Minutes of Revenue, Expenditure and Value Committee

Komiti mō te Moni Whiwhi, mō te Whakapaunga me te Uara / Revenue, Expenditure and Value Committee

OPEN MINUTES

Minutes of a meeting of the Revenue, Expenditure and Value Committee held in the Room 1, Level 26, Te Wharau o Tāmaki - Auckland House, 135 Albert Street, Auckland on 20 Aug 2024 at 10.00am. A recording of the meeting is available here: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

Te Hunga kua Tae mai | present

Chairperson	Cr Maurice Williamson
Deputy Chairperson	Cr Wayne Walker	Via electronic link, in person from 10.33am, Item 8
Members	Cr Angela Dalton
	Cr Julie Fairey
	Cr Shane Henderson	Via electronic link from 10.05am, item 8
	Houkura Member Tony Kake, MNZM	Via electronic link
	Cr Daniel Newman, JP	Via electronic link, in person from 10.18am, Item 8
	Cr Greg Sayers	Until 11.25am, Item C2
	Cr Sharon Stewart, QSM
	Cr Ken Turner
Ex-officio	Mayor Wayne Brown	Via electronic link from 10.09am, Item 8

Te Hunga Kāore i Tae Mai | ABSENT

Members	Houkura Chair David Taipari
	Cr Chris Darby
Ex-officio	Deputy Mayor Desley Simpson, JP

Te Hunga Āpiti kua Tae mai | ALSO PRESENT

	Cr C Fletcher	Via electronic link
	Tauanu’u Nick Bakulich, Mangere-Otahuhu Local Board Chair	Via electronic link

Revenue, Expenditure and Value Committee

20 August 2024

1 Ngā Tamōtanga | Apologies

Resolution number ECPCC/2024/19

MOVED by Chairperson M Williamson, seconded by Cr J Fairey:

That the Revenue, Expenditure and Value Committee:

a) whakaae / accept the apologies from:

Absence

Houkura Chair David Taipari

Cr C Darby

CARRIED

2 Te Whakapuaki i te Whai Pānga | Declaration of Interest

There were no declarations of interest.

3 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number ECPCC/2024/20

MOVED by Cr G Sayers, seconded by Deputy Chairperson W Walker:

That the Revenue, Expenditure and Value Committee:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 18 June 2024, including the confidential section, as a true and correct record.

CARRIED

4 Ngā Petihana | Petitions

There were no petitions.

5 Ngā Kōrero a te Marea | Public Input

There was no public input.

6 Ngā Kōrero a te Poari ā-Rohe Pātata | Local Board Input

There was no local board input.

7 Ngā Pakihi Autaia | Extraordinary Business

There was no extraordinary business.

8	Auckland Council savings report for the year ended 30 June 2024
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr S Henderson joined the meeting at 10.05am. Mayor W Brown joined the meeting at 10.09am. Cr D Newman entered the meeting in-person at 10.18am. Cr W Walker entered the meeting in-person at 10.33am.
	Resolution number ECPCC/2024/21 MOVED by Cr K Turner, seconded by Cr S Stewart: That the Revenue, Expenditure and Value Committee: a) tuhi ā-taipitopito/ note that Auckland Council has achieved $60.2 million operating savings for the year ended 30 June 2024, against a target of $50 million. b) tuhi ā-taipitopito/ note that over the last three financial years to 30 June 2024, Auckland Council has achieved cumulative operating savings of $332 million. CARRIED
	Attachments a 20 August 2024, Revenue, Expenditure and Value Committee, Item 8 - Auckland Council savings report for the year ended 30 June 202, Presentation

Māngere flood resilience project procurement plan

Resolution number ECPCC/2024/22

MOVED by Cr G Sayers, seconded by Deputy Chairperson W Walker:

That the Revenue, Expenditure and Value Committee:

a) tuhi ā-taipitopito / note the information contained in this report, for the Te Ararata and Harania culvert upgrade projects enables transparency on the topic due for discussion in the public excluded part of the meeting

b) tuhi ā-taipitopito / note that the confidential report, ‘Te Ararata and Harania flood resilience procurement plans’, contains information that could prejudice the council's commercial position with suppliers.

CARRIED

Summary of Revenue, Expenditure and Value Committee information memoranda and briefings (including the forward work programme) – 20 August 2024

Resolution number ECPCC/2024/23

MOVED by Cr S Stewart, seconded by Cr A Dalton:

That the Revenue, Expenditure and Value Committee:

a) tuhi ā-taipitopito / note the progress on the 2024 forward work programme appended as Attachment A of the agenda report

b) whiwhi / receive the Summary of Revenue, Expenditure and Value Committee information memoranda and briefings.

CARRIED

11 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12 Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

Resolution number ECPCC/2024/24

MOVED by Cr S Stewart, seconded by Cr G Sayers:

That the Revenue, Expenditure and Value Committee:

a) whakaae / agree to exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Māngere flood resilience project procurement plan

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Council Group Post Insurance Renewal Update 2024-2025

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains details of the proposed insurance strategy, policies and programme for which terms and costings are being negotiated with the insurance market.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

10.38am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.28am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Māngere flood resilience project procurement plan

Resolution number ECPCC/2024/25

MOVED by Chairperson M Williamson, seconded by Deputy Chairperson W Walker:

That the Revenue, Expenditure and Value Committee:

e) whakaū / confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

CONFIDENTIAL: Council Group Post Insurance Renewal Update 2024-2025

Resolution number ECPCC/2024/26

MOVED by Cr A Dalton, seconded by Deputy Chairperson W Walker:

That the Revenue, Expenditure and Value Committee:

a) tuhi ā-taipitopito / note the update on the council group’s insurance renewal placement for 2024-2025.

b) tuhi ā-taipitopito / note the update on the Auckland anniversary flood claim and the self-insurance fund.

c) whakaae / approve the amended Group Insurance Policy and delegate future technical amendments to the Group Chief Financial Officer and Director Group Strategy and Chief Executive Office.

Restatement

d) whakaae / agree that the decisions be transferred to the open minutes, but the report remain confidential.

11.28 am The chairperson thanked members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Revenue, Expenditure and Value Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................