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Kaipātiki Local Board
21 August 2024
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1 Nau mai | Welcome
The Chairperson
opened the meeting, welcomed those in attendance followed by Member Adrian
Tyler leading the meeting with a karakia.
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Whakataka te hau ki te uru
Whakataka te hau ki te
tonga
Kia mākinakina ki
uta
Kia mātaratara ki
tai
E hī ake ana
te atakura
He tio
He huka
He hau hū
Tīhei mauri ora
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Cease o winds from the west
Cease o winds from the
south
Bring calm breezes over the
land
Bring calm breezes over the
sea
And let the red-tipped dawn
come
With a touch of frost
A sharpened air
And promise of a glorious
day.
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2 Ngā Tamōtanga | Apologies
3 Te Whakapuaki i te Whai Pānga | Declaration of Interest
Chairperson J
Gillon declared a conflict of interest in Item 18: ‘Feedback on the
representation review initial proposal’ as he will be attending the Joint
Governance Working Party (JGWP) to hear submissions on the proposal including
local board feedback, for a decision by the Governing Body on 26 September
2024.
4 Te Whakaū i ngā Āmiki | Confirmation
of Minutes
5 He Tamōtanga Motuhake | Leave of Absence
There were no
leaves of absence.
6 Te Mihi | Acknowledgements
There were no
acknowledgements.
7 Ngā Petihana | Petitions
There were no
petitions.
8 Ngā Tono Whakaaturanga | Deputations
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8.1
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Netball
North Harbour
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Lynette Brady, Chief Executive Officer of
Netball North Harbour, was in attendance to address the board on this item.
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Resolution
number KT/2024/171
MOVED by Deputy
Chairperson D Grant, seconded by Member E Hannam:
That
the Kaipātiki Local Board:
a)
whiwhi / receive the deputation from
Netball North Harbour and thank Lynette Brady for her attendance and
presentation.
b)
tono / request that the
Community Leasing staff work with Netball North Harbour through the Sub Lease
Agreement process ahead of this coming to an upcoming workshop.
CARRIED
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9 Te Matapaki Tūmatanui | Public Forum
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9.1
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North Shore Motel and Caravan Park
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Donna France and Sally Hamilton, local
residents, were in attendance to address the board on this item.
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Resolution
number KT/2024/172
MOVED by Chairperson J Gillon, seconded by
Member T Spring:
That the Kaipātiki Local Board:
a)
whiwhi / receive the public forum item from Donna
France and Sally Hamilton and thank them for their attendance and
presentation.
b)
tono / request an update from staff on the status and
timing of the consent for the bridge which provides access to the motel from
Northcote Road.
CARRIED
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10 Ngā Pakihi Autaia | Extraordinary
Business
There was no
extraordinary business.
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11
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Deconstruction
of public toilets at Halls Beach Reserve, Northcote Point
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Sarah Jones, Manager Area Operations, was
in attendance to address the board on this item.
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Resolution
number KT/2024/173
MOVED by Chairperson
J Gillon, seconded by Member T Spring:
That
the Kaipātiki Local Board:
a)
whakaae / approve the deconstruction
of both the Halls Beach Reserve, Northcote Point toilet facility and shower
facility.
b)
tono / request that the
deconstruction project be considered for inclusion in a future Regional
Operational Renewals and Demolitions Work Programme, which is funded through
a regional operational budget.
c)
tuhi ā-taipitopito /
note that following deconstruction:
i)
the assets will be
removed from the council’s asset database
ii)
that under
council’s financial policies and guidelines, if the service is required
again in the future, the local board would need to prioritise through their
work programme discussions to establish a new asset and a new service using
local board budgets from FY 2026.
d)
tuhi ā-taipitopito / note that
the Regional Operational Work Programme is subject to regional prioritisation
and that the timing of the deconstruction of this asset cannot be confirmed at this time.
CARRIED
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12
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Deconstruction
of building at 18 Denby Lane, Stafford Park, Northcote Point
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Sarah Jones, Manager Area Operations, was
in attendance to address the board on this item.
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Resolution
number KT/2024/174
MOVED by Deputy
Chairperson D Grant, seconded by Member E Hannam:
That
the Kaipātiki Local Board:
a)
do not approve the deconstruction
of the building at 18 Denby Lane and request staff to provide a workshop to
advise the steps to establish community interest and a new work programme
line item.
A
division was called for, voting on which was as follows:
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For
Member P Gillon
Deputy Chairperson D Grant
Member E Hannam
Member A Tyler
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Against
Chairperson J Gillon
Member M Kenrick
Member T Spring
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Abstained
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The
motion was declared carried
by 4 votes to 3.
CARRIED
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13
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Adoption
of Eke Panuku Kaipātiki Local Board Engagement Plan 2024/2025
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Carlos Rahman, Principal Governance and
Engagement Advisor, Eke Panuku Development, was in attendance via Microsoft
Teams to address the board on this item.
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Resolution
number KT/2024/175
MOVED by Deputy
Chairperson D Grant, seconded by Member M Kenrick:
That
the Kaipātiki Local Board:
a)
whai / adopt the Eke Panuku Development Auckland Kaipātiki
Engagement Plan 2024/2025.
b)
tuhi ā-taipitopito / note that Eke Panuku will provide six-monthly updates on the
items in schedule A of the Engagement Plan 2024/2025.
c)
whakamana / authorise the local board chair to sign this engagement plan on
behalf of the local board.
CARRIED
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14
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Kaipātiki
Community Facilities Trust quarter four report 2023/2024
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Jill Nerheny, Manager, Kaipātiki
Community Facilities Trust, was in attendance to address the board on this
item.
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Resolution
number KT/2024/176
MOVED by Member P
Gillon, seconded by Member E Hannam:
That
the Kaipātiki Local Board:
a)
whiwhi / receive
the Kaipātiki Community Facilities Trust quarter four report as set out
in Attachment A of the agenda report.
CARRIED
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Adjournment of Meeting
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Resolution
number KT/2024/177
MOVED by Chairperson J Gillon, seconded by
Member T Spring:
That the Kaipātiki Local Board:
a)
whakaae / agree to
adjourn the meeting at 11.58am for 10 minutes.
CARRIED
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The meeting
adjourned at 11.58am and reconvened at 12.09pm. Member T Spring was not present
when the meeting reconvened.
Member T Spring
returned to meeting at 12.09pm after the motion was moved.
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16
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Auckland
Council’s Quarterly Performance Report: Kaipātiki Local Board for
quarter four 2023/2024
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Jacinda Gweshe, Local Board Advisor and
Sugenthy Thomson, Lead Financial Advisor, were in attendance to address the
board on this item.
The meeting went into confidential at
12.17pm to discuss Attachment B – 21 August 2024 Financial Summary of
the Kaipātiki Local Board Work Programme 2023/2024 Q4. The public were
excluded at 12.17pm.
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Resolution
number KT/2024/179
MOVED by Chairperson J Gillon, seconded by
Deputy Chairperson D Grant:
That the Kaipātiki
Local Board:
a)
exclude the public from the following part(s) of the
proceedings of this meeting.
The general subject of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 Auckland
Council’s Performance Report: Kaipātiki Local Board for quarter
four 2023/2024 – Attachment B – 21 August 2024 –
Kaipātiki Financial Summary FY24 Q4
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(j) - The
withholding of the information is necessary to prevent the disclosure or
use of official information for improper gain or improper advantage.
In
particular, the report contains detailed financial information related to
the financial results of the Auckland Council group that requires release
to the New Zealand Stock Exchange.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is made available to the public who are present
at the meeting and form part of the minutes of the meeting.
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The public were excluded at 12.17pm.
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The public were re-admitted at 12.34pm.
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Resolution
number KT/2024/180
MOVED by Chairperson
J Gillon, seconded by Member P Gillon:
That
the Kaipātiki Local Board:
a)
reopen the meeting to the
public.
CARRIED
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Resolution
number KT/2024/181
MOVED by Chairperson
J Gillon, seconded by Deputy Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
whiwhi / receive the Kaipātiki
Local Board Performance Report for quarter four ending 30 June 2024.
b)
tuhi ā-taipitopito / note the financial performance report in
Attachment B of the report will remain confidential until after the Auckland
Council Group results for 2023/2024 are released
to the New Zealand’s Exchange (NZX) which are
expected to be made public on or about 29 August 2024.
CARRIED
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The Chairperson left the room at 12.35pm
and in the absence of the Chairperson, the Deputy Chairperson presided from
12.35pm.
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18
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Feedback
on the representation review initial proposal
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Documents titled ‘Feedback from
Kaipātiki Local Board: Representation Review’ and ‘Representation
Review 2024 summary of feedback report’ were tabled. A copy of the
tabled documents have been placed on the official minutes and are available
on the Auckland Council website as a minutes attachment.
Chairperson J Gillon declared a conflict
of interest as he will be attending the Joint Governance Working Party (JGWP)
to hear submissions on the proposal including local board feedback, for a
decision by the Governing Body on 26 September 2024. The Chairperson left the
room and did not take part in the discussion.
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Resolution
number KT/2024/183
MOVED by
Deputy Chairperson D Grant, seconded by Member E Hannam:
That
the Kaipātiki Local Board:
a)
whiwhi / receive the tabled
summary of feedback report on the representation review.
b)
tuhi ā-taipitopito
/ note that the Joint Governance
Working Party (JGWP) will hear submissions on the proposal including local
board feedback, for a decision by the Governing Body on 26 September 2024.
c)
whakarite / provide the
attached tabled Kaipātiki Local Board feedback on the Representation
Review.
d)
tono / request to speak to
its submission in front of the JGWP at the hearing.
CARRIED
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Attachments
a 21 August 2024 - Kaipātiki Local Board
business meeting - Representation Review 2024 Summary of feedback report
b 21 August 2024 - Kaipātiki Local Board
business meeting - Kaipātiki Local Board feedback on the Representation
Review
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The Chairperson returned to the room at
12.41pm and presided as Chairperson from 12.41pm.
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21
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Kaipātiki
Local Board Chairperson's Report
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A document titled ‘Kaipātiki
Local Board Chairperson’s Report – August 2024’ was tabled.
A copy of the tabled document has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number KT/2024/186
MOVED by Chairperson
J Gillon, seconded by Deputy Chairperson D Grant:
That
the Kaipātiki Local Board:
a)
tuhi ā-taipitopito / note
the tabled chairperson’s report.
CARRIED
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Attachments
a 21 August 2024 - Kaipātiki Local Board business
meeting - Kaipātiki Local Board Chairperson's Report - August 2024
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23
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Governing
Body and Houkura Independent Māori Statutory Board
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There were no
updates provided at this time.
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24
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Hōtaka
Kaupapa – Policy Schedule
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Deputy
Chairperson D Grant left the room at 12.58pm before the vote on this item.
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Resolution
number KT/2024/189
MOVED by Member P
Gillon, seconded by Member M Kenrick:
That
the Kaipātiki Local Board:
a)
tuhi ā-taipitopito / note
the Kaipātiki Local Board September - December 2024 Hōtaka Kaupapa – Policy Schedule and August - October 2024 workshop forward work
programme.
CARRIED
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26 Te Whakaaro ki ngā Take Pūtea e
Autaia ana | Consideration of Extraordinary Items
There was no
consideration of extraordinary items.
The meeting was
closed with a karakia.
Deputy
Chairperson D Grant returned to the room at 1.00pm.
1.00pm The
chairperson thanked members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Kaipātiki Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
