Agenda of Waitematā Local Board - Tuesday, 20 August 2024

1 Nau mai | Welcome

Chair G Sage welcomed those present and open the meeting with a karakia..

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitematā Local Board:

a) whakaū / confirm the minutes of its ordinary meeting, held on Tuesday, 23 July 2024, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Lee Elliott and Stephanie Hay - the development and future care and management of the Fukuoka Friendship Garden

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Lee Elliott and Stephanie Hay will be in attendance to speak to the board about the development and future care and management of the Fukuoka Friendship Garden.

3. The Fukuoka Friendship Garden is located in Western Springs Lakeside Park. The original Fukuoka Friendship Garden built in Auckland Zoo and was gifted to Auckland in 1989 from Fukuoka. The Fukuoka Friendship Garden was redeveloped and reopened on 17 July 2017 at its new location in Western Springs Lakeside Park.

4. The Fukuoka Friendship Garden was redeveloped and reopened on 17 July 2017 at its new location in Western Springs Lakeside Park.

5. In February 2022 a Memorandum of Understanding was established between the Friends of Fukuoka Friendship Garden and Auckland Council, including an objective to establish a Fukuoka Friendship Garden Advisory Group made up of the following members:

· Community Facilities Manager for Waitematā

· Parks and Places Specialist for Waitematā

· Two (2) representatives for the Friends of the Fukuoka Friendship Garden

· One (1) elected member of the Waitematā Local Board.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation on the development of future care and management of the Fukuoka Friendship Garden, and thank Lee Elliott and Stephanie Hay for their attendance.

8.2 Deputation - Errol Anderson and Ian Smith - Herne Bay Petanque Club, Inc and Ponsonby U3A - Parking at Salibury Reserve, Herne Bay

Te take mō te pūrongo

Purpose of the report

1. To deliver a presentation to the board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2. Errol Anderson on behalf of Herne Bay Petanque Club, Inc and Ian Smith on behalf of Ponsonby U3A will be in attendance to speak to the Board about the critical importance of parking at Salisbury Reserve to ensure an important community venue is maintained into the future.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation from Herne Bay Petanque Club, Inc and Ponsonby U3A on the parking at Salisbury Reserve, Herne Bay, and thank Errol Anderson and Ian Smith for their attendance.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitematā Local Board

20 August 2024

Ring Terrace to Point Erin Park staircase

File No.: CP2024/11806

Te take mō te pūrongo

Purpose of the report

1. To seek approval to not reinstate the timber staircase at Ring Terrace, which was destroyed during the weather events in January and February 2023.

Whakarāpopototanga matua

Executive summary

2. A landslide occurred on council land situated between 15 and 1/17 Ring Terrace, St Mary's Bay following the extreme rainfall events that took place in January and February 2023.

3. The landslide has destroyed a timber staircase which provided access from Ring Terrace to Point Erin Park.

4. The debris of the destroyed staircase has since been removed from site and access from Ring Terrace has been closed off to the public.

5. An assessment has been conducted by the Resilient Land and Coasts geotechnical team. Staff are providing options and seeking a decision on the future of the staircase.

6. If the staircase is not reinstated, there is a risk that there will be opposition from local constituents who advocated for the staircase. However, there is significant funding required to reinstate the staircase. There is also a risk that the staircase could suffer the same result should another large rainfall event occur in the future.

7. The Waitematā Local Board provided feedback at a workshop on 25 July 2024 in support of the staff recommendation not to reinstate the staircase.

8. A permanent fence has been installed at the Ring Road Terrace entrance to mitigate any health & safety risks of anyone entering the site.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) whakaae / approve –that the timber staircase located at Ring Terrace, St Mary’s Bay is not reinstated– and request staff to:

i. remove debris from the staircase

ii. close the area to the public

iii. stabilise the slope with appropriate planting and stormwater mitigation solutions.

Horopaki

Context

9. The extreme rainfall events that occurred in January and February 2023 caused a landslide on the council land situated between 15 and 1/17 Ring Terrace, St Mary's Bay. This landslide destroyed the timber staircase providing access from Ring Terrace to Point Erin Park.

10. Following the storm event, the staircase debris was removed, and the access was closed to the public while staff investigated the site to consider options.

11. The Resilient Land and Coasts (RLC) geotechnical team undertook a site visit on 14 March 2024 to assess possible remedial options for the landslide and reinstatement of the staircase.

12. The site observation was conducted solely through visual assessment near the toe of the landslide, and no other ground investigations have been conducted to date.

Site description

13. A review of information available on Auckland Council’s GeoMaps indicates that the slope gradient within the affected area was very steep prior to the landslide in early 2023, with slope angles up to approximately 45 degrees from the toe of the slope.

14. GeoMaps also shows that there does not appear to be any existing public stormwater system serving residential properties along Ring Terrace. Stormwater runoff from these properties appears to run down to the slope and discharging into the downslope, flat-lying land at Point Erin Park. This discharge was causing ongoing slope erosion and destabilisation.

15. The landslide is translational which is a downslope movement that occurs along a surface of weakness. Translational landslides often form on the material boundary between extremely weathered deposits and the material beneath, particularly where water flows along the boundary between these two types of material.

16. The debris was observed at the slope’s toe. Vegetation has regrown and has covered the surface of the landslide and its deposit.

17. The RLC geotechnical team also observed that the landslide has regressed into adjacent properties at 15 and 1/17 Ring Terrace. The team believes that the landslide is acting as an overland flow path, attracting stormwater runoff (more concentrated than the pre-landslide scenario) from the upper catchment discharged into Point Erin Park.

Geology

18. The geological map of the region shows that the site is underlain by East Coast formation materials comprising alternating sandstone and mudstone with variable volcanic content and interbedded volcaniclastic grits, bordering onto construction fill associated with the development of State Highway 1 in the 1950s.

Review of aerial photos

19. A review of the historical aerial photography shows that the timber staircase was built in 2015-2016 and that the area was covered by dense vegetation prior to its construction. The historical aerial photos do not show any evidence or signs of historical slope failures at the location.

20. Staff cannot identify any minor instability triggered by surface water erosion on the aerial photography.

Cause of ground failure

21. Based on findings from the visual assessment and desktop study, the landslide is inferred to be triggered by a combination of several causes, including the presence of over-steep slopes, soil saturation (and hence, soil strength reduction), and potential ongoing ingress of concentrated stormwater runoff from the upper catchment.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Reinstating the staircase will require:

· replanting the landslide area with suitable species where applicable

· designing and installing stormwater mitigation

· implementing robust ground engineering solutions, such as soil nails and mesh, retaining walls, etc., subject to detailed design.

· undertaking a detailed investigation, assessment, design and construction methodology to support robust ground engineering solutions.

23. The estimated cost of reinstating the staircase is in excess of $600,000, and there is a risk that any new structure will be affected by future heavy rainfall events and subsequent land instability.

24. Staff therefore do not recommend reinstatement and have developed the following options for a scenario where the staircase is not reinstated.

Table 1: Options for scenario where staircase is not reinstated

Option	Detail	Risk	Financial Implication
Option 1 – Do nothing	· Debris of destroyed timber staircase cleared – (completed) · Area permanently cclosed to public access – (completed) · Signage warning the public of landslide risk may be required · Ongoing inspection and monitoring for further movement after heavy rainfall events by Parks & Community Facilities will be required.	· Site and immediate surroundings will remain unsafe. · Further regression upslope and into the adjacent private properties at 15 and 1/17 Ring Terrace will likely continue · Additional landslide debris will be seen at the base of the slope on occasion, but the site is at least 20m from the Point Erin Park footpath and risk to the public is minimal.	To be advised – funded from storm remediation budget.
Option 2 – Do minimum (Recommended)	· Debris of destroyed timber staircase cleared - (completed) · Specifically designed stormwater mitigation considered to collect and discharge stormwater runoff from the upper catchment in a controlled manner to the downslope council-owned land to prevent further instability. · Closing off the area and installing signage should be considered (completed)	· Will not stop potential further regression into neighbouring private properties.	To be advised
Option 3 – Heavy engineering	· Heavy engineering remedial measures consisting of retaining structures is considered excessive if the staircase is not reinstated · Remedial measures such as soil nails and mesh could be effective to stablise the area and prevent further regression · Soil nails and mesh remediation will require geotechnical investigation and detailed design.		Estimated $600k plus

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. This project rectifies some of the damage caused by the weather events in 2023.

26. It delivers on actions identified in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, specifically Action N3, “to integrate connected, nature-based solutions in development planning”, and Action B2, “to ensure new infrastructure is planned and designed to minimise climate risks and lifecycle emissions”. It also responds to the challenge identified in the Auckland Water Strategy of “reducing exposure to water-related natural hazard risk over time”.

27. Modelling shows that storm and flooding events will be both more extreme and more frequent as the climate continues to warm. This project responds directly to existing and predicted future flood and landslide risks in the St Mary’s area.

28. The impact on carbon emissions will be considered in delivering the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The recommendation from the Resilient Land and Coasts (RLC) geotechnical team is Option 2 (do minimum). All debris from the destroyed staircase will be removed and the slope will be stabilised with appropriate planting and stormwater mitigation solutions. The area will be closed to the public.

30. In reviewing the geotechnical assessment for the Ring Terrace slip, the Parks and Places Specialist team commented that the staircase had provided well-used public access to St Mary’s Reserve prior to the landslide in 2023. Noting that there is public access to the reserve via St Marys Road, and considering the proposed costs for reinstatement of the staircase, the Parks and Places Specialist team support the proposed recommendation –Option 2 (do minimum).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. If the staircase is not reinstated, there is a risk that there will be opposition from local constituents who advocated for the staircase.

32. The direction from the Waitemata Local Board at the 25 June 2024 workshop supported the staff recommendation, Option 2 (do minimum).

33. The Waitematā Local Board did however, leave it open for future local boards to reconsider reinstatement of the stairs if and when conditions are more favourable.

Tauākī whakaaweawe Māori

Māori impact statement

34. A meeting was held onsite on 8 July 2024 with Stuart Renata from Ngāti Whanaunga who was supportive of doing the minimum, replanting and not reinstating the stairs.

Ngā ritenga ā-pūtea

Financial implications

35. To reinstate the stairs would put considerable pressure on the Waitematā Local Board budget as well as the regional storm budget.

36. The estimated cost to reinstate the stairs is in excess of $600,000. This is only a high-level estimate and further consultation with engineers, geotechnical experts and other subject matter experts would be required in order to ascertain the true cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The local community advocated for the staircase, which was approved by the local board. It is expected that there may be community opposition should the staircase not be reinstated. Further consultation with the local residents will be required.

38. There is a risk that a reinstated staircase could suffer the same result should another large rainfall event occur in the future.

39. More permanent fencing has already been erected to close the site off from Ring Terrace, to mitigate health and safety risks to the public.

40. Some storm water mitigation engineering will be installed to mitigate the effects of future heavy rainfall events.

Ngā koringa ā-muri

Next steps

41. Staff will consult with neighbours of the council-owned land prior to commencing work.

42. Subject to local board approval, staff will engage a contractor to put in the stormwater mitigation system.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Martin Wong - Manager Area Operations

Authorisers

Julie Pickering - Head of Area Operations

Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Proposed sale of 24 St Marys Road, Ponsonby to fund the seismic remediation and heritage restoration of the Leys Institute building.

File No.: CP2024/11133

Te take mō te pūrongo

Purpose of the report

1. To endorse the proposed disposal of 24 St Marys Road, Ponsonby.

Whakarāpopototanga matua

Executive summary

2. 24 St Marys Road, Ponsonby is an Auckland Council owned residential property that is managed by Eke Panuku Development Auckland (Eke Panuku). The property acquisition was funded by the Leys Institute Trust (the Trust) for the purpose of generating rental income to support the Leys Institute.

3. The Leys Institute’s heritage buildings in Ponsonby require significant restoration and seismic upgrades following the closure of the Leys Institute in December 2019 due to safety risks.

4. The proposed sale of 24 St Marys Road is recommended to enable the proceeds of sale to be utilised to support the restoration of the Leys Institute in Ponsonby.

5. In June 2024, a memorandum regarding the proposed sale of the property was circulated across the council group including all council-controlled organisations (CCOs). No issues were raised regarding the proposed disposal.

6. 24 St Marys Road is located within the Waitematā Local Board area. Accordingly, the views of the board are being sought regarding the proposed disposal.

7. Eke Panuku and council’s Service Investment and Programming team intend to recommend the disposal of 24 St Marys Road, Ponsonby to Auckland Council’s Governing Body in October 2024.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) endorse the disposal of 24 St Marys Road, Ponsonby legally described as Lot 15 of Allotment 13 Section 8 Suburbs of Auckland contained in record of title NA50/276, and

b) note the sales proceeds will be used to fund the seismic remediation and heritage restoration of the current Leys Institute building.

Horopaki

Context

8. 24 St Marys Road, Ponsonby is owned by the Leys Trust (please see image 1 and image 2 below).

9. The Leys Trust was established by will and gift from members of the Leys whānau. The trust comprises of property willed and gifted to council firstly for the establishment of the Leys Institute (20 St Marys Road, St Marys Bay) and library itself and secondly investment property to provide an income to tautoko (support) the running and maintenance of the Leys Institute.

10. 24 St Marys Road was acquired from the New Zealand Royal Foundation for the Blind in 1973. The purchase was funded from the Leys Institute Trust Fund. 24 St Marys Road was acquired for the purpose of generating rental income to support the running of the Leys Institute.

11. As 24 St Marys Road was purchased using assets from the Trust, any disposal of all or part of the property must be in accordance with the requirements of s140 and s141 Local Government Act 2002. Any proceeds of sale from 24 St Marys Road must be used for the support of the Leys Institute.

Image 1: Geomaps arial image of 24 St Marys Road, Ponsonby. Subject site is outlined in blue

Image 2: Google Street view of 24 St Marys Road

Tātaritanga me ngā tohutohu

Analysis and advice

Leys Institute Library and Gymnasium

12. The Leys Library and Gymnasium (the Leys Institute) buildings at 20 Saint Marys Road, Ponsonby are scheduled in the Auckland Unitary Plan as Category A and listed as Historic Place Category 1 by Heritage New Zealand. The original Leys Institute trust deed outlines that the facility must be maintained for its original purpose, as a library, in perpetuity.

13. The Leys Institute buildings have been assessed as being five percent of New Building Standard and are considered earthquake prone. Due to the risk, the Leys Institute has been closed since December 2019.

14. The restoration of Leys Institute is a priority for the Waitematā Local Board. In September 2020 the board endorsed the key findings from an indicative business case, including that there is a requirement to operate the Leys Institute as a library in perpetuity, to protect the building given its heritage status, and to undertake works to seismically strengthen the building.

15. To achieve this, the Waitematā Local Board also resolved to endorse the development of a detailed business case for the restoration, modernisation, and seismic remediation of the Leys Institute that would include the use of service property optimisation and ring-fenced council funding.

16. The proposed disposal of 24 St Marys Road provides an opportunity to support the seismic remediation and heritage restoration of the Leys Institute buildings.

Property information – 24 St Marys Road, Ponsonby

17. 24 St Marys Road is a 304m2 property containing a residential dwelling. It is managed by Eke Panuku on behalf of the council and the Trust. It has been subject to residential leases since acquisition and has not been used to deliver or support a council service, use or public work purpose.

18. Legal advice provided by Simpson Grierson in 2020 stated that 24 St Marys Road may be sold, and the sales proceeds utilised to fund the seismic remediation and heritage restoration of the current Leys Institute building.

19. The Auckland Unitary Plan (AUP) zoning is Residential – Single House. The property is subject to a Unitary Plan Overlay Historic Heritage and Special Character: Special Character Areas. The current CV is $3,100,000.

20. The property was not acquired under the Public Works Act 1981 and accordingly is not likely to be subject to offer back obligations under S40 of the Act.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. The proposed sale of 24 St Marys Road may lead to land use changes. It is acknowledged that any form of construction and development can increase carbon emissions.

22. Emissions associated with any potential redevelopment can be reduced through development standards agreed through a future development agreement, application of Eke Panuku’s Homestar 6 policy and requirements to reduce carbon emissions in commercial developments.

23. The property is not in a flood prone area and is not likely to be impacted by coastal inundation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. In June 2024, a memorandum regarding the proposed sale of 24 St Marys Road was circulated across the council group including all CCOs. No issues were raised regarding the proposed disposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. 24 St Marys Road was acquired to generate rental income to support the purposes of the Leys Institute, which is located within Waitematā Local Board area.

26. In August 2024, Eke Panuku provided the Waitematā Local Board with an information memorandum regarding 24 St Marys Road.

27. This report provides the board with an opportunity to formalise its updated views regarding the proposed disposal and will be incorporated into the report to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

28. 19 mana whenua iwi authorities were consulted regarding any issues of cultural significance associated with 24 St Marys Road. No issues of cultural significance were received in response.

Ngā ritenga ā-pūtea

Financial implications

29. The proceeds of sale from 24 St Marys Road must be used for the support and extension of the Leys Institute as the property was purchased using funds from the Leys Institute Trust.

30. Legal advice provided by Simpson Grierson in 2020 stated that 24 St Marys Road may be sold and the sales proceeds utilised to fund the seismic remediation and/or heritage restoration of the current Leys Institute buildings.

31. The property is not a local service asset and the proceeds from the sale may only be used for the support and extension of the Leys Institute.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. No risks associated with the recommendations in this report have been identified.

Ngā koringa ā-muri

Next steps

33. Subject to receipt of the board’s resolution, Eke Panuku and council’s Service Investment and Programming team will recommend the sale of 24 St Marys Road, Ponsonby to Auckland Council’s Governing Body in October 2024.

34. The terms and conditions of any disposal would be approved under appropriate financial delegation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Carl May - Strategic Property Specialist, Eke Panuku

Authorisers

Letitia Edwards - Head of Strategic Asset Optimisation - Eke Panuku Development Auckland

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Fukuoka Friendship Garden Advisory Group - Appointment of local board member.

File No.: CP2024/10878

Te take mō te pūrongo

Purpose of the report

1. To appoint the Waitematā Local Board representative to Fukuoka Friendship Garden Advisory Group as outlined in the February 2022 Memorandum of Understanding (MoU) between the Friends of Fukuoka Friendship Garden (the Friends) and Auckland Council (Council), in respect of the Fukuoka Friendship Garden (Garden) located at Western Springs Lakeside Te Wai Ōrea Park.

Whakarāpopototanga matua

Executive summary

2. The original Fukuoka Friendship Garden was gifted to Auckland in 1989 from Fukuoka, Japan in recognition of their sister city relationship. The Auckland-Fukuoka sister city agreement was signed in 1986 to encourage cultural understanding and to share ideas about education, culture, tourism and trade. Both cities remain committed to collaborate and cooperate in areas of mutual interest.

3. The original Garden was situated on a secure site within the Auckland Zoo, with access available only to zoo visitors.

4. In late 2013 Regional Facilities Auckland made representations to Fukuoka City, through Auckland Council's International Relations department, about the Auckland Zoo Master Plan’s proposed future development and the impact on the Garden’s site within the zoo.

5. The Zoo Master Plan resulted in the dismantling of the original garden in 2013/2014.

6. The Friends campaigned for Mayor Brown to honour his commitment to Mayor Takashima, and on 30 January, 2014 were successful in their appeal to the Governing Body of Auckland Council to carefully remove and securely retain items from the original garden, as specified by Fukuoka City, and for their reinstatement in a replacement, equally authentic Japanese garden in the neighbouring Western Springs Lakeside Te Wai Ōrea Park.

7. The original garden designer, Professor Iekatsu Kubota of Fukuoka, created the plans for the new garden with Fukuoka’s ZEN Environmental Design Ltd. and Fukuoka City Greenery Department. The Garden’s development was supported by the Waitematā Local Board.

8. The new Garden’s design incorporates Japanese and New Zealand native plantings and many of the original Garden’s features such as bonsai trees, paving stones and lanterns preserved from the original garden.

9. Mana whenua were engaged throughout the process and contributed a carved kowhatu at the entrance to denote iwi’s interest and ties to the Garden.

10. The Garden was officially opened in July 2017 and is located on land owned by Council and classified as a reserve in the Waitematā Local Board area. Access to the area is managed by Council.

11. Council’s Community Facilities is responsible for the operational and maintenance management of the Garden and Ventia is the appointed full facilities maintenance contractor.

12. The Garden realizes a number of benefits for Aucklanders and visitors to Western Springs Lakeside Te Wai Ōrea Park, the most obvious being the creation of a tranquil and naturally beautiful space, accessible to all, without the need to pay an admission fee.

13. Above all, the Garden restores the symbol of the sister city friendship agreement between the people of the city of Auckland and the people of the city of Fukuoka.

14. In February 2022 a MoU was agreed including an objective to establish a Fukuoka Friendship Garden Advisory Group to include the following members:

· Community Facilities Manager for Waitematā

· Parks and Places Specialist for Waitematā

· Two (2) representatives for the Friends of the Fukuoka Friendship Garden

· One (1) elected member of the Waitematā Local Board.

15. This report seeks to appoint the Waitematā Local Board elected member for the advisory group.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) appoint the Waitematā Local Board Parks lead - Chair Genevive Sage, to be the board’s elected member representative on the Fukuoka Friendship Garden Advisory Group.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Copy of Memorandum of Understanding between the Friends of Fukuoka Friendship Garden and Auckland Council for the Fukuoka Friendship Garden 2022

Ngā kaihaina

Signatories

Authors	Glenn Boyd - Local Area Manager
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter four 2023/2024

File No.: CP2024/11073

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitematā Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Waitematā Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year The work programme is produced annually and aligns with Waitematā Local Board Plan outcomes.

3. 117 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected), five activities have an Amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), One activity has a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and one activity has a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· ID 472 - Māori Responsiveness: Local Māori aspirations in Waitematā - Te Ara Whakapakari (Māori Expo) was delivered on 10 April and is attended by more than 100 people.

· ID 42592 - Basque Park - install new connection pathway - Physical works contract awarded and Asset Owner Approval from Closed Landfill team gained, physical works commenced April 29th.

· ID 1023 - Waitematā Ecological and environmental programme FY24 - A total of 527 volunteer hours were recorded in Q4. All the FY24 budget was spent.

· ID 667 - Anzac services Waitematā - The Grey Lynn Anzac Day civic service and the Art of Remembrance Anzac Eve service were supported by the local board.

· ID 1356 - Local board event - Cultural Play Festival - The 2024 Cultural Play Festival was successfully delivered to an audience of 6,877 on Saturday 6 April in Western Park, Freemans Bay.

5. Key activities not delivered / not progressed as expected include:

· ID 3863 - Grey Lynn Business Association - Stage 3, BID establishment ballot project - This project (stage 3) and funding is to be carried forward to 2024/2025 work programme. The dates for the GL BID establishment ballot (vote) is set for mid-October to mid-November 2025. Further reporting will be included as part of the 2024/2025 work programme.

· ID 17056 – Ewelme Cottage – renew facility – Due to budget restraints, projects have had to be re-prioritised and this one will be deferred to later years.

· ID 1330 - Investigate options to develop a multi-purpose community facility in Grey Lynn - Project on hold pending the completion of phase one of the local board’s portfolio review.

· ID 1333 – Waitematā Local Parks Management Plan – budget approved for carry forward to the 24/25 financial year

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the Waitematā Local Board 23/24 Work Programme Update performance report for quarter four ending 30 June 2024.

b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Waitematā Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services

· Infrastructure and Environmental Services

· External Partnerships

· Auckland Emergency Management

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

Key activity updates from quarter four

· ID 992 - Waitematā Full Facilities maintenance contracts - For the fourth quarter, quality audit scores have averaged an impressive 97%, demonstrating exceptional contract compliance. All outdoor spaces reserved for events have performed exceptionally well. Contractors collaborated closely with event organizers to ensure that parks were restored to their original condition post-events. Litter management has also been a focal point. Last quarter, the council removed 384 bins, approximately 31%, from the Waitemata board area. Consequently, requests for litter removal have decreased at sites where bins have been removed compared to previous years.

· ID 472 - Māori Responsiveness: Local Māori aspirations in Waitematā - Te Ara Whakapakari (Māori Expo) was delivered on 10 April and is attended by more than 100 people, featured on Te Karare.

· ID 471 - Youth: Increased rangatahi voice, participation and initiatives - Karl Bailey and Associates to continue leadership of the Waitematā Rangatahi Leadership initiative and commence leadership of the Waitematā Youth Providers Network. Two Youth Providers Network meeting were held in Shore Junction and The Upper Room. Future Youth Providers Network will share inspiring case studies relevant to the Deliberative Democracy recommendations and facilitate activity to strengthen collaboration and collective impact across network member organisations.

· ID 42592 - Basque Park - install new connection pathway - Physical works contract awarded and Asset Owner Approval from Closed Landfill team gained, physical works commenced April 29th.

· ID 1023 - Waitematā Ecological and environmental programme FY24 - A total of 527 volunteer hours were recorded in Q4. All the FY24 budget was spent. Ongoing restoration work including weed and animal pest control continued at key sites such as Auckland Domain, Newmarket Park, Lemington Reserve and others.Animal pest control training took place in June, in partnership with Conservation Volunteers New Zealand. As a result, three new volunteers joined the Animal Pest Control Programme and will begin trapping rodents and possums in July.

· ID 667 - Anzac services Waitematā - The Grey Lynn Anzac Day civic service and the Art of Remembrance Anzac Eve service were supported by the local board.

· ID 1356 - Local board event - Cultural Play Festival - The 2024 Cultural Play Festival was successfully delivered to an audience of 6,877 on Saturday 6 April in Western Park, Freemans Bay.

· ID 725 - Low Carbon lifestyles - The initial engagement targets were exceeded, with evaluation phone calls achieving a 70 per cent response rate. In the Waitematā Local Board area this project engaged 204 residents, surpassing the target of 190 engagements. After advice and support was delivered, 54 per cent of the participants reported significantly changing their sustainable transport habits to save themselves money and reduce their carbon emissions.

· ID 3482 - Bike Hub - Queens Wharf - In quarter four the Queens Wharf Bike Hub was open for 48 days, received 659 visitors, had 75 hours contributed by volunteers, repaired 294 bikes, gifted or sold at low cost 41 bikes to community members, and received four positive (five star) Google reviews from users of the service. In total over the 2023/2024 financial year, the bike hub was open for 191 days, received 2,720 visitors, had 190 hours contributed by volunteers, repaired 1,000 bikes, and gifted or sold at low cost 90 bikes to community members.

· ID 711 - Waitītiko / Meola Creek restoration - Waitematā - On 4 June 2024, Western Springs College undertook planting and restored flood-damaged zones. Weed control is an ongoing challenge for the College. On 9 June 2024, the Point Chevalier Air Scouts planted 803 trees along the steep bank above the Waitītiko Stream. All plants were eco-sourced by the scouts from seedlings at their Moa Road den. Collaboration with STEPS will ensure canopy cover development. Overall, in 2023/2024 the programme has supported several community groups and a contractor to undertake restoration work and plant over 1,200 plants despite ongoing weed management challenges.

Overview of work programme performance

Customer and Community Services work programme

13. In the Customer and Community Services work programme, there are 100 activities that with a green RAG status, five activities that with an amber RAG status, one activity with a red RAG status and one activity with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Waitematā Local Parks Management Plan	Red	In progress	Land status review has been extremely time consuming, subsequently the full amount will be carried over to the next financial year
Ewelme Cottage – renew facility	Amber	In progress	Due to budget restraints this project had to be reprioritized and will be delivered in outer years

Infrastructure and Environmental Services work programme

14. In the Infrastructure and Environmental Services work programme, all 13 activities have a green RAG status.

External Partnerships work programme

15. In the External Partnerships work programme, all three activities have a green RAG status.

Auckland Emergency Management work programme

16. In the Auckland Emergency Management work programme, the one project line has a green RAG status.

Deferred activities

17. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

· ID 719: Climate Action Activator – Waitematā - The activator supported business associations in Waitematā to promote the new Auckland Transport public transport initiative Fareshare in their magazines. In 2024/2025, the activator will do further work with business associations to hold ‘Electrify your Business’ events. Holding Space Aotearoa was supported in quarter four to hold a showcase event on 5 May.

· ID 725 – Low Carbon Lifestyles – Waitematā – 54% of the participants reported significantly changing their sustainable transport habits to save themselves money and reduce their carbon emissions.

· ID 726 - Climate Action Network - Waitematā - In quarter four the Climate Action Network broker held 11 pop-up events at the Grey Lynn Farmers’ Market, Parnell Farmers’ Market, and Parnell Library to promote climate action, and the Auckland Council initiatives Future-Fit and Live Lightly. These activations have been supported by over 100 hours of volunteer time. The broker participated in the Tāmaki Makaurau Community Climate Action Network meeting on 30 April, and has held discussions with Auckland District Māori Wardens on climate change and climate resilience.

· ID 3108 - Kia rite kia mau - Climate preparedness and resilience for school communities - The programme has been successfully delivered this financial year. Schools that have undertaken the programme are very keen to be involved again. Knowledge of the programme has been spread by word of mouth, both by the teachers involved and the students on the programme within Waitematā. Positive feedback has highlighted the quality of teaching and material delivered by Auckland Emergency Management and Recreation Solutions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This report informs the Waitematā Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

22. ID 472 - Māori Responsiveness: Local Māori aspirations in Waitematā - Te Ara Whakapakari (Māori Expo) was delivered on 10 April and is attended by more than 100 people, featured on Te Karare

23. ID 467 - Community arts broker programme - Waitematā - The first series of Raranga Kete workshops with Te Okotai Paitai was launched at Studio One Toi Tū over the Easter weekend. Positive feedback from community participants who each took home a woven kete using recycled plastic.

24. ID 1179 - Community arts broker programme - Waitematā - Matariki was particularly special at the Ellen Melville Centre this year with a selection of unique events that share taonga (treasures) from within Te Ao Māori through the Hauora Hub. The Hauora Hub was a co-designed and curated space where mahi toi or Māori art can have positive impact on people’s mental health directly in public places.

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

26. Auckland Council (Council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

27. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

28. Due to these obligations the financial performance attachment to this report (Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

30. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

31. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Local Board 2324 Q4 Work Programme Update
b ⇩	Waitematā Quarterly Performance Report June 2024 - Financial Appendix - Confidential

Ngā kaihaina

Signatories

Authors	Ali Keiller - Local Board Advisor
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Adoption of Eke Panuku Waitematā Local Board Engagement Plan 2024-2025

File No.: CP2024/10536

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Waitematā Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland (Eke Panuku) is building a more structured and effective process to engage with the local board.

3. This engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships across the Auckland region.

4. The engagement plan (attachment A) records Eke Panuku and the local board’s commitment to work together. It includes:

· Eke Panuku responsibilities

· Local board commitments

· Detailed engagement approach

· A schedule of Eke Panuku activities in the local board area.

5. The engagement approach consists of:

· Annual review – Eke Panuku will conduct an annual review of the engagement plan, ensuring its continued relevance and effectiveness.

· Ongoing engagement – attend a scheduled monthly workshop and provide a six-monthly memorandum to update about the agreed list of activities.

· Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding promptly to the local board’s queries and requests for information.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) whai / adopt the Eke Panuku Development Auckland Engagement Plan 2024/2025 (Attachment A) .

b) tuhi ā-taipitopito / note that Eke Panuku will attend a monthly workshop and provide six-monthly memorandum updates on the items in schedule A of the Engagement Plan 2024/2025.

c) whakamana / authorise the local board chair to sign this engagement plan on behalf of the local board.

Horopaki

Context

6. The CCO Joint Engagement Plans were adopted in July 2021 to align with recommendations in the CCO Review 2020 and direction in the CCO Statement of Expectations 2021.

7. The concept aimed to ensure that CCOs reported regularly and relevantly to local boards about their programmes of work in local areas.

8. These initial CCO Joint Engagement Plans expired in July 2023.

9. Local boards have reported that engagement plans are a useful tool to improve relations with CCOs and coordinate CCO actions at a local level.

10. Eke Panuku is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau / Auckland. Urban regeneration is revitalising and improving urban areas to enhance their economic, social, cultural and environmental conditions.

11. Eke Panuku has two core functions:

· Leads urban regeneration across Tāmaki Makaurau, focusing on town centres and locations agreed with the council.

· Manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

12. Eke Panuku is committed to giving effect to the Tamaki Makaurau shared governance model and to achieving outcomes for Aucklanders, as well as building and maintaining a culture of collaboration across the council group.

13. This engagement plan covers all Eke Panuku activities in the local board area, noting that each project and/or activity will have its relevant engagement planning and approaches, Eke Panuku will report on those separately or as in the case of the City Centre where Eke Panuku is the lead council agency, helping to facilitate a whole of city view by working with Auckland Council, Auckland Transport and other relevant parts of the council group, the reporting will be done under the integrated programme.

Tātaritanga me ngā tohutohu

Analysis and advice

14. The revised engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships between Eke Panuku and local boards.

15. The new approach is designed to be more efficient and scalable, allowing Eke Panuku to adjust engagement levels based on priorities and workload in each area.

Key principles for working together

16. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku;

· transparent and timely communication with no surprises;

· understanding and acknowledgement of shared responsibilities between the parties;

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board;

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

17. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed.
Consult	We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals.
Collaborate	We will work with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible.

18. Eke Panuku will deliver on the engagement plan as shown in the table below:

Annually	· Review the engagement plan. · Confirm the list of local activities to be included in the engagement plan. · Report to the local board to formally adopt the engagement plan.
Ongoing engagement	· Attend a scheduled monthly workshop. · Provide a six-monthly update on the agreed activities in the schedule in Appendix A. · Provide memos and briefings as required.
Activity criteria	· Activities of governance interest to the local board. · Activities that are part of the urban regeneration programme in the local board area. · Activities that require community engagement or consultation. · Activities in the local board area with high public and media interest. · Placemaking activities.
Reactive	Eke Panuku commits to the free flow of information with the local board regarding issues of interest, promptly responding to the local board’s queries and requests for information.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The adoption of the engagement plan does not have a direct impact on climate.

20. Eke Panuku is committed to work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The engagement plan will be shared with the relevant council and CCO staff and is expected to give staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Eke Panuku will engage with the local board as per the agreed engagement approach.

23. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

24. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

25. The adoption of the engagement plan does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

27. Eke Panuku will implement the new approach and provide a six-monthly memorandum to the local board to update on its relevant activities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Eke Panuku Waitematā Local Board Engagement Plan 2024/2025 for adoption

Ngā kaihaina

Signatories

Authors

Carlos Rahman - Principal Governance and Engagement Advisor

Authorisers

Simon Oddie - Priority Location Director - City Centre Lead Agency

Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a

File No.: CP2024/10868

Te take mō te pūrongo

Purpose of the report

1. To summarise submissions received on the Council-initiated Plan Change 102: Sites and Places of Significance to Mana Whenua Tranche 2a (PC102) to the Auckland Unitary Plan, and to invite local board views on the plan change in light of these submissions.

Whakarāpopototanga matua

Executive summary

2. PC102 seeks to introduce nine Sites and Places of Significance to Mana Whenua (SSMW) to Schedule 12 of the Auckland Unitary Plan (AUP). Changes to two other schedules in the AUP are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

3. Decision-makers on Council-initiated plan changes to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

4. As part of the development of PC102, confidential workshops and business meetings were held with Waitematā Local Board on 7 February 2024 and 19 March 2024 respectively. The local board resolution WTM/2024/123 from the 19 March business meeting is at Attachment 1.

5. The plan change was publicly notified on 23 May 2024. Twenty submissions and four further submissions have been received.

6. There are two nominated sites of cultural significance in the Waitematā Local Board area, Waipapa Awa and Te Rae o Kāwharu. Nine submissions have been received on these nominated sites.

7. There are seven submissions on the Waipapa Awa which include one from the nominating iwi authority itself, Ngāti Whātua Ōrākei Trust. Ngāti Whātua seek to reduce the spatial extent of the Waipapa Awa (Stream) to remove the portions of the nominated site which are on private land.

8. Both the Ngāti Whātua and Summerset Villages (Parnell) Limited submissions also seek that the schedule only apply to the sections of the stream that still physically exist (rather than have intangible values). Summerset also seek greater specificity in the rules/standards of the overlay through a narrowing of the matters of discretion for planners to consider during resource consent processes.

9. In the case of Te Rae o Kāwharu (the Grey Lynn Library site), there is opposition to scheduling the site from two submitters, BA Trustees Ltd and Allan Matson (submitting in his personal capacity). In their view the scheduling will not adequately recognise the heritage values of the site and may affect the use of the community facility, public land, and future development on adjacent property.

10. Another concern raised by Ngāti Whātua Ōrākei and Domain Gardens Ltd is a need to provide greater certainty on which mana whenua group(s) should be consulted on future development proposals on scheduled sites of significance to mana whenua.

11. A local board can present local views and preferences when expressed by the whole local board. This report is the mechanism for the local board to resolve and provide its views on PC102 in light of the submissions received, including seeking to present at a forthcoming hearing.

12. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide local board views on the Council-initiated Plan Change 102

b) appoint a local board member to speak (should they wish to) to the local board views (if any) at a Council hearing on Plan Change 102

c) delegate authority to the chairperson of the Waitematā Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

13. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents (ss15-16 Local Government (Auckland Council) Act 2009).

14. A plan change will result in amendments to the AUP if it is approved. Local boards must have the opportunity to provide their views on plan change proposals.

15. If the local board chooses to provide its views, the planner includes those views in the hearing report. The hearing report will address issues raised in local board views and submissions.

16. If appointed by a resolution, local board members may present the local board’s views at the hearing to commissioners, who in turn decide on the plan change.

17. This report provides an overview of the plan change, and a summary of submissions’ key themes.

18. The report does not recommend what view the local board should convey, if the local board expresses its views on PC102. The planner must include any local board views verbatim in the evaluation of the submissions on the plan change. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

19. PC102 seeks to introduce nine SSMW to Schedule 12 of the AUP. Changes to two other schedules in the AUP are proposed to recognise the association mana whenua have with scheduled Outstanding Natural Features and Historic Heritage Places in Schedules 6 and 14.1 of that plan. A name change is proposed to one already scheduled Historic Heritage Place.

20. The purpose of the plan change is to recognise and protect the tangible and intangible Māori cultural values of sites and places within Tāmaki Makaurau to provide for the relationship of mana whenua with their cultural heritage.

21. Within the Waitematā Local Board area, PC102 applies to the Waipapa Awa (flowing adjacent to the Domain), and Te Rae o Kāwharu (the Grey Lynn Library site).

22. The land ownership of these sites is illustrated in Attachments 2 and 3. Maps illustrating the current zoning of the sites are included in Attachment 4 and 5.

23. The plan change includes technical reports and evaluation that assesses the efficiency and effectiveness of scheduling these sites in the Auckland Unitary Plan. The reports and other application details are available from council’s website here. Council’s planner, and other experts, will evaluate and report on:

· submissions

· views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

24. Key submission themes are listed below.

· Support the plan change with no amendments

· Decline the plan change

· Remove the scheduled extent of the Waipapa Awa from private property

· Include a specific requirement that only the 'appropriate' or 'correct' hapū which are recognised as 'tangata whenua' are engaged with for development proposals within identified SSMW

· Amend the rules and standards in the Auckland Unitary Plan to narrow the matters of discretion that can be considered by planners

· Do not schedule Te Rae o Kāwharu (Grey Lynn Library site) without an updated heritage assessment.

25. Submissions on these two sites were made by nine parties:

Table 1: Submissions on Waipapa Awa and Te Rae o Kāwharu for PC102

Submissions	Number of submissions
In support	1
Support in part	3
In opposition	5

26. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website here.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

· to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

· to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

28. The local board could consider whether the Council-initiated plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions

· prepare the region for the adverse impacts of climate change (i.e. does the private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

29. Of relevance to this plan change is an aspiration by the nominating iwi to naturalise areas rather than enable development of the open sections of the stream. This is to enhance the mauri (life force) of the stream. One submitter raised the point that, in their view, environmental restoration will improve stormwater management in this area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. No council-controlled organisation has made a submission on PC102.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. PC102 affects five local board areas. Two of the nominated sites of cultural significance, Waipapa Awa and Te Rae o Kāwharu are located within the Waitematā Local Board area.

32. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as a local board plan or local board agreement

· responsibilities and operation of the local board.

33. Engagement was undertaken with the local board during the development of PC102 and local board views were provided in relation to the proposed plan change.

34. This report is the mechanism for obtaining formal local board views in light of submissions received on PC102. The independent hearings commissioners will consider local board views, if provided, when making the Council’s decision on the Council-initiated plan change.

Tauākī whakaaweawe Māori

Māori impact statement

35. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to the Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview).

36. PC102 is the result of work undertaken through Auckland Council’s Māori Cultural Heritage Programme, a programme that works alongside the 19 recognised mana whenua entities of Tāmaki Makaurau to understand the cultural values and therefore significance of sites and places of significance to mana whenua. This included working with the hapū Ngāti Whātua Ōrākei, who nominated both the Waipapa Awa and Te Rae o Kāwharu.

37. Ngāti Whātua Ōrākei has made submissions and further submissions on PC102 following its notification. In their submission, they seek to reduce the mapped extent of the Waipapa Awa to only open/daylighted parts of the stream and only those areas on public land. Their submission does not explain the reasons for this change in position.

38. Ngāti Whātua Ōrākei also seeks that the plan provisions clearly identify the relevant mana whenua group to be consulted for the purpose of planning processes by recognising their status as tangata whenua according to the tikanga and historical narrative and tradition of Ngāti Whātua Ōrākei.

39. The hearing report will include analysis of Part 2 of the Resource Management Act 1991 which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

40. The hearing report will analyse these matters as they are of particular relevance to the plan change.

Ngā ritenga ā-pūtea

Financial implications

41. No financial implications have been identified with respect to either the Waipapa Awa or Te Rae o Kāwaru sites.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. No significant risks to the local board have been identified in the submissions received.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. The planner will advise the local board of the decision on the plan change by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Attachment 1 - Local Board Resolution WTM/2024/123
b ⇨	Attachment 2 - Waipapa Awa Ownership Maps
c ⇨	Attachment 3 - Te Rae o Kāwharu Ownership Maps
d ⇨	Attachment 4 - Waipapa Awa Zoning Map
e ⇨	Attachment 5 - Te Rae o Kāwharu Zoning Map

Ngā kaihaina

Signatories

Authors

Matthew Gouge - Senior Policy Planner

Authorisers

John Duguid - General Manager Planning and Resource Consents

Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Urgent decision noting report - Waitematā Local Board feedback on Making it easier to build granny flats proposal (The Ministry of Business, Innovation and Employment).

File No.: CP2024/11088

Te take mō te pūrongo

Purpose of the report

1. To note the Waitematā Local Board’s use of its urgent decision delegation and feedback provided on Making it easier to build granny flats proposal (The Ministry of Business, Innovation and Employment).

Whakarāpopototanga matua

Executive summary

2. The Government is proposing to make it easier to build small, self-contained, detached houses, commonly known as ‘granny flats’.

3. The Ministry of Business, Innovation and Employment is inviting feedback on its discussion document Making it easier to build granny flats. The use of a ‘granny flat’ is not intended to be limited to older New Zealanders or family members. Feedback on the discussion document closed on 12 August 2024.

4. The discussion document presents a range of options. The Ministry’s preferred options are:

· Waiving the requirement for a building consent under the Building Act 2004 for minor dwellings of up to 60 square metres in area.

· A new National Environmental Standard (NES) under the RMA to allow a ‘minor residential unit’ without a resource consent and applying rules from the NES instead of the council’s own planning rules.

5. Staff have identified a range of issues, that will inform development of Auckland Council’s feedback. These include concerns around:

· Building safety, performance and liability

· Trust in building quality

· Environmental effects

· Infrastructure planning

· Infrastructure funding and financing

· Rating / property information

6. The deadline for local board feedback to be incorporated into the final Auckland Council submission was 26 July. As this deadline was before the next ordinary business meeting, the Waitematā Local Board provided feedback to council’s submission utilising its urgent decision delegation (resolution number WTM/2022/200).

7. The local board members were provided with a briefing on 15 July 2024 and a memo (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) note the Waitematā Local Board feedback (Attachment C) provided through the urgent decision process (Attachment B) on the Making it easier to build granny flats proposal.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Memo - Making it easier to build granny flats
b ⇨	Urgent Decision form for Making it easier to build granny flats proposal
c ⇨	Waitemata Local Board feedback on Making it easier to build granny flats

Ngā kaihaina

Signatories

Authors	Katherine Kang - Democracy Advisor
Authorisers	Glenn Boyd - Local Area Manager

Waitematā Local Board

20 August 2024

Urgent decsion noting report - Waitematā Local Board input to Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2).

File No.: CP2024/11197

Te take mō te pūrongo

Purpose of the report

1. To note the Waitematā Local Board’s use of its urgent decision delegation and feedback provided on Auckland Council’s submission to the Ministry for the Environment - Manatū Mō Te Taiao - New Zealand’s Second Emissions Reduction Plan proposal (ERP2).

Whakarāpopototanga matua

Executive summary

2. The Ministry for the Environment - Manatū Mō Te Taiao (MfE) has opened consultation on New Zealand’s Second Emissions Reduction Plan (ERP2), with a closing date of 21^st August 2024. The final ERP2 needs to be published by the end of 2024 and must outline the strategy and actions that the Government will take across all sectors of the economy to meet emissions reduction targets.

3. A memo outlining key elements of the proposal was circulated to local boards on 31^st July.

4. The ERP2 focuses on sectors that are the key drivers of emissions:

· energy

· transport

· agriculture

· forestry

· waste.

5. The aim of the plan is to reduce net greenhouse gas emissions at least cost to New Zealanders, while adapting to a changing climate.

6. The government is also formally consulting on amendments to the first emissions reduction plan (ERP1). These are intended to reflect changes in the government’s approach to emissions reduction and to align with their broader climate response strategy.

7. Auckland Council submitted on the First Emissions Reduction Plan (ERP1) in 2021. A copy of the full submission can be found at Report Plans of Environment and Climate Change Committee - Thursday, 10 March 2022 (aucklandcouncil.govt.nz)

8. This previous council submission:

· advocated for more ambitious budgets and actions, including steeper reduction targets and, where appropriate, bringing forward deadlines for meeting those targets to deliver on New Zealand’s commitment to the Paris Agreement.

· expressed concern at the lack of funding for infrastructure resilience, as well as for upskilling, education, information, and awareness raising campaigns to influence behaviour change needed to achieve reduction targets.

· emphasised the importance of ensuring that Auckland undergoes a rapid, fair, and equitable transition to a low-emissions, regenerative and climate resilient economy.

· advocated that that Resource Management Act reforms should include legislative links to the Climate Response (Zero Carbon Amendment) Act.

· recommended that government should use every lever at its disposal to achieve emissions reduction targets, including ensuring alignment of all significant government reforms and policy updates with ERPs.

· emphasised the importance of partnership with iwi / Māori in developing the ERP

· recommended using a futures or foresight approach in developing the ERP and any future related policy developments.

9. The ERP2 is likely to affect the Auckland region in the following ways:

· It will set specific sectoral direction regarding actions to be taken to reduce emissions, particularly for public transport, waste and energy transition.

· It will result in increased reliance on the Emission Trading Scheme (ETS) and private sector investments to finance mitigation actions with a reduction in central government funding and incentives (e.g. Climate Emergency Response Fund, Government Investment in Decarbonising Industry, incentives for electric vehicles).

· There will be a reduced focus on gross emissions mitigation and stronger reliance on forestry sequestration and market-led initiatives (including capture and storage systems, even if most of them are not commercially viable and will also take many years to evolve).

· Indirectly, this would jeopardise Auckland Council's climate interventions and outreach efforts aimed at empowering the community and businesses to significantly lower their carbon footprints while promoting the many co-benefits such as saving money and enhancing resilience in the face of climate events.

10. MfE’s ERP2 consultation page can be found here:

· https://consult.environment.govt.nz/climate/second-emissions-reduction-plan/

11. Further information and summary documents on the ERP2 can be found here:

· Emissions reduction plans explained (2min video)

· Read a short summary of the discussion document [PDF, 2.3 MB]

· Read the full discussion document [PDF, 4.9 MB]

· Read the technical annex [PDF, 2 MB]

12. Public webinars are also being hosted by the MfE during the consultation period, with a webinar focused on local and central government held on Monday 12 August. Details of other webinars can be found here: New Zealand’s second emissions reduction plan - Ministry for the Environment - Citizen Space

13. The draft Auckland Council ERP2 submission will be distributed to all local board members and will be an agenda item for the 15 August Planning, Environment and Parks Committee meeting.

14. An urgent decision was required as the deadline for feedback input into Auckland Council's submission to New Zealand’s Second Emissions Reduction Plan (ERP2) to be incorporated into the Council’s submission was 9 August 2024 and the deadline for feedback to be appended to the submission was 16 August 2024. The Waitematā Local Board’s next scheduled business meeting was on 20 August 2024.

15. The local board members were provided with a briefing on 5 August 2024. A memo was also provided to the local board members on 30 July 2024 (Attachment B).

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) note the Waitematā Local Board feedback (Attachment A) provided through the urgent decision process (Attachment C) to support the Auckland Council’s submission to the Ministry for the Environment - Manatū Mō Te Taiao - New Zealand’s Second Emissions Reduction Plan proposal (ERP2).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Local Board's feedback - Auckland Council’s submission to New Zealand’s Second Emissions Reduction Plan
b ⇨	Briefing memo to elected members - Ministry for the Environment - Manatū Mō Te Taiao - New Zealand’s Second Emissions Reduction Plan proposal
c ⇨	Waitematā Local Board urgent decsion form - Feedback to Auckland Council on Ministry for the Environment - Manatū Mō Te Taiao - New Zealand’s Second Emissions Reduction Plan proposal

Ngā kaihaina

Signatories

Authors	Kat Ashmead - Senior Advisor Operations and Policy
Authorisers	Glenn Boyd - Local Area Manager

Chairperson	Genevieve Sage
Deputy Chairperson	Greg Moyle, (JP, ED)
Members	Alexandra Bonham
	Allan Matson
	Richard Northey, (ONZM)
	Sarah Trotman, (ONZM)
	Anahera Rawiri

Exclusion of the Public: Local Government Official Information and Meetings Act 1987