Minutes of Waitematā Local Board - Tuesday, 20 August 2024

Waitematā Local Board

20 August 2024

1 Nau mai | Welcome

The Chair opened the meeting and led the meeting with a karakia.

2 Ngā Tamōtanga | Apologies

There were no apologies.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Member A Matson declared a conflict of interest regarding item 17 that he intends to participate in the item.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

Resolution number WTM/2024/114

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) whakaū / confirm the minutes of its ordinary meeting, held on Tuesday, 23 July 2024, including the confidential section, as true and correct.

CARRIED

5 He Tamōtanga Motuhake | Leave of Absence

There were no leaves of absence.

6 Te Mihi | Acknowledgements

6.1

Acknowledgements

Resolution number WTM/2024/115

MOVED by Member R Northey, seconded by Deputy Chairperson G Moyle:

That the Waitemata Local Board:

a) acknowledges the life and death of Sir Colin Maiden, Auckland University’s longest-term Vice-Chancellor, from 1971 –1994.

CARRIED

7 Ngā Petihana | Petitions

There were no petitions.

8 Ngā Tono Whakaaturanga | Deputations

8.1

Deputation - Lee Elliott and Stephanie Hay - the development and future care and management of the Fukuoka Friendship Garden

Lee Elliott and Stephanie Hay were in attendance to speak to the board.

Resolution number WTM/2024/116

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on the development of future care and management of the Fukuoka Friendship Garden, and thank Lee Elliott and Stephanie Hay for their attendance.

CARRIED

8.2	Deputation - Errol Anderson and Ian Smith - Herne Bay Petanque Club, Inc and Ponsonby U3A - Parking at Salibury Reserve, Herne Bay
	This item has been withdrawn.

9 Te Matapaki Tūmatanui | Public Forum

9.1

Public Forum - Mark Knoff-Thomas – Newmarket Business Association – supporting a lease renewal for the Olympic Pools and Fitness Centre

Mark Knoff-Thomas was in attendance via online to speak to the board.

Resolution number WTM/2024/117

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive Newmarket Business Association’s presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Mark Knoff-Thomas for his attendance.

CARRIED

9.2

Public Forum - Peter Rust - supporting a lease renewal for the Olympic Pools and Fitness Centre

Peter Rust was in attendance to speak to the board.

Resolution number WTM/2024/118

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Peter Rust for his attendance.

CARRIED

Extension of the public forum time.

Resolution number WTM/2024/119

MOVED by Chairperson G Sage, seconded by Member A Rawiri:

That the Waitematā Local Board:

a) extend the duration of the public forum time to hear these who have registered.

CARRIED

9.3

Public Forum - Millie Petal – supporting a lease renewal for the Olympic Pools and Fitness Centre

Millie Petal was in attendance to speak to the board.

Resolution number WTM/2024/120

MOVED by Chairperson G Sage, seconded by Member A Bonham:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Millie Petal for her attendance.

CARRIED

9.4

Public Forum - Tom Macky - supporting a lease renewal for the Olympic Pools and Fitness Centre

Tom Macky was in attendance to speak to the board.

Resolution number WTM/2024/121

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Tom Macky for his attendance.

CARRIED

9.5

Public Forum - Bill Manning - supporting a least renewal for the Olympic Pools and Fitness Centre

Bill Manning was in attendance to speak to the board.

Resolution number WTM/2024/122

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Bill Manning for his attendance.

CARRIED

9.6

Public Forum - Howard Gumbley – supporting a lease renewal for the Olympic Pools and Fitness Centre

Howard Gumbley was in attendance to speak to the board.

Resolution number WTM/2024/123

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Howard Gumbley for his attendance.

CARRIED

9.7

Public Forum - Peter Eising - supporting a lease renewal for the Olympic Pools and Fitness Centre

Peter Eising was in attendance to speak to the board.

Resolution number WTM/2024/124

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on supporting a lease renewal for the Olympic Pools and Fitness Centre, and thank Peter Eising for his attendance.

CARRIED

The meeting was adjourned at 2.54pm.

The meeting was reconvened at 3.04pm.

Note: Moved by Chair G Sage, seconded by Member A Bonham, in agreeance with Members and remaining public forum presenters, Item 11 – Ward Councillor’s Update was considered prior to Item 9.8 – Public Forum.

Ward Councillor's Update

Resolution number WTM/2024/125

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the verbal update from Waitematā and Gulf Ward Councillor, Mike Lee, for August 2024.

CARRIED

9.8

Public Forum - Muy Chhour - in support of keeping Mercury Lane as an open road going downhill and opening the Beresford Station public toilet urgently

Muy Chhour was in attendance to speak to the board.

Resolution number WTM/2024/126

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation from Muy Chhour regarding her support of keeping Mercury Lane as an open road going downhill and opening the Beresford Station public toilet urgently.

CARRIED

9.9

Public Forum - Gael Baldock - concerns about the transport issues: Westmere with Meola/Garnet Rd roundabout; Mercury Lane public toilet, accessibility and road direction; and Queen Street revenue trap and their effects on emissions targets

Gael Baldock was in attendance to speak to the board.

Resolution number WTM/2024/127

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on the concerns about the transport issues: Westmere with Meola/Garnet Rd roundabout; Mercury Lane public toilet, accessibility and road direction; and Queen Street revenue trap and their effects on emissions targets, and thank Gael Baldock for her attendance.

CARRIED

9.10

Public Forum - Michael Avenell – concerns about the ward boundaries

Michael Avenell was in attendance to speak to the board.

Resolution number WTM/2024/128

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on the concerns about the ward boundaries, and thank Michael Avenell for his attendance.

CARRIED

9.11

Public Forum - Kathryn Avenell - concerns about the Westmere shops and Meola Rd /Garnet roundabout road works and design.

Kathryn Avenell was in attendance to speak to the board.

Resolution number WTM/2024/129

MOVED by Chairperson G Sage, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the presentation on the concerns about the Westmere shops and Meola Road / Garnet roundabout road works and design, and thank Kathryn Avenell for her attendance.

CARRIED

9.12

Public Forum - Ron Miller - concerns about Hakanoa Reserve and the adjacent property

Ron Miller was in attendance to speak to the board.

Resolution number WTM/2024/130

MOVED by Chairperson G Sage, seconded by Member A Rawiri:

That the Waitematā Local Board:

a) receive the presentation on the concerns about Hakanoa Reserve and the adjacent property, and thank Ron Miller for his attendance.

b) refer the presentation to staff of the Recovery Office.

CARRIED

10 Ngā Pakihi Autaia | Extraordinary Business

A lease renewal for the Olympic Pools and Fitness Centre to the end of March 2025

MOVED by Member S Trotman, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) consider as an extraordinary item a lease renewal for the Olympic Pools and Fitness Centre to the end of March 2025 should matters not be able to be fully resolved at the upcoming 17^th September 2024 meeting, at item 24 of this agenda:

i) the reason the matter was not on the agenda is that the Governing Body decision on an aquatic leisure provision was only made on the 1^st August 2024.

ii) the reason why this matter cannot be delayed until a subsequent meeting is that financial impacts in regard to staffing and emotional challenges, community interest and Council having a responsibility to existing stakeholder owners.

A division was called for, voting on which was as follows:

For

Member A Matson

Deputy Chairperson G Moyle

Member S Trotman

Against

Member A Bonham

Member R Northey

Member A Rawiri

Chairperson G Sage

Abstained

The motion was declared lost by 3 votes to 4.

LOST

Member S Trotman left the meeting at 4.51pm.

Note: Item 11 – Ward Councillor Update was considered prior to item 9.8 – Public Forum.

Ring Terrace to Point Erin Park staircase

Martin Wong, Area Operations Manager, was in attendance to speak to the item.

Resolution number WTM/2024/131

MOVED by Member A Rawiri, seconded by Member A Bonham:

That the Waitematā Local Board:

a) whakaae / approve – option 2 that the timber staircase located at Ring Terrace, St Mary’s Bay is not reinstated – and request staff to:

i) remove debris from the staircase

ii) close the area to the public

iii) stabilise the slope with appropriate planting and stormwater mitigation solutions.

b) note the possibility of future reinstatement to be considered should funding be avaliable.

c) note that there is existing public access to the reserve via St Mary’s Road.

d) request staff to provide a memo to the board once the ‘Next Steps’ from the report have been completed.

CARRIED

Proposed sale of 24 St Mary’s Road, Ponsonby to fund the seismic remediation and heritage restoration of the Leys Institute building.

Carl May, Team Leader - Portfolio Review, was in attendance via online to speak to the item.

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) endorse the disposal of 24 St Marys Road, Ponsonby legally described as Lot 15 of Allotment 13 Section 8 Suburbs of Auckland contained in record of title NA50/276.

b) note the sales proceeds will be used to fund the seismic remediation, modernisation upgrade, and heritage restoration of the current Leys Institute buildings.

c) note that the zoning of the property has an overlay of heritage and special character.

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

d) to maintain the amenity and light of Leys institute, recommend that a covenant is put in place restricting any new building to be in keeping with the existing buildings and not to exceed two-storeys.

A division was called for, voting on which was as follows:

For

Member A Bonham

Member A Matson

Against

Deputy Chairperson G Moyle

Member R Northey

Member A Rawiri

Chairperson G Sage

Abstained

The motion was declared lost by 2 votes to 4.

LOST

Resolution number WTM/2024/132

MOVED by Chairperson G Sage, seconded by Member R Northey:

That the Waitematā Local Board:

a) endorse the disposal of 24 St Marys Road, Ponsonby legally described as Lot 15 of Allotment 13 Section 8 Suburbs of Auckland contained in record of title NA50/276.

b) note the sales proceeds will be used to fund the seismic remediation, modernisation upgrade, and heritage restoration of the current Leys Institute buildings.

c) note that the zoning of the property has an overlay of heritage and special character.

CARRIED

Fukuoka Friendship Garden Advisory Group - Appointment of local board member.

Resolution number WTM/2024/133

MOVED by Deputy Chairperson G Moyle, seconded by Member R Northey:

That the Waitematā Local Board:

a) appoint the Waitematā Local Board Parks lead - Chair Genevieve Sage, to be the board’s elected member representative on the Fukuoka Friendship Garden Advisory Group.

CARRIED

15	Auckland Council’s Quarterly Performance Report: Waitematā Local Board for quarter four 2023/2024
	An updated report was provided and uploaded as a minutes attachment.
	Nick Palmisano, Local Board Senior Advisor, was in attendance to speak to the board.
	Resolution number WTM/2024/134 MOVED by Deputy Chairperson G Moyle, seconded by Chairperson G Sage: That the Waitematā Local Board: a) receive the Waitematā Local Board 23/24 Work Programme Update performance report for quarter four ending 30 June 2024. b) note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024. c) note the following key actions among the 97% of those planned which were successfully carried out: i) ID 992 - Waitematā Full Facilities maintenance contracts ii) ID 471 - Youth: Increased rangatahi voice, participation and initiatives iii) ID 472 - Māori Responsiveness: Local Māori aspirations in Waitematā iv) ID 42592 - Basque Park - install new connection pathway v) ID 1023 - Waitematā Ecological and environmental programme FY24 vi) ID 667 - Anzac services Waitematā vii) ID 1356 - Local board event - Cultural Play Festival viii) ID 725 - Low Carbon lifestyles ix) ID 3482 - Bike Hub - Queens Wharf x) ID 711 - Waitītiko / Meola Creek restoration – Waitematā. d) note the following key actions carried forward to 2024/25: i) ID 3863 - Grey Lynn Business Association - Stage 3, BID establishment ballot project ii) ID 17056 - Ewelme Cottage – renew facility iii) ID 1330 - Investigate options to develop a multi-purpose community facility in Grey Lynn iv) ID 1333 - Waitematā Local Parks Management Plan. e) note that the description in the report of project 36993 being for the installation of a temporary toilet on Karangahape Road is incorrect and that the resource consent for the new toilet in Karangahape Road / Mercury Lane is for a permanent facility on the footpath to cater for those residents and visitors who do not have a train ticket or Hop Card. f) note that the commentary in the report of project ID 472 Māori Responsiveness: Local Māori aspirations in Waitematā - the number of attendees to Te Ara Whakapakari (Māori Expo) was noted in error as over 100. The correct figure is over 1000 attendees. CARRIED
	Attachments a Updated Waitematā Local Board 2324 Q4 Work Programme Update

Member A Rawiri left the meeting at 5.00pm.

16	Adoption of Eke Panuku Waitematā Local Board Engagement Plan 2024-2025
	Carlos Rahman, Principal Governance and Engagement Advisor, was in attendance via online to speak to the item.
	An updated report was provided and will be uploaded as a minutes attachment.
	Resolution number WTM/2024/135 MOVED by Deputy Chairperson G Moyle, seconded by Member A Bonham: That the Waitematā Local Board: a) adopt the tabled updated Eke Panuku Development Auckland Engagement Plan 2024/2025. b) note that Eke Panuku will attend a monthly workshop and provide six-monthly memorandum updates on the items in schedule A of the Engagement Plan 2024/2025 with the addition of Marsden, Hobson and Captain Cook Wharves, Queen’s Wharf, Mid-Town development, and 24 St Mary’s Road. c) note that Eke Panuku will also provide Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest and will respond promptly to the local board’s queries and requests for information. d) authorise the local board chair to sign this engagement plan on behalf of the local board. e) request some amendments as being necessary to bring the document up to date and the engagement levels for some of these are as follows: i) 19 Jervois Road – Inform ii) Pompallier Terrace – Inform f) request that, if in the future, should the Westhaven urban realm (rather than just seawall) project be revived the engagement level be set at consult or collaborate. CARRIED
	Attachments a Draft Eke Panuku Waitematā Local Board Engagement Plan 2024-2025 - updated

Local board views on Proposed Plan Change 102 - Sites of Significance to Mana Whenua - Tranche 2a

Matthew Gouge, Senior Policy Planner, was in attendance via online to speak to the item.

MOVED by Member R Northey, seconded by Member A Bonham:

That the Waitematā Local Board:

a) recommend that the Te Rae o Kāwharu (The Grey Lynn Library site) be scheduled to the full nominated extent under Schedule 12 of the Auckland Unitary Plan as a site and place of significance to Mana Whenua.

b) recommend that the Waipapa Awa (Stream) be scheduled, with the exclusion of the portions of the nominated site which are in both private ownership and not currently day lighted, under Schedule 12 of the Auckland Unitary Plan as a site and place of significance to Mana Whenua.

The motion was put in parts.

MOVED by Member R Northey, seconded by Member A Bonham:

That the Waitematā Local Board:

A division was called for, voting on which was as follows:

For

Member A Bonham

Member R Northey

Against

Deputy Chairperson G Moyle

Chairperson G Sage

Abstained

The chair exercised their casting vote against so the motion was Lost.

The motion was declared LOST.

LOST

Resolution number WTM/2024/136

MOVED by Member R Northey, seconded by Member A Bonham:

That the Waitematā Local Board:

a) recommend that the Waipapa Awa (Stream) be scheduled, with the exclusion of the portions of the nominated site which are in both private ownership and not currently day lighted, under Schedule 12 of the Auckland Unitary Plan as a site and place of significance to Mana Whenua.

CARRIED

Pursuant to Standing Order 1.2.4 Chairperson to decide; the Chair took staff advice and Member Matson was not able to discuss or vote on item 17 given he had made a personal submission to the topic.

Urgent decision noting report - Waitematā Local Board feedback on Making it easier to build granny flats proposal (The Ministry of Business, Innovation and Employment).

Resolution number WTM/2024/137

MOVED by Member A Bonham, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) note the Waitematā Local Board feedback (Attachment C) provided through the urgent decision process (Attachment B) on the Making it easier to build granny flats proposal.

CARRIED

Urgent decision noting report - Waitematā Local Board input to Auckland Council submission to New Zealand’s Second Emissions Reduction Plan (ERP2).

Resolution number WTM/2024/138

MOVED by Member A Bonham, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) note the Waitematā Local Board feedback (Attachment A) provided through the urgent decision process (Attachment C) to support the Auckland Council’s submission to the Ministry for the Environment - Manatū Mō Te Taiao - New Zealand’s Second Emissions Reduction Plan proposal (ERP2).

CARRIED

Chairperson's Report

Resolution number WTM/2024/139

MOVED by Member A Bonham, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the Waitematā Local Board Chairperson’s Report for 6 July to 7 August 2024.

CARRIED

Board Members' Reports

Resolution number WTM/2024/140

MOVED by Deputy Chairperson G Moyle, seconded by Member R Northey:

That the Waitematā Local Board:

a) receive the written reports from Member A Bonham and Member R Northey for August 2024.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2024/141

MOVED by Deputy Chairperson G Moyle, seconded by Member A Matson:

That the Waitematā Local Board:

a) receive the Waitematā Local Board workshop records for the workshops held on 2 July, 16 July and 30 July.

CARRIED

Hōtaka Kaupapa / Governance Forward Work Calendar

Resolution number WTM/2024/142

MOVED by Member R Northey, seconded by Deputy Chairperson G Moyle:

That the Waitematā Local Board:

a) receive the August 2024 governance forward work calendar as attached.

b) approve Waitematā Local Board meetings (aucklandcouncil.govt.nz) date to the 2022–2025 Waitematā Local board meeting schedule to provide feedback on the representation review initial proposal as follows:

i) Tuesday, 27 August 2024, 3.00pm, Boardroom, Ground Floor, Auckland Town Hall, 301 Queen Street, Auckland.

CARRIED

24 Te Whakaaro ki ngā Take Pūtea e Autaia ana | Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.08 pm The chairperson thanked members and staff for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Genevieve Sage
Deputy Chairperson	Greg Moyle, (JP, ED)
Members	Alexandra Bonham
	Allan Matson
	Richard Northey, (ONZM)
	Anahera Rawiri
	Sarah Trotman, (ONZM)