1 Nau mai | Welcome

The meeting will be opened with a karakia.

Whakataka te hau ki te uru

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio

He huka

He hau hū

Tīhei mauri ora

Cease o winds from the west

Cease o winds from the south

Bring calm breezes over the land

Bring calm breezes over the sea

And let the red-tipped dawn come

With a touch of frost

A sharpened air

And promise of a glorious day.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict of interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Kaipātiki Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Wednesday, 17 July 2024, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Netball North Harbour

Te take mō te pūrongo

Purpose of the report

1. The purpose of this deputation is to update the Kaipātiki Local Board regarding Netball North Harbour.

Whakarāpopototanga matua

Executive summary

2. Lynette Brady, Chief Executive Officer of Netball North Harbour, will be in attendance to address the board on this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the deputation from Netball North Harbour and thank Lynette Brady for her attendance and presentation.

Attachments

a 21 August 2024 - Kaipātiki Local Board business meeting - Netball North Harbour presentation......................... 261

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Kaipātiki Local Board

21 August 2024

Deconstruction of public toilets at Halls Beach Reserve, Northcote Point

File No.: CP2024/10034

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the deconstruction of the public toilets located at Halls Beach Reserve, Northcote Point, with an investigation into where new public toilets could be built at a suitable local location, and to investigate the suitability and options of retaining the shower at Halls Beach Reserve.

Whakarāpopototanga matua

Executive summary

2. Halls Street Reserve public toilets at Halls Street Beach, Northcote Point, are due to be renewed due to the poor condition and to maintain levels of service for the area.

3. Due to the condition of the toilets and relatively small local community that visit the Halls Street Beach, the toilets are not well utilised.

4. The option to deconstruct/demolish the Halls Beach Reserve public toilets was identified through an asset condition assessment.

5. The Asset Assessment report in 2020 identified the poor condition of the asset with corrosion of the metal roofing on both toilet blocks (male and female). Internally the toilet cisterns require upgrades to water saving devices and minor plumbing work.

6. A proposal to renew the asset at Halls Beach Reserve was discussed with the Kaipātiki Local Board at a workshop in March 2021. The local board requested staff identify alternative options for the future of the public toilets. The local board suggested retaining the shower facilities at Halls Beach Reserve and using renewal funds to contribute to the construction of a toilet block at Heath Reserve, 140 Exmouth Road, Northcote. Delays have occurred due to the COVID pandemic and staff resources.

7. As the project to construct a pedestrian and cycleway over the harbour bridge is now on hold, the requirement for a toilet at Heath Reserve is not urgent. A strategic investigation is needed to ascertain the best possible location around the Northcote/Northcote Point area for renewal funds to be appropriated.

8. The options that have been identified are:

a) Do nothing – the facility will fall further into disrepair and be at risk of closing due to health and safety concerns.

b) Renew the public toilet facility at Halls Beach Reserve, Northcote Point.

c) Renew and upgrade the public toilet facility at Halls Beach Reserve, Northcote Point.

d) Investigate suitability and options to retain the outdoor shower facility at Halls Street Beach, deconstruct the toilet facility and fund another toilet facility in the local area as determined by the strategic investigation.

9. Staff are now seeking approval to deconstruct the toilet block, reinstate the area to natural planting, and investigate the best possible local location to build a new toilet block.

10. Staff will also seek approval to investigate options for the suitability of retaining the shower facility at Halls Beach Reserve.

11. If approved by the local board, the deconstruction project will be forwarded for inclusion in a future Regional Operational Renewals and Demolitions (Opex) Work Programme and funded through a regional budget. Timing of the funding allocation will be subject to regional priorities and budget availability.

12. If the toilet facility is deconstructed, the asset will be removed from the council’s asset database and if the service is required again in the future, the local board would need to prioritise through their work programme discussions to establish a new asset and a new service using local board budget from FY2026.

13. A project and funding proposal for the investigation into the suitability of renewal of the shower at Halls Beach Reserve and the investigation of the best location for the toilet facility will be included in the Customer and Community Services Work Programme FY2025 – FY2028.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve the deconstruction of the Halls Beach Reserve, Northcote Point toilet facility.

b) tono / request staff to investigate the best possible local location for a new toilet facility and to investigate the suitability of retaining the shower at Halls Beach Reserve. Staff will present options for discussion once the investigation has been completed.

c) tono / request that the deconstruction project be considered for inclusion in a future Regional Operational Renewals and Demolitions Work Programme, which is funded through a regional operational budget.

d) tuhi ā-taipitopito / note that following deconstruction:

i) the asset will be removed from the council’s asset database

ii) that under council’s financial policies and guidelines, if the service is required again in the future, the local board would need to prioritise through their work programme discussions to establish a new asset and a new service using local board budgets from FY 2026.

e) tuhi ā-taipitopito / note that the Regional Operational Work Programme is subject to regional prioritisation and that the timing of the deconstruction of this asset cannot be confirmed at this time.

f) tuhi ā-taipitopito / note that the shower facility at Halls Beach and the investigation into the best possible local location for a new toilet facility and the investigation into the future of the shower facility will be included in the Customer and Community Services Work Programme 2024-2027.

Horopaki

Context

14. The public toilet facility is located at Halls Beach Reserve, Northcote Point. Due to the condition and relatively small local community that visit this beach, the toilets are not well utilised. The nearest public toilet is at Jean Sampson Reserve, which is approximately 0.6 km away.

15. The men’s and women’s toilet blocks are in separate buildings next to each other. The outdoor shower is attached to the wall of the women’s facility.

16. The local board previously indicated a desire to retain the outdoor shower facility, deconstruct the toilet facility, and construct a new toilet facility at Heath Reserve, 140 Exmouth Road, Northcote. This location is near the proposed pedestrian and cycle connection over the Harbour Bridge.

17. As the pedestrian and cycle connection has been placed on hold, an investigation into the best possible local location to appropriate the renewal funds is needed.

18. Figure 1 below shows the location of Hall Street Beach public toilet facility at Halls Beach, Northcote Point.

Figure 1: location of Halls Beach Reserve public toilet

19. The asset was built by the council in approximately 1950 and does not have heritage status.

20. The condition of the asset has deteriorated over time. The building and equipment are in poor condition, posing health and safety risks to users.

21. Due to the condition of the asset, the assessor indicated it is potentially earthquake prone.

22. Figure 2 below shows the public toilet facility at Halls Beach Reserve, Northcote Point.

Figure 2: public toilet facility at Halls Beach Reserve, Northcote Point.

Tātaritanga me ngā tohutohu

Analysis and advice

23. A condition assessment was undertaken on 12 February 2020. The asset assessment report identified that the asset is in poor condition and has identified the following renewals work to improve the condition of the facility:

a) Full removal of corroded toilet block roofs and reinstatement of new roofs.

b) Removal of corroded handbasin water pipes in the Men’s toilet block and replace with new PVC waste pipes.

c) Replacement of all cisterns with water saving device cisterns.

d) Replace corroded toilet bowl vent pipe in the women’s toilet block and replace with new PVC vent pipe.

e) Painting of interior and exterior walls both the men’s and women’s toilet blocks.

f) Unplug outdoor shower waste pipe and insert leaf guard to waste pipe.

g) Installation of a water saving device to outdoor shower plumbing.

h) Installation of spouting and downpipes to both men’s and women’s toilet blocks and connection to stormwater.

i) Pruning required to pohutukawa tree branches over the toilet roof.

j) Clear surrounding tree foliage away from external walls.

24. The Kaipātiki Local Board adopted the Kaipātiki toilet provision assessment in August 2022 (resolution number KT/2022/165). The assessment identified that the Halls Beach Reserve public toilet block scored poorly on all the assessment criteria, which includes safety (crime prevention through environment design – CPTED), accessibility, and condition, and it was recommended that the facility be removed and replaced with a new facility in another location in the Northcote/Northcote Point area.

25. The provision assessment also noted that Heath Reserve was a high priority location for a new toilet facility. However, this was prior to the harbour bridge walking and cycling connection project being placed on hold.

26. Now the harbour bridge walking and cycling connection project is no longer proceeding, a toilet facility at Heath Reserve is not deemed a priority location. An investigation is required to find the best location for a toilet facility in the Northcote/Northcote Point area.

27. Formal consultation with the local community and stakeholders has not been undertaken. However, when the path at Halls Beach Reserve was renewed in 2019, informal feedback was received from the neighbouring community, which included that the toilets were seldom used.

28. Options, including the status quo, were presented to the local board at a workshop held on 4 March 2021 as part of the development of the Customer and Community Services FY2022/FY2023 work programme. Delays have since occurred due to the COVID pandemic and staff resources.

29. A summary of the options assessment for Halls Beach Reserve public toilets is outlined in Table 1 below:

Options	Criteria			Finance/Budget		Comments
Options	Local board outcome alignment/ Strategic alignment	Risk	Implementation	Local CAPEX  (preliminary estimate only)	Regional OPEX  (preliminary estimate only)
Option 1 – Do nothing	Outcome 3: Places and spaces – our built environment is, vibrant, well-maintained and reflects the culture and heritage of Kaipātiki.	Facility will fall further into disrepair and be at risk of closing due to health and safety concerns	No action	$0.00	$0.00	This option is not recommended as it will not provide the community with a safe and hygienic facility.
Option 2 – renew the asset	Outcome 3: Places and spaces – our built environment is, vibrant, well-maintained and reflects the culture and heritage of Kaipātiki.	The cost to renew the asset, given the location and terrain		$500,000	$0.00	The toilet block would need a very costly renovation given the age and condition of the asset.  Given the relatively small number of users, it is not considered a financially viable option.
Option 3 – renew and upgrade the facility	Outcome 3: Places and spaces – our built environment is, vibrant, well-maintained and reflects the culture and heritage of Kaipātiki.	Not practical to upgrade the asset, given the location, and it would still only serve a few local community patrons		$750,000	$0.00	There is no requirement for an upgrade, given the location, and limited space for any new asset.
Option 4 – investigate suitability to retain the outdoor shower facility, investigate the best possible local location for a new toilet facility and deconstruct the toilet block at Halls Beach Northcote Point.	Outcome 3: Places and spaces – our built environment is, vibrant, well-maintained and reflects the culture and heritage of Kaipātiki.	Local users may be upset about losing the toilet facilities.		$150,000  (shower renewal)  $400,000 (transfer toilet asset to another location in the Northcote/Northcote Point area	$70,000	This option is recommended as it will provide new facilities at a better well-used location.

30. As the asset is no longer fit for purpose and is not identified as a need for this service in this location, staff recommend that the local board approve option 4 to deconstruct the toilet facility and investigate building a new toilet facility in a more suitable location.

31. An investigation into the future of the shower at Halls Beach Reserve is also recommended, with staff to present options to the local board for discussion once the investigation has been completed.

32. The new toilet facility in a new location, will be more efficient and cheaper to maintain, which will help to control long term costs to the local board compared to the existing facility.

33. Removal of the toilet facility will mean that the service it provides will cease, and the asset will be removed from the council’s asset database. If the service is required again in the future at Halls Beach Reserve, the local board will need to prioritise funding to establish a new asset and a new service. 

34. Due to the terrain of the Halls Beach Reserve, construction costs will be considerably higher to rebuild toilets at this facility than at other less challenging terrain. Access is an issue, there is no road to the toilet block, the reserve is on a long slope, and the building platform would require retaining walls and excavation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· To reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· To prepare the region for the adverse impacts of climate change.

36. It is anticipated that there will be an increase in carbon emission from deconstruction, including contractor emissions, this is likely to be significantly less than those generated by a rebuild.

37. The deconstruction process includes maximising the upcycling and recycling of existing material, including the development of a Site-Specific Waste Avoidance and Resource Recovery Plan in accordance with the Auckland Council – Deconstruction and Salvage Specification.

38. Mitigation if greenhouse gas emissions will be achieved through sourcing of services locally where possible to reduce carbon emissions and planting to improve the urban tree canopy.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

39. Council staff from within Customer and Community Services (Parks and Community Facilities – operational management and maintenance, specialist asset assessment – asbestos, seismic, buildings, and structures), Plans and Places, and Healthy Waters have been consulted. Staff are supportive of the proposal option as it will reduce the maintenance costs and address health and safety concerns.

40. Collaboration between staff will be ongoing to ensure information sharing continues throughout the process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. The local board requested further information on deconstruction of the toilet block and relocation of the toilet asset to Heath Reserve. The local board also requested the shower remain at Halls Beach Reserve if possible.

42. The proposed deconstruction of the asset will potentially have a positive impact on the beach users by removal of an asset which is in poor condition and seldomly used.

43. The asset has previously provided a service to the small community of beach users. Once the asset is deconstructed, this service will no longer be available at Halls Beach Reserve. The nearest public toilet is at Jean Sampson Reserve, which is approximately 0.6 km from Halls Beach Reserve.

44. Retaining the shower facility will provide the local community with a continued service at Halls Beach Reserve, however investigation is advised to ascertain options for the shower facility.

Tauākī whakaaweawe Māori

Māori impact statement

45. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unity Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

46. Additional engagement with external stakeholders, iwi and the community would be undertaken as part of any resource consenting process. There would be a risk that individuals within the community may not be in support. This may delay the project and result in additional costs through the resource consent and engagement stages. 

Ngā ritenga ā-pūtea

Financial implications

47. High level indicative cost estimates for each option are included in the options assessment table (refer to table 1 under the Analysis and Advice section of this report).

48. If the preferred option is approved by the local board, a request will be made to the Governing Body for the deconstruction of the toilet blocks at Halls Beach to be included in the future Regional Operational Renewals and Demolitions (Opex) Work Programme.

49. This programme is subject to regional prioritisation and budget availability; therefore, it may be some time before the deconstruction can be actioned.

50. Alternatively, the local board has the option to prioritise and allocate Locally Driven Initiative (LDI) Opex budget to fund the deconstruction, which is estimated to cost $70,000.

51. The investigation as to the suitability of the outdoor shower at Halls Beach and the construction of a toilet at another location would be considered for funding by the local board, through their discussions in the Customer and Community Services work programme.

52. This future project will need to be prioritised against other local asset renewals as part of its future decision making, and within the same three-year long-term plan refresh, being the Customer and Community Services FY2025 - FY2028 work programme.

53. The Local Board lead financial advisor has reviewed this report and agrees with the financial implications as stated in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

54. The following risks and mitigations of the preferred option have been identified:

Risks	Risk identified	mitigation
Health and Safety	Public are exposed to unsafe conditions during deconstruction	The pathway to the beach and reserve is to be closed during deconstruction period, with allowances made for house 2/2 Hall Street, as the only access to and from their property is through the reserve.  This reserve is the only land access to Hall Street beach and may impact the community who wish to utilise the beach.
Health and Safety	Unhappy local users of facility	Create and action a communication plan prior to the demolition works commencing.
Regulations	Resource consent	Resource consent may be required for deconstruction. If required, the preparation and processing of this consent may have an impact on the timeframe for the project.
Regulations	Engagement	Additional engagement with external stakeholders, iwi and the community would be undertaken as part of any resource consenting process. There would be a risk that individuals within the community may not be in support. This may delay the project and result in additional costs through the resource consent and engagement stages.
Regulations	Financial	If resource consent is required, this will delay the project and result in additional costs. Budget constraints could see funding delays as other projects compete for funding and may have priority over this project.

Ngā koringa ā-muri

Next steps

55. If the local board approves the option to deconstruct the asset and reinstate the area to natural planting, staff will request the inclusion of the deconstruction project in a future Regional Operational Renewals and Demolitions (Opex) Work Programme which is funded through regional operational budget.

56. Investigation of the future of the shower facility and the new toilet facility in another location would be added to the draft Customer and Community Services work programme FY2025/2026 – FY2027/2028 for consideration by the local board.

57. The local board will be kept informed on progress and delivery timeframes through the Parks and Community Facilities monthly report.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Judy Waugh - Work Programme Lead

Authorisers

Julie Pickering - Head of Area Operations

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 August 2024

Deconstruction of building at 18 Denby Lane, Stafford Park, Northcote Point

File No.: CP2024/10057

Te take mō te pūrongo

Purpose of the report

1. To seek approval for deconstruction of the building previously leased as a community lease for a clubroom at 18 Denby Lane, Northcote Point. The lease was terminated on 3 May 2024.

Whakarāpopototanga matua

Executive summary

2. The building at 18 Denby Lane, Stafford Park, Northcote Point, is currently unusable due to unsafe conditions, such as non-compliant electrical systems, seismic rating, asbestos, a slip adjacent to the building and the overall poor condition of the building.

3. 18 Denby Lane, at Stafford Park, was previously leased to the Shaolin Kempo Northcote Point Trust, where they used it for their clubrooms and provided lessons to their members. Membership numbers were very low, and they were only using the premises for one or two meetings per week.

4. The option of deconstruction of the building at 18 Denby Lane was identified by staff through investigation, as the roof required work for weather tightness. In 2019, the local board requested that staff look for options regarding the future of the asset, and an asset report was commissioned outlining the overall poor condition of the building.

5. Options for the building were then presented to the local board for direction in 2019, however with the COVID pandemic it was decided to delay any action, to ensure there was no further need for the building.

6. Since 2019 no further need has been identified for 18 Denby Lane. A new Northcote town centre community hub that is being developed by Eke Panuku, will provide additional options for community groups to access bookable spaces.

7. Staff are seeking approval of the proposed option to deconstruct the asset and reinstate the area to grass, as the building is no longer fit for service or required by the community.

8. If approved, the project will be forwarded for inclusion in a future Regional Operational Renewals and Demolitions (Opex) Work Programme and funded through a regional budget. Timing of the funding allocation will be subject to regional priorities and budget availability.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakaae / approve deconstruction of the building at 18 Denby Lane, Stafford Park, Northcote Point, and reinstate the area to grass.

b) tono / request that the project be considered for inclusion in a future Regional Operational Renewals and Demolitions Work Programme, which is funded through a regional operational budget.

c) tuhi ā-taipitopito / note that following deconstruction:

i) the asset will be removed from the council’s asset database.

ii) reinstating the asset will require the local board to prioritise through their work programme discussions to establish a new asset and a new service using local board budgets from FY2026.

d) tuhi ā-taipitopito / note that the Regional Operational Work Programme is subject to regional prioritisation and that the timing of the deconstruction of this asset cannot be confirmed at this time.

Horopaki

Context

9. The building at 18 Denby Lane, Stafford Park, Northcote Point, has been used as community clubrooms and was leased by the Shaolin Kempo Northcote Point Trust, for the last 20 years. It has not been used since March 2024, as the asset is no longer suitable for this purpose. The lease was terminated on 3 May 2024.

Figure 1: location plan of the building at 18 Denby Lane, Stafford Park, Northcote Point

Figure 2: the building at 18 Denby Lane, Stafford Park, Northcote Point

10. This building's original construction is difficult to determine, but possibly it was built circa 1940-1950s as a rugby league club in the beginning. Records showed that building addition and alteration work applications were submitted in 1958, 1971, 1979 and 1992 to Northcote Borough Council and North Shore City Council.

11. Council owns the building at 18 Denby Lane, Northcote Point, being Lot 20 Deeds T36/2. The land parcel is part of Stafford Park and is held as Recreation Reserve under the Reserves Act 1977.

12. The condition of the asset has deteriorated over time, the building is in very poor condition and poses health and safety risks to users. Options were brought to the Local Board in 2019, however with the COVID pandemic it was decided to delay action until it was certain there was no further need for the building.

13. An Asset Assessment report dated 24 March 2021, estimated repairs to be more than $600,000 to bring the building up to a safe and acceptable standard. In the Options Assessment table (refer to Attachment A of the agenda report), staff have estimated $800,000 to allow for inflation.

14. Staff seek approval of the proposed option to deconstruct the asset, cease the service that the asset provided as a community building for hire and reinstate the area to grass, as the building is no longer fit for service or required by the community.

Tātaritanga me ngā tohutohu

Analysis and advice

15. A condition assessment undertaken on 24 March 2021, identified that the asset is in very poor condition. It highlighted several significant issues and that it does not meet current building standards. This is further complicated by the seismic assessment rating of grade D. A detailed seismic assessment would be required prior to renewal work to assess ceiling bracing, services and other related strengthening works required.

16. The local board previously indicated a desire to demolish the building as the asset has not been well used for several years and the service it provided can be delivered from another location.

17. In reviewing the options, staff have considered whether there is a demonstrated need for community space in this area. There is currently no other registered interest from the community or a community group to lease space at 18 Denby Lane or any facility in the area.

18. Due to the risk assessment of the building, the current lease to Shaolin Tempo Northcote Point Trust has been terminated. The group’s numbers had been decreasing and they were utilising the building minimally. Council have discussed options with the group, and they have options to join another club, and /or hire the Northcote Point Community Hall for the Tai Chi class.

19. Several options were presented to the local board at workshops dated 13 February 2019 and 22 May 2019. The local board were interested in further information around the proposal, including information outlined in this report. Delays have occurred due to the disruption of COVID19 shutdowns, and the need to reassess future requirements of community needs in the Northcote area.

20. A summary of all options is outlined in the table below and in attachment A: Table 1: Options assessment.

Options	Local CAPEX (preliminary estimates only)	Regional CAPEX (preliminary estimates only)	Comments
Option 1 – Do nothing	$0	$0	This option is not recommended as it is unsafe and needing urgent repairs to enable anyone to use the building. Left unused and derelict it may attract anti-social behaviours, such as arson, graffiti, and unsafe shelter for vulnerable persons and /or animals.
Option 2 – Refurbish/repair to today’s standard	$800,000	$0	This option is not recommended as it is not guaranteed that utilisation will be maximized and therefore unable to justify funds spent.
Option 3 –Demolish and reinstate land with grass	$0	$100,000	This option is recommended as it will provide a more open park frontage from Belle Vue Avenue, providing better access and sightlines to Stafford Park.

21. Staff recommend that as the asset no longer serves the purpose and is not required for service, the local board approves option 3 to deconstruct the asset.

22. Removal of this asset will mean that the service it provides will cease, and the asset will be removed from the council’s asset database. If the service is required again in the future, the local board will need to prioritise through their work programme discussions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

24. It is anticipated that there will be an increase in carbon emissions from deconstruction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

25. This includes maximising the upcycling and recycling of existing material, including the development of a Site-Specific Waste Avoidance and Resource Recovery Plan in accordance with the Auckland Council – Deconstruction and Salvage Specification.

26. Mitigation of greenhouse gas emissions will be achieved through sourcing of services locally where possible to reduce carbon emissions and may include planting to improve urban tree canopy.

27. Climate change has the potential to impact this reserve as it sits within a flood plain. It is predicted to be covered by flood water during a 1-in-100-year storm event. A positive impact of removing the building is that the reserve’s capacity to act as collection point for surface and run-off water will improve which could help in reducing flood risks during storms and help create resilience in our infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. Project delivery, Parks and Community facilities have consulted with Community Leasing concerning the current and any future tenants for 18 Denby Lane. They are supportive of the proposed option as it will reduce the maintenance costs and address the health and safety concerns raised.

29. Currently, there are no known groups wanting to book or use this facility.

30. Collaboration with council staff will be ongoing to ensure that all departments and council-controlled organisations involved with Stafford Park, including Parks and Places, and Watercare, are informed of decisions and the starting of physical work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. Staff discussed the current condition of the building and presented several options along with assessment of each option including constraints, risks, and estimated costs at the local board workshops on 13 February 2019 and 22 May 2019.

32. The local board indicated support for the deconstruction and the local board members requested further information around the proposal, including the assessment report. The latest assessment report is dated 24 March 2021.

33. The proposed deconstruction of the asset will potentially have a positive impact on park users by removal of an asset which is in poor condition, not in use and has no service need.

34. The asset has previously provided a service to Shaolin Kempo Northcote Point trust for martial arts training. This service is no longer available to the club and as the club numbers have been decreasing, they are happy to hire the Northcote Point Community Hall (or similar venue) on an hourly basis if required.

Tauākī whakaaweawe Māori

Māori impact statement

35. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

36. The recommended option as discussed in this report will benefit Māori and the wider community through the provision of quality open spaces that promote good health, the fostering of family and friendships.

37. No direct impact to Māori is anticipated.

Ngā ritenga ā-pūtea

Financial implications

38. A high-level indicative cost estimate for each option is included in the options assessment table (refer to table 1 under analysis and advice section of the report, and Attachment A).

39. This programme is subject to regional prioritisation and budget availability, and it may be some time before the deconstruction can be actioned.

40. The local board has the option to prioritise the deconstruction itself by using Locally Driven Initiative (LDI) Opex to fund the deconstruction instead of relying on regional funding availability.

41. The local board lead financial advisor has reviewed this report and agrees with the financial implications as stated in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Resource consent might be required for deconstruction. The preparation and processing of this consent may impact the project's timeframe.

43. Additional engagement with external stakeholders, iwi and the community will be undertaken as part of the resource consenting phase. There is a risk that individuals within the community may not be in support. This may delay the project and result in additional costs through the resource consent and engagement stages.

44. The following risks and mitigations have been considered:

Risks identified	Mitigation
Timeframe
Resource consent	Preparation and processing of the consent may have an impact on the timeframe of the completion of the project. Staff will endeavour to meet the deadlines.
Health & Safety
Public are exposed to unsafe conditions during deconstruction	The area will be managed by contractors to ensure public safety risks are minimised, including fencing and signage. A specialist asbestos removal contractor will be used to dispose of material containing asbestos.
Reputational	An unidentified community group may be dissatisfied with the Local Board’s decision to demolish the building.

Ngā koringa ā-muri

Next steps

45. If the local board approves the option to deconstruct the asset and reinstate the area to grass, a request will be forwarded to appropriate staff to consider inclusion of the project in a future Regional Operational Renewals and Demolitions (Opex) Work Programme which is funded through regional operational budget.

46. The local board will be kept informed when the project is included on the regional work programme and prior to commencing work.

47. Once the grass is established, the area will be open for informal recreational use. If the local board wishes to investigate other options a new project will need to be created and prioritised.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Options Assessment	27

Ngā kaihaina

Signatories

Authors

Judy Waugh - Work Programme Lead

Authorisers

Julie Pickering - Head of Area Operations

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 August 2024

Adoption of Eke Panuku Kaipātiki Local Board Engagement Plan 2024/2025

File No.: CP2024/10698

Te take mō te pūrongo

Purpose of the report

1. To adopt the Eke Panuku Development Auckland Kaipātiki Local Board Engagement Plan 2024/2025.

Whakarāpopototanga matua

Executive summary

2. Eke Panuku Development Auckland (Eke Panuku) is building a more structured and effective process to engage with the Kaipātiki Local Board.

3. This engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships across the Auckland region.

4. The engagement plan (refer to Attachment A of the agenda report) records Eke Panuku and the local board’s commitment to work together. It includes:

· Eke Panuku responsibilities

· Local board commitments

· Detailed engagement approach

· A schedule of Eke Panuku activities in the local board area.

5. The engagement approach consists of:

· Annual review – Eke Panuku will conduct an annual review of the engagement plan, ensuring its continued relevance and effectiveness.

· Ongoing/regular engagement – provide a six-monthly memorandum to update about the agreed list of activities.

· Reactive engagement - Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding promptly to the local board’s queries and requests for information.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whai / adopt the Eke Panuku Development Auckland Kaipātiki Engagement Plan 2024/2025.

b) tuhi ā-taipitopito / note that Eke Panuku will provide six-monthly updates on the items in schedule A of the Engagement Plan 2024/2025.

c) whakamana / authorise the local board chair to sign this engagement plan on behalf of the local board.

Horopaki

Context

6. The CCO Joint Engagement Plans were adopted in July 2021 to align with recommendations in the CCO Review 2020 and direction in the CCO Statement of Expectations 2021.

7. The concept aimed to ensure that CCOs reported regularly and relevantly to local boards about their programmes of work in local areas.

8. These initial CCO Joint Engagement Plans expired in July 2023.

9. Local boards have reported that engagement plans are a useful tool to improve relations with CCOs and coordinate CCO actions at a local level.

10. Eke Panuku is the council-controlled organisation that delivers urban regeneration in Tāmaki Makaurau / Auckland. Urban regeneration is revitalising and improving urban areas to enhance their economic, social, cultural and environmental conditions.

11. Eke Panuku has two core functions:

· Leads urban regeneration across Tāmaki Makaurau, focusing on town centres and locations agreed with the council.

· Manages a property portfolio of $2.6 billion of council non-service properties and provides property-related services to the council group.

12. Eke Panuku is committed to giving effect to the Tamaki Makaurau shared governance model and to achieving outcomes for Aucklanders, as well as building and maintaining a culture of collaboration across the council group.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The revised engagement approach aims to tailor interactions based on project priorities and local relevance, ensuring efficient and effective partnerships between Eke Panuku and local boards.

14. The new approach is designed to be more efficient and scalable, allowing Eke Panuku to adjust engagement levels based on priorities and workload in each area.

Key principles for working together

15. A successful working relationship between the local board and Eke Panuku is founded on:

· a shared understanding and mutual respect for the roles, responsibilities and decision-making authority of the local board and Eke Panuku;

· transparent and timely communication with no surprises;

· understanding and acknowledgement of shared responsibilities between the parties;

· a commitment to early inclusion in the planning and decision-making process where issues have specific relevance to the local board;

· a commitment to flexibility in terms of engagement, recognising differing levels of interest and local relevance across the Auckland region.

16. The levels of engagement with the local board on the various activities are derived from the International Association for Public Participation framework, and are as follows:

	Commitment
Inform	We will keep you informed.
Consult	We will keep you informed, listen to and acknowledge concerns and aspirations, and provide feedback on how your input influenced the decision. We will seek your feedback on drafts and proposals.
Collaborate	We will work with you to formulate solutions and incorporate your input into the decisions to the maximum extent possible.

17. Eke Panuku will deliver on the engagement plan as shown in the table below:

Annually

· Review the engagement approach.

· Confirm the list of local activities to be included in the ongoing reporting.

· Report to the local board to formally adopt the engagement plan.

Project/Activity Criteria

· Activities of governance interest to the local board.

· Activities that are part of the urban regeneration programme in the local board area

· Activities that require community engagement or consultation.

· Activities with high public or media interest.

· Placemaking activities in the local board area.

Regular engagement

· At least quarterly workshops with the local board.

· Memos and briefings as required.

· Seeking local board input, views and decisions as required.

Six-monthly scheduled reporting

· Eke Panuku will provide a six-monthly memo to the local board. This will include current updates on agreed activities (Appendix A), changes to engagement levels, activity status and upcoming milestones.

Reactive

Eke Panuku commits to the free flow of information with the local board regarding issues of interest, responding promptly to the local board’s queries and requests for information.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The adoption of the engagement plan does not have a direct impact on climate.

19. Eke Panuku is committed to work within Te Taruke-a-Tawhiri: Auckland's Climate Action Framework and information on climate impacts will be provided to local boards on a project or programme basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The engagement plan will be shared with the relevant council and CCO staff and is expected to give staff a greater visibility of Eke Panuku activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Eke Panuku will engage with the local board as per the agreed engagement approach.

22. The engagement plan provides an opportunity to keep the community and interested stakeholders up to date with Eke Panuku activities in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

23. The adoption of the engagement plan does not have a direct impact on Māori. Eke Panuku has structured engagement processes with Māori.

Ngā ritenga ā-pūtea

Financial implications

24. The adoption of the engagement plan 2024-2025 between the local board and Eke Panuku does not have financial impacts on local boards.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. It is likely that there will be changes made to some items in the engagement plan during the year, or to the level of engagement with the local board. This risk is mitigated by ensuring that the local board is informed and involved promptly of any potential changes.

Ngā koringa ā-muri

Next steps

26. Eke Panuku will implement the new approach and provide a six-monthly memorandum to the local board to update on its relevant activities.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Draft Eke Panuku Kaipātiki Local Board Engagement Plan 2024/2025	35

Ngā kaihaina

Signatories

Authors

Carlos Rahman - Principal Governance and Engagement Advisor, Eke Panuku Development

Authorisers

Kate Cumberpatch - Priority Location Director, Eke Panuku Development

Trina Thompson - Local Area Manager

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Kaipātiki Community Facilities Trust Financial Year 2023/2024 quarter four report	43

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Bayview Community Centre quarter four report 2023/2024	53
b ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Beach Haven Community House quarter four report 2023/2024	59
c ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Birkdale Community House quarter four report 2023/2024	63
d ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Glenfield Community Centre quarter four report 2023/2024	67
e ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Hearts and Minds quarter four report 2023/2024	71
f ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Highbury House quarter four report 2023/2024	79
g ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Kaipātiki Youth Development Trust activation report 2023/2024	83
h ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Kaipātiki Youth Development Trust programming report 2023/2024	87

Kaipātiki Local Board

21 August 2024

Auckland Council’s Quarterly Performance Report: Kaipātiki Local Board for quarter four 2023/2024

File No.: CP2024/11547

Te take mō te pūrongo

Purpose of the report

1. To provide the Kaipātiki Local Board with a quarterly performance report for quarter four, 1 April to 30 June 2024 and the overall performance for the financial year against the approved 2023/2024 local board work programmes.

Whakarāpopototanga matua

Executive summary

2. This report provides an integrated view of performance for the Kaipātiki Local Board and includes financial performance and delivery against work programmes for the 2023/2024 financial year The work programme is produced annually and aligns with Kaipātiki Local Board Plan outcomes.

3. 109 activities within the approved work programmes have a Green RAG status (activities that were completed in 2023/2024 / multi-year projects that have progressed as expected),15 activities have an Amber RAG status (activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025 / multi-year projects that have not progressed as expected / activities that are on hold), 10 activities have a Red RAG status (activities that were not delivered / activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025 / multi-year projects that are significantly delayed / activities that are on hold with significant issues), and three activities have a Grey RAG status (activities that have been cancelled or deferred in the period April to June 2024).

4. Key activity achievements from the 2023/2024 work programme include:

· Completed Stage three of The Kauri Glen Reserve project

· Completed renewal of Beach Haven coastal connections project

· Approved the Kaipātiki Local Parks Management Plan

· Delivered the 2024 Kaipātiki Movies in Parks event on Friday 1 March 2024 at Greenslade Park

· Supported and co-hosted the 2024 Anzac services in Kaipātiki

· Agreed new engagement approach for future engagement in Kaipātiki

· Approved concept design for Northcote Community Hub and Puāwai Cadness Reserve

· Approved non-commercial third-party provider for delivering ECE services in Kaipātiki

· Reopened Birkenhead Pool and Leisure Centre operations after maintenance shutdown and security and safety controls implemented

· Approved relocation of temporary toilet and changing room facilities at Birkenhead War Memorial Park

· Ongoing commitment to community safety through local crime prevention fund and safety initiatives investment.

5. Key activities not delivered / not progressed as expected include:

Activity name	RAG status	Activity status	Explanation and mitigation
Kaipātiki – Te Kete Rukuruku - Māori naming of parks and places	Red	In progress	This project is on hold and awaiting a Māori name for Shepherds Park. There was a workshop held with the local board on 22 May 2024. No name will be provided for Shepherds Park. Staff will provide an update to the local board in Q1 of next financial year.
Totaravale Reserve – renew playground and park amenities	Red	In progress	This project is on hold until it is clear what is happening with the Making Space for Water proposals in the area.
(OLI) Birkenhead War Memorial Park – deliver master plan One Local Initiative	Red	In progress	This project is on hold as future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated.
Review the Kaipātiki Connections Network Plan (year four)	Red	In progress	Draft document complete, which incorporated feedback from public consultation on the Kaipātiki Local Parks Management Plan. Rescheduled the workshop to seek local board feedback in August 2024.
Kaipātiki Local Board – Te Kete Rukuruku (Māori naming of parks and places)	Red	In progress	Workshop held with local board. No name will be provided for Shepherds Park. Staff will provide an update to the local board in Q1 of next financial year.
Glenfield Hall Domain, Glenfield Girl Guides Glenfield	Red	In progress	Staff are in communications with Girl Guides head office who are looking to optimise their property portfolio. Staff has requested Girl Guides to make a decision asap so staff can inform the local board and ensure a smooth transition to another community group.
Little Shoal Bay: Birkenhead Sea Scouts	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.
Shepherds Park: Beach Haven Squash Club	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.
Tui Park, Beach Haven – Girl Guides	Red	In progress	Staff are in communications with Girl Guides head office who are looking to optimise their property portfolio. Staff have requested Girl Guides to make a decision asap so staff can inform the local board and ensure a smooth transition to another community group.
Tui Park: Scout Association of New Zealand – Beach Haven Scouts	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.

6. Qualifying budgets of unfinished activities will be carried forward into 2024/2025 work programmes.

7. The financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX (high level summary only) – on or about 29 August 2024.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the Kaipātiki Local Board Performance Report for quarter four ending 30 June 2024.

b) tuhi ā-taipitopito / note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2023/2024 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 29 August 2024.

Horopaki

Context

8. The Kaipātiki Local Board has an approved 2023/2024 work programme for the following:

· Customer and Community Services (resolution number KT/2023/130)

· Infrastructure and Environmental Services (resolution number KT/2023/128)

· Local Governance (resolution number KT/2023/129).

9. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

A graph with blue and black text

Description automatically generated

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10. The graph below identifies each work programme activity by RAG status (Red, Amber, Green and Grey) which measures the performance of each activity.

Graph 2: Work programme performance by RAG status

A green circle with a red triangle and a yellow triangle

Description automatically generated

11. The definitions of the Red, Amber Green and Grey for the quarter four / end of year report outlined in table 1 below.

Table 1: RAG status definitions for quarter four / end of year report

Red	· activities that were not delivered, · activities that were expected to be completed in 2023/2024 which are not expected to be completed until after the first quarter in 2024/2025, · multi-year projects that are significantly delayed, and · activities that are on hold with significant issues.
Amber	· activities that were expected to be completed in 2023/2024 which are now expected to be completed in the first quarter in 2024/2025, · multi-year projects that have not progressed as expected, and · activities that are on hold.
Green	· activities that were completed by the end of the financial year, and · multi-year projects that have progressed as expected.
Grey	· activities have been cancelled or deferred in the period April to June 2024.

12. The graph below shows the stage of the activities in each departments’ work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme performance by activity status and department

A graph showing the number of services

Description automatically generated

Key activity updates from quarter four

13. The key activity updates from quarter four 2023/2024 are outlined below.

Activity name	RAG status	Activity status	Quarter 4 update
Kauri Glen Reserve – Stage 3 renewal capex contribution	Green	Completed	Stage three of the Kauri Glen Reserve project was completed in March 2024.
Beach Haven – renew coastal connections	Green	Completed	This project was completed in May 2024.
Kaipātiki Local Parks Management Plan	Green	Completed	Kaipātiki Local Parks Management Plan has been developed to assist the Kaipātiki Local Board in managing use, development and protection of all parks, reserve and other open space they have allocated decision-making for.
Movies in Parks – Kaipātiki	Green	Completed	The 2024 Kaipātiki Movies in Parks even was delivered on Friday 1 March 2024 at Greenslade park to an estimated audience of 2,000 people.
Anzac services Kaipātiki	Green	Completed	The local board supported and co-hosted the Birkenhead, Glenfield and Northcote Anzac Day civic services. The services were attended by 3,800 people from the local communities.
Kaipātiki Local Board Engagement	Green	In progress	On 15 May 2024, a report was submitted to the local board providing details of a review from the community forums in 2023 and recommendations of a refreshed future engagement approach.
EOI to identify a non-commercial third-party provider for delivering ECE services	Amber	Completed	The Local Board has agreed to The Y (YMCA) being the new third-party provider for delivery of ECE services in Kaipātiki. The Y (YMCA) has signed the agreement to a community lease. Transition planning is underway, with 1 October 2024 set as the takeover date. Lease and transfer is conditional on the Ministry of Education granting the transfer of ECE licence in time. Staff and families have been informed of the new provider and consultation process are underway.
Birkenhead Pool and Leisure Centre operations	Green	Completed	The Birkenhead Pool and Leisure Centre have reopened after a scheduled maintenance shutdown. There are ongoing security incidents in the area, but in response staff established regular contact with local police and have significantly increased the use of security on site. Council’s security team have undertaken a review of the site, with recommendations implemented which include installing controls to enhance safety and completing staff training/retraining on safety procedures.
Birkenhead War Memorial Park – sports field toilet and changing room renewal	Amber	In progress	The Local Board approved the relocation of the temporary toilet and changing room facilities at Birkenhead War Memorial Park as requested by the rugby league. The designer is finalising the design drawings for the building consent to be lodged. The next steps will be for the building consent to be lodged and a construction programme prepared.
Kaipātiki remediate storm effected assets	Green	In progress	Staff are preparing further information to support the local board priorities regarding Kaipātiki remediate storm effected assets. Staff are still awaiting Geotechnical reports and possible insurance claims which will help determine next steps. Once all information has been received, staff will workshop with the local board to confirm priorities, funding and next steps.
Local crime prevention fund, safety initiatives investment – Kaipātiki	Amber	In progress	In Q4, North Harbour Community Patrol (NHCP) maintained its commitment to community safety through weekly foot and vehicular patrols across various suburbs. Volunteers also attended local public events and key areas like transport hubs. Patrols were strategically planned based on intelligence from local police, targeting specific areas of concern. Two marked patrol vehicles were deployed across North Shore on Friday and Saturday evenings, enhancing visibility and community reassurance. An ongoing recruitment drive for more volunteers supports operational needs. Volunteers contribute around 60 hours of patrol time and 40 hours for administrative tasks per week, averaging six patrols each week. Training for volunteers is ongoing. Neighbourhood Support hosted a community meeting to re-establish the Neighbourhood Support North Shore organisation. The meeting received an overwhelming response, resulting in a new committee. A $10,000 funding agreement with Kaipātiki Community Facilities Trust was completed, supporting crime prevention initiatives for the Chartwell block. The North Shore Pacific Warden project is progressing well, with police vetting and recruitment of additional volunteers underway. A training seminar for wardens was held on 20 July 2024.

Key activity achievements from the 2023/2024 work programme

14. The key achievements in the delivery of the local board work programmes for 2023/2024 include:

Activity name	RAG status	Activity status	Quarter 4 update
Kauri Glen Reserve – Stage 3 renewal capex contribution	Green	Completed	This project was completed in March 2024. A raised boardwalk was built and three-span glulam bridge, which spans the top of the gully providing a step free accessway, two hygiene stations and the renewal of existing tracks.
Beach Haven – renew coastal connections	Green	Completed	This project was completed in May 2024. The Hellyers Creek Reserve and Shepherds Park track network was renewed and developed to create more accessible paths and connections. The bridge at Hellyers Creek Reserve was renewed to allow a more holistic approach to the walkway network. The scope of this project included track network rationalisation, taking into account the Kaipātiki Connections Network Plan, renewal and development of links, drainage, signage and furniture.
Kaipātiki Local Parks Management Plan	Green	Completed	This plan was adopted by the local board in February 2024 (resolution number KT/2024/15). A multi-park management plan was developed to assist the Kaipātiki Local Board in managing use, development and protection of all parks, reserve and other open space the board has allocated decision-making for.
Movies in Parks – Kaipātiki	Green	Completed	The 2024 Kaipātiki Moves in Parks event was successfully delivered on Friday 1 March at Greenslade Park to an estimated audience of 2,000 people.
Anzac services Kaipātiki	Green	Completed	The local board supported and co-hosted the Birkenhead, Glenfield and Northcote Anzac Day civic services. The services were attended by 3,800 people from the local communities.
Kaipātiki Local Board Engagement	Green	In progress	On 15 May 2024, a report was submitted to the local board providing details of a review from the community forums in 2023 and recommendations of a refreshed future engagement approach. The board resolved (resolution number KT/2024/96) to a refreshed approach for Community Forums and addition of Community Conversations moving forward.

Overview of work programme performance

Customer and Community Services work programme

15. In the Customer and Community Services work programme, there are 101 activities that with a green RAG status, 15 activities that with an amber RAG status, 10 activities that with a red RAG status and 3 activities that with a grey RAG status. Activities with significant impact are discussed below:

Table 4: Customer and Community Services activities with significant impact

Activity name	RAG status	Activity status	Explanation and mitigation
Kaipātiki – Te Kete Rukuruku – Māori naming of parks and places	Red	In progress	The project is on hold, awaiting a Māori name for Shepherds Park. Workshop held with local board on 22 May 2024 to provide an update. No name will be provided for Shepherds Park. Signage and whakarewatanga could be held at Te Ara o Matakamokamo / Tuff Crater or Wai Manawa / Le Roys Bush. Te Kete Rukuruku staff in discussions with iwi. There will be another update provided to the local board in Q1 of next financial year.
Totaravale Reserve – renew playground and park amenities	Red	In progress	The project is on hold until it is clear what is happening with the Making Space for Water proposals in the area.
(OLI) Birkenhead War Memorial Park – deliver master plan One Local Initiative	Red	In progress	Project on hold as future funding from the One Local Initiative programme for design and construction of a new multi-use facility is uncertain. Options that are achievable within the renewal budget will be investigated.
Review the Kaipātiki Connections Network Plan (year four)	Red	In progress	Draft document complete which incorporated feedback from public consultation on the Kaipātiki Local Parks Management Plan. Rescheduled the workshop to seek local board feedback in August 2024.
Kaipātiki Local Board – Te Kete Rukuruku (Māori naming of parks and places)	Red	In progress	Workshop held with local board on 22 May 2024. No name will be provided for Shepherds Park. Signage and whakarewatanga could be held at Te Ara o Matakamokamo / Tuff Crater or Wai Manawa / Le Roys Bush. Te Kete Rukuruku staff in discussion with iwi. An update will be provided to the local board in Q1 of next financial year.
Glenfield Hall Domain, Glenfield Girl Guides, Glenfield	Red	In progress	Staff in communication with Girl Guides head office who are looking to optimize their property portfolio. Staff have requested Girl Guides to make a decision asap so staff can inform the board and ensure a smooth transition to another community group.
Little Shoal Bay: Birkenhead Sea Scouts	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.
Shepherds Park: Beach Haven Squash Club	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.
Tui Park, Beach Haven – Girl Guides	Red	In progress	Staff are in communication with Girl Guides head office who are looking to optimize their property portfolio. Staff have requested Girl Guides to make a decision asap so staff can inform the local board and ensure a smooth transition to another community group.
Tui Park: Scout Association of New Zealand – Beach Haven Scouts	Red	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.
Kaipātiki – Play Advocacy	Amber	In progress	Final planning underway for Kaipātiki Community Facilities Trust to assist with the delivery of the fairy forest project, which will now be installed in Rewi Alley Reserve in Totaravale, with ongoing consultation with key Parks and Community Facilities staff. Play plan scheduled for workshopping with the local board in Q1 FY25. Play advocacy funding secured for FY25.
Manaakitanga Kaipātiki	Amber	In progress	This quarter there has been an increase in visibility from Aru Waihirere kapa haka roopu at community events. The group also participated in this year’s Matariki activations across Kaipātiki. As most initiatives were completed in Q3, the Birkdale Beach Haven Community Project focused its Kaupapa Māori activities on Matariki including the kapa haka activities. The tikanga workshops are due to be delivered by Auckland 2024. The totem pole and whenua pou hui project is due to be delivered by September 2024. Kaipātiki Community Facilities Trust has coordinated 120 puriri trees to be planted at 17 local primary schools. Overall there were approximately 12 Matariki activations planned to take place in Kaipātiki in 2024.
Upskilling the capability of community leaders to participate in a community response to emergency management	Amber	In progress	In Q4, due to the shift in focus from training to active engagement with planning to support community ownership of the Kaipātiki Local Board Response and Readiness Plan, staff provided a memo to outline the implementation plan for this line activity. The board supported staff’s memo for the Civil Defence and Community Resilience line. This work programme line is being delivered collaboratively by Connected Communities and Auckland Emergency Management (AEM). Kaipātiki Community Facilities Trust has been contracted to facilitate community engagement for Kaipātiki Local Board Response and Readiness Plan (KLBRRP). This shift in focus from training to active engagement with planning and support community ownership of the KLBRRP and its effective implementation during emergencies. Staff have continued to update the local board at workshops and steering group meetings to review the draft Kaipātiki Local Board Response and Readiness Plan in parallel with the work being delivered by the community partners. The final plan is expected to be adopted in September/October 2024.
Review of the Partnering Agreement	Amber	In progress	It took longer than anticipated to get agreement on the independent contractor to complete the review. Staff engaged LEAD – Centre for Not for Profit Leadership – to perform the review after consulting with Kaipātiki Local Board. The work is scheduled to commence in July 2024.
Birkdale Kauri Kids – renew community facility	Amber	In progress	Project to remain on hold until local board prioritisation can be undertaken and there is a better understanding of future budget allocation. A decision of Early Childhood Education services has been made but now awaiting implementation.
Birkdale Community Hall – rebuild facility	Amber	In progress	Project to remain on hold until local board prioritisation can be undertaken and there is a better understanding of future budget allocation. A decision of Early Childhood Education services has been made but now awaiting implementation.
Hinemoa Park: Northcote and Birkenhead Yacht Club Incorporated	Amber	In progress	Staff are assessing the application and gaining feedback from internal staff. Item will be workshopped with the local board next financial year.
Mayfield Reserve: North Shore Womens Centre	Amber	In progress	Site visit has been conducted. A formal report for the renewal of the lease will be presented to the local board in September’s business meeting for the board’s decision.
Nell Fisher Reserve: Birkenhead Plunket	Amber	In progress	Site visit has been conducted. A formal report for the renewal of the lease will be presented to the local board in September’s business meeting for the board’s decision.
Shepherds Park: Beach Haven Tennis Club	Amber	In progress	Site visit has been conducted. A memo for a new lease will be workshopped with the local board for their feedback / directions.

Infrastructure and Environmental Services work programme

16. In the Infrastructure and Environmental Services work programme, there are 6 activities with a green RAG status, no activities with an amber RAG status, no activities with a red RAG status and no activities with a grey RAG status.

Auckland Emergency Management work programme

17. In the Auckland Emergency Management work programme, there is one activity with a green RAG status, 0 activities that with an amber RAG status, 0 activities with a red RAG status and 0 activities that with a grey RAG status.

Governance work programme

18. In the Governance work programme, there is one activity with a green RAG status, 0 activities with an amber RAG status, 0 activities with a red RAG status and 0 activities with a grey RAG status.

Deferred activities

19. The Lead Financial Advisors are identifying projects from the local board’s 2023/2024 Locally Driven Initiatives (LDI) operational budget which meet the criteria to be carried forward. These will be added to the 2024/2025 work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

21. The local board is invested in a number of sustainability projects, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include the following in the table below:

Activity name	RAG status	Activity status	Quarter 4 update
Civil defence and community resilience – Kaipātiki	Amber	In progress	Staff have continued to update the local board at workshop/s and steering group meetings to review the draft Kaipātiki Local Board Response and Readiness Plan in parallel with the work being delivered by the community partners. The final plan is expected to be adopted in September/October 2024.
Climate Action Programme	Green	Completed	All five community houses have delivered sustainable living workshops or activations. Highbury and Glenfield both ran a series of sustainable food workshops with Kai Sustainability and Oak and Thistle respectively, and Bayview ran three home kai gardening workshops with Kaipātiki Project. Birkdale and Beach Haven focused on establishing community book swap libraries, recycling and donation stations, and a new larger pātaka kai at Birkdale. The Travel Lightly project delivered by Kaipātiki Project has been laying foundations that will be built on in 2024/2025. Networking and collaboration with other cycling and active transport groups has begun. Relationships with Northern Football Federation and North Harbour Sport are being established, and meetings will be arranged to plan travel to sport promotions and activations for upcoming sport seasons.
Para Kore Zero Waste: Northcote Phase two	Green	Completed	In April, the Zero Waste Northcote core group presented a well-received update at Mana Whenua hui. In May, the activator engaged families with a recycle right game at the Te Ara Awataha community event. Using a new Waste Wise bingo game they encourage recycling right at the weekly Northcote Community Dinner, reaching more than 100 residents of multiple ethnicities. Signage reinforcing the zero waste Kaupapa in Northcote has been erected at seven locations and will be reinforced by letter box drops of corresponding written material to new multi-unit dwellings. The food scraps trial (continuing another 6 months) at Food City in the town centre has now diverted two tonnes of food scraps from landfill. To involve locals in upcoming changes to the town centre, we partnered with Eke Panuku to deliver Transforming City, a family event highlighting de-construction in late June and were also involved in Matariki events at Onepoto School and Te Kamaka Marae highlighting the food scraps service.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. When developing the work programmes council group impacts and views are presented to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. This report informs the Kaipātiki Local Board of the performance for quarter four ending 30 June 2024 and the performance for the 2023/2024 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

24. As outlined in the Kaipātiki Local Board Plan, The Kaipātiki Local Board has supported, and continues to support projects to further the visibility of Māori identity in the area. This includes being achieved through the following activities which have a direct Māori outcome focus:

Activity name	RAG status	Activity status	Quarter 4 update
Manaakitanga Kaipātiki	Amber	In progress	This quarter there has been an increase in visibility from Aru Waihirere kapa haka roopu at community events. The group also participated in this year’s Matariki activations across Kaipātiki. As most initiatives were completed in Q3, the Birkdale Beach Haven Community Project focused its Kaupapa Māori activities on Matariki including the kapa haka activities. The tikanga workshops are due to be delivered by August 2024 and the totem pole and whenua poi hui project is due to be delivered by September 2024. Kaipātiki Community Facilities Trust has coordinated over 120 puriri trees to be planted at 17 local primary schools. Overall there were approximately 12 Matariki activations planned to take place in Kaipātiki in 2024.
Library services - Kaipātiki	Green	Completed	Kaipātiki libraries saw significant increase in library visitors this quarter, with May 2024 having the highest visits since July 2021. A number of celebrations happened including World of Cultures and activities during April school holidays. Special events included performances by Aru Waihirere Kapa Haka and a NZSL video and in-library meet-ups at Birkenhead Library which also held Kaipātiki Kōrero Paki, an inaugural short story writing competition for Year 7-8 students. Outreach included early childcare centres, local primary, special and high schools and reached over 1200 children aged 2-18 years. Staff also attended InsideOUT Schools’ Pride Week Aotearoa, speaking to 81 high school students about the role of libraries as welcoming, inclusive and diverse spaces.
Local implementation of Ngā Hapori Momoho (Thriving Communities) councils social wellbeing strategy – Kaipātiki	Green	Completed	The Community Broker facilitated connections between Auckland Council, elected members and community, enhancing community leadership. Over the past quarter, Matariki activations have been the focus of various key community partners in the area. As part of the draft work programme development; particularly a new line for Matariki Activation, the Community Broker created the event evaluation survey to assess the effectiveness, success, and impact of this year’s Matariki and to determine if the use of current funding met the local board’s and the community’s objectives and expectations. The Community Broker has facilitated connection with the Māori Outcomes Programme Delivery unit to identify areas of improvement for future Matariki activations. Other Community Broker activities included connecting individuals and organisations to colleagues and external stakeholders for networking opportunities and to support those wanting to upskill their personal and professional knowledge in Te reo, governance training and budgeting.
Youth voice and youth-led initiatives Kaipātiki	Amber	In progress	This quarter Kaipātiki Community Facilities Trust (KCFT) continued to work with local high schools and promote the Kaipātiki Youth Council (KYC). Highlights during this quarter include the intergenerational workshop which was held in association with Ethnic Affairs staff and structures around the three Treaty of Waitangi principles of partnerships, protection and participation. They were well attended by diverse whanau.
Kaipātiki – Te Kete Rukuruku – Māori naming of parks and places	Red	In progress	Project is on hold awaiting a Māori name for Shepherds Park. Workshop was held with the local board on 22 May 2024. No name will be provided for Shepherds Park. Signage and whakarewatanga could be held at Te Ara o Matakamokamo / Tuff Crater or Wai Manawa / Le Roys Bush. Te Kete Rukuruku staff in discussions with iwi. An update will be provided to the local board in Q1 of the financial year.

Ngā ritenga ā-pūtea

Financial implications

25. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2023/2024 work programme. There are no financial implications associated with this report.

Financial Performance

26. Auckland Council (council) currently has a number of bonds quoted on the New Zealand, Singapore and Swiss Debt Markets (Quoted Bonds). As a result, the Council is subject to continuous disclosure obligations, which it must comply with under the listing rules of the NZX (Listing Rules), the listing rules of other exchanges and the Financial Markets Conduct Act 2013 (FMCA).

27. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 29 August 2024.

28. Due to these obligations the financial performance attachment to this report (refer to Attachment B) is excluded from the public and is under confidential cover.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance’ section.

Ngā koringa ā-muri

Next steps

30. Work programmes for 2024/2025 were approved at the board’s business meeting in June 2024.

31. Deferral of budgets of unfinished activities will be added into 2024/2025 work programmes by quarter one reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Q4 Attachment A Work Programme update	109
b ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Kaipātiki Financial Summary FY24 Q4 - Confidential

Ngā kaihaina

Signatories

Authors	Jacinda Gweshe – Local Board Advisor
Authorisers	Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 August 2024

Joint traffic bylaw review feedback report

File No.: CP2024/11659

Te take mō te pūrongo

Purpose of the report

1. To receive feedback from local boards on the review of the joint Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport and Auckland Council both have powers to make traffic-related rules in Auckland.

3. The current rules are set out in several documents: Auckland Transport’s Traffic Bylaw 2012 (https://at.govt.nz/about-us/bylaws/traffic-bylaw-2012), Auckland Council’s Traffic Bylaw 2015 (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/traffic-bylaw.aspx) and Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches) (https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/bylaws/Pages/public-safety-nuisance-bylaw.aspx).

4. Auckland Transport and Auckland Council are conducting a review of these bylaws which has found that they are largely effective but that there could be efficiencies and improvements.

5. Auckland Transport seeks local board feedback on the proposed changes which will inform the proposals for future public consultation. Feedback is due by 19 September 2024.

6. After public consultation is completed, local boards will be provided with summaries of public feedback. Further feedback will be sought from local boards.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whakarite / provide feedback on the proposed changes on the review of Auckland Transport (AT) and Auckland Council (AC) traffic-related bylaws outlined in Attachment A of the agenda report.

Horopaki

Context

Traffic bylaws

7. The use of Auckland’s road space, including some beaches and roads in parks, is regulated by national legislation (laws) and by local government rules through bylaws.

8. Both Auckland Transport and Auckland Council have powers to make traffic-related rules in Auckland. The current rules are contained across the following bylaws:

a) Auckland Transport Traffic Bylaw 2012 (covering the requirements for parking and control of traffic on roads under the care, control, or management of Auckland Transport).

b) Auckland Council Traffic Bylaw 2015 (covering traffic management in public places, like parks, beaches, off-street parking facilities (like libraries and community centres) and council-owned car parking buildings).

c) Auckland Council Public Safety and Nuisance Bylaw 2013 (covering use of vehicles on beaches).

9. Responsibilities for bylaws are allocated by control of the land. Auckland Transport’s rules apply to Auckland’s transport system, while Auckland Council’s rules apply to council-controlled land such as parks and beaches.

10. The bylaws provide a “framework” for regulating vehicle use, traffic and parking on Auckland’s transport system and on council-controlled land. This means that they enable activities like bus lanes to be created. However, the exact locations of the bus lanes are not in the bylaw but are set through resolutions, made later. This works well where there are location-specific needs that change over time.

11. Some topics in the bylaws are not site-specific. This is used where Auckland Transport want the same rule applied everywhere, and do not need a site-specific resolution for instance, to prohibit vehicles from being abandoned on roads or in public places.

Reviewing Auckland’s traffic bylaws

12. A joint review of Auckland’s traffic-related bylaws is being undertaken to ensure they continue to meet the needs of Aucklanders. For example, there have been changes in legislation and technology, and feedback from subject matter experts has indicated that there are things Auckland Transport can do to improve how we use bylaws.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Auckland Transport subject matter experts met with and discussed the traffic bylaw review with the Kaipātiki Local Board at a workshop on Wednesday 14 August 2024.

14. Before that workshop, Auckland Transport and Auckland Council staff reviewed the bylaws across 18 different topics (listed in Attachment A) to identify if there were problems, whether the bylaws helped address those problems, and if there were any alternatives or improvements.

15. There were five possible options for each topic, which align with the statutory options to respond to the Bylaw review findings – retain, amend, replace and revoke. These are outlined in Attachment A.

16. Auckland Transport and Auckland Council advice to local boards can be summarised in the following set of key findings:

a) the current bylaws are generally effective, ensuring that Auckland’s land transport system connects people and places in a way that is safe, effective and efficient, and protects the environment

b) bylaws regulating vehicle use and parking controls by enabling controls to be set ‘if and where’ required to manage the use of the road space in Auckland have been particularly helpful (for example, to regulate the use of one-way streets, bus lanes and P60 parking spaces by resolution of a delegated authority) but could benefit from minor improvements

c) bylaws regulating vehicles on beaches and off-road parking could be improved to be more effective and efficient. For example, there are no infringement fines for vehicles on beaches and the process to enforce berm parking prohibitions is time consuming and costly

d) bylaws that regulate activities involving vehicles, machinery or equipment that is left, broken down, repaired, advertised or sold on roads or public places are not used. Additionally, reviewers found that other existing legislation and bylaws already address the problems better

e) a bylaw can no longer regulate new speed limits because speed management plans are required to be used instead

f) consideration should be given to the possible benefits of replacing the bylaws with a single bylaw made by both Auckland Transport and Auckland Council. While most of Auckland’s roads are the responsibility of Auckland Transport, the boundaries with Auckland Council controlled roads or public places can be indistinguishable.

17. The summary of the discussion and proposed changes are in Attachment A of this report.

18. At this stage of the review, Auckland Transport and Auckland Council have not finalised any final recommendations and therefore encourage local boards to provide feedback. This feedback will be incorporated in the proposals for the upcoming public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. Auckland Transport and Auckland Council both support the outcomes sought by the Auckland Plan 2050, the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and other council climate priorities.

20. During the development of the bylaws, climate impacts were considered because effective bylaws are tool that helps give effect to these strategic directives, for instance:

a) parking restrictions regulated by bylaws can be used to provide clearways and bus lanes that allow for quicker and more reliable public transport

b) controlling vehicle access and use on beaches protects coastal biodiversity

c) the ability to control access by heavy vehicles to unsuitable residential roads or town centres helps to minimise carbon emissions by encouraging them to use arterial routes designed for these vehicles to use efficiently.

21. The bylaws are an ‘enabler’ for climate goals providing the regulatory tools required to enforce a variety of controls that contribute to climate change goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. This review is being conducted jointly by Auckland Transport and Auckland Council. Other Council Controlled Organisations provided staff to assist with the initial review to ensure that impacts and their views were considered.

23. The Regulatory and Community Safety Committee discussed the review with staff and endorsed the Findings Report at a meeting on 02 July 2024.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Auckland Transport are currently holding workshops with all local boards throughout the month of August. These workshops will provide local boards with an opportunity to receive quality advice about the review and its findings.

25. Further engagement with local boards will be conducted post-public consultation to enable local boards to provide feedback after consideration of the consultation data. The timeframe for this will be communicated later this year.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

27. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

28. Using this framework for discussion, Auckland Transport informed iwi about the review in November 2023. The initial engagement was followed by a series of hui in July and August 2024 at which staff provided details of the review.

29. Māori have been informed and provided with opportunities to engage with the review and after public engagement is finished will be engaged with again.

Ngā ritenga ā-pūtea

Financial implications

30. This decision has no financial implications for Kaipātiki Local Board because Auckland Transport funds all projects and programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. The proposed decision does not carry specific risk for this local board. Bylaw application and enforcement is not a role of local boards and is not funded by local board budgets. This situation means that there is no legal or financial risk.

Ngā koringa ā-muri

Next steps

32. Local board feedback is due by 19 September 2024. After receiving this report, Auckland Transport will review the formal feedback from all local boards.

33. A further period of consideration is planned and on 8 October 2024, Auckland Council’s Regulatory and Community Safety Committee will review the bylaw review’s findings, options and recommendations and approve public engagement.

34. The Governing Body and the AT Board will also review the bylaw review’s findings, options and recommendations and approve public engagement on 24 October 2024 and 29 October 2024, respectively.

35. After public engagement, further local board feedback will be sought. Timelines for this engagement will be communicated after the committee decisions later this year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Schedule of Review Findings and Proposed Changes	163

Ngā kaihaina

Signatories

Authors

Ben Stallworthy – Principal Advisor Strategic Relationships, Auckland Transport

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Kaipātiki Local Board

21 August 2024

Feedback on the representation review initial proposal

File No.: CP2024/11713

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the initial representation review proposal.

Whakarāpopototanga matua

Executive summary

2. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined in the body of this report and provided in Attachment A of the agenda report.

3. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

4. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Kaipātiki Local Board business meeting.

5. At the time of writing this report, approximately 1050 submissions have been received. The final submission numbers will be communicated via the feedback analysis report.

6. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be considered before the council adopts its final proposal.

7. The initial proposal includes minor changes to local board boundaries between the Upper Harbour, Devonport-Takapuna, and Kaipātiki Local Board areas. At a high level, feedback is generally in support of the proposed changes, with the majority of feedback indicating that the changes are minor and logical.

8. The initial proposal also contains proposed changes to the North Shore and Albany ward boundaries. Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support do not agree disagree with the need for any change.

9. The next stage is for the Joint Governance Working Party (JGWP) to review this feedback through a hearings process, which will close with deliberations on whether to recommend any changes to the initial proposal to the Governing Body. The Governing Body will then decide the final proposal on 26 September 2024.

10. Local board chairs who are members of the JGWP are recommended to step aside from participating in decision-making on their board’s formal feedback to enable them to fully participate in the work of the hearings panel.

11. If the local board wishes to provide feedback that the initial proposal should be amended, it is important to include sufficient reasoning for the JGWP to recommend an amendment. The reasoning should be in line with the requirement to consider the effective representation of communities of interest and fair representation (the 10 percent rule).

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a) whiwhi / receive the summary of feedback on the representation review initial proposal via memo prior to the business meeting.

b) tuhi ā-taipitopito / note that the Joint Governance Working Party (JGWP) will hear submissions on the proposal including local board feedback, for a decision by the Governing Body on 26 September 2024.

c) whakarite / provide its formal submission on the proposal

d) tono / request to speak to its submission in front of the JGWP at the hearing.

Horopaki

Context

Process

12. The Local Electoral Act 2001 (LEA) requires councils to follow a prescribed process within certain timeframes when undertaking a review of the representation arrangements. The proposed process and dates are provided below.

1. Action	2. Required timeframe	3. Planned timeframe
4. Resolution of initial proposal	5. By 31 July 2024	6. 27 June 2024
7. Public notice of initial proposal	8. Within 14 days of resolving initial proposal	9. 8 July 2024
10. Public consultation	11. Period of no less than 1 month	12. 8 July – 8 August 2024
13. Hearings	14. -	15. 2 – 13 September 2024
16. Resolve final proposal	17. -	18. 26 September 2024
19. Public notice of final proposal	20. Within eight weeks of close of submissions	21. 3 October 2024
22. Receive objections or appeals to final proposal	23. Period of no less than 1 month	24. 3 October – 3 November 2024
25. Forward objections or appeals to the LGC for final determination	26. As soon as practicable but no later than 1 December 2024	27. 4 November 2024
28. Final determination on proposal from the LGC	29. No later than 11 April 2025	30. -

31.

13. The Governing Body confirmed the scope of the initial proposal for the 2025 representation review at its 30 May meeting before finalising and confirming the content of the associated public consultation material at its 27 June meeting. The proposal was publicly notified for feedback from 8 July to 8 August.

14. This report provides a summary of the key themes from feedback (including local board feedback, if made) and enables local boards to make a formal response to the initial proposal and other feedback via business meeting resolutions.

15. The Local Electoral Act 2001 requires the council to ensure that any person who makes a submission on the initial proposal is given a reasonable opportunity to be heard by the council.

16. The JGWP has been appointed as the panel to hear those that wish to speak to their written submissions over four days in September, including the 6 September to hear local board feedback and 13 September to deliberate and make recommendations to the Governing Body.

17. The JGWP recommendations will be reported to the 26 September Governing Body meeting, which will make a final decision on the proposal. If any objections or appeals are received, they will be assessed by the Local Government Commission.

18. A range of engagement events were held during the consultation period, some with a regional focus and some with a focus on local changes being proposed. These events were promoted through local communications, social media, and through the AK Have Your Say website. A full record of all events held during the consultation period is available on akhaveyoursay.nz/represent under ‘drop-in sessions’ and ‘webinars’. The webinar recordings are also available on the webpage.

19. All information relevant to the representation review has been made available through the AK Have Your Say website. In addition to providing access to the initial proposal and consultation documents, the website provided an interactive map with the ability to zoom in to inspect boundary locations. It also provided the events above and all the reports to the Governing Body and local boards, setting out the issues and options.

Tātaritanga me ngā tohutohu

Analysis and advice

Representation review initial proposal

20. The Governing Body resolved the representation review initial proposal on 27 June 2024 for public notification and consultation outlined below and provided in Attachment A.

a) Ward boundary / representation changes

i) changes to the Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards) so they match the proposed local board boundary changes while still following the fairness of representation rule, as shown in maps 1.2, 1.3 and 1.4.

ii) enlarge the North Shore Ward to include an area around Bayview, reducing noncompliance with the fairness of representation rule. These changes align the North Shore and Albany ward boundary with boundary changes to Upper Harbour and Kaipātiki Local Boards, as shown in map 1.5.

iii) Noncompliance of the North Shore Ward, with a -13.82 per cent variance, as compliance would split a community of interest.

b) Local board boundary / representation changes

i) the Rodney Local Board subdivisions will be, as shown in maps 2.1 and 2.2:

A) North Rural, 2 members

B) South Rural, 2 members

C) Warkworth, 2 members

D) Kumeū, 2 members

E) Dairy Flat, 1 member

ii) the total number of members on the Howick Local Board will increase from 9 to 11 members. The subdivisions will be, as shown in map 3:

A) Howick, 3 members (no change)

B) Pakuranga, 3 members (no change)

C) Botany, 2 members (changed area)

D) Flat Bush, 3 members (new subdivision)

iii) minor changes to local board boundaries:

A) the boundary between the Upper Harbour and Devonport-Takapuna local boards will be changed so that all of Saunders Reserve is in the Upper Harbour Local Board area (Map 4.1)

B) the boundary between Kaipātiki and Upper Harbour local boards will run along Sunset Road (Map 4.1)

C) the boundary between Kaipātiki and Upper Harbour local boards in the vicinity of Kereru Reserve will be adjusted such that the parcel of land, Lot 3 DP 142477 (R 14 Kereru Grove), becomes part of the Upper Harbour Local Board area (Map 4.1).

D) the boundary between Kaipātiki and Upper Harbour local boards will be adjusted to include the residential area of Bayview that is north of Glendhu Road in the Kaipātiki Local Board area, noting that meshblocks will need to be adjusted to avoid affecting any reserve area in the Upper Harbour Local Board area (Map 4.1).

E) the boundary between the Puketāpapa and Maungakiekie-Tāmaki local boards will be adjusted such that all Taumanu Reserve lies within the Maungakiekie-Tāmaki Local Board area (Map 4.2)

iv) noncompliance with the 10 per cent rule for the following local boards for the reasons given in Attachment A:

A) Hibiscus and Bays

B) Maungakiekie-Tāmaki

C) Ōtara-Papatoetoe

D) Franklin

Feedback on the representation review initial proposal

21. Feedback on Auckland Council’s representation review initial proposal for the 2025 elections was received between 8 July and 8 August 2024.

22. The consultation document, feedback questions and maps are provided in Attachment A to this report.

23. Due to the proximity of the closing date for public feedback (8 August) and local board business meeting dates, this report provides the high-level summary of key themes. The feedback analysis report produced by the Insights team will be provided separately prior to the Kaipātiki Local Board business meeting.

High level summary of feedback

24. At the time of writing this report, approximately 1050 submissions have been received however the final submission numbers will be confirmed at a later date and communicated via the feedback analysis report.

25. Key themes included general support for the proposed changes in the central Auckland wards, North Shore wards, the Howick Local Board subdivision arrangements, and the minor local board boundary changes. Submissions on the proposed changes to the Rodney Local Board subdivisions raised a number of issues to be addressed in the final proposal. Table A summarises key feedback themes.

Table A – proposed changes and summary of feedback

Change type	Change detail	Feedback
Ward boundaries	Central Auckland ward boundaries (Waitematā and Gulf, Ōrākei, Maungakiekie-Tāmaki, and Albert-Eden-Puketāpapa wards)	Feedback is mostly in support of the proposed boundary changes. Those in support generally feel the proposal will improve representation and those opposed generally feel the proposal will divide communities.
Ward boundaries	North Shore ward boundaries (North Shore and Albany wards)	Feedback is mostly in support of the proposed boundary changes. Generally, those in support feel it is a logical proposal and those who do not support disagree with the need for any change.
Ward noncompliance	North Shore ward	Feedback is mostly in support of the proposed noncompliance.
Local board subdivisions	Rodney Local Board. Four subdivisions to five. New ‘North’ and ‘South’ rural subdivisions.	Feedback is mixed on the proposed subdivision changes, with the majority in support and the remainder split fairly evenly between ‘do not support’ and ‘I don’t know’. Generally, those in support agree with rural representation and those who do not support disagree with the proposal subdivision boundaries.
Local board subdivisions	Howick Local Board. Three subdivisions to four. Additional subdivision for Flat Bush area.	Feedback is mostly in support of the proposed subdivision changes. Generally, those in support agree with creation of Flat Bush subdivision and those who do not support disagree with the need for any change.
Local board members	Howick Local Board. Additional two members for the proposed Flat Bush subdivision.	Feedback included a small number of submissions in support of Flat Bush subdivision, but not the additional members.
Local board boundaries	Minor changes to boundaries across Upper Harbour, Devonport-Takapuna, Kaipātiki, Maungakiekie-Tāmaki, and Puketāpapa local boards	Feedback is mostly in support of the proposed minor local board boundary changes. Generally, those in support agree with the minor shifts and those who do not support feel there is not enough information.
Local board noncompliance	Hibiscus and Bays, Maungakiekie-Tāmaki, Ōtara-Papatoetoe, and Franklin local boards.	Feedback is mostly in support of the proposed local board noncompliance.

26. Through the consultation on the representation review initial proposal, the council received feedback on matters that are not covered by the representation review scope under the LEA. The key themes for out-of-scope feedback include, but are not limited to:

· support for wider review (including reverting to pre-amalgamation)

· feedback on Māori representation for Auckland Council

· support for a change from First Past the Post to Single Transferable Vote

· requests for more civic education opportunities to better understand council.

Local Board feedback on initial proposal

27. This report provides the mechanism through which local boards may receive both high level feedback and the full analysis report to inform their own submission on the initial proposal.

28. Local board members who are also members of the JGWP are recommended to stand aside from decision-making on their local board feedback to mitigate the risk of a perceived conflict of interest.

29. Local boards will have an opportunity to present their submission during a hearing on 6 September 2024. Further information will be communicated to the local boards who wish to speak to their submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. There are no direct or specific climate change impacts resulting from this report or its implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The representation review proposes a number of relatively minor changes to representation arrangements, including to ward and subdivision boundaries, and in the case of the Howick Local Board, two additional members.

32. Should these or any further changes be confirmed, there will be some impact on council staff resourcing, which will mostly be absorbed within the local election work programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Local boards have been involved throughout the representation review process via their representatives on the JGWP, via workshops and business meeting resolutions.

Tauākī whakaaweawe Māori

Māori impact statement

34. The Houkura chair sits on the JGWP and engagement with Māori and mataawaka has been ongoing as part of the process of developing the initial proposal, including the local board reorganisation plan, which is not proceeding.

35. Separate engagement sessions on the consultation material were held with Māori and mataawaka during early July.

36. Feedback from Māori has focused less on the changes proposed through the representation review initial proposal and more on the need for specific Māori representation both on local boards and the Governing Body.

37. The current legislation only contains provisions for Māori representation on the Governing Body, not local boards. On 26 October 2023, the Governing Body decided to not establish Māori wards for the 2025 local elections, acknowledging the need for further work to be undertaken through the JGWP and reported back to the Governing Body by 31 December 2024.

Ngā ritenga ā-pūtea

Financial implications

38. There are no specific or direct financial implications resulting from this report. Should the proposed representation changes proceed at the 2025 local elections, there will be some impact on council budgets.

39. Direct costs associated with election process changes, modification of election material etc will be absorbed within the local election work programme. There will also be consequential costs on council’s systems and processes where matters are shifted from one ward or local board to another. Again, it is expected these would be absorbed within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. No specific risks have been identified with this report, which is simply seeking local board views on the representation review. Whatever representation arrangement changes occur as a result of this review will be assessed for risks as part of implementing those changes.

Ngā koringa ā-muri

Next steps

41. Local board feedback will be considered by the JGWP which has been appointed as the panel to hear feedback in early September and included as appropriate in the working party’s report to the Governing Body.

42. The Governing Body will make decisions on the representation review at it 26 September meeting. Any submitters may lodge objections or appeals to these decisions with the Local Government Commission from 3 October – 3 November, which will make final decisions.

43. Approved representation arrangements will be implemented as part of the October 2025 local elections.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	21 August 2024 - Kaipātiki Local Board business meeting - Initial proposal document and feedback form	179

Ngā kaihaina

Signatories

Authors

Libby Hetet - Senior Policy Project Manager - Representation Project

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Trina Thompson - Local Area Manager

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon
	Erica Hannam
	Melanie Kenrick
	Tim Spring
	Dr Janet Tupou
	Adrian Tyler

Date of Decision	Subject
15 May 2024	Kaipātiki Local Board Business Meeting, 15 May 2024 – Confidential Minutes

Authors	Jacinda Gweshe - Democracy Advisor
Authorisers	Trina Thompson - Local Area Manager