Agenda of Henderson-Massey Local Board - Tuesday, 20 August 2024

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Member	Organisation	Position
Chris Carter (Chair)	1. St Lazarus Trust 2. Waitākere Badminton Club	Member Member
Peter Chan, JP	1. Cantonese Opera Society of NZ 2. Asian Leaders Forum 3. NZ-Hong Kong Business Association 4. NZ-China Business Association 5. Te Whau Pathway Environmental Trust	Member Member Member Member Trustee
Dan Collins	1. Rānui Action Project	Chair
Dr Will Flavell (Deputy Chair)	1. Asia New Zealand Leadership Network 2. Te Atatū Tennis Club 3. Waitākere Literacy Board 4. Te Kura	Member Board Member Board Member Member
Brooke Loader	1. Waitākere Licensing Trust 2. UDL Energy Complaints Scheme Advisory 3. Neighbourhood Support 4. Te Atatū Glendene Community Patrol 5. Real Estate Authority New Zealand	Member Member Member Volunteer Member
Ingrid Papau	1. Liberty Impact Community Trust 2. #WeLoveTuvalu Community Trust 3. Neighbourhood Support 4. Liberty Church 5. Rutherford Primary Board of Trustees	Board Member Member Street Contact Member Member

Member

Organisation

Position

Chris Carter (Chair)

1. St Lazarus Trust

2. Waitākere Badminton Club

Member

Peter Chan, JP

1. Cantonese Opera Society of NZ

2. Asian Leaders Forum

3. NZ-Hong Kong Business Association

4. NZ-China Business Association

5. Te Whau Pathway Environmental Trust

Member

Trustee

Dan Collins

1. Rānui Action Project

Chair

Dr Will Flavell

(Deputy Chair)

1. Asia New Zealand Leadership Network

2. Te Atatū Tennis Club

3. Waitākere Literacy Board

4. Te Kura

Member

Board Member

Member

Brooke Loader

1. Waitākere Licensing Trust

2. UDL Energy Complaints Scheme Advisory

3. Neighbourhood Support

4. Te Atatū Glendene Community Patrol

5. Real Estate Authority New Zealand

Member

Volunteer

Member

Ingrid Papau

1. Liberty Impact Community Trust

2. #WeLoveTuvalu Community Trust

3. Neighbourhood Support

4. Liberty Church

5. Rutherford Primary Board of Trustees

Board Member

Member

Street Contact

Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Massey Matters	Will Flavell	Peter Chan
Central Park Henderson Business Association	Chris Carter	Dan Collins
Heart of Te Atatū South	Brooke Loader	Brenda Brady
Ranui Advisory Group	Dan Collins	Brooke Loader
Te Atatū Peninsula Business Association	Ingrid Papau	Brenda Brady
Waitākere Ethnic Board	Peter Chan	Brooke Loader
Waitākere Healthlink	Ingrid Papau	Brenda Brady
Te Whau Pathway Environmental Trust	Chris Carter	Dan Collins

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Henderson-Massey Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 16 July 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Acknowledgement of Dame June Mariu

That the Henderson-Massey Local Board:

a) deeply mourn the loss of Dame June Mariu (Ngāti Porou and Te Whānau ā Apanui) expressing our profound respect for her. As a distinguished netball representative for Aotearoa, a respected community leader, and a justice of the peace, her contributions to our nation were significant and widespread.

Dame Mariu tirelessly advocated for our Māori communities and for everyone seeking a brighter future. Her life and work reflected her passion for justice and equality.

For many years, she taught at Rutherford College, inspiring generations of tamariki in West Auckland. Her strong commitment to education and dedication to nurturing young minds have impacted many lives.

Dame Mariu's vision and dedication led to the establishment of Te Kōtuku Marae, a pioneering accomplishment, and a testament to her deep commitment to preserving and promoting te ao Māori.

Dame Mariu was a source of inspiration to many. Her life and work exemplified values of courage, resilience, and service. She supported the Māori Women’s Welfare League, advocating for the rights and well-being of Māori women in our community.

In recognition of her public services, Dame Mariu was awarded the Queen’s Service Medal in the 1985 Queen’s Birthday Honours. Further, in the 2006 New Year Honours, she was appointed a Companion of the New Zealand Order of Merit for her services to Māori and the community.

Moe mai rā e te māreikura.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Conservation Volunteers New Zealand Annual Report 2023

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation on the Conservation Volunteers New Zealand Annual Report 2023, from Kiri Huddleston, Regional Manager - Conservation Volunteers New Zealand.

Whakarāpopototanga matua

Executive summary

2. To discuss working collaboratively with the Henderson-Massey Local Board and Conservation Volunteers New Zealand (CVNZ) in the local board area.

3. Conservation Volunteers New Zealand is an organisation seeking volunteers to plant and care for native trees, eradicate pests and weeds, and protect threatened species. CVNZ is located in Auckland, Wellington, Christchurch and Punakaiki.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank from Kiri Huddleston from Conservation Volunteers New Zealand for her attendance.

8.2 Deputation: National Butterfly Centre / Te Matauranga o nga Purerehua o Aotearoa

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation on the new National Butterfly Centre from Jacqui Knight (Secretary) Sir Bob Harvey (Patron), Maurice Mehlhopt (Chair) and Mark Bateman, (Ngāi Tahu) from the Moths and Butterflies of New Zealand Trust.

Whakarāpopototanga matua

Executive summary

2. To discuss the build of the National Butterfly Centre and any potential site locations in the Henderson-Massey local board area.

3. Moths and Butterflies of New Zealand Trust is a not-for-profit organisation engaging with New Zealanders to ensure New Zealand's biodiversity has a thriving moth and butterfly population.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank from Jacqui Knight, Sir Bob Harvey, Maurice Mehlhopt and Mark Bateman, from the Moths and Butterflies of New Zealand Trust, for their attendance.

8.3 Deputation: Proposed pump track in Te Atatū Peninsula

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation on a proposed pump track in Te Atatū Peninsula from Graham Norman.

Whakarāpopototanga matua

Executive summary

2. To outline the pump track proposal and discuss two preferred locations in Te Atatū Peninsula.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank Graham Norman for his attendance.

8.4 Deputation: Sport Waitākere update

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Jamie Lane (Community Sport Project Advisor and Insights Lead), on the past financial year at Sport Waitākere.

Whakarāpopototanga matua

Executive summary

2. To receive an update on workflow in the local board area and discuss investments and collaboration work with other organisations.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the presentation and thank Jamie Lane for his attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Henderson-Massey Local Board

20 August 2024

Approval of the Henderson-Massey Local Board Auckland Emergency Management work programme 2024/2025

File No.: CP2024/09989

Te take mō te pūrongo

Purpose of the report

1. To approve the 2024/2025 Henderson-Massey Local Board Auckland Emergency Management work programme and its associated budget.

Whakarāpopototanga matua

Executive summary

2. This report presents the board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2024/2025 financial year (see Attachment A).

3. The work programme responds to the following objective that the local board identified in the Henderson-Massey Local Board Plan 2023:

· 2023HW2 – Our Environment

· 2023HW2.4 – Resilient and low carbon communities.

4. The board provided feedback to staff on the projects it would like to fund in a series of workshops. The board indicated its support for the following regionally-funded project:

· Local Board, community and business emergency response plans and resilience programme.

5. Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / approve the Auckland Emergency Management work programme 2024/2025 (Attachment A to the agenda report).

Horopaki

Context

6. Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

7. The work programme responds to the outcomes and objectives that the local board identified in the Henderson-Massey Local Board Plan 2023. The specific objective reflected in the work programme is:

· 2023HW2 – Our Environment

· 2023HW2.4 – Resilient and low carbon communities.

Tātaritanga me ngā tohutohu

Analysis and advice

8. The proposed activities for delivery as part of the board’s Auckland Emergency Management work programme 2024/2025 are detailed below. See Attachment A for further detail.

Henderson-Massey Local Board, community and business emergency response plans and resilience programme

9. To increase disaster awareness, adopt readiness and response plans and implementation after approval, and in collaboration with the Henderson-Massey Local Board and the community.

10. The benefits of this activity are identified as people within the local board rohe understand their hazard risks, have mitigated these risks, are prepared and have strong social networks to better support each other during an emergency.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. Table 1 outlines the activities in the 2024/2025 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name	Climate impact
Henderson-Massey Local Board, community and business emergency response plans and resilience programme	Positive impact on our resilience to climate change, as this works increases community readiness to respond emergencies and the impacts of climate change

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13. The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from October 2023 to May 2024. The views expressed by local board members during the workshops have informed the recommended work programme.

14. The activities in the proposed work programme align with the Henderson-Massey Local Board Plan 2023 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

15. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

16. The proposed Auckland Emergency Management work programme budget for 2024/2025 is regionally funded so does not need to be accommodated within the board’s total draft budget for 2024/2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17. Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

18. Delivery of the activity in the approved work programme will commence on 1 July 2024 and continue until 30 June 2025. Activity progress will be reported to the local board on a quarterly basis.

19. Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Emergency Management Work Programme 2024/2025 - Henderson-Massey Local Board	15

Ngā kaihaina

Signatories

Authors

Zoe Marr - Community Planning and Readiness Manager

Authorisers

Anna Wallace - Head of Planning

Lou-Ann Ballantyne - General Manager Governance and Engagement

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Community lease renewal to Auckland Kindergarten Association for land at Divich Reserve, 66A Divich Avenue, Te Atatū South

File No.: CP2024/11148

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a community lease renewal to Auckland Kindergarten Association for the land at Divich Reserve located at 66A Divich Avenue, Te Atatū South.

Whakarāpopototanga matua

Executive summary

2. Auckland Kindergarten Association (group) seeks a community lease renewal to continue occupation and operation from a tenant-owned building at Divich Reserve, 66A Divich Avenue, Te Atatū South.

3. The group currently holds the lease on the ground which commenced on 1 April 2015 with one right of renewal of 10 years. The lease will reach final expiry on 31 March 2035.

4. The renewal of this lease was identified and approved by the Henderson-Massey Local Board as part of its Customer and Community Services: Community Leases Work Programme 2024/2025 at its 18 June 2024 local board meeting (resolution number HM/2024/74).

5. The group aims to provide early childhood education (ECE) services to young children between two and five years of age. The group aims to create nurturing and stimulating environment where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth. These activities align with the Henderson-Massey Local Board Plan 2023: Our community – Places and services meet diverse community needs.

6. The group has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The group has all the necessary insurance cover, including public liability and building insurance, in place.

7. Staff have assessed the renewal application and all conditions of the renewal have been met by the group. A site visit was undertaken on the 23 July 2024 and the facility appears to be in good condition and is well maintained.

8. The lease renewal for the group was discussed at a workshop with the local board on the 23 July 2024. The local board indicated its in principle support of the proposed lease renewal.

9. This report recommends that a community lease renewal be granted to Auckland Kindergarten Association for a term of 10 years commencing from 1 April 2025 with a rent of $1,300 per annum as outlined under the Community Occupancy Guidelines 2012 (updated July 2023). The group has been notified of the rent review.

10. If the local board decides to grant the lease renewal, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / grant, a community lease renewal to the Auckland Kindergarten Association for an area comprising approximately 1,201 square metres located at 66A Divich Avenue, Te Atatū South on the land legally described as Lot 45 DP 55581 - 4434 m2 - Part NA753/110 (Cancelled) (as per Attachment A – Site plan – Divich Reserve, 66A Divich Avenue, Te Atatū South) subject to the following terms and conditions:

i. term – 10 years, commencing 1 April 2025.

ii. rent – $1,300 plus GST per annum.

iii. all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for an area comprising approximately 1,201 square metres located at 66A Divich Avenue, Te Atatū South.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2024/2025 at its local board meeting on 18 June 2024 (resolution number HM/2024/74).

13. The renewal of this lease to Auckland Kindergarten Association at Divich Reserve, 66A Divich Avenue, Te Atatū South was part of the approved work programme. This report considers the community lease renewal as approved on the work programme.

Land, building/s and lease

14. Divich Reserve is located at 66A Divich Avenue, Te Atatū South (refer to Attachment A Site Plan - Divich Reserve, 66A Divich Avenue, Te Atatū South). The land is legally described as Lot 45 DP 55581 - 4434 m2 - Part NA753/110 (Cancelled) (local purpose community buildings reserve).

15. Auckland Kindergarten Association holds a community ground lease for the group-owned building on council owned land situated at Divich Reserve.

16. For a group owned building, all operational and maintenance costs are borne by the lessee.

17. The building is primarily used by the group to provide early childhood education (ECE) services to young children between two and five years of age.

18. These programmes provide nurturing, stimulating environments where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth.

Auckland Kindergarten Association

19. Auckland Kindergarten Association was established in October 1908 and its primary purpose is to provide free kindergarten services to Auckland.

20. The group has a total of 5,127 children between two and five years of age and operates from Monday to Friday.

21. The group has 410 paid staff and 546 part time staff.

22. The group engages in fundraising activities and seek community donations to sustain and supplement their income.

23. The group has been operating from this site since April 2015 and the building is in a good condition.

24. The group’s current community lease with the council commenced on 1 April 2015 and contains one right of renewal of 10 years. The lease will finally expire on 31 March 2035.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessment of the application

25. The group has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to deliver early childhood education services.

26. The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

27. The group has all necessary insurance cover, including public liability and building insurance, in place.

28. A site visit has been undertaken by staff and the facility is well managed and maintained.

29. The group provides a valuable service to the local community by providing ECE services to young children between two and five years of age. The Auckland Kindergarten Association aims to create nurturing and stimulating environment where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth.

30. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements. Staff have included the new rent level ($1300 plus GST per annum) as a recommendation to the local board in accordance with the guidelines.

31. Staff recommend that a community lease renewal be granted to Auckland Kindergarten Association for a term of 10 years commencing 1 April 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. It is anticipated that activation of the building will result in an increase of greenhouse gas emission. A shared workspace/community space will however decrease overall energy use, as users will not consume energy at individual workspaces. The shared space will provide opportunity and enable people to enjoy positive healthy lifestyles and will increase capability and connections within local community.

33. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

34. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

35. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36. Council staff within the Community Directorate (Parks and Community Facilities Operational Management, Specialist Operations and Community Wellbeing) have been consulted. They are supportive of the proposed lease as it will provide educational activities to benefit the community.

37. The community lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The lease renewal will benefit the community by enabling initiatives that promote early childhood education activities that will be delivered from Divich Reserve.

39. The assessment of the application was discussed with the local board at its workshop on 23 July 2024. The local board indicated its in principle support of the lease renewal.

40. The delivered activities align with the Henderson-Massey Local Board Plan 2023 priority area: Our community – Places and services meet diverse community needs.

Tauākī whakaaweawe Māori

Māori impact statement

41. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

42. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-203, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

43. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

44. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

45. Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications for the lease renewal to the Auckland Kindergarten Association for the land at Divich Reserve.

46. On the 8 June 2023 the annual budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1 per annum to $1,300 plus GST per annum effective from 1 July 2023.

47. If the local board chooses to retain the level of rent at $1, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the renewed term of the lease.

48. Ongoing maintenance of the asset will be covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Should the local board resolve not to grant the community lease renewal to Auckland Kindergarten Association at Divich Reserve, 66A Divich Avenue, Te Atatū South, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

50. The lease renewal affords the groups security of tenure, enabling them to attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

51. If the local board resolves to the grant the community lease renewal, staff will work with the Auckland Kindergarten Association to finalise a lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan – Divich Reserve, 66A Divich Avenue, Te Atatū South	23

Ngā kaihaina

Signatories

Authors

Malinda Naidoo - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Community lease renewal to Auckland Kindergarten Association for land at Kingdale Reserve, 47A Longburn Road, Henderson

File No.: CP2024/11150

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a community lease renewal to Auckland Kindergarten Association at 47A Longburn Road, Kingdale Reserve, Henderson.

Whakarāpopototanga matua

Executive summary

2. Auckland Kindergarten Association (the group) seeks a community lease renewal to continue occupation and operation from a group-owned building at Kingdale Reserve, 47A Longburn Road, Henderson.

3. The group currently holds the lease for the ground which commenced on 1 April 2015 with one right of renewal of 10 years. The lease will reach final expiry on 31 March 2035.

4. The renewal of this lease was identified and approved by the Henderson-Massey Local Board as part of its 2024/2025 Customer and Community Services: Community Leases Work Programme at their 18 June 2024 business meeting (resolution number HM/2024/74).

5. The group aims to provide early childhood education services to young children between the ages of two and five. The group aims to create nurturing, stimulating environments where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth. These activities align with the Henderson-Massey Local Board Plan 2023: ‘Our community – Places and services meet diverse community needs’.

7. Staff have assessed the renewal application and all conditions of the renewal have been met by the applicant. A site visit was undertaken on 23 July 2024 and the facility appears to be in good condition and is well maintained.

8. The lease renewal for the group was discussed at a workshop with the local board on 23 July 2024.

10. If the local board decides to grant the lease renewal, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / grant, a community lease renewal to the Auckland Kindergarten Association for an area comprising approximately 1279m² located at 47A Longburn Road, Henderson on the land legally described as Part Lot 30 DP 46974 on SO 68694, and contained in Part NA12B/771 (as per Attachment A – Site plan – Kingdale Reserve, 47A Longburn Avenue, Henderson) subject to the following terms and conditions:

i. term – 10 years, commencing 01 April 2025.

ii. rent – $1,300.00 plus GST per annum.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Henderson-Massey Local Board approved the 2024/2025 Customer and Community Services: Community Leases Work Programme on 18 June 2024 (resolution number HM/2024/74).

13. The renewal of this lease to Auckland Kindergarten Association at Kingdale Reserve, 47A Longburn Road, Henderson was part of the approved work programme. This report considers the community lease renewal as approved on the work programme.

Land, building/s and lease

14. Kingdale Reserve is located at 47A Longburn Road, Henderson (refer to Attachment A Site Plan – Kingdale Reserve, 47A Longburn Road, Henderson). The land is legally described as Part Lot 30 DP 46974 on SO 68694 and contained in Part NA12B/771 (local purpose community buildings reserve).

15. Auckland Kindergarten Association holds a community ground lease for the group-owned building on council owned land situated at Kingdale Reserve.

16. For a group owned building, all operational and maintenance costs are borne by the lessee.

17. The building is primarily used by the group to provide early childhood education (ECE) services to young children between the ages two and five years of age.

18. These programmes provide nurturing, stimulating environments where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth.

Auckland Kindergarten Association

19. Auckland Kindergarten Association was established in October 1908 and its primary purpose is to provide free kindergarten services to Auckland.

20. The group has a total of 5,127 children between the ages of two and five years of age and operates from Monday to Friday.

21. The group has 410 paid staff and 546 part time staff.

22. The group engages in fundraising activities and seeks community donations to sustain and supplement their income.

23. The tenant has been operating from this site since April 2015 and the building is in a good condition.

24. The groups current community lease with the council commenced on 1 April 2015 with one right of renewal of 10 years. The lease will reach final expiry on 31 March 2035.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessment of the application

25. The group has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to deliver early childhood education services.

26. The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

27. The group has all necessary insurance cover, including public liability and building insurance, in place.

28. A site visit has been undertaken by staff and the facility is well managed and maintained.

29. The group provides a valuable service to the local community by providing ECE services to young children between the ages two and five. The Auckland Kindergarten Association aims to create nurturing, stimulating environments where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth.

30. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements.

31. Staff recommend that a community lease renewal be granted to Auckland Kindergarten Association for a term of 10 years commencing 1 April 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

33. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

34. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

35. Council staff from within the Community Directorate (Parks and Community Facilities Operational Management, Specialist Operations, Active Recreation and Community Empowerment) have been consulted. They are supportive of the proposed lease as it will benefit the community.

36. The community lease renewal has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37. The lease renewal will benefit the community by enabling initiatives that promote early childhood education activities that will be delivered from the Kingdale Reserve. The Auckland Kindergarten Association aims to create nurturing, stimulating environments where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth, for the Henderson-Massey Local Board area and its surrounding communities.

38. The assessment of the application was workshopped with the local board on 23 July 2024. The local board indicated its in principle support of the lease renewal proposal.

39. The delivered activities align with the name of local board Local Board Plan 2023 priority area: “Our community – Places and services meet diverse community needs”.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

41. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

42. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

43. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

44. Staff have consulted with the Financial Strategy and Planning Department of council. No concerns were raised regarding the financial implications regarding this lease renewal to the group.

45. On the 8 June 2023 the 2023/2024 Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1 per annum to $1,300 plus GST per annum effective from 1 July 2023.

46. If the local board chooses to retain the level of rent at $1, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the remaining term of the lease. The level of rent can be reviewed on the expiry date of the lease.

47. Ongoing maintenance of the asset will be covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. Should the local board resolve not to grant the community lease renewal to Auckland Kindergarten Association at Kingdale Reserve, 47A Longburn Road, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

49. The lease renewal affords the group security of tenure, enabling them to attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

50. If the local board resolves to the grant the community lease renewal, staff will work with the Auckland Kindergarten Association to finalise a lease renewal agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kingdale Reserve, 47A Longburn Avenue, Henderson	31

Ngā kaihaina

Signatories

Authors

Malinda Naidoo - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Community lease renewal to Auckland Kindergarten Association for the land at Opanuku Reserve, 1A Henderson Valley Road, Henderson

File No.: CP2024/11143

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a community lease renewal to Auckland Kindergarten Association for the land at Opanuku Reserve located at 1A Henderson Valley Road, Henderson.

Whakarāpopototanga matua

Executive summary

2. Auckland Kindergarten Association (group) seeks a community lease renewal to continue occupation and operation from the group-owned building at Opanuku Reserve, 1A Henderson Valley Road, Henderson.

3. The group currently holds the lease on the ground which commenced on 1 April 2015, with one right of renewal of 10 years. The lease will reach final expiry on 31 March 2035.

4. The renewal of this lease was identified and approved by the Henderson-Massey Local Board as part of its Customer and Community Services: Community Leases Work Programme 2024/2025 at their 18 June 2024 local board meeting (resolution number HM/2024/74).

5. The group provides early childhood education (ECE) services to young children between two and five years of age. The group aims to create nurturing and stimulating environment where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth. These activities align with the Henderson-Massey Local Board Plan 2023: Our community – Places and services meet diverse community needs.

8. The lease renewal for the group was discussed at a workshop with the local board on 23 July 2024. The local board indicated its in principle support of the proposed lease renewal.

9. This report recommends that a community ground lease renewal be granted to Auckland Kindergarten Association for a term of 10 years commencing from 1 April 2025 with a rent of $1,300 per annum as outlined under the Community Occupancy Guidelines 2012 (updated July 2023). The group has been notified of the rent review.

10. If the local board decides to grant the lease renewal, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / grant, a community lease renewal to the Auckland Kindergarten Association for an area comprising approximately 1,261 square metres located at 1A Henderson Valley Road, Henderson on the land legally described as SEC 1 SO 70246 (as per Attachment A – Site plan – Opanuku Reserve, 1A Henderson Valley Road, Henderson) subject to the following terms and conditions:

i) term – 10 years, commencing 1 April 2025.

ii) rent – $1,300 plus GST per annum.

iii) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a community ground lease renewal to the Auckland Kindergarten Association for an area comprising approximately 1,261 square meters located at 1A Henderson Valley Road, Henderson.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Henderson-Massey Local Board approved the Customer and Community Services: Community Leases Work Programme 2024/2025 at their local board meeting on 18 June 2024 (resolution number HM/2024/74).

13. The renewal of this lease to Auckland Kindergarten Association at Opanuku Reserve, 1A Henderson Valley Road, Henderson was part of the approved work programme. This report considers the community lease renewal as approved on the work programme.

Land, building and lease

14. Opanuku Reserve is located at 1A Henderson Valley Road, Henderson (refer to Attachment A -Site Plan - Opanuku Reserve, 1A Henderson Valley Road, Henderson). The subject land is legally described as SEC 1 SO 70246, as a local purpose (community buildings) reserve subject to the Reserves Act 1977.

15. Auckland Kindergarten Association holds a community ground lease for the group-owned building on council owned land situated at Opanuku Reserve.

16. For a group owned building, all operational and maintenance costs are borne by the lessee.

17. The building is primarily used by the group to provide early childhood education (ECE) services to young children between two and five years of age.

18. These programmes provide nurturing and stimulating environment where children can thrive and develop a love for learning, setting a strong foundation for their future education and personal growth.

Auckland Kindergarten Association

19. Auckland Kindergarten Association was established in October 1908 and its primary purpose is to provide free kindergarten services to Auckland.

20. The group has a total of 5,127 children between two and five years of age and operates from Monday to Friday.

21. The group has 410 paid staff and 546 part time staff.

22. The group engages in fundraising activities and seek community donations to sustain and supplement their income.

23. The group has been operating from this site since April 2015 and the building is in a good condition.

24. The group’s current community lease with the council commenced on 1 April 2015 with one right of renewal of 10 years and will finally expire on 31 March 2035.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessment of the application

25. The group has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to deliver early childhood education services.

26. The group has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

27. The group has all necessary insurance cover, including public liability and building insurance, in place.

28. A site visit has been undertaken by staff and the facility appears to be well managed and maintained.

31. Staff recommend that a community lease renewal be granted to Auckland Kindergarten Association for a term of 10 years commencing from 1 April 2025.

Tauākī whakaaweawe āhuarangi

Climate impact statement

33. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

34. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

35. Climate change has a likely potential to impact the lease, as part of the leased area is located in a flood-sensitive or flood plain zone. The group has been advised of this flood risk so they can prepare a long-term plan for occupancy at this location.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

38. The lease renewal will benefit the community by enabling initiatives that promote early childhood education activities that will be delivered from the Opanuku Reserve.

39. The assessment of the application was discussed with the local board at a workshop on 23 July 2024. The local board indicated its in principle support of the lease renewal.

40. The delivered activities align with the Henderson-Massey Local Board Plan 2023 priority area: Our community – Places and services meet diverse community needs.

Tauākī whakaaweawe Māori

Māori impact statement

42. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

43. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

Ngā ritenga ā-pūtea

Financial implications

48. Ongoing maintenance of the asset will be covered by the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. Should the local board resolve not to grant the community lease renewal to Auckland Kindergarten Association at Opanuku Reserve, 1A Henderson Valley Road, Henderson, the group’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcome.

50. The lease renewal affords the groups security of tenure, enabling them to attend to the scheduled maintenance of the facility.

Ngā koringa ā-muri

Next steps

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan - Opanuku Reserve, 1A Henderson Valley Road, Henderson	39

Ngā kaihaina

Signatories

Authors

Malinda Naidoo - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Community lease renewal to Royal New Zealand Plunket Trust at Cranwell Park, 5/20 Alderman Drive, Henderson

File No.: CP2024/11138

Te take mō te pūrongoPurpose of the report

1. To seek approval from the Henderson-Massey Local Board to grant a lease renewal to the Royal New Zealand Plunket Trust at Cranwell Park, 5/20 Alderman Drive, Henderson.

Whakarāpopototanga matua

Executive summary

2. Royal New Zealand Plunket Trust (the trust) seeks a community lease renewal to continue occupation and operation from the council-owned building at Cranwell Park, 5/20 Alderman Drive, Henderson.

3. The trust currently holds the lease for occupying space within the council-owned building. The lease for the trust commenced on 16 October 2018 with one right of renewal of five years and will reach final expiry on 15 October 2028.

5. The trust’s primary purpose is to provide for the health and wellbeing of tamariki under five, and their whānau. These activities align with the Henderson-Massey Local Board Plan 2023: ‘Our community – Places and services meet diverse community needs’.

6. The trust has provided all required information, including financials showing that it has sufficient funds and is being managed appropriately. The trust has all the necessary insurance cover including public liability in place.

7. Staff have assessed the renewal application and all conditions of the renewal have been met by the trust. A site visit was undertaken on 18 July 2024 and the facility appears to be in good condition and is well maintained.

8. The lease renewal for the trust was discussed with the local board at a workshop on 23 July 2024.

9. This report recommends that a community lease renewal be granted to Royal New Zealand Plunket Trust for a term of 5 years commencing from 16 October 2023 with a rent of $1300 per annum as outlined under the Community Occupancy Guidelines 2012 (updated July 2023). The group has been notified of the rent review.

10. If the local board decides to grant the lease renewal, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whakaae / grant, a community lease renewal to the Royal New Zealand Plunket Trust for an area comprising approximately 50m2 located at 5/20 Alderman Drive, Henderson on the land legally described as Part Lot DP 2251 (as per Attachment A – Site plan – Cranwell Park, 5/20 Alderman Drive, Henderson) subject to the following terms and conditions:

i) term – 5 years, commencing 16 October 2023.

ii) rent – $1300.00 plus GST per annum.

iii) maintenance fee/operational charge - $2500 plus GST per annum.

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Henderson-Massey Local Board approved the 2024/2025 Customer and Community Services: Community Leases Work Programme at their local board meeting on 18 June 2024 (resolution number HM/2024/74).

13. The renewal of this lease to Royal New Zealand Plunket Trust at Cranwell Park, 5/20 Alderman Drive, Henderson was part of the approved work programme. This report considers the community lease renewal as approved on the work programme.

Land, building/s and lease

14. Cranwell Park is located at 5/20 Alderman Drive, Henderson (refer to Attachment A Site Plan – Cranwell Park, 5/20 Alderman Drive, Henderson). The land is legally described as Part Lot DP 2251 held in fee simple (owned) by Auckland Council under the Local Government Act 2002.

15. Royal New Zealand Plunket Trust holds a community lease for occupying part of the council-owned building on council owned land situated at Cranwell Park.

16. A subsidised maintenance/operational costs for the trust occupying the council owned building are charged to the trust.

Royal New Zealand Plunket Trust

17. The Royal New Zealand Plunket Trust was established in 1906 and its primary purpose is to provide for the health and wellbeing of tamariki under five, and their whānau.

18. The trust has been operating from the building at 5/20 Alderman Drive, Henderson since 2018.

19. The trust is a bustling haven for families from all walks of life and cultures. The trust supports pepi and tamariki by providing free Well Child Tamariki Ora checks and free health and wellbeing parenting advice.

20. During the site visit on 18 July 2024, it was noted that the building was well managed and appears to be well maintained by the trust.

21. The trust’s current community lease commenced on 16 October 2018 with one right of renewal of five years. The lease will reach final expiry on 15 October 2028.

Tātaritanga me ngā tohutohu

Analysis and advice

Assessment of the application

22. The trust has submitted a comprehensive application supporting the lease renewal request and is able to demonstrate its ability to deliver early childhood education services.

23. The trust has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

24. The trust has all necessary insurance cover, including public liability insurance, in place.

25. A site visit has been undertaken by staff and the facility is well managed and maintained.

26. The trust’s primary purpose is to provide for the health and wellbeing of tamariki under five, and their whānau. The trust supports pepi and tamariki by providing free Well Child Tamariki Ora checks and free health and wellbeing parenting advice.

27. Auckland Council’s Community Occupancy Guidelines 2012 (Updated July 2023) sets out the requirements for community occupancy agreements.

28. Staff recommend that a community lease renewal be granted to the Royal New Zealand Plunket Trust for a term of 5 years commencing from 16 October 2023.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities.

30. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

31. Climate change has an unlikely potential to impact the lease, as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Council staff from within the Community Directorate (Parks and Community Facilities Operational Management, Specialist Operations, Active Recreation and Community Empowerment) have been consulted. They are supportive of the proposed lease as it will promote overall community wellbeing for the Henderson-Massey community.

33. The community lease renewal has no identified impact on other parts of the council trust. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The lease renewal will benefit the community by providing health and wellbeing of tamariki under five, and their whānau. The trust supports pepi and tamariki by providing free Well Child Tamariki Ora checks and free health and wellbeing parenting advice for the Henderson-Massey Local Board area and its surrounding communities.

35. The assessment of the application was workshopped with the local board on 23 July 2024. The local board indicated its in principle support of the lease renewal.

36. The delivered activities align with the Henderson-Massey Local Board Plan 2023 priority area: “Our community – Places and services meet diverse community needs”.

Tauākī whakaaweawe Māori

Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

38. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

39. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

40. Community leases support a wide range of activities and trusts. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

Ngā ritenga ā-pūtea

Financial implications

41. Staff have consulted with the Financial Strategy and Planning Department of the council. No concerns were raised regarding the financial implications regarding this lease renewal to the trust.

42. On the 8 June 2023, the 2023/2024 Annual Budget was approved by the Governing Body which included changes to the Community Occupancy Guidelines of the rent fee for a community ground lease from $1 per annum to $1,300 plus GST per annum effective from 1 July 2023.

43. If the local board chooses to retain the level of rent at $1, there will be no requirement for the local board to top up the community lease revenue budget. However, the local board will not have the benefit of the additional revenue of $1,299 per annum over the initial term of the lease. The level of rent can be reviewed on renewal of the lease and on the expiry date of the lease.

44. Ongoing maintenance of the asset will be covered by the council which is accounted for in the maintenance fee charged to the lessee.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. Should the local board resolve not to grant the community lease renewal to Royal New Zealand Plunket Trust at Cranwell Park, 5/20 Alderman Drive, Henderson, the trust’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

46. The lease renewal affords the trust security of tenure, enabling them to attend to the scheduled maintenance of the facility. Should the building remain unoccupied, there is a risk associated with the lack of maintenance and possible improvements. The council will be liable for the assets regardless of whether budget is allocated to or identified for renewals. The renewal of the building will also not appear in the annual work programme.

Ngā koringa ā-muri

Next steps

47. If the local board resolves to the grant the community lease renewal, staff will work with the Royal New Zealand Plunket Trust to finalise the lease renewal agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan – Cranwell Park, 5/20 Alderman Drive, Henderson	47

Ngā kaihaina

Signatories

Authors

Malinda Naidoo - Community Lease Specialist

Authorisers

Kim O’Neill - Head of Property & Commercial Business

Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Auckland Council's Quarterly Performance Report: Henderson-Massey Local Board for quarter four 2023/2024

File No.: CP2024/11540

Te take mō te pūrongo

Purpose of the report

1. To provide the Henderson-Massey Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Henderson-Massey Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year The work programme is produced annually and aligns with Henderson-Massey Local Board Plan outcomes.

3. 136 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected),2 activities have an Amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), 5 activities have a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and 7 activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Connected community achievements: All community partners achieved highly in their deliverables against funding agreements approved by the Henderson-Massey Local Board, empowering local communities to build a sense of place in the Henderson-Massey local board area.

· Local crime prevention fund, safety initiatives investment – Henderson-Massey: Local crime prevention fund: All seven organisations who received funding for the Crime Prevention Initiative have completed the projects that were negotiated. This injection of one-off funding was successful and greatly appreciated by the organisations who received the funding. The projects had a positive impact and enabled communities to mobilise, form new alliances to work together on common problems and provide opportunities for youth that were not previously available due to funding constraints.

· Te Wai o Pareira Rivercare Group: To support the Te Wai o Pareira group to continue to engage with the local community, educate and empower the Henderson-Massey region and support water quality improvements in the Te Wai o Pareira: Highlights included two successful planting days held at Tawa Esplanade involving 82 participants from Rutherford College and Matipo Primary School. Educational events held on mātauranga Māori, matariki and urban flooding attracted 69 attendees. A collaboration with Earth Action Trust for a clean-up day resulted in the removal of over half a ton of waste and maintenance and educational outreach included 39 sessions reaching 840 children. A popular guide walk during EcoFest was organised and continued monthly Wai Care tests undertaken.

5. Key activities not delivered / not progressed as expected include:

· Elevating Participation through new engagement tools: Engagement with mana whenua hit pause as Te Kawerau ā Maki re-evaluate how they will engage with Council generally as well as specifically, including the Rangatira ki te Rangatira hui with the three west local boards.

· Corbans Wine Shop – rebuild heritage building: The local board has placed this project on hold until such time as budget becomes available.

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the performance report for quarter four ending 30 June 2024.

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Henderson-Massey Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· Local Governance

· Plans and Places

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

13. Te Pae o Kura/Kelston Community Centre – comprehensive renewal: Works have been completed and the certificate for public use has been granted.

14. Māori Responsiveness: Waitākere Ki Tua Action Plan: The local board held its May 2024 business meeting at Hoani Waititi marae. Meetings with the new General Manager and three chairs of the three west local boards occurred in quarter four. The object of these meetings is to agree on the direction of the 2024/2025 work plan and to clarify roles and responsibilities so the marae and council operate from a stronger integrated framework.

15. Henderson-Massey Local Board, community and business emergency response plans and resilience programme: A working group has been formed to provide support and input into the development of the Henderson-Massey Emergency Readiness and Response Plan. The working group consists of a representative from the Local Board, Local Board services and Connected Communities. Drafting of the plan is underway and a first draft was shared with the working group and feedback received. The draft plan template was presented to Auckland Council’s diversity panels (Ethnic, Pacific, Disability, Youth, Senior and Rainbow) in June with positive feedback received. Feedback is currently being incorporated into the plan and engagement with suggested community groups is underway.

Key activity achievements from the 2023/2024 work programme

16. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

17. Connected community achievements: All community partners achieved highly in their deliverables against funding agreements approved by the Henderson-Massey Local Board, empowering local communities to build a sense of place in the Henderson-Massey Local Board area.

18. Local crime prevention fund, safety initiatives investment – Henderson-Massey: Local crime prevention fund: All seven organisations who received funding for the Crime Prevention Initiative have completed the projects that were negotiated. This injection of one-off funding was successful and greatly appreciated by the organisations who received the funding. The projects had a positive impact and enabled communities to mobilise, form new alliances to work together on common problems and provide opportunities for youth that were not previously available due to funding constraints.

19. Te Wai o Pareira Rivercare Group: To support the Te Wai o Pareira group to continue to engage with the local community, educate and empower the Henderson-Massey region and support water quality improvements in the Te Wai o Pareira: Highlights included two successful planting days held at Tawa Esplanade involving 82 participants from Rutherford College and Matipo Primary School. Educational events held on mātauranga Māori, matariki and urban flooding attracted 69 attendees. A collaboration with Earth Action Trust for a clean-up day resulted in the removal of over half a ton of waste and maintenance and educational outreach included 39 sessions reaching 840 children. A popular guide walk during EcoFest was organised and continued monthly Wai Care tests undertaken.

Overview of work programme performance

Customer and Community Services work programme

20. In the Customer and Community Services work programme, there are 119 activities with a green RAG status, 2 activities with an amber RAG status, 5 activities with a red RAG status and 7 activities with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Te Kete Rukuruku (Māori naming of parks and places) Tranche Three Henderson-Massey Local Board	Red	In progress	Māori naming (and associated story telling) of parks and places in partnership with mana whenua to highlight and promote Auckland ‘s Māori identity and use of te reo Māori: Tranche three sites have been selected for naming and Ngā Maunga Whakahii o Kaipara should be able to confirm their position in August 2024. Funding has been applied to carry forward $2,000 to facilitate the payment for this iwi in August 2024.
Henderson-Massey Local Parks Management Plan	Red	In progress	Develop a multi-park management plan that assists the Henderson-Massey Local Board in managing use, development and protection of all parks, reserves and other open space they have allocated decision-making for: Work on this project commenced in quarter four with initial research and project planning. The next steps are to introduce the project at a local board workshop and mana whenua forum. Funding has been applied to carry forward $30,000 to 2024/2025 to complete this project.
Local civic events Henderson-Massey	Amber	In progress	Deliver local civic events: The Te Pae o Kura re-opening event was postponed due to delays in the delivery of the capital project. Funding of $5,000 is to be carried forward with the re-opening scheduled to be delivered in quarter one 2024/2025.
Corbans Wine Shop – rebuild heritage building	Amber	On hold	This project will rebuild the old wine shop which was situated on Great North Road outside Corban Estate: The local board has placed this project on hold until such time they see fit to spend budget on this project.

Deferred activities

21. The Lead Financial Advisors have identified projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· Climate-Action Activator Henderson-Massey: In conjunction with community stakeholders and Henderson-Massey Local Board, the Climate Action Activator will continue to progress a work programme established in 2022/2023: In quarter four, highlights included the planning and delivery of the Te Atatū Community Centre EcoFest market. Access to bike parking and active travel messaging was provided to encourage sustainable access for the Corbans Estate Arts Centre Kids Arts Festival. The Ae Ka Taea e Koe community bike event held at Paremuka Lakeside, Henderson was supported in conjunction with Auckland Transport with 150 participants encouraged to cycle more often and to cycle safely.

· Ope Hauāuru: Building Sustainable Community: Ope Hauāuru seeks to generate momentum for resilient, sustainable futures for the communities of Henderson-Massey: The community activators from Ecomatters continue to build relationships with schools in the local board area. The focus of these interactions continues to be around local waterways, developing connections with the local environment as well as addressing food security. Practices around the school māra ka are deepening with many of the schools including compositing systems and maramataka in their programmes. Green houses are being developed at Flanshaw Road School, Birdwood School, Rutherford School, Lincoln Heights School and Tirimoana School.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. This report informs the Henderson-Massey Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Māori Responsiveness: Waitākere Ki Tua action plan: Fund a sustainable, long-term programme of activities that build and strengthen relationships across West Auckland Māori communities, respond to key aspirations and deliver Māori outcomes: The local board held its business meeting at Hoani Waititi marae and meetings with the new General Manager and the chairs of the three west local boards took place in quarter four. The meetings were to agree on the direction of the 2024/2025 work plan and to clarify roles and responsibilities so that the marae and council operate from a stronger integrated framework.

27. Kaitiaki Project - Pā Harakeke. Multi-year initiative to develop and deliver environmental projects with Māori communities in the Henderson-Massey local board area to enhance the environment and wellbeing: All planned actions for 2023/2024 were achieved, including completing installation of the Rānui pā harakeke, holding an opening event, and progressing a māra kai initiative as the next priority project. A landowner approval application has been submitted to extend the leased area of the pā harakeke site to include a māra kai. Te Waipuna Puawai have secured regional Auckland Climate Grant funding to enable a māra kai development if landowner approval is secured.

Ngā ritenga ā-pūtea

Financial implications

28. This report is provided to enable the Henderson-Massey Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

29. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

30. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

31. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

33. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

34. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Henderson-Massey Local Board 1 April to 30 June 2024 Work Programme Update	57
b ⇩	Henderson-Massey Local Board - Operating Performance Financial Summary - CONFIDENTIAL (Under Separate Cover) - Confidential

Ngā kaihaina

Signatories

Authors	Michelle Knudsen - Local Board Advisor
Authorisers	Adam Milina - Local Area Manager

Henderson-Massey Local Board

20 August 2024

Reporting back decisions under delegation: Auckland Council’s submission on the regulations regarding the building of ‘granny flats’

File No.: CP2024/11077

Te take mō te pūrongo

Purpose of the report

1. To report back a decision of the Henderson-Massey Local Board made under delegation for Auckland Council’s submission on the regulations regarding the building of ‘granny flats’.

Whakarāpopototanga matua

Executive summary

2. On 6 December 2022 the Henderson-Massey Local Board delegated authority to the local board Chairperson to submit the local board's formal views for inclusion in Auckland Council submissions to Central Government, select committees and other councils, where this feedback is due before a local board meeting (resolution number HM/2022/160) as follows:

That the Henderson-Massey Local Board:

a) tautapa / delegate authority to the Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) tuhi ā-taipitopito / note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair chooses not to exercise the delegation sought in recommendation (a).

c) tuhi ā-taipitopito / note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) tuhi ā-taipitopito / note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

3. On 25 July 2024, the Chairperson signed off under delegation feedback from the Henderson-Massey Local Board for inclusion in Auckland Council’s submission on the regulations regarding the building of ‘granny flats’.

4. The Government is proposing to make it easier to build small, self-contained and detached houses, commonly known as ‘granny flats’ on property with an existing home. This proposal forms part of a wider package of work to streamline the building consent process and the government’s ‘Going for Housing Growth’ policy. The Ministry of Business, Innovation and Employment (MBIE) is inviting feedback on options in its discussion document Making it easier to build granny flats by 12 August 2024. All options would enable ‘granny flats’ up to 60 square metres in size. ‘Granny flats’ usage is not limited to older New Zealanders or family members. MBIE’s options would waive requirements for related building and resource consents, provided specified standards are met. Changes would be required to the Building Act 2004 (Building Act) and the Resource Management Act 1991 (RMA).

5. The proposal also included new notification requirements linked to the funding and financing of infrastructure. The articulated intent of the proposals is to enable Māori land, papakāinga and kaumātua housing.

6. The Ministry’s preferred options were:

· Waiving the requirement for a building consent under the Building Act 2004 for minor dwellings of up to 60 square metres in area.

· A new National Environmental Standard (NES) under the RMA to allow a ‘minor residential unit’ without a resource consent and applying rules from the NES instead of the council’s own planning rules.

7. The deadline for local board feedback to be appended to the final Auckland Council submission was 26 July 2024.

8. Feedback on the discussion document closed on 12 August 2024.

9. Henderson-Massey Local Board’s feedback is appended as Attachment A.

Ngā tūtohunga

Recommendation/s

That the Henderson-Massey Local Board:

a) whiwhi / receive the decision made under delegation on 25 July 2024 providing feedback from the Henderson-Massey Local Board for inclusion in Auckland Council’s submission on the regulations regarding the building of ‘granny flats’.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	25 July 2024: Henderson-Massey Local Board feedback	93

Ngā kaihaina

Signatories

Authors	Laura Hopkins - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager

Chairperson	Chris Carter
Deputy Chairperson	Dr Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Dan Collins
	Oscar Kightley
	Brooke Loader
	Ingrid Papau

Exclusion of the Public: Local Government Official Information and Meetings Act 1987