticipates presenting a report to the local board for consideration in August/September 2024.
Ōperetū/Fort Takapuna Reserve: Occupancy of the former North Harbour Radio Community Trust Community Lease (ID 3686	Amber	In Progress	Two community organisations initially applied for sublease of the vacant office space. One applicant has found premises, while the other has an existing community sublease for office space at Ōperetū/Fort Takapuna Reserve. The local board may consider soliciting additional expressions of interest for the available office space. The preceding will be submitted to the board during a future workshop for direction. The proposal has been carried over for the financial year 2024/2025.
Kennedy Park – Renew carpark and site drainage (ID 27717)	Red	In Progress	This project has been placed on hold while other urgent projects at Kennedy Park are being investigated.
Te Kete Rukuruku – Māori naming of parks and places Opex (ID 2828)	Red	In Progress	Iwi representation changed in Q4 with the Ngāti Paoa Iwi Trust now representing the interests of Ngāti Paoa. This resulted in some changes being required to the shared interest’s discussion. Discussions proceeded well at the end of Q4 and the project is planned to move forward to the naming phase in the next financial year.
Te Kete Rukuruku – Māori naming of parks and places Capex (ID 30074)	Red	On Hold	This project has been placed on hold until the Te Kete Rukuruku team receive park naming from Mana Whenua.
Auburn Street Reserve Service Assessment (ID 2784)	Red	In Progress	The draft service assessment is being revised following feedback from the local board. The revision of this service assessment will consider results from the public consultation of the Local Parks Management Plan which is scheduled for late 2024.
Greenways Plan 2015 – Review phase two (ID 521)	Red	In Progress	The development of the Devonport-Takapuna Greenways Plan is paused pending public consultation. Public consultation will be taking place alongside the Local Parks Management Plan which is scheduled for late 2024.
27 Lake Road Service Assessment (ID 3997)	Red	In Progress	The draft service assessment has been completed however is not scheduled for a local board workshop for review until Quarter Two FY 24/25.
Allenby Reserve Lions Club of Devonport Inc Community Lease (ID 28)	Red	In Progress	The proposal has been deferred for the financial year 2024/2025. Staff will investigate the organisation's use of the premises and its appeal for a proposed new building lease if it is justified.
Dacre Park North Shore United Association Football Clun Inc Community Lease (ID 3505)	Red	In Progress	Staff contacted the group, who stated that they would return their completed new ground lease application as soon as practicable. The proposal has been carried over for the financial year 2025/2026.

Infrastructure and Environmental Services work programme

16. In the Infrastructure and Environmental Services work programme, there are three activities that with a green RAG status, and zero activities that with an amber RAG status, a red RAG status or a grey RAG status. There are no activities with significant impact.

Auckland Emergency Management work programme

17. In the Auckland Emergency Management work programme, there is one activity with a green RAG status, and zero activities that with an amber RAG status, a red RAG status or a grey RAG status. There are no activities with significant impact.

Deferred activities

18. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

20. The local board is invested in several sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Ecological and Environmental Programme (ID 525): Work with community volunteers to coordinate an ongoing programme of ecological and environmental initiatives, including: community planting, annual pest plant and animal control; local park and beach clean ups; and community environmental education and events.

· Urban Ngahere Knowing Phase (ID 3001): Develop a ten-year action plan to address where efforts are required to plant new trees across the local board area to meet the agreed tree canopy coverage increase on publicly owned land. The action plan includes parks and street surveys which identify potential new planting opportunities.

· Greenways Plan 2015 refresh (ID 521): Identify areas that can better connect people, places, goods and services with the long-term aim of greatly improving walking, cycling and ecological connections across the region.

· Cycling and Walking Guide (ID 2996): Identify and socialise available cycling and walking paths in the Devonport-Takapuna Local Board area to promote active transport modes.

· Pupuke Birdsong Project – Takapuna (ID 3013): Pest free environmental coordinator provides technical advice and practical support to private landowners, community groups, schools, businesses, iwi and hapu to protect and enhance native biodiversity.

· Restoring Takarunga Hauraki – Devonport (ID 3012): Pest free environmental coordinator provides technical advice and practical support to private landowners, community groups, schools, businesses, iwi and hapu to protect and enhance native biodiversity.

· Wairau Estuary enhancement (ID 550): To implement a portion of the Wairau Estuary Enhancement Plan by undertaking native planting and weed management. This is aligned with the community's aspirations to improve the health of this highly degraded body of water.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This report informs the Devonport-Takapuna Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

23. The activities listed below in Table 5 have a direct Māori Outcomes focus

Table 5: Activities that have a direct Māori Outcomes focus

Activity Name	RAG Status	Activity Status	Quarter Four Comments
Māori Outcomes (ID 95)	Green	Completed	In Q4 two different community activations were funded through this line. The first was a new migrant focused Matariki celebration held mid-June. The day highlighted tikanga Māori and Mataraunga Māori through music, art, dance, storytelling, and kai. The second was a family fun day to be delivered in Q1 2024/2025 in the northern half of the board area. There will be four areas set up: Taonga Tākaro (toys/younger play), Wāhi toi (arts), Wāhi hoko (market) and Whatārangi (performance stage). The event will have a young kid’s section, arts creation and live performances throughout. It will be a day of celebration of tikanga and mataraunga Māori. Both events were funded to strengthen the number of Matariki events outside of the current yearly calendar and audiences. The Open and Connect event also meets the goals of the Ethnic Communities Plan to build stronger connections between Ethnic Communities and Te Ao Māori. Community Activator Raki held a hui with partners throughout the northern half of the board area to start to build relationships and collaborate on Matariki events, aiming to replicate the success of the Devonport Matariki collation in the future.
Recognise and communicate history and importance of Rahopara Pa (ID 4000)	Green	Completed	During Q4 a workshop was held with the local board on a proposal by Ngāi Tai Ki Tāmaki to complete a full Restoration and Management Plan for Rahopara Pa o Peretū. The board supported Ngāi Tai Ki Tāmaki’s plan which will include four outcomes: environmental site assessment, reviewing current environmental reports, pest animal management and completing an environmental assessment summary in alignment with the Ngaī Tai ki Tāmaki Take Taiaomaurikura Environmental Plan 2022. The plan will investigate and make recommendations on: council assets for removal, ecology assessment / native planting work programme, assessing existing mahi toi/art, traffic management (reducing stress to Pā), dwellings, narratives – re-establishing the Peretū narrative through storytelling, cliff face erosion and impacts, Proposed Shoreline Adaptation Plan: Whangaparaoa to Devonport and Te Haumanu Taiao – restoring the natural environment in Tāmaki Makaurau. Further details on the full scope of plan and delivery encompassing FY 2023/2024 and FY 2024/2025 will be brought to workshop in Q1.
Takapuna Beach Development Plan - develop concept design (Te Uru Tapu / Sacred Grove) (ID 20689)	Green	In progress	Current status: The local board approved the implementation of the developed design in their local board meeting in June 2024. Next steps: Prioritise actions from local board resolution and start the ecological enhancement plan.
Devonport-Takapuna Local Board - Te Kete Rukuruku (Māori naming of parks and places) Tranche One (ID 2828)	Red	In progress	Iwi representation changed in Q4 with the Ngāti Paoa Iwi Trust now representing the interests of Ngāti Paoa. This resulted in some changes being required to the shared interest’s discussion. Discussions proceeded well at the end of Q4, and we plan to move forward to the naming phase in the next financial year with three iwi naming.

Ngā ritenga ā-pūtea

Financial implications

24. This report is provided to enable the Devonport-Takapuna Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

25. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

26. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

27. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

29. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

30. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board - 1 April to 30 June 2024 Work Programme Update	79
b ⇩	Devonport-Takapuna Local Board - Operating Performance Financial Summary - Confidential

Ngā kaihaina

Signatories

Author	Rhiannon Foulstone-Guinness – Local Board Advisor
Authorisers	Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11723

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Devonport-Takapuna local board at a workshop on 6 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its finding.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Devonport-Takapuna Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Review Findings and Proposed Changes	115

Ngā kaihaina

Signatories

Author

Ben Stallworthy - Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Devonport-Takapuna Local Board

20 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11730

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A.

3. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

4. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Devonport-Takapuna Local Board business meeting.

5. At the time of writing this report, approximately 1050 submissions have been received. The final submission numbers will be communicated via the feedback analysis report.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

7. The initial proposal includes minor changes to local board boundaries between the Devonport-Takapuna and Upper Harbour Local Board areas. At a high level, feedback is generally in support of the proposed changes, with the majority of feedback indicating that the change is minor and logical.

8. The initial proposal also includes minor changes to ward boundaries between the North Shore and Albany wards. Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support do not agree disagree with the need for any change.

9. The next stage is for the Joint Governance Working Party (JGWP) to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

10. Local board chairs who are members of the JGWP are recommended to step aside from participating in decision-making their board’s formal submission to enable them to fully participate in the work of the hearings panel.

11. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the JGWP to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 percent rule).

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting.

b) tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024.

c) whakarite / provide its formal submission on the proposal.

d) tono / request to speak to its submission in front of the JGWP at the hearing.

Horopaki

Context

Process

12. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

1. Action	2. Required timeframe	3. Planned timeframe
4. Resolution of initial proposal	5. By 31 July 2024	6. 27 June 2024
7. Public notice of initial proposal	8. Within 14 days of resolving initial proposal	9. 8 July 2024
10. Public consultation	11. Period of no less than 1 month	12. 8 July – 8 August 2024
13. Hearings	14. -	15. 2 – 13 September 2024
16. Resolve final proposal	17. -	18. 26 September 2024
19. Public notice of final proposal	20. Within eight weeks of close of submissions	21. 3 October 2024
22. Receive objections or appeals to final proposal	23. Period of no less than 1 month	24. 3 October – 3 November 2024
25. Forward objections or appeals to the LGC for final determination	26. As soon as practicable but no later than 1 December 2024	27. 4 November 2024
28. Final determination on proposal from the LGC	29. No later than 11 April 2025	30. -

31.

13. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June meeting. The proposal was publicly notified for feedback from 8 July to 8 August.

14. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

15. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

16. The JGWP has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

17. The JGWP recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

18. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

19. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

20. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki local boards, as shown in map 1.5.

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members

B) South Rural, 2 members

C) Warkworth, 2 members

D) Kumeū, 2 members

E) Dairy Flat, 1 member

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change)

B) Pakuranga, 3 members (no change)

C) Botany, 2 members (changed area)

D) Flat Bush, 3 members (new subdivision)

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2)

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin

Feedback on the representation review initial proposal

21. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

22. The consultation document, feedback questions and maps are provided in Attachment A to this report.

23. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Devonport-Takapuna Local Board business meeting.

High level summary of feedback

24. At the time of writing this report, approximately 1050 submissions have been received however the final submission numbers will be confirmed at a later date and communicated via the feedback analysis report.

25. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

32. Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board noncompliance.

33.

26. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

27. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

28. Local board members who are also members of the JGWP are recommended to stand aside from decision-making on their local board feedback to mitigate the risk of a perceived conflict of interest.

29. Local boards will have an opportunity to present their submission during a hearing on the 6

September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

32. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

34. The Houkura chair sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

35. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

36. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

37. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

38. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

39. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

41. Local board feedback will be considered by the JGWP which has been appointed as the panel to hear feedback in early September and included as appropriate in the working party’s report to the Governing Body.

42. The Governing Body will make decisions on the representation review at it 26 September meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November, which will make final decisions.

43. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Initial proposal document and feedback form	129

Ngā kaihaina

Signatories

Author

Libby Hetet – Senior Policy Project Manager

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Chairperson	Toni van Tonder
Deputy Chairperson	Terence Harpur
Members	Peter Allen
	Gavin Busch
	Melissa Powell
	George Wood, CNZM

Author	Henare King - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager

Exclusion of the Public: Local Government Official Information and Meetings Act 1987